We are looking for a skilled Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This position requires a detail-oriented individual who excels at managing daily office operations, handling communications, and performing clerical tasks efficiently. If you thrive in a busy environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Manage daily office operations by coordinating schedules, maintaining records, and ensuring smooth workflow.<br>• Answer and direct incoming calls professionally, providing excellent customer service.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and managing inquiries.<br>• Process high-volume invoicing with attention to detail and accuracy.<br>• Assist with administrative tasks such as preparing reports, organizing documents, and scheduling meetings.<br>• Collaborate with team members to ensure timely completion of projects and tasks.<br>• Support office needs by ordering supplies and maintaining inventory.<br>• Uphold confidentiality and adhere to company policies in all administrative processes.
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
<p>We are looking for an experienced Executive Assistant to join our team in Santa Barbara, California. This long-term contract position offers an exciting opportunity to support a dynamic group of C-level executives, ensuring their schedules run smoothly and their administrative needs are met efficiently. The role involves direct interaction with executives, employees, and external stakeholders, requiring impeccable organizational skills and a proactive approach.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain calendars for six C-level executives, ensuring schedules are accurate and meetings are prioritized effectively.</p><p>• Coordinate domestic and occasional international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Organize catering and lunch orders for meetings, and make dining reservations as needed.</p><p>• Prepare and submit expense reports, process credit card memos, and handle approvals.</p><p>• Schedule one-on-one meetings between executives and their direct reports to facilitate productive communication.</p><p>• Collaborate with office management to ensure optimal experiences for visiting stakeholders and guests.</p><p>• Assist with personal tasks as required.</p><p>• Support additional administrative projects and tasks to meet evolving business needs.</p>
<p>A leading real estate is hiring for part time (20 hours a week) Administrative Assistant with prior real estate office experience to support the Asset Management team onsite in El Segundo. This role is ideal for an organized, detail-oriented administrative professional who is comfortable working in a fast-paced real estate environment and supporting multiple stakeholders.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to the Asset Management team</li><li>Assist with lease and property documentation, filings, and record maintenance</li><li>Organize and update asset files, contracts, and internal databases</li><li>Coordinate correspondence with property owners, vendors, and internal teams</li><li>Track deadlines, renewals, and key dates related to real estate assets</li><li>Prepare reports, spreadsheets, and summaries for asset managers</li><li>Handle data entry related to leases, payments, and property information</li><li>Support invoice processing and basic document review</li><li>Maintain organized electronic and physical filing systems</li><li>Assist with general office duties as needed</li></ul><p> </p><p> </p>
<p>We are looking for a detail-oriented Bilingual Administrative Assistant to join our team on a contract basis in Santa Barbara, California. This role involves providing essential support to ensure the efficient operation of our office, including managing daily administrative tasks and assisting with communication needs. If you have strong organizational skills and enjoy a dynamic work environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings, maintaining records, and organizing documents.</p><p>• Answer and direct inbound calls professionally, ensuring prompt and accurate responses.</p><p>• Perform data entry tasks with a high level of accuracy and attention to detail.</p><p>• Provide receptionist duties, including greeting visitors and ensuring a welcoming office environment.</p><p>• Assist in maintaining office supplies and coordinating with vendors as needed.</p><p>• Support the team with general office operations to enhance productivity.</p><p>• Prepare and edit correspondence, reports, and presentations as required.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Coordinate and communicate effectively with internal and external stakeholders.</p>
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide essential support to multiple directors, ensuring smooth daily operations and contributing to various projects. This position requires strong technical skills, attention to detail, and the ability to manage tasks independently.<br><br>Responsibilities:<br>• Assist three directors by managing schedules, preparing documents, and coordinating communications.<br>• Create promotional materials such as flyers using Canva and manage event registration processes.<br>• Oversee day-of-event logistics, ensuring all aspects run smoothly.<br>• Utilize Google Suite tools, including Docs, Sheets, and Drive, for document preparation and data management.<br>• Manage Zoom meetings and provide technical support when needed.<br>• Handle administrative tasks such as answering inbound calls and performing receptionist duties.<br>• Maintain accurate data entry and documentation using Adobe PDF tools.<br>• Collaborate with team members to ensure deadlines are met and project goals are achieved.<br>• Independently learn and adapt to new tools and processes to enhance efficiency.<br>• Provide critical attention to detail while toggling between multiple platforms and tasks.
