<p>My client is a well-established financial services firm seeking a detail-oriented and proactive Office Manager to join our team in Fairfax, Virginia. In this role, you will be responsible for overseeing daily office operations, including calendar management, client services, and providing administrative support to Managing Director. This position offers excellent opportunities for growth and visibility within the organization. Candidates with superior customer service experience and experience in the financial services industry are strongly encouraged to apply. </p><p><br></p><p>Responsibilities:</p><p>• Oversee and manage all administrative tasks to support Managing Director and ensure seamless office operations.</p><p>• Coordinate office facilities management, liaising with service providers to address maintenance needs.</p><p>• Manage client database system and office MS Outlook calendar </p><p>• Schedule and organize meetings, maintain calendars, and assist in the preparation of reports and presentations.</p><p>• Handle procurement of office supplies and maintain inventory to support efficient operations.</p><p>• Sort and manage incoming and outgoing mail and deliveries.</p><p>• Assist in the development and implementation of office policies and procedures to improve workflows.</p><p>• Support office layout planning and coordinate office moves when necessary.</p><p>• Identify opportunities to enhance processes and implement improvements.</p><p>• Book travel arrangements for teams as required.</p><p>• Collaborate with departments to ensure smooth execution of business processes and scheduling.</p><p><br></p><p>All interested candidates in this Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume to Justin Decker via LinkedIn</p>
<p>Are you ready for a position where precision, leadership, and continuous improvement pave the way for meaningful contributions? We are seeking a detail-oriented and experienced <strong>Supervisor, Accounting Operations & Payroll</strong> to join our finance and accounting team. This critical role not only offers the chance to manage complex payroll and general ledger processes but also provides opportunities to enhance operational efficiencies and drive process improvements. In this role, you’ll oversee the <strong>general ledger, payroll, and AP functions</strong>, including month-end close activities, reconciliations, and regulatory reporting. You’ll also assist with budget and forecast preparation, play a key role in audits, and ensure compliance with federal, state, and company-specific policies. If you're someone who thrives on accuracy, collaboration, and forward-thinking solutions, this is an excellent opportunity to make an impact. My client has a phenomenal no drama environment where there is collaboration, open communication, and respect for one another. They are a forward thinking organization looking for more efficient and effective ways to operate while reducing potential for errors. They have a very comprehensive and attractive benefit package including bonus compensation plans.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Lead and supervise the <strong>monthly, quarterly, and year-end close</strong> processes, ensuring timely reconciliation of balance sheet accounts.</li><li>Oversee the accurate <strong>processing of semi-monthly and unscheduled payrolls</strong>, ensuring compliance with federal and state wage and tax laws.</li><li>Supervise the weekly processing and review of accounts payable, maintaining alignment with divisional budgets.</li><li>Prepare and assist in the development of <strong>quarterly and annual financial statements</strong>.</li><li>Manage <strong>monthly, quarterly, and year-end accruals</strong>, as well as fixed asset reconciliations and depreciation reporting.</li><li>Handle payroll-related reporting, including W-2s, 940, 941, and ensure all benefit and travel policies are applied correctly.</li><li>Safeguard financial and confidential payroll information by maintaining accurate records and ensuring compliance with regulatory guidelines.</li><li>Support annual budget, forecast processes, and variance analysis to meet organizational goals.</li><li>Coordinate with internal and external auditors and prepare supporting documentation for audits.</li><li>Maintain updated policies for Accounting Operations and Payroll procedures, ensuring compliance and ongoing improvement.</li><li>Assist with regulatory reporting and tasks, such as 1099, 1042, Board of Director reporting, and ad hoc reporting.</li><li>Actively participate in vendor maintenance, confirming tax and financial data accuracy while supporting vendor management controls.</li><li>Identify, analyze, and implement process improvements and internal control measures across operations, accounting, payroll, and reporting.</li><li>Conduct accounting research, draft technical memorandums, and deliver recommendations as needed.</li><li>Support the team with cross-training, ensuring operational contingencies are effectively addressed.</li><li>Contribute to the annual Risk Control Self-Assessment process to meet compliance goals.</li></ul>
