<p>We are looking for a dedicated Legal Secretary to join our client's team in Arlington, Virginia. This permanent role involves supporting attorneys specializing in land use practice, requiring strong organizational and administrative skills. The ideal candidate will excel in managing legal documentation, proofreading, and assisting with various administrative tasks in a detail-oriented legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys in the land use practice area.</p><p>• Prepare, proofread, and format legal documents and correspondence with a high level of accuracy.</p><p>• Manage court filings and e-filing processes efficiently to ensure timely submissions.</p><p>• Organize and maintain case files using document management systems such as Worldox or iManage.</p><p>• Coordinate and maintain attorneys’ schedules, including meetings, deadlines, and court dates.</p><p>• Communicate with clients and external parties to facilitate case progress.</p><p>• Assist with research and preparation of materials related to land use cases.</p><p>• Monitor deadlines and ensure compliance with legal procedures and requirements.</p><p>• Collaborate with team members to ensure smooth workflow and support for attorneys.</p><p>• Handle general office tasks, including phone calls and correspondence, as needed.</p>
<p>A small, client-focused law office is seeking a reliable and detail-oriented <strong>Legal Secretary/Paralegal</strong> to support a busy attorney specializing in <strong>Personal Injury</strong> and <strong>Workers’ Compensation</strong> cases. This role offers a mix of administrative and legal support responsibilities, with opportunities for independent work and collaboration.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare legal documents, routine correspondence, pleadings, and letters.</li><li>Maintain client contact, including answering calls, taking messages, and triaging inquiries.</li><li>Request medical records and draft letters to providers.</li><li>Track client expenses and office supplies.</li><li>Assist with filing new claims and managing case documentation.</li><li>Use legal software tools including <strong>Amicus Attorney</strong>, <strong>Olympus Dictation</strong>, <strong>Outlook</strong>, and <strong>Stamps.com</strong>.</li><li>Occasionally support another attorney who shares the office space.</li><li>Perform basic legal research and document review.</li><li>Familiarity with <strong>CompHub</strong> and <strong>MDEC</strong> systems is a plus (though filing is typically handled by the attorney).</li></ul><p><br></p>
<p>We are looking for a detail-oriented and proactive Legal Assistant to join our client's team in Washington, District of Columbia. This position is ideal for recent graduates eager to build their career in legal administration and gain hands-on experience within a law firm environment. The role offers the opportunity to develop valuable organizational and operational skills while contributing to various aspects of the firm’s daily activities.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support for office operations, including coordinating with vendors and ensuring smooth workflows.</p><p>• Manage billing processes, reconcile monthly expenses, and handle receipts efficiently.</p><p>• Organize and maintain snack supplies for in-office days, including budgeting and ordering through delivery platforms.</p><p>• Assist with conflict checks, opening new matters, and preparing necessary documentation.</p><p>• Help organize electronic files, prepare documents, and support closing processes.</p><p>• Update and maintain the firm’s marketing database with accurate and consistent information.</p><p>• Offer hands-on support during in-office days, such as managing conference room setups and mail distribution.</p><p>• Collaborate with attorneys, paralegals, and management to ensure project deadlines are met.</p><p>• Coordinate seasonal projects, including planning events such as the annual holiday party.</p><p>• Adapt to evolving office technologies and contribute to improving operational processes.</p>
<p>We are looking for a detail-oriented Legal Assistant to join our client on a contract basis. This role will focus on supporting legal operations in areas such as corporate law, mergers and acquisitions, real estate law, and intellectual property. The ideal candidate will have strong organizational skills and the ability to manage multiple tasks efficiently while working closely with attorneys.</p><p><br></p><p>Responsibilities:</p><p>• Assist in reviewing and redlining contracts to ensure accuracy and compliance.</p><p>• Input corporate documents into legal systems and maintain accurate records.</p><p>• Support attorneys by scheduling and managing calls and appointments.</p><p>• Coordinate with the managing partner to handle administrative tasks and communications.</p><p>• Collaborate with an associate attorney on legal matters related to business law.</p><p>• Perform e-filing tasks for legal documents and court filings.</p><p>• Manage calendars and deadlines to ensure timely completion of legal processes.</p><p>• Provide support for civil litigation and related legal proceedings.</p><p>• Conduct research and assist in preparing documents for mergers, acquisitions, and real estate transactions.</p><p>• Ensure proper filing and organization of legal paperwork and evidence.</p>