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and organized environment.</p><p>• Answer and direct phone calls using multi-line phone systems, transferring calls as needed.</p><p>• Handle incoming and outgoing mail, sorting and distributing correspondence promptly.</p><p>• Manage sensitive and confidential documents with high attention to detail.</p><p>• Communicate effectively with managers and clients to address job-related or deadline concerns.</p><p>• Coordinate deliveries and ensure timely distribution to the appropriate departments.</p><p>• Support additional administrative projects as assigned by management.</p><p>• Operate switchboard systems efficiently to handle call routing and inquiries.</p><p>• Maintain accurate records and documentation for office services.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Cerritos, California. This position offers the opportunity to work in a focused office environment and support daily operations with a close-knit team. As a contract role with potential for long-term placement, this is an excellent opportunity for someone seeking growth and stability within a dynamic organization.<br><br>Responsibilities:<br>• Accurately enter invoices and process payouts using designated systems.<br>• Provide administrative and clerical support to ensure the efficient operation of the office.<br>• Organize and maintain records through filing, scanning, and other documentation methods.<br>• Offer general assistance to office staff to facilitate smooth daily activities.<br>• Manage additional office tasks and responsibilities as needed to support the team.
We are looking for a detail-oriented and organized Office Assistant to join our team in Los Angeles, California. This Contract to permanent position offers an excellent opportunity to support daily operations and ensure the smooth functioning of administrative tasks. The ideal candidate will have a proactive approach to managing clerical duties, data entry, and correspondence.<br><br>Responsibilities:<br>• Perform a variety of administrative and clerical tasks, including data entry, report preparation, and document management.<br>• Compile and analyze statistical data to create reports in various formats, such as spreadsheets, graphs, or narratives.<br>• Organize and distribute mail, maintain general files, and ensure workspaces are neat and well-stocked.<br>• Assist in creating correspondence and reports independently, without requiring supervisor attention.<br>• Scan, fax, bind, and distribute documents, reports, and proposals as needed.<br>• Verify data accuracy by cross-checking supplier invoices and other records.<br>• Represent the supervisor at meetings or project-related events when necessary.<br>• Support outreach initiatives for business programs and exclusivity efforts.<br>• Collaborate with team members and stakeholders to drive organizational goals.<br>• Handle additional responsibilities as assigned to meet operational needs.
<p>A growing and highly regarded firm focused on probate matters is seeking an attorney with 1+ years of experience in probate, trust administration, or estate planning. <strong>This role can be hybrid or 100% remote for California-based attorneys. </strong>My team has placed 4 attorneys with this firm in the past 7 years, and they all still happily work here! One of those attorneys made partner and others have been promoted to more senior associate roles.</p><p><br></p><p><strong>What You’ll Do:</strong></p><p>You’ll advise fiduciaries and beneficiaries, handle non-contentious probate and trust matters from initiation to resolution, appear in court on routine hearings, and prepare legal documents tied to estate and trust administration.</p><p><br></p><p><strong>Why This Role Stands Out:</strong></p><ul><li>Remote flexibility (must reside in California)</li><li>Transparent billable expectations (1800) with guaranteed and discretionary bonus opportunities</li><li>Excellent benefits (including 100% firm-paid health insurance, 401k with matching, unlimited PTO, and more)</li><li>Genuine opportunity for advancement at a firm known for promoting from within</li></ul><p>This is an ideal role for someone who’s collaborative, sharp, and ready to build their career with a firm that invests in its people.</p>
<p><b>Trial Firm seeks Plaintiff Litigation Paralegal</b></p><p><br></p><p>Will be supporting 2 trial attorneys in a 50+ employee firm. </p><p><strong>The position is open because the Paralegal we placed is leaving for law school after 3 years! An attorney I placed here said, <em>"This is by far the most professional firm that I've worked for."</em></strong></p><p><br></p><p><strong><u>Benefits’ Package</u></strong>:</p><ul><li>Medical/dental/vision</li><li>401k w/ 4% match</li><li>Paid holidays</li><li>6 sick days</li><li>10 vacation days</li><li>Parking covered</li></ul><p><strong><u>Details of Role</u></strong>:</p><ul><li><u>Hours</u>: 40 hours/week—can start between 8-9</li></ul><p><strong> </strong></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>2024 is growth mode for the firm—they have a corporate value system! They want us to staff 5 more attorneys & 4 more paralegals by year end!</li><li>Friendly environment</li><li>Stable and steady work </li><li>Huge office space in Century City – continuing to grow this year! </li><li>The attorneys and secretary LOVE it here!</li></ul><p><br></p>
