We are looking for a skilled Executive Assistant to provide comprehensive support to the Dean of the School of Education at a prestigious university in Baltimore, Maryland. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage complex schedules and travel arrangements. The ideal candidate will thrive in a fast-paced environment and ensure seamless administrative operations. Responsibilities: • Manage and coordinate the Dean's calendar, ensuring all meetings and appointments are scheduled efficiently. • Arrange domestic and international travel, including transportation and accommodations, with attention to detail. • Prepare and submit expense reports using Concur, ensuring accuracy and timeliness. • Provide administrative support for executive meetings, including agenda preparation and meeting notes. • Serve as the primary point of contact for communication, handling inquiries and correspondence with professionalism. • Maintain and organize confidential records and documents. • Assist in planning and executing special projects and events as needed. • Utilize Microsoft Outlook to manage email communications and scheduling effectively. • Develop and maintain positive relationships with university staff and external stakeholders. • Ensure all tasks and projects are completed with a high level of accuracy and professionalism.

• Minimum of 5 years of experience supporting C-level executives in a similar role. • Proficiency in Microsoft Outlook for calendar management and email coordination. • Strong organizational skills with the ability to prioritize tasks effectively. • Excellent written and verbal communication skills. • Experience with travel booking and expense reporting systems, such as Concur. • Ability to maintain confidentiality and handle sensitive information with discretion. • Exceptional attention to detail and problem-solving abilities. • Strong attention to detail and ability to interact effectively with diverse groups and individuals.

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Baltimore, MD
onsite
Temporary
30.00 - 33.00 USD / Hourly
We are looking for a skilled Executive Assistant to provide comprehensive support to the Dean of the School of Education at a prestigious university in Baltimore, Maryland. This long-term contract position requires someone with strong attention to detail, excellent organizational skills, and the ability to manage complex schedules and travel arrangements. The ideal candidate will thrive in a fast-paced environment and ensure seamless administrative operations. Responsibilities: • Manage and coordinate the Dean's calendar, ensuring all meetings and appointments are scheduled efficiently. • Arrange domestic and international travel, including transportation and accommodations, with attention to detail. • Prepare and submit expense reports using Concur, ensuring accuracy and timeliness. • Provide administrative support for executive meetings, including agenda preparation and meeting notes. • Serve as the primary point of contact for communication, handling inquiries and correspondence with professionalism. • Maintain and organize confidential records and documents. • Assist in planning and executing special projects and events as needed. • Utilize Microsoft Outlook to manage email communications and scheduling effectively. • Develop and maintain positive relationships with university staff and external stakeholders. • Ensure all tasks and projects are completed with a high level of accuracy and professionalism.
2025-11-10T20:39:11Z