We are looking for a detail-oriented Office Manager to join our team on a contract basis in New York, New York. This role requires an individual who can efficiently oversee administrative operations, maintain office supplies, and support day-to-day activities to ensure the smooth functioning of the workspace. The ideal candidate will have strong organizational skills, a proactive attitude, and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Prepare and submit expense reports for the organization and Chief of Staff.<br>• Monitor and replenish office supplies, ensuring inventory is up-to-date.<br>• Arrange maintenance and supplies for copiers and other office equipment.<br>• Stock, organize, and maintain the coffee and snack areas.<br>• Assist with document filing and organization, both in physical and digital formats such as SharePoint.<br>• Handle incoming and outgoing mail, including FedEx shipments.<br>• Coordinate food orders for meetings or events as needed.<br>• Organize and oversee office maintenance services and cleaning schedules.<br>• Serve as the front desk receptionist by welcoming visitors, setting up conference rooms, and ensuring post-meeting clean-up.<br>• Support additional administrative tasks to facilitate efficient office operations.
<p>Our client is seeking a dedicated <strong>Full Charge Bookkeeper</strong> to join our team on a <strong>long-term contract </strong>basis in <strong>Bedminster, New Jersey.</strong> This role is ideal for someone with a strong background in managing all aspects of bookkeeping operations efficiently and with precision. The ideal candidate will bring expertise in QuickBooks and other accounting tools to ensure the seamless execution of financial processes. This role is fully onsite. </p><p><br></p><p><strong>Full Charge Bookkeeper Responsibilities:</strong></p><p>• Manage full-cycle bookkeeping responsibilities, including maintaining accurate financial records and reconciling accounts.</p><p>• Utilize QuickBooks to process transactions, generate reports, and ensure data integrity.</p><p>• Oversee accounts payable and accounts receivable functions, ensuring timely payments and collections.</p><p>• Perform bank reconciliations to identify discrepancies and maintain accurate balances.</p><p>• Handle financial reporting tasks, ensuring compliance with company standards and policies.</p><p>• Collaborate with team members to analyze financial data and support informed decision-making.</p><p>• Maintain organized records and documentation to facilitate audits and reviews.</p><p>• Address any discrepancies or issues in financial data promptly and accurately.</p><p>• Support general administrative and financial tasks as needed to ensure smooth operations</p>
<p>A busy firm in the Fairfield, NJ location is looking for a Bookkeeper to join their growing organization. This Bookkeeper will get the chance to join a growing firm that loves to promote from within and offers a great work/life balance. The ideal Bookkeeper have prior law firm experience and have proficiency in QuickBooks Online. This Bookkeeper role will play a vital part in maintaining accurate financial records and ensuring seamless financial operations. Responsibilities of this Bookkeeper will include but not be limited to the below responsibilities.</p><p><br></p><p>Bookkeeper Responsibilities:</p><ul><li>Maintaining accurate financial records using accounting software (QuickBooks Online preferred)</li><li>Reconciling bank accounts, including IOLTA/trust accounts, to ensure compliance with bar association regulations</li><li>Processing accounts payable and receivable</li><li>Managing general ledger entries and journal entries</li><li>Allocation of client payments to appropriate invoices</li><li>Allocation of origination percentages for attorneys</li><li>Paying invoices and bills</li><li>Making sure invoices are applied to the appropriate clients and matters for reimbursement</li></ul><p>This Bookkeeper role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Bookkeeper position, apply today!</p>
<p>We are looking for an experienced Full Charge Bookkeeper to join our <strong><u>client's</u></strong> team in Brooklyn, New York. This role is ideal for someone who is highly attentive to detail, proficient in managing financial records, and ensuring the accuracy of accounts. You will play a key role in overseeing the company’s bookkeeping operations and ensuring compliance with accounting standards.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate and up-to-date financial records, including general ledger entries and journal entries.</p><p>• Handle accounts payable and accounts receivable processes, ensuring timely payments and collections.</p><p>• Perform thorough bank reconciliations to ensure accounts are balanced and discrepancies are resolved promptly.</p><p>• Oversee invoicing activities, ensuring accuracy and proper documentation.</p><p>• Utilize QuickBooks to manage and organize financial data efficiently.</p><p>• Prepare financial reports and summaries to support decision-making processes.</p><p>• Monitor and ensure compliance with relevant accounting regulations and company policies.</p><p>• Collaborate with team members to streamline bookkeeping processes and improve efficiency.</p><p>• Assist in audits and provide necessary documentation to auditors when required.</p><p><br></p><p>If this person is you, please submit your resume to victoria.iacoviello@roberthalf</p>