<p>Our client, an innovative and fast-growing professional services organization, is seeking a skilled Accounting Manager to join their dynamic environment. This position offers a unique opportunity to play a vital role in shaping and optimizing their accounting processes in alignment with the evolving needs of their rapidly expanding organization.</p><p><br></p><p>As part of their finance team, the Accounting Manager will handle diverse tasks aimed at ensuring the accuracy, integrity, and efficiency of financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately record and reconcile all incoming financial transactions, guaranteeing timely updates to the general ledger.</li><li>Perform essential tasks, including general ledger adjustments, account analyses, journal entries, accounts payable, and bank reconciliations, ensuring compliance and procedural accuracy.</li><li>Manage balance sheet reconciliations and oversee related administrative functions.</li><li>Conduct monthly intercompany balance sheet reconciliations, variance analyses, and WIP reporting.</li><li>Assist with the preparation of invoices and monthly close processes, contributing to year-end reviews and audits as needed.</li><li>Maintain robust financial and accounting systems that sustain organizational goals and ensure operational efficiency.</li></ul>
We are looking for an experienced Office Manager to join our team in Herndon, Virginia. This Contract to permanent position is ideal for a detail-oriented candidate with a strong background in administrative operations and multitasking. The role requires a proactive individual who can effectively manage office functions and ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Oversee front office activities, including reception duties and visitor management.<br>• Coordinate with vendors to order and maintain office supplies as needed.<br>• Handle accounts payable tasks and ensure timely processing of invoices.<br>• Manage general administrative tasks, ensuring accuracy and attention to detail.<br>• Take initiative to identify and resolve operational challenges in the office.<br>• Maintain an organized and efficient workspace to support team productivity.<br>• Support multitasking efforts by prioritizing and handling various responsibilities simultaneously.<br>• Utilize Microsoft Office Suite to create documents, spreadsheets, and presentations efficiently.<br>• Ensure compliance with office policies and procedures.<br>• Foster a supportive and welcoming environment for employees and visitors.
<p><u>Position Overview</u></p><p>The Accounting & Operations Manager will support the CFO in overseeing accounting functions and daily operations for a luxury residential design-build firm specializing in custom homes. This is a hands-on role with a strong emphasis on accounting, billing, project administration, and overall organizational efficiency. The ideal candidate is detail-oriented, technologically savvy, and confident in communicating with clients, vendors, and team members.</p><p><br></p><p><u>Key Responsibilities</u></p><ul><li>Prepare and process client invoices for new construction projects</li><li>Prepare and process client invoices for service work</li><li>Manage AR reports and follow up on overdue balances</li><li>Set up vendors and maintain compliance documents on file</li><li>Enter and process accounts payable according to payment schedules</li><li>Track job costs</li><li>Process bi-weekly payroll data entry through ADP</li><li>Maintain payroll records</li><li>Track government/tax filings in partnership with a senior manager (ADP files reports)</li><li>Draft, review, and manage contracts and change orders</li><li>Organize and maintain project files</li><li>Manage vendor files and compliance documents</li><li>Support team members with permitting and inspection scheduling</li><li>Maintain accurate general ledger records in QuickBooks</li><li>Generate regular financial reports</li><li>Assist with phones, scheduling, office administration, and management communication</li><li>Communicate directly with clients regarding billing, contracts, and scheduling</li></ul>
<p>Our client in Vienna, Virginia is seeking a hands-on <strong>Bookkeeper</strong> to manage the day-to-day flow of transactions and support general accounting functions. This role is well-suited for someone who enjoys working across multiple areas of the books.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and accounts receivable</li><li>Manage bank reconciliations and support payroll processing</li><li>Post journal entries and assist with month-end tasks</li><li>Help maintain accurate financial records and ledgers</li></ul>
<p>We are looking for an Accounts Receivable Specialist to join a team in Harrisburg, Pennsylvania. This position offering the opportunity to contribute to the financial operations of our organization. The ideal candidate will have a strong background in accounts receivable processes and possess excellent analytical and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Process customer payments and credit memos in compliance with established financial procedures.</p><p>• Investigate and resolve billing discrepancies, recommending adjustments when necessary to ensure accuracy.</p><p>• Manage overdue invoices by sending reminders and coordinating meetings to facilitate timely payments.</p><p>• Prepare detailed reports outlining the status of accounts receivable.</p><p>• Forecast future cash flows with precision to support financial planning.</p><p>• Reconcile deposits to ensure all payments are accounted for and correctly posted.</p><p>• Support monthly and bi-weekly supervisory reviews.</p><p>• Assist in generating recurring monthly reports and formatting data for further analysis by the Accounts Receivable Manager.</p><p>• Perform cross-training on daily deposit activities, including checks and other payment types.</p>