We are looking for a dedicated and efficient Tax Administrative Assistant to join our team in Manhattan Beach, California. In this Contract to permanent position, you will play a crucial role in supporting the tax department by managing documentation, organizing records, and ensuring compliance with deadlines. This opportunity is ideal for someone who thrives in a fast-paced environment and has exceptional organizational and communication skills.<br><br>Responsibilities:<br>• Assist tax professionals in preparing, filing, and organizing tax documents at federal, state, and local levels.<br>• Maintain and update client records to ensure accuracy and compliance with regulations.<br>• Review financial documents, invoices, and supporting materials for tax purposes.<br>• Perform data entry tasks related to client accounts, tax forms, and financial records.<br>• Coordinate schedules, appointments, and submission deadlines for the tax team.<br>• Prepare and format correspondence, reports, and presentations as required.<br>• Support audit processes by gathering documentation and responding to inquiries from clients or regulatory agencies.<br>• Uphold confidentiality and protect sensitive financial and client information.
THIS IS A CURRENT ON GOING OPPORTUNITY Job Duties Serve as the first point of contact for clients, managing front desk coverage, phone calls, and detail oriented client communications Schedule client appointments, coordinate partner calendars, and manage meeting logistics Prepare, organize, and maintain client files, tax returns, engagement letters, and confidential financial documents Support CPAs and accounting staff with administrative tasks related to tax season, audits, and client deliverables Assist with billing, invoicing, time entry tracking, and follow-ups on outstanding client payments Manage document intake and delivery, including scanning, e-filing, uploading to client portals, and secure record retention Maintain office operations including supplies, vendor coordination, mail processing, and equipment support Track deadlines and ensure compliance with internal processes and firm timelines Assist with onboarding new clients and staff, including paperwork and system access Maintain strict confidentiality of client financial, tax, and personal information
<p>I’m partnering with an investment firm in El Segundo on an exciting Executive Assistant & Office Administrator opportunity. The client is moving fast and would like to interview on Monday, with a target start date of Tuesday.</p><p>This is a fully onsite role (Monday–Friday) and is expected to be 3–6 months of coverage, with the opportunity to make an immediate impact supporting the Firm Principal and keeping the office running seamlessly.</p><p>You’ll play a key role in executive-level support, client experience coordination, office operations, and project support in a professional, high-touch environment. This is an ideal opportunity for someone who is confident, resourceful, and thrives with autonomy.</p><p>What makes this role exciting:</p><ul><li>Direct support to the Firm Principal with high visibility</li><li>A dynamic mix of executive support, office operations, and client-facing coordination</li><li>Ownership of day-to-day office flow and special projects</li><li>A fast-paced environment where initiative and judgment are valued</li></ul><p>Key responsibilities include:</p><ul><li>Executive support: calendar management, travel booking, drafting emails, event planning, expense tracking, and personal task support</li><li>Office administration: mail handling, call screening, supply management, catering coordination, and office upkeep</li><li>Client & data management: Salesforce/Wealthbox updates, scanning/filing documents, expense reports, and fund notices</li><li>Operations & projects: onboarding support, tech upgrades, documenting SOPs, managing swag and client gifts</li></ul><p>Schedule: Onsite, Monday–Friday</p><p>Duration: 3–6 months coverage</p><p>Pay Rate: up to $26/hr (flexible based on experience)</p><p> </p><p>The client is eager to move quickly, so please send resume ASAP if you’d like to be considered. Thank you! </p>