<p>A busy company in the West Caldwell area is seeking a Bookkeeper to join their team. This Bookkeeper will get the chance to join a growing organization that offers great work/life balance as well as a flexible working schedule. The ideal Bookkeeper will have construction and/or real estate industry experience (neither required) and be local to the West Caldwell area. In this Bookkeeper role, you will handle a variety of financial tasks, including billing, invoicing, accounts payable, and accounts receivable processes. Other responsibilities of this Bookkeeper position will include but not be limited to:</p><p><br></p><p>Bookkeeper Responsibilities:</p><p>• Prepare and process billing and invoicing for multiple projects, ensuring accuracy and timeliness.</p><p>• Assist with accounts payable tasks, including matching, batching, and coding invoices.</p><p>• Manage accounts receivable processes, including tracking payments and resolving discrepancies.</p><p>• Support the accounting manager by providing backup for various financial tasks.</p><p>• Perform account reconciliations and ensure all financial records are up-to-date.</p><p>• Utilize Microsoft Excel and similar accounting software to manage financial data effectively.</p><p>• Collaborate with team members to ensure smooth month-end close processes.</p><p>• Maintain organized and detailed records of financial transactions.</p><p>• Provide payroll support as needed, ensuring compliance with company policies.</p><p>• Contribute to the overall improvement of financial systems and processes within the team.</p><p><br></p><p>This Bookkeeper position pays between $65,000 and $75,000 annually depending on experience. If interested in this Bookkeeper role, apply today! </p>
<p>We are looking for a skilled AP/AR Clerk to join our team in Farmingdale, New York. This role requires a detail-oriented individual capable of managing complex payables, assisting with billing processes, and ensuring accurate financial records. If you have experience in handling accounts and collections, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage a high volume of three-way match schedules for accounts payable.</p><p>• Support the billing team by ensuring invoices are accurately prepared and sent.</p><p>• Conduct collections activities to recover outstanding payments as needed.</p><p>• Maintain precise and up-to-date financial records for all transactions.</p><p>• Post payments to the appropriate accounts in a timely manner.</p><p>• Handle cash transactions responsibly and with accuracy.</p><p>• Ensure all account records are properly documented and organized.</p><p>• Collaborate with team members to streamline financial procedures and workflows.</p><p>• Respond to vendor inquiries and resolve discrepancies in payments or invoices.</p>
<p>Job Description: </p><p><br></p><p>• Ensure that all payments and billings are made in compliance with the Company’s financial policies and procedures.</p><p><br></p><p>• Review, assemble, and input all invoices received via the Company’s EDI system (and manually) for the required authorization before payments and billings are completed.</p><p><br></p><p>• Work with merchandising department heads to obtain approval and resolution for all credits, invoices under review and/or rejected. </p><p><br></p><p>• Track POD and Credit requests by store on a daily basis.</p><p><br></p><p>• Manually process store credits – over 120 per week.</p><p>• Process all store requested POD and credits in a timely accurate manner and communicate these credits to vendors.</p><p><br></p><p>• Work directly with IT Department to troubleshoot EDI issues.</p><p><br></p><p>• Ensure good working relationship with store operators and vendors and promptly and professionally respond to all inquiries.</p><p><br></p><p>• Request and follow up on monthly vendor statements to ensure timely payment.</p><p><br></p><p>• Track weekly and monthly invoices by vendor. </p><p><br></p><p>• Research vendor accounts and answer vendor inquires; maintain good relations with vendors.</p><p><br></p><p>• Assist with vendor audits.</p><p><br></p><p>• Process DSD Payments twice a week.</p><p><br></p><p>• Assist in financial close by providing support for expense accruals and open invoices.</p>
Key Responsibilities<br>• Generate and issue monthly rent charges and invoices to tenants.<br>• Calculate, bill, and record utility charges (e.g., electricity, water, and other applicable services).<br>• Review and process LOCKBOX payments and ensure accurate posting.<br>• Prepare and issue additional billings (e.g., late fees, holdover rent, miscellaneous charges) as applicable.<br>• Reconcile and prepare monthly rent variance reports to ensure accuracy of recurring charges.<br>• Perform account reconciliations related to tenant move-outs, lease amendments, or occupancy changes.<br>• Manage and process security deposits in tenant ledgers in accordance with policies and legal<br>requirements.<br>• Apply payments and receipts accurately within the MDS system.<br>• Respond to tenant and owner inquiries regarding billing statements, ledgers, and account activity in a<br>professional and timely manner.<br>• Review, scan, and deposit checks received in office through appropriate banking channels.<br>• Identify, investigate, and resolve accounting discrepancies to maintain data integrity.<br>• Support month-end and year-end close processes as needed.<br>• Ensure compliance with internal controls, company policies, and industry best practices.<br>• Collaborate with the Accounting and Property Management teams to ensure accurate financial<br>reporting. expenditures, accounts payable and receivable, and profits and losses.