<p>Our client in Vienna, Virginia is seeking an organized <strong>Accounting Clerk</strong> to support their team with day-to-day transactional tasks. This is a great opportunity for someone who enjoys data entry, working with numbers, and contributing to a collaborative accounting team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Match invoices to purchase orders or vouchers</li><li>Enter financial data into internal systems</li><li>Assist with accounts payable and accounts receivable processing</li><li>Provide general support to the accounting department as needed</li></ul>
<p>Duties include:</p><p>· Calculating, recording, inputting or processing financial data</p><p>· Preparing customer invoices based on accounting procedures</p><p>· Researching and investigating discrepancies in invoices to determine the accuracy of charges</p><p>· Matching payments to invoice numbers or sales orders</p><p>· Handling customer inquiries regarding billing issues</p><p>· Managing an Accounts Receivable ledger and Accounts Receivable files</p><p>· Submitting daily reports to management on accounts receivable operations</p><p><br></p>
<p>Robert Half is looking for a results-driven Accounting Manager to oversee financial activities within one of our manufacturing clients. The ideal candidate will have a strong background in manufacturing accounting, cost accounting principles, and hands-on experience with Costpoint software. This role will play a pivotal role in month-end close, reporting, and compliance within the manufacturing sector to ensure efficient operations and optimal financial performance.</p><p>Key Responsibilities:</p><ul><li>Lead month-end and year-end close processes, ensuring timely and accurate financial reporting.</li><li>Manage general ledger, accounts payable/receivable, and payroll functions.</li><li>Oversee cost accounting activities including standard costing, variance analysis, and inventory reconciliation.</li><li>Prepare and analyze budgets, forecasts, and financial statements.</li><li>Ensure compliance with GAAP and company policies.</li><li>Coordinate audits and support tax filings.</li><li>Supervise and develop accounting staff.</li></ul>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team on a contract basis in Baltimore, Maryland. In this role, you will manage media invoices, ensure billing accuracy, and collaborate with various departments to streamline payment processes. This position also involves general administrative responsibilities to support the team effectively.<br><br>Responsibilities:<br>• Review and verify the accuracy of media invoices before submitting billing packets for payment within tight deadlines.<br>• Communicate with the accounts payable team to provide updates on the status of billing packets.<br>• Identify and address discrepancies in invoices, notifying media team members when necessary.<br>• Maintain open communication with account teams to track the progress of invoice packets and resolve any issues.<br>• Follow up with representatives and account teams to collect missing invoices or additional information.<br>• Keep detailed records of invoice changes and correspondence with account teams.<br>• Assist with sorting and distributing mail and packages as part of administrative support.<br>• Perform other related duties as assigned to support the department.
<p>Are you a numbers wizard with a keen eye for detail? Our client in Mechanicsburg is seeking a <strong>Senior Bookkeeper</strong> to take ownership of financial records, streamline processes, and play a key role in their growing organization.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Manage daily bookkeeping tasks including A/R, A/P, and payroll support</li><li>Reconcile bank and credit accounts accurately and on time</li><li>Prepare and review financial reports, statements, and budgets</li><li>Collaborate with management to improve financial processes and reporting</li><li>Ensure compliance with company policies and regulatory requirements</li></ul><p><br></p>
We are looking for a dedicated Full Charge Bookkeeper to join our team in Baltimore, Maryland. This role involves managing the financial operations of the organization, including overseeing transactions, preparing financial reports, and ensuring compliance with accounting regulations. The ideal candidate will collaborate with leadership and project teams to maintain accuracy and efficiency in all financial processes.<br><br>Responsibilities:<br>• Manage the accounts payable and receivable processes, ensuring accurate coding and timely transaction processing.<br>• Prepare and review financial statements, including balance sheets, income statements, and cash flow reports.<br>• Develop budgets and forecasts while analyzing financial variances to support strategic planning.<br>• Ensure compliance with accounting standards and regulations by maintaining accurate records and implementing best practices.<br>• Supervise and provide guidance to accounting staff, fostering attention to detail and efficiency.<br>• Identify opportunities to enhance financial processes and implement improvements.<br>• Monitor and manage cash flow, including vendor payments, collections, and reconciliations.<br>• Collaborate with external auditors, banks, and vendors to facilitate audits and financial reviews.<br>• Reconcile credit card transactions and prepare journal entries for cash accounts.<br>• Offer financial insights and recommendations to leadership to support decision-making.