<p>We are looking for a dedicated <strong>Trademark Legal Assistant</strong> to join a boutique law firm in Northern, VA. In this role, you will provide essential support for trademark-related tasks, ensuring accurate and timely management of filings and deadlines. This is a <strong>fully remote position</strong> but must be commutable to Alexandria, VA for occasional in office meetings. The ideal candidate will have exceptional organizational skills and experience handling intellectual property matters.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage trademark-related calendars to ensure all deadlines are met.</p><p>• Prepare and file trademark applications, renewals, and other necessary documents with the USPTO.</p><p>• Conduct USPTO searches and assist with trademark prosecution processes.</p><p>• Handle e-filing tasks efficiently and ensure compliance with procedural requirements.</p><p>• Monitor and update the docketing system to track trademark applications and filings.</p><p>• Support billing processes by preparing and maintaining accurate records.</p><p>• Assist in the preparation of reports and documentation related to intellectual property matters.</p><p>• Communicate with clients regarding trademark procedures and requirements.</p><p>• Collaborate with attorneys to ensure smooth execution of trademark filing strategies.</p>
<p>We are looking for an experienced Paralegal to join a reputable law firm based in Northern, Virginia. This position offers the flexibility of a hybrid work schedule, combining in-office collaboration and remote work. The firm values work-life balance and provides a supportive environment for growth focused on attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Draft and review various legal agreements, ensuring accuracy and compliance with applicable laws.</p><p>• Support corporate transactions, including mergers, acquisitions, and due diligence processes.</p><p>• Organize and compile comprehensive closing binders for finalized transactions.</p><p>• Collaborate with attorneys and other team members to facilitate seamless transaction workflows.</p><p>• Conduct thorough research to assist in legal decision-making and document preparation.</p><p>• Maintain meticulous records and manage documentation for ongoing cases and transactions.</p><p>• Ensure timely preparation and submission of legal documents.</p><p>• Communicate effectively with clients and external parties regarding transaction details.</p><p>• Provide critical administrative support to attorneys during complex legal processes.</p>
<p>Are you a detail-driven legal professional with a passion for real estate and finance? Do you thrive in a fast-paced, collaborative environment where precision and client service are paramount? If so, we want to meet you!</p><p><br></p><p>We’re looking for a <strong>Legal Practice Assistant (LPA)</strong> to support our Real Estate & Transactional Finance team. This is more than just an administrative role — it’s an opportunity to be a key player in a high-performing legal practice where your expertise and initiative will make a real impact.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go-to expert for preparing, editing, and formatting legal documents using MS Office and specialized legal software.</li><li>Keep operations running smoothly with tasks like electronic filing, scanning, and managing mailings and packages.</li><li>Own critical processes like opening new matters, initiating conflict checks, entering attorney time, and coordinating billing with our Finance team.</li><li>Be a welcoming presence for clients and guests, both in person and over the phone.</li></ul><p><br></p>
We are looking for a dedicated and detail-oriented Senior Paralegal specializing in corporate law to join our team in Baltimore, Maryland. This role involves supporting attorneys with a variety of corporate legal matters, including drafting and filing legal documents, organizing case files, and coordinating with internal and external stakeholders. The ideal candidate will bring strong organizational skills, technical expertise, and a deep understanding of corporate legal procedures.<br><br>Responsibilities:<br>• Organize, draft, and file corporate legal documents, including Articles of Incorporation, amendments, consents, and merger-related documentation.<br>• Assist in the formation and maintenance of entities such as corporations, LLCs, and non-profits, including filing annual reports and managing compliance.<br>• Prepare and manage closing documents, closing checklists, and closing books for corporate transactions such as mergers and acquisitions.<br>• Conduct due diligence, compile findings, and assist with Blue Sky research and filings.<br>• Support private company functions, including managing stock issuance, transfers, and maintaining stock option records.<br>• Draft and file documentation with state and federal agencies, such as Secretary of State and Department of Corporations filings.<br>• Maintain and update capitalization tables, stock ledgers, and electronic and physical minute books.<br>• Manage data rooms and ensure all matter files are accurate and up-to-date.<br>• Prepare and file S-8 Registration Statements and Section 16 filings as needed.<br>• Coordinate efforts between attorneys, clients, outside counsel, and other parties to ensure seamless execution of legal tasks.