<p>We are looking for an Expense Processor to join our team in New Jersey. This long-term contract position offers an exciting opportunity to contribute to the financial and administrative operations of the company. The ideal candidate will bring a proactive approach, strong organizational skills, and attention to detail to ensure smooth and efficient expense processing and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Administer and oversee the company's credit card program, ensuring proper usage and compliance with policies.</p><p>• Process employee expense reimbursements accurately and promptly in alignment with company guidelines.</p><p>• Perform monthly reconciliations of company credit card accounts, investigating and resolving any discrepancies.</p><p>• Collect necessary approvals and process payments within accounting software.</p><p>• Address transaction or documentation discrepancies to maintain financial accuracy.</p><p>• Sort and distribute company mail from Central Jersey mailboxes up to three times per week.</p><p>• Handle administrative tasks such as document management, scanning, filing, and maintaining records.</p><p>• Assist with ad hoc projects and operational tasks from the Accounting team and other departments.</p>
We are looking for a dedicated Senior Supervisor Transportation/Terminal Manager to oversee terminal operations in Newark, New Jersey. This role requires a proactive leader who can manage a dynamic team, ensure smooth logistical operations, and adapt to evolving business needs. The ideal candidate will bring extensive experience in transportation management and a strong ability to drive team performance in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee terminal operations, ensuring efficiency and compliance with company standards.<br>• Manage and coordinate schedules for drivers and office staff based on business demands.<br>• Lead a team of 5-6 dispatchers and supervise up to 100 drivers, fostering a collaborative and productive work environment.<br>• Handle disciplinary actions and provide guidance to both union and non-union drivers.<br>• Analyze data from new software systems to optimize operations and support business objectives.<br>• Guide the team through change management processes, addressing resistance and encouraging adaptability.<br>• Plan and execute the rollout of new software solutions to enhance operational efficiency.<br>• Supervise reconciliation processes, including accounts payable, accounts receivable, and payroll.<br>• Maintain a 24/7 readiness to address operational needs and emergencies.<br>• Collaborate with stakeholders to ensure the seamless support of 400 stores across multiple locations.
<p>We are seeking a detail-oriented Bookkeeper to manage financial transactions and ensure the accuracy of accounting records for our organization. This role involves overseeing critical financial processes such as accounts payable, accounts receivable, and bank reconciliations, as well as utilizing QuickBooks to track transactions and prepare reports. The ideal candidate is a proactive multitasker with exceptional organizational skills who can maintain accurate financial documentation, address discrepancies efficiently, and assist in preparing internal financial statements and reports. Additionally, the Bookkeeper will collaborate with other team members to ensure compliance with financial policies and support special financial projects as needed</p>
<p>Salary is 90,000 - 110,000. </p><p><br></p><p>We are looking for an experienced Senior Accountant to join our team in the Morristown, NJ area. As the Senior Accountant, you will report directly to the President and serve as a key member of the management team. You will be responsible for all aspects of financial accounting, project-level cost tracking, month-end close processes, and financial reporting. You will partner closely with various functional areas including engineering, purchasing, IT, and sales. </p><p><br></p><p>Key Responsibilities</p><p>Financial Accounting & Reporting</p><p>• Lead month-end and year-end close processes, including preparing journal entries, reconciling accounts, and analyzing financial data</p><p>• Prepare and analyze financial reports, including balance sheets, income statements, and cash flow statements</p><p>• Conduct bank reconciliations and monitor cash flow to ensure proper funding of operations</p><p>• Maintain fixed asset records and perform depreciation calculations</p><p>Project Accounting & Revenue Recognition</p><p>• Establish and maintain project-level labor tracking system to support percentage of completion (POC) accounting for our complex machine vision projects, with supporting documentation for revenue recognition and cost of goods sold (COGS)</p><p>• Track project costs, margins, and profitability to support management decision-making</p><p>• Support contract administration and billing for fixed-fee projects and T& M services</p><p>Accounts Receivable & Payable Management</p><p>• Manage full cycle accounts receivable including cash application, analysis, and reconciliation</p><p>• Process incoming checks and ACH/Wire transfers; follow up on past due accounts</p><p>• Lead efforts to transition customers to electronic payment methods</p><p>• Manage full cycle accounts payable using Ramp automation tool</p><p>• Coordinate vendor payments and year-end 1099 processing</p>