<p>We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management.</p><p>• Prepare, analyze, and present monthly financial statements, budgets, and forecasts.</p><p>• Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping.</p><p>• Handle invoicing, bill payments, and expense reporting in a timely manner.</p><p>• Collaborate with external accountants for tax preparation and annual audits.</p><p>• Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing.</p><p>• Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files.</p><p>• Maintain employee records, including attendance, benefits, and performance evaluations.</p><p>• Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies.</p><p>• Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships.</p><p>• Provide administrative support to the leadership team as needed.</p><p><br></p><p>Please reach out to Ian Gainor via LinkedIn if interested.</p>
<p>We are looking for a detail-oriented <strong>Part-TIme</strong> <strong>Payroll Clerk</strong> to join our team on a contract basis in Lancaster, Pennsylvania. This part-time role requires flexibility throughout the week, with mandatory availability on Wednesdays to support payroll operations. The ideal candidate will have experience with accounting systems and payroll software, ensuring accurate and efficient processing of employee compensation.</p><p><br></p><p>Responsibilities:</p><p>• Process weekly payroll using ADP Workforce Now, Ceridian Dayforce, and other payroll systems.</p><p>• Ensure compliance with payroll regulations and auditing standards.</p><p>• Manage accounts payable and perform accurate calculations for employee benefits.</p><p>• Utilize accounting software to maintain organized financial records.</p><p>• Collaborate with team members to resolve payroll discrepancies and employee inquiries.</p><p>• Verify timesheets and attendance records for accuracy in payroll processing.</p><p>• Generate payroll reports for management review and decision-making.</p><p>• Assist with benefit administration and related payroll tasks.</p><p>• Conduct regular audits to ensure payroll data integrity.</p>
<p>Robert Half has a new direct-hire opportunity for a Medical Accounts Receivable and Billing Specialist. This role will support a growing department. Our client offers great work-life balance and ability to work in a fast-paced environment where your work will make a big impact. This position sits on-site full-time Monday-Friday.</p><p><br></p><ul><li>Responsible for billing and coding</li><li>Collecting on past due balances</li><li>Insurance company follow-up</li><li>Maintain up to date information from insurance companies and customers</li><li>Reduce AR aging</li><li>Special project as assigned</li><li>Provide and obtain necessary documentation as needed</li></ul><p><br></p>
<p><strong>About the Role:</strong></p><p> We are seeking a knowledgeable and detail-oriented <strong>Payroll Specialist</strong> to join our team. The ideal candidate will be responsible for ensuring accurate and timely processing of payroll, maintaining compliance with federal and state regulations, and providing exceptional support to employees regarding payroll matters. This position offers a great opportunity for someone who enjoys working with numbers, problem-solving, and supporting internal teams.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process biweekly/semimonthly payroll for exempt and non-exempt employees</li><li>Review and verify timecards, deductions, benefits, and other pay-related items for accuracy</li><li>Maintain employee payroll records and ensure confidentiality of all payroll data</li><li>Manage garnishments, taxes, and other deductions in compliance with state and federal laws</li><li>Reconcile payroll accounts and prepare related journal entries</li><li>Generate and distribute payroll reports to management and accounting as needed</li><li>Assist with year-end payroll tasks, including W-2s and other filings</li><li>Respond to employee payroll inquiries promptly and professionally</li><li>Stay current on payroll laws and regulations to ensure compliance</li></ul><p><br></p>
<p>We are seeking an Accounting Assistant for a contract-to-hire opportunity in Glen Burnie, Maryland. This position is instrumental in supporting accurate and efficient financial processes within the logistics industry. You will collaborate with multiple departments, contribute to operational improvements, and ensure compliance with industry standards.</p><p>Key Responsibilities:</p><ul><li>Maintain the integrity of financial data by verifying accuracy and consistency across systems and departments.</li><li>Evaluate and interpret financial transactions to provide actionable insights beyond standard data entry.</li><li>Reconcile invoices, statements, payments, and other documentation aligned with vessel logistics operations.</li><li>Work closely with colleagues in Accounting and Operations to promote efficient financial processing and timely issue resolution.</li><li>Prepare billing summaries, financial reports, and project tracking documents as needed.</li><li>Organize records and documentation to assist with internal reviews, audits, and compliance obligations.</li><li>Highlight opportunities to enhance processes and recommend solutions to improve operational efficiency.</li><li>Deliver professional customer service through clear and timely communication.</li><li>Utilize platforms such and advanced Excel formulas to support financial reporting and billing tasks.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Senior Payroll Specialist to oversee payroll operations for a mid-sized organization in Northern, VA area. This role requires expertise in full-cycle payroll processing and multi-state and Canada and Mexico payroll compliance, ensuring timely and accurate payments for employees. If you thrive in fast-paced environments and possess strong knowledge of Workday systems, this position offers an excellent opportunity to contribute to a dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Manage full-cycle payroll processes, including data entry, calculation, and distribution, for employees across multiple states.