<p>What you’ll do:</p><p>● Office Upkeep: Ensure the office is a welcoming and organized space by taking care of</p><p>light cleaning, plants, and conference room preparation. Welcome new hires by having</p><p>their workspaces ready to go.</p><p>● Food and Beverage: Keep the office well stocked of snacks and beverages, managing</p><p>orders, inventory, and budget while keeping in mind events and office occupancy.</p><p>● Front desk: Greet visitors, answer calls, and provide front desk reception services.Provide</p><p>top-notch customer service to all visitors and guests at the reception area as the first</p><p>point of contact.</p><p>● Vendor relations: Maintain vendor relationships (cleaning services, landlords, deliveries,</p><p>office supply vendors).</p><p>● Technology Management: Assist others with office technology, from conference</p><p>systems to computers and more.</p><p>● Administrative Support: Assist with various administrative tasks, including conference</p><p>room calendar management, document filing, and scanning.</p><p>● Office Inventory: Purchase and maintain inventory of office supplies, snacks, and</p><p>equipment.</p><p>● Errands: Errands including shipping, purchasing, and lunch pickups within walking</p><p>distance.</p><p>● Office events: Set up and clean up of conference rooms and the office for events and</p><p>meetings.</p><p>● Celebrations: Assist in employee recognition efforts (birthdays, milestones, and</p><p>appreciation gifts).</p><p>Qualifications</p><p>● Available weekdays 8:30am-1pm or 9am-1:30pm</p><p>● BA/BS degree preferred (not required)</p><p>● 1+ year of administrative experience in a similar role</p><p>● Proficiency in Gmail and Google Calendar (strongly preferred)</p><p>● Flexible, willing to adapt where needed</p><p>● Tech-savvy</p><p>● Ability to maintain confidentiality, you’ll be interacting with the executive team, and</p><p>confidentiality is of the utmost importance</p><p>● Strong communication skills, both verbal and written</p><p>● Self-starter, ability to thrive in fast-paced startup atmosphere</p><p>● Time management skills</p><p>● Strong attention to detail</p><p>● Ability to lift up to 25 lbs.</p><p>● 21 years or older, will be responsible for purchasing alcohol</p><p>● Have reliable means of transportation</p>
<p>A leading personal injury firm is looking for a Trial Attorney to help grow its presence. This is a unique opportunity to build something new with the backing of a highly successful team.</p><p><br></p><p>This role is 100% onsite.</p><p><br></p><p><strong>About the Role:</strong></p><p>• Handle a caseload of personal injury matters through to trial.</p><p>• Dedicated paralegal support from day one.</p><p>• Regular collaboration with experienced attorneys.</p><p><br></p><p><strong>What You’ll Need:</strong></p><p>• 7+ years of California civil litigation experience, with most recent experience (at least 3 years) in personal injury (plaintiff or defense).</p><p>• Trial experience (few first chair or handful of second chair).</p><p>• Active California Bar license.</p><p><br></p><p>The firm is offering this attorney a very generous base salary, fantastic bonus potential, and full benefits.</p>
<p><strong>About the Opportunity:</strong></p><p>Robert Half Legal is proud to partner with a highly respected mid-size law firm in Century City, Los Angeles, known for its exceptional litigation practice and collaborative, team-oriented culture. This is a unique opportunity to join an established legal team supporting attorneys on diverse and complex civil litigation matters.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, review, and file pleadings, motions, discovery documents, and other related legal correspondence</li><li>Assist with all phases of discovery, including document management, responses to interrogatories and requests for production, and deposition preparation</li><li>Perform legal and factual research to support case preparation and strategy</li><li>Maintain and organize electronic and hard copy case files, track case deadlines, and manage litigation calendars</li><li>Coordinate communications with clients, witnesses, court staff, and outside vendors</li><li>Prepare and organize trial materials including exhibits, witness lists, and trial binders</li><li>Support attorneys with trial preparation and logistics, including hearings and mediation sessions</li><li>Strictly adhere to confidentiality requirements and firm protocols</li></ul><p><strong>Why Partner with Robert Half Legal:</strong></p><ul><li>Access to contract roles with leading legal teams</li><li>Flexible assignment opportunities with potential for extension</li><li>Competitive compensation and dedicated support throughout the placement process</li><li>Opportunity to work on high-quality, challenging litigation matters</li></ul><p><br></p>