• Partner with the Property Manager / Project Manager to ensure accuracy of journal entries and general ledger across one or multiple projects.<br>• Oversee outsourced accounting team responsible for accounts payable, accounts receivable and bank reconciliations, including training, review of deliverables, and communication of feedback.<br>• Coordinate and prepare lease administration as follows: Set up new leases in accounting system, prepare tenant billings, set up tenant recovery profile/pool.<br>• Prepare operating and tax expense reconciliations (true-ups) as required per governing documents (leases, management agreement, etc.).<br>• Record journal entries to the general ledger and ensure records are kept in compliance with GAAP or other basis of accounting.<br>• Perform month-end close procedures including preparation and/or review of account reconciliations.<br>• Maintain job cost ledger for development projects and ensure costs are properly coded<br>• Assist in Property and Hines Annual Plan/Budget/Projection preparation process by preparing revenue projections and variance analysis for certain accounts, generating reports and preparing budget package.<br>• Maintain reporting and budgeting calendars for Property Management team.<br>• Prepare information for various audits (e.g. external, internal, tenant), as needed.<br>• Prepare monthly/quarterly financial statements and supporting schedules working closely with Property/Project Manager to ensure accuracy.<br>• Assist in the setup of new projects with guidance from Accounting Manager. This could include setting up the property in JDE (or similar software), opening bank accounts, preparing rent start letters and assisting with acquisition accounting schedules/entries (FAS 141/142 purchase accounting, straight-line rent, revenue models).<br>• Carry out the proper procedures to ensure internal controls are being met.
<p>Our client is seeking a motivated and detail-oriented <strong>Accounting Clerk </strong>to join their team on a <strong>Contract-to-Permanent</strong> basis in <strong>Branchburg, New Jersey.</strong> This role is <strong>Fully Onsite</strong>, <strong>M-F 8am-4pm</strong>. This role involves managing essential financial processes, including accounts payable and receivable, while maintaining accurate records and ensuring timely collections. The ideal candidate thrives in fast-paced environments and demonstrates exceptional organizational and communication skills.</p><p><br></p><p><strong>A/P, A/R Clerk Responsibilities:</strong></p><p>• Process vendor invoices promptly and ensure accurate payments are made.</p><p>• Track outstanding balances and manage timely collections.</p><p>• Reconcile financial statements and resolve discrepancies effectively.</p><p>• Generate work orders using QuickBooks to support operational needs.</p><p>• Handle high-volume invoice processing, typically 100–150 invoices per week.</p><p>• Verify and process Bills of Lading (BOLs) to ensure accurate documentation.</p><p>• Perform filing tasks and data entry to maintain organized records.</p><p>• Collaborate with team members to streamline financial workflows and reporting.</p>
<p><strong>Job Description</strong>: Are you detail-oriented and ready to grow your career in the accounting field? Robert Half is seeking an <strong>Accounting Clerk</strong> for a dynamic organization in [insert industry]. The Accounting Clerk will handle a variety of tasks, including administrative duties surrounding accounting functions, processing transactions, and ensuring accuracy in financial records.</p><p><strong>Key Responsibilities</strong>:</p><ul><li>Perform daily bookkeeping tasks, including data entry and the maintenance of accurate financial records.</li><li>Assist with reconciling accounts, including accounts payable and receivable.</li><li>Process invoices and support vendor and customer communications to resolve billing discrepancies.</li><li>Maintain and organize physical and digital financial records for easy access.</li><li>Support month-end and year-end close processes by preparing reports and verifying data accuracy.</li><li>Assist with audit preparation and provide relevant documentation to auditors when requested.</li><li>Help identify process improvements to enhance accuracy and efficiency.</li></ul><p><br></p>
<p>We are looking for a dedicated Full Charge Bookkeeper to oversee the financial operations of our firm in Basking Ridge, New Jersey. This role involves managing a wide range of accounting functions, including financial reporting, general ledger maintenance, and cash flow management. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring the accuracy and integrity of all financial data.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and reconcile general ledger accounts across multiple entities and properties to ensure accuracy in financial records.</p><p>• Prepare comprehensive financial statements on a monthly, quarterly, and annual basis.</p><p>• Manage accounts payable and receivable processes, including vendor payments and tenant billing, while collaborating with external accounting services.</p><p>• Perform bank reconciliations and monitor cash flow to support effective financial planning.</p><p>• Oversee payroll processing and ensure all related tax filings are completed accurately and on time.</p><p>• Coordinate with external CPAs to facilitate tax preparation and audits.</p><p>• Track capital contributions, distributions, and investor allocations with precision.</p><p>• Support budgeting, forecasting, and financial analysis to assist in strategic decision-making.</p><p>• Ensure compliance with organizational and internal financial policies.</p><p>• Organize and maintain thorough records for all financial transactions and documentation.</p>
We are looking for a skilled and detail-driven Bookkeeper to join our team in Chappaqua, New York. This position is ideal for someone with experience in the Real Estate industry who can effectively manage daily financial operations and maintain precise records. The role requires a high level of confidentiality, strong organizational abilities, and a commitment to ensuring compliance with financial regulations.<br><br>Responsibilities:<br>• Record and manage daily financial transactions, including accounts payable and receivable, using accounting software.<br>• Perform regular reconciliation of bank statements and other financial accounts to ensure accuracy.<br>• Assist in payroll processing, ensuring timely and accurate submission of employee earnings and deductions.<br>• Prepare financial statements, such as balance sheets and profit-and-loss reports, to provide insights into company performance.<br>• Monitor company expenses and contribute to the preparation of budgets while identifying potential cost-saving opportunities.<br>• Ensure compliance with tax regulations, company policies, and reporting requirements.<br>• Maintain organized financial records, invoices, and supporting documentation for easy accessibility.<br>• Collaborate with management and accountants to achieve financial goals and support audit and tax preparation processes.<br>• Investigate discrepancies in financial records and resolve errors promptly.