</p><p>• Ensure compliance with state and federal payroll laws and regulations, including tax filings and reporting.</p><p>• Handle payroll for a workforce of 4500 employees with precision and attention to detail.</p><p>• Utilize Workday systems to streamline payroll operations and maintain accurate employee records.</p><p>• Address payroll-related inquiries and resolve discrepancies in a timely manner.</p><p>• Support audits by preparing required documentation and ensuring payroll records are complete and accurate.</p><p>• Collaborate with HR and finance teams to integrate payroll processes with broader organizational systems.</p><p>• Identify opportunities for process improvements and implement solutions to enhance efficiency.</p><p>• Stay updated on changes in payroll regulations and adapt practices accordingly.</p><p><br></p><p>All interested candidates in this Senior Payroll Specialist opportunity and other fulltime opportunities across the D.C. area please send your resume to Justin Decker via LinkedIn. </p><p> </p>
We are looking for a detail-oriented Accounting Assistant to join our team in Lancaster, Pennsylvania. This is a contract position ideal for an organized individual with a strong background in accounting and administrative tasks. The role offers the opportunity to work in a small office environment with significant earning potential.<br><br>Responsibilities:<br>• Enter customer orders into the system accurately and efficiently, with training provided on the specific platform.<br>• Process invoices and manage billing activities to ensure timely and precise transactions.<br>• Conduct accounts receivable tasks, including tracking and reconciling payments.<br>• Perform purchasing-related activities to support the office's operations.<br>• Monitor and maintain accurate records by organizing and filing documents, which may involve physical tasks such as bending or using step stools.<br>• Collaborate with the warehouse team, requiring periodic trips to the warehouse for inventory or document management.<br>• Assist in managing multiple tasks and priorities in a fast-paced office setting.<br>• Maintain a high level of attention to detail in all aspects of daily work.<br>• Support the team by providing general administrative and clerical assistance as needed.
<p>A local CPA firm is seeking a tax clerk for tax season</p><p> </p><p>Duties:</p><p>-Prepare client engagement letters.</p><p>-Enter data in MS Excel and Prosystems</p><p>-Track projects, ensuring deadlines are met and deliverables are completed.</p><p>- Manage order entry and process invoices using QuickBooks and Excel.</p><p>- Perform general clerical tasks, including filing documents, photocopying, and data entry.</p><p>- Proofread documents for grammar, spelling, and formatting errors.</p><p> </p><p><br></p>
<p>We are seeking a skilled Payroll Specialist to join our dynamic team in Owings Mills, Maryland. This role is essential to maintaining accurate payroll processing while ensuring adherence to tax regulations and compliance standards. The position provides a compelling opportunity to manage complex payroll functions and contribute to financial planning, reporting, and organizational success.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process bi-weekly payroll for both Home Office and Field employees, ensuring accuracy and timeliness.</li><li>Oversee monthly pension payroll operations and guarantee timely disbursement.</li><li>Prepare and file weekly, monthly, and quarterly payroll tax deposits, ensuring compliance with tax regulations.</li><li>Create journal entries and conduct monthly account reconciliations with precision and attention to detail.</li><li>Collaborate in developing annual budgets related to taxes and compensation accounts.</li><li>Assist with audits, including 401(k), worker’s compensation, and regulatory compliance reviews, by preparing and providing necessary documentation.</li><li>Act as a backup resource for other team members within the department, providing cross-functional support when required.</li><li>Ensure all payroll processes follow company policies and adhere to local, state, and federal regulations.</li></ul><p><br></p>
We are looking for an experienced Payroll Specialist to join our team in Rockville, Maryland. In this role, you will manage payroll operations, ensuring accurate and timely processing for employees across multiple states. This position requires a high level of attention to detail and a strong understanding of payroll systems and regulations.<br><br>Responsibilities:<br>• Process full-cycle payroll for employees, ensuring accuracy and compliance with all federal, state, and local regulations.<br>• Handle multi-state payroll operations, addressing unique requirements for each jurisdiction.<br>• Utilize ADP Workforce Now to manage payroll functions efficiently and effectively.<br>• Maintain and update employee payroll records, including tax forms, deductions, and direct deposit information.<br>• Prepare and distribute payroll reports to management, highlighting key data and trends.<br>• Address and resolve payroll-related inquiries from employees in a timely and detail-focused manner.<br>• Ensure compliance with payroll policies, procedures, and best practices.<br>• Collaborate with other departments to ensure accurate data sharing and reporting.<br>• Support audits by preparing necessary documentation and responding to inquiries.<br>• Stay updated on changes in payroll laws and regulations to maintain compliance.