<p><strong>Position Summary</strong></p><p> Under the direction of the Director of Security Technology and Access Control, the <strong>Onity Lock Technician</strong> will perform specialized maintenance and repair of legacy Onity electronic locks and keycard encoder systems used across campus. This position provides expert-level troubleshooting, repair, and configuration services for equipment that is no longer supported by the manufacturer.</p><p><br></p><p><strong>Essential Duties and Responsibilities</strong></p><ul><li>Diagnose, repair, and configure Onity locks, door controllers, and keycard encoders to restore operational reliability.</li><li>Perform component-level repairs involving both mechanical and electronic systems.</li><li>Identify and source compatible replacement parts for discontinued or legacy Onity models, adapting available components as necessary.</li><li>Conduct preventive maintenance and functional testing to ensure consistent keycard operation and security integrity.</li><li>Document all service activities, including diagnostic findings, parts used, and maintenance actions performed.</li><li>Collaborate with Facilities Management, Campus Safety, and IT staff to coordinate repair schedules and minimize impact to building access.</li><li>Provide technical guidance and training to in-house staff on the care and maintenance of existing Onity systems.</li><li>Recommend repair, replacement, or upgrade options based on condition and supportability of existing lock hardware.</li><li>Create, modify, and remove users, templates, and schedules in the Onity software.</li><li>When needed, update access, templates, and schedules at the door and/or controller locations in the field.</li></ul><p><br></p>
<p><strong>International Law Firm seeks Trusts & Probate Paralegal</strong></p><p>Am Law firm in Century City is adding to their team!</p><p><br></p><p><u>Responsibilities</u>: • Serve as the primary agent to high-wealth clients, trustees, and family members • Prepare estate and gift tax returns • Direct dealings with financial institutions to collect estate assets • Handle administration of decedent's assets with the ability to resolve obstacles • Oversee preparation and filing of petitions and ongoing accountings related to guardianship and conservatorship proceedings</p><p><br></p><p><u>In Office</u>: 4 days per week in Century City</p><p><br></p><p><u>Hours</u>: 37.5 hour week with occasional overtime</p><p><br></p><p><u>Perks</u>: We've placed multiple candidates with the team over the years, who are happy and like this group!</p><p><br></p><p><strong>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</strong></p>
<p>Are you a highly organized, detail-oriented professional who thrives in a fast-paced, dynamic environment? Client is looking for a Contract Executive Assistant to be the right-hand support to our leadership team while keeping our office running smoothly.</p><p>What You’ll Do:</p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel coordination.</li><li>Assist with office operations, ensuring supplies, equipment, and day-to-day logistics are taken care of.</li><li>Prepare reports, presentations, and other materials as needed.</li><li>Serve as a key point of contact for internal teams and external partners, helping to keep communication smooth and efficient.</li><li>Handle special projects as assigned, with the flexibility to jump in wherever needed.</li></ul><p>Who You’ll Support:</p><ul><li>Senior executives, including the CEO and leadership team, providing essential support to help them focus on driving the business forward.</li></ul><p> </p><p>Why You’ll Love It Here:</p><ul><li>Work in a collaborative and energetic office in El Segundo.</li><li>Gain exposure to the inner workings of a growing financial firm.</li><li>Contract role with competitive pay and a chance to make a real impact.</li></ul><p>If you’re ready to bring your administrative expertise, organization skills, and positive energy to a team that values excellence and collaboration, we want to hear from you!</p>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
We are looking for a detail-oriented Office Assistant to join our team in Ventura, California. This long-term contract position is ideal for someone with strong organizational skills and the ability to work independently in a fast-paced environment. The role requires excellent communication and problem-solving abilities to support daily office operations and administrative tasks.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, including invoice processing, check deposits, and communication with property management.<br>• Ensure smooth daily operations by proactively addressing challenges and identifying solutions.<br>• Collaborate with the Front Desk Administrator when necessary, while maintaining independence in handling assigned duties.<br>• Manage clerical responsibilities such as document scanning, filing, and maintaining organized records.<br>• Answer inbound calls and provide attentive and courteous assistance to callers.<br>• Assist with receptionist duties, ensuring the front desk operates efficiently.<br>• Support office functions with adaptability and a proactive approach to workflow.<br>• Maintain a high level of accuracy and attention to detail in all administrative processes.