<p>We are looking for a skilled Corporate Paralegal to join our team in Washington, District of Columbia. This long-term contract position offers an exciting opportunity to contribute to the management and enforcement of intellectual property rights, with a strong focus on trademarks. The ideal candidate will possess exceptional organizational skills and a deep understanding of U.S. trademark laws and procedures. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Monitor and ensure compliance with deadlines for trademark filings and related processes.</p><p>• Apply trademark and branding guidelines to internal content, maintaining consistency and proper usage.</p><p>• Collaborate with internal teams to address and rectify any identified trademark misuse.</p><p>• Conduct investigations into brand misuse, issue enforcement letters, and maintain accurate records.</p><p>• Utilize trademark management software to oversee and update intellectual property portfolios.</p><p>• Research online platforms, including websites and social media, for potential trademark infringement.</p><p>• Prepare detailed reports on brand misuse and infringement using automated tools.</p><p>• Assist with domain name registration processes and resolve related trademark issues.</p><p>• Support trademark enforcement efforts by managing deadlines and tracking progress.</p>
We are looking for a dedicated and detail-oriented Paralegal to join our Medical Malpractice Department in Baltimore, Maryland. This role requires someone with strong organizational skills and a deep understanding of legal processes related to medical malpractice cases. You will play a vital role in supporting attorneys by managing case files, conducting research, and coordinating with clients and experts to ensure the smooth progression of cases.<br><br>Responsibilities:<br>• Investigate case details and gather medical records, reviewing clinical documents to identify key issues and complexities.<br>• Organize and maintain case files, monitor deadlines, and coordinate schedules for hearings, depositions, and court appearances.<br>• Draft and prepare legal documents, including discovery requests, pleadings, subpoenas, motions, and correspondence.<br>• Assist with trial preparation by organizing exhibits, compiling witness lists, and arranging demonstrative materials.<br>• Extract, summarize, and chronologize medical records to identify relevant facts and standard-of-care issues.<br>• Communicate with hospitals, clinics, and billing departments to obtain necessary records and documentation.<br>• Conduct thorough legal and medical research to support case strategies.<br>• Coordinate and prepare expert witnesses, including scheduling, communication, and briefing on case details.<br>• Serve as the primary liaison for clients, healthcare providers, court personnel, insurers, and opposing counsel.<br>• Handle other assigned tasks to ensure efficient case management.
<p><strong>About the Role:</strong></p><p>We are seeking a highly organized and detail-oriented <strong>Executive Assistant</strong> to provide comprehensive administrative support to the Dean of a Higher Education institute. This is a temporary-to-hire opportunity with potential for long-term growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Provide comprehensive administrative support to the Dean:</strong></p><ul><li>Serve as the primary point of contact for internal and external communications.</li><li>Handle confidential information with discretion.</li><li>Assist with special projects and initiatives as needed.</li></ul><p><strong>Manage calendars and scheduling:</strong></p><ul><li>Coordinate and confirm meetings, appointments, and events.</li><li>Prioritize and resolve scheduling conflicts promptly.</li><li>Ensure all logistics for meetings are prepared, including agendas and materials.</li></ul><p><strong>Coordinate travel arrangements:</strong></p><ul><li>Book flights, accommodations, and transportation.</li><li>Prepare detailed itineraries and ensure timely updates.</li><li>Track travel expenses.</li></ul><p><strong>Prepare reports, presentations, and correspondence:</strong></p><ul><li>Draft and edit professional documents and communications.</li><li>Create visually appealing presentations using PowerPoint.</li><li>Compile data and generate reports for decision-making.</li></ul><p><br></p><p><br></p>
<p>We are in search of a Jr. Administrative Assistant to join our team based in Manassas, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. This role presents a contract to hire employment opportunity with the potential for advancement within the company. You will be working onsite full time.</p><p><br></p><p>Responsibilities: </p><p>• Answer phone calls and direct them to the appropriate parties</p><p>• Maintain the office environment and ensure it is organized and functional</p><p>• Manage registrations and logistics for trade shows</p><p>• Track expense reports and ensure they are accurately recorded and processed</p><p>• Perform general administrative duties as needed</p><p>• Support field personnel with administrative tasks</p><p>• Handle some purchasing responsibilities</p><p>• Maintain a strong work ethic and provide exceptional customer service </p><p>• Utilize MS Office applications and data entry skills to perform tasks efficiently</p><p>• Act as the first point of contact representing our organization.</p><p><br></p>