<p>We are looking for an Executive Assistant to join a finance firm in West Los Angeles. In this role, you will provide high-level support to the company founder by managing a combination of business and personal tasks. This contract-to-permanent position offers the opportunity to work in a fast-paced environment that values confidentiality and professionalism, with a hybrid schedule including both onsite and remote work.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Organize and oversee the founder’s daily schedule, including managing calendars and coordinating meetings.</p><p>• Arrange complex travel plans, including flights, accommodations, and itineraries.</p><p>• Execute personal errands and tasks to ensure seamless day-to-day operations.</p><p>• Prepare and manage expense reports while maintaining accuracy and timeliness.</p><p>• Act as a liaison for the founder, handling communications and interactions with stakeholders.</p><p>• Maintain confidentiality while managing sensitive information and correspondence.</p><p>• Support the founder in navigating a fast-paced and demanding work environment.</p><p>• Utilize Outlook and other office tools to streamline scheduling and organizational processes.</p><p>• Coordinate both business and personal events as required.</p><p>• Adapt to different personality types and work styles while maintaining professionalism.</p>
<p><strong>Title:</strong> Executive Assistant (Temp to Hire)</p><p> <strong>Location:</strong> Onsite/Hybrid</p><p> <strong>Salary Range:</strong> $85,000-$100,000</p><p><strong>About the Organization:</strong></p><p> Join a mission-driven nonprofit dedicated to providing affordable, safe, and supportive housing solutions for communities in need. Our client prides themselves on creating positive change.</p><p><strong>Position Overview:</strong></p><p> We are looking for a highly skilled and organized Executive Assistant to support two senior executives. This role is a temporary-to-hire opportunity, ideal for candidates who thrive in a fast-paced, purpose-driven environment. The Executive Assistant will be responsible for managing complex administrative tasks, streamlining processes, and enabling the executives to focus on strategic priorities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level executive support to two senior leaders, including calendar management, coordinating meetings, travel arrangements, and expense reporting</li><li>Serve as a gatekeeper and point of contact between executives, staff, board members, community partners, and stakeholders</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Track and prioritize incoming requests, managing workflows to ensure timely responses and follow-up</li><li>Assist in organizing events, board meetings, and community outreach activities</li><li>Maintain confidentiality and uphold organizational standards in communication and documentation</li><li>Support special projects and initiatives led by the executives</li></ul><p><strong>Required Qualifications:</strong></p><ul><li>5+ years of executive administration experience, ideally supporting C-suite or nonprofit leadership</li><li>Exceptional organizational, time-management, and communication skills</li><li>Proficiency with Microsoft Office Suite </li><li>Demonstrated ability to handle sensitive information and act with professionalism and discretion</li><li>Experience juggling multiple priorities and adapting to changing needs in a fast-paced setting</li><li>Mission-driven mindset and interest in community and nonprofit work</li></ul><p><strong>Preferred Qualifications:</strong></p><ul><li>Previous experience working in a nonprofit, social service, or affordable housing organization</li><li>Familiarity with board management and governance support</li><li>Event planning and project coordination experience</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li>Temp to hire; salary up to $100,000/year, commensurate with experience</li><li>Eligible for benefits upon hire</li></ul><p><br></p>
<p><br></p><p><strong>Clean Energy Company | Cerritos, CA | Onsite</strong></p><p>Are you a polished, people-first professional who thrives in a fast-moving, purpose-driven environment? Join a growing <strong>clean energy organization</strong> where innovation, sustainability, and teamwork power everything we do. We are seeking an <strong>Office Coordinator</strong> who will serve as the operational heartbeat of our office while delivering a best-in-class experience for employees, visitors, and leadership.</p><p>This is a highly visible, hands-on role ideal for someone who enjoys owning office operations, supporting multiple teams, and contributing to a mission that truly matters.</p><p><br></p><p>What You’ll Do</p><p>As our Office Coordinator, you will ensure the office runs seamlessly while acting as a central point of coordination across the organization.</p><p><strong>Key responsibilities include:</strong></p><ul><li>Serve as the first point of contact by answering the main phone line and greeting visitors.</li><li>Manage visitor sign-ins and escort guests to meetings.</li><li>Coordinate meetings and appointments, including room setup, food orders, and post-meeting clean-up.</li><li>Oversee incoming and outgoing mail, FedEx shipments, expense check distribution, filing, and office signage.</li><li>Monitor and maintain office supplies inventory; place and track orders as needed.</li><li>Take ownership of the cleanliness, organization, and presentation of the lobby, conference rooms, break areas, and shared spaces.</li><li>Coordinate office errands and support occasional travel arrangements.</li><li>Manage company business cards, stationery, nameplates, and company gifting.</li><li>Support a safe, secure, professional, and welcoming office environment.</li><li>Assist with special projects and administrative initiatives as assigned.</li></ul>