<p><strong>Robert Half is partnering with a boutique law firm known for its sophisticated commercial real estate practice, including complex leasing and high-value real estate transactions. This role will provide primary support to a high-volume leasing partner/attorney who handles a constant flow of drafting, revising, and managing intricate amendments and leases.</strong></p><p><br></p><p><strong>About the Firm:</strong></p><p>The firm represents clients across the full commercial real estate lifecycle, including:</p><p>• Acquisition, development, and sale of commercial (retail, industrial) and mixed-use properties.</p><p>• Sophisticated leasing matters for both landlords and tenants involving office, retail, industrial, and ground leases.</p><p>• Representation of borrowers and lenders in a wide range of real estate financing, including acquisition, construction, permanent, and mezzanine loans for office buildings, multifamily projects, hotels, land development, and shopping centers.</p><p>• Representation of building owners regarding telecommunications, cable and wiring, satellite dish, and related services.</p><p><br></p><p>Responsibilities:</p><p>• Draft and revise commercial lease agreements and amendments, ensuring clear and accurate terms are reflected.</p><p>• Analyze lease provisions to identify discrepancies, missing terms, and structural issues.</p><p>• Collaborate with attorneys to prioritize and manage workflows across numerous leasing transactions.</p><p>• Coordinate the finalization of documents, including obtaining necessary signatures and organizing deal completion.</p><p>• Maintain organized records, tracking active matters and deadlines across the leasing portfolio.</p><p>• Monitor the progress of leases and amendments, ensuring they advance through each stage of the process.</p><p>• Perform quality control checks, document comparisons, and track critical dates from leasing agreements.</p><p>• Serve as a reliable administrative support for the leasing practice, facilitating communication and progress updates.</p><p>• Support efficient deal management by keeping internal files and status lists up to date.</p>
<p>Are you a detail-oriented and driven Commercial Real Estate Paralegal looking for your next challenging opportunity? Robert Half is actively seeking a skilled paralegal with 5+ years of experience to join a prestigious organization in the <strong>DC Metro area</strong>. This role presents a unique opportunity to advance your career while contributing to high-profile real estate transactions in a hybrid work environment. Apply today and contact Grace Nowlin, at (202) 998-8423 for full details! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist attorneys with drafting, reviewing, and analyzing legal documents related to commercial real estate transactions, including leases, purchase agreements, and closing documents.</li><li>Conduct title, zoning, and survey reviews, as well as other due diligence processes pertaining to property acquisition or leasing.</li><li>Prepare closing binders and ensure proper documentation for all completed transactions.</li><li>Handle communication with clients, vendors, and external counsel regarding legal aspects of real estate matters.</li><li>Research statutes, regulations, and case law as they pertain to commercial real estate issues.</li><li>Manage filing deadlines, compliance requirements, and document tracking to ensure timely completion of tasks.</li></ul><p><br></p>
We are looking for a reliable and detail-oriented Administrative Assistant to join our team on a contract basis in Centreville, Virginia. This role involves supporting daily administrative tasks and ensuring smooth communication between multiple locations. If you have strong organizational skills and excel in multitasking, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate administrative tasks between multiple office locations to ensure seamless operations.<br>• Utilize Microsoft Office Suite, particularly Excel, to manage and analyze data, including working with basic formulas.<br>• Organize and manage email correspondence efficiently using Outlook.<br>• Perform accurate data entry and maintain organized records.<br>• Handle receptionist duties, including answering calls and greeting visitors.<br>• Prioritize tasks effectively to meet deadlines and work independently with minimal supervision.<br>• Ensure attention to detail in all administrative processes to maintain high standards.<br>• Assist in maintaining office supplies and inventory as needed.
We are looking for a detail-oriented Administrative Assistant to join our team in Sterling, Virginia. This role involves providing essential support to ensure smooth office operations while managing various administrative and accounting tasks. The ideal candidate is highly organized, proactive, and skilled in handling multiple responsibilities efficiently.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for easy reference.<br>• Process invoices and ensure timely payments to vendors and suppliers.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets.<br>• Draft, edit, and format documents using Microsoft Word.<br>• Manage email communication and scheduling through Microsoft Outlook.<br>• Coordinate and schedule meetings, ensuring all necessary arrangements are in place.<br>• Maintain and update calendars to support efficient time management.<br>• Assist in general office management tasks to ensure a productive work environment.
We are looking for a dedicated Administrative Assistant to join our healthcare team in Washington, District of Columbia. In this long-term contract position, you will play a vital role in ensuring smooth office operations, supporting staff, and delivering excellent service. This opportunity is ideal for someone with strong organizational skills and a proactive attitude.<br><br>Responsibilities:<br>• Manage daily administrative tasks to ensure seamless office operations.<br>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.<br>• Maintain accurate records and perform data entry with attention to detail.<br>• Greet visitors and serve as the first point of contact for the organization.<br>• Coordinate schedules and assist with meeting arrangements.<br>• Organize and maintain office supplies and ensure availability for staff.<br>• Compile reports and provide clerical support to various departments.<br>• Handle correspondence and communication in a timely and efficient manner.<br>• Support team members with ad hoc tasks as needed.
<p>We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities.</p><p><br></p><p>Responsibilities:</p><ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul><p><br></p><p> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn. </p>
<p>Senior Administrative Assistant, Member Services~Trade Association Washington, D.C </p><p> $95k-105k , 401(k), great benefits, career growth! </p><p><br></p><p>We are looking for a dedicated Senior Administrative Assistant, Member Services to join our team in Washington, District of Columbia. This role offers an exciting opportunity to provide high-level administrative support to the government relations office of a trade association. The ideal candidate will excel in coordinating meetings, managing schedules, and facilitating member services, while demonstrating attention to detail and strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, including those held on Capitol Hill, ensuring smooth logistical planning.</p><p>• Arrange travel itineraries and manage calendars for senior executives, maintaining accuracy and efficiency.</p><p>• Support member services by preparing engaging PowerPoint presentations and other materials.</p><p>• Oversee office operations, including vendor management and maintaining positive, detail-oriented relationships.</p><p>• Act as a liaison between staff and the executive office, fostering effective communication.</p><p>• Organize logistics for member meetings and events to ensure successful execution.</p><p>• Collaborate with government relations teams to enhance member outreach initiatives.</p><p>• Handle administrative tasks such as data entry and invoice processing with precision.</p><p>• Maintain a high level of confidentiality while dealing with sensitive information.</p><p>• Provide comprehensive support to executive leadership for various projects and responsibilities.</p><p><br></p><p>All interested candidates in this role and other opportunities in administrative and executive support please send your resume to Justin Decker via LinkedIn. </p>
<p>A well-known University is seeking an experienced Executive Assistant to support the Dean of the School of Education. The role will have a heavy focus on calendar management and scheduling, along with travel arrangements, expense reports via Concur, and general administrative functions. Must be proficient in MS Outlook. The ideal candidate has 5+ years of experience supporting C-level executives. A bachelor's degree and a background in higher education is strongly preferred!</p>
<p>We are seeking a contract Executive Administrative Assistant to serve as the primary onsite support resource, delivering polished, detail-oriented service to both internal teams and executive-level stakeholders.</p><p><br></p><p><strong><u>Contract Dates:</u></strong></p><ul><li><strong>December 29, 30, 31 & January 2</strong></li><li><strong>Client site is closed January 1</strong></li><li><strong>Shadowing Requirement:</strong> Candidate must be available for a <strong>4-hour onsite shadowing session on January 26 or 27</strong> with the full-time employee they will be covering for.</li></ul><p><br></p><p><strong><u>Day-to-Day Responsibilities / Work Environment</u></strong></p><ul><li><strong>Must be highly proficient in Slack</strong> — this is the primary communication platform.</li><li>Additional tools: <strong>Google Chat</strong> and <strong>Zendesk</strong>.</li><li>The workplace environment will be less busy than usual during this period, but <strong>executive-level visitor spikes</strong> should be expected.</li><li>Responsible for <strong>coordinating and ordering all catering services</strong>, as well as preparing food setups for the onsite team.</li><li>Will serve as the <strong>sole Workplace Experience Coordinator onsite</strong>; must be comfortable taking on duties outside the traditional scope when needed.</li><li>Acts as the <strong>primary face of the office</strong>, greeting all visitors, including <strong>high-profile individuals</strong>.</li><li>Must be <strong>extremely detail-oriented</strong>—errors such as typos in communications can negatively impact important relationships.</li><li>Must demonstrate <strong>excellent communication skills</strong>, including the ability to professionally engage with <strong>C-suite and senior leadership</strong>.</li></ul><p><br></p>
We are looking for an experienced Administrative Assistant to join our team in Ashburn, Virginia. In this long-term contract position, you will play a crucial role in ensuring smooth daily operations by managing tasks efficiently and supporting various administrative functions. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational success.<br><br>Responsibilities:<br>• Manage incoming calls and provide accurate information or direct inquiries to the appropriate department.<br>• Schedule appointments and meetings while maintaining an organized calendar.<br>• Process and distribute incoming and outgoing mail, including faxes, ensuring timely delivery.<br>• Maintain and replenish office supplies to support daily operations.<br>• Assist in preparing and filing important documents in accordance with organizational standards.<br>• Support the optimization of workflows by implementing best practices and ensuring task prioritization.<br>• Generate and analyze KPI reports to monitor and improve performance metrics.<br>• Welcome visitors and provide clear directions or assistance as needed.<br>• Collaborate with field operations and account management teams to ensure seamless coordination.<br>• Handle work orders and backup documentation with attention to detail and accuracy.
<p>We are looking for a highly organized and proactive Executive Assistant to support senior leadership. This role requires exceptional multitasking abilities, attention to detail, and the ability to adapt to evolving priorities. You will collaborate closely with the executive team and play a central role in ensuring efficient scheduling, communication, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee internal and external meetings, conferences, and events, including arranging comprehensive travel plans for executives.</p><p>• Manage executive calendars and prioritize schedules to ensure seamless planning and execution of various engagements.</p><p>• Create and prepare detailed and well-structured presentation materials for leadership meetings, town halls, and other corporate events.</p><p>• Handle administrative tasks such as managing expense claims, maintaining internal procedures, and ensuring smooth use of corporate systems.</p><p>• Foster a positive office culture by organizing events, serving as a social connector, and maintaining a welcoming environment.</p><p>• Assist with office management tasks, including workplace allocation and general administrative support.</p><p>• Collaborate with stakeholders to streamline processes and ensure effective communication across departments.</p><p>• Act as a reliable point of contact for executives, anticipating their needs and resolving potential issues proactively.</p><p>• Ensure all deliverables are completed with accuracy, efficiency, and a high standard of quality.</p>
<p>Our client is a boutique law firm with multiple offices. As they continue to grow, they are looking for a dedicated and experienced Paralegal to work remotely. This role requires expertise in affordable housing, particularly Low-Income Tax Credit Housing (LITCH), and the ability to work independently on real estate transactions. The ideal candidate will possess strong organizational skills and the ability to handle closing logistics seamlessly.</p><p><br></p><p>Responsibilities:</p><p>• Conduct detailed reviews of due diligence materials and provide weekly updates to closing checklists.</p><p>• Analyze and interpret title commitments and surveys to ensure compliance with transaction requirements.</p><p>• Prepare Uniform Commercial Code (UCC) filings and related documentation.</p><p>• Examine real estate-related contracts and legal documents for accuracy and completeness.</p><p>• Perform searches related to litigation, judgments, bankruptcies, and other organizational matters.</p><p>• Draft recording instruction letters and ensure proper documentation for submissions.</p><p>• Coordinate closing logistics, including pre-closing preparations and post-closing follow-ups.</p><p>• Manage real estate deals with minimal supervision, ensuring timely and accurate completion.</p><p>• Collaborate with lenders and stakeholders to facilitate smooth transactions.</p><p>• Maintain a consistent workload of 40 hours per week while meeting deadlines.</p>
We are looking for a skilled Administrative Coordinator to join our team in Arlington, Virginia. This Contract to permanent position offers an excellent opportunity to support senior leadership and contribute to the smooth operation of administrative tasks. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to manage sensitive information with discretion.<br><br>Responsibilities:<br>• Prepare and reconcile expense reports for senior leaders, ensuring accuracy and timely submission.<br>• Coordinate and manage calendars, travel arrangements, and appointments for designated senior leadership.<br>• Organize and facilitate meetings by scheduling, preparing agendas, and recording minutes for Officer and Executive Committee sessions.<br>• Process office and HR-related invoices, ensuring proper documentation and timely payments.<br>• Provide support for special events held in the office or at external locations.<br>• Maintain accurate records across relevant systems, adhering to organizational standards.<br>• Handle confidential and sensitive information with the utmost professionalism.<br>• Perform other administrative duties as required to support the team’s operations.