<p>We are looking for a meticulous and dependable Bookkeeper to join our team in New Rochelle, New York. This role offers an excellent opportunity for professionals with a background in the real estate industry who excel in managing financial operations and ensuring compliance with accounting standards. As a key member of our finance team, you will be responsible for maintaining accurate financial records, preparing detailed reports, and collaborating closely with internal departments to support the organization's financial goals and efficiency.</p>
<p>Do you possess a sharp eye for detail and a passion for numbers? Robert Half is actively seeking experienced <strong>Bookkeepers</strong> for <strong>contract assignments</strong> in the White Plains area as we build a talent pipeline for current and upcoming client needs. Explore flexible job opportunities while making an impact in dynamic organizations across multiple industries.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Assignments may include:</p><ul><li>Recording and maintaining accurate financial transactions and managing accounts payable/receivable.</li><li>Reconciling bank accounts and ensuring the accuracy of general ledger entries.</li><li>Managing payroll, vendor payments, and invoicing processes.</li><li>Preparing financial reports, including profit and loss statements, and providing key financial insights.</li><li>Organizing and maintaining financial documents and ensuring compliance with applicable policies and regulations.</li><li>Providing administrative and bookkeeping support to streamline accounting operations as needed.</li></ul><p><br></p>
<p><strong><em>BOOKKEEPER OPPORTUNITY IN DEER PARK, LONG ISLAND, NY </em></strong></p><p><strong>Anna Parson at Robert Half</strong>, is seeking an experienced <strong>Bookkeeper</strong> for her well established client. If you are detailed oriented, with a strong Bookkeeping, this could be the perfect opportunity for you!</p><p>As the <strong>Bookkeeper</strong>, you’ll play a critical role in managing day-to-day accounting functions. This position offers the chance to work with a supportive team in a collaborative small business environment.</p><p><strong>As the Bookkeeper, you will: </strong></p><ul><li>Record all <strong>Accounts Receivable (AR)</strong> and <strong>Accounts Payable (AP)</strong> transactions.</li><li>Handle <strong>banking activities and transactions</strong> and ensure accurate bank reconciliations.</li><li>Process and manage <strong>payroll</strong> ensuring compliance and timeliness.</li><li>Prepare accurate and timely <strong>journal entries</strong> for general ledger maintenance.</li><li>Support month-end and year-end closing procedures and work closely with the outside CPA.</li></ul><p><strong>Contact Anna Parson at Robert Half</strong> today to learn more about this exciting Bookkeeper role or apply now!!!</p>
<p>My client a well-established capital equipment manufacturer celebrating 50 years in business, along with its affiliated realty company managing eight residential and commercial properties, is seeking an experienced and detail-oriented Full-Charge Bookkeeper to join our small, collaborative team. This hands-on role manages the entire accounting cycle for two entities, offering a wide scope of responsibilities and the opportunity to make a meaningful impact within a stable, long-standing organization.</p><p><br></p><p>Position Overview</p><p>The Full-Charge Bookkeeper will oversee daily accounting operations, including accounts payable, receivable, billing, collections, inventory accounting, reconciliations, and month-end closings. The ideal candidate is highly reliable, organized, and capable of working independently while ensuring accuracy, compliance, and timely reporting.</p><p><br></p><p>Key Responsibilities</p><p>General Accounting & Reporting</p><ul><li>Manage full-cycle accounting for two business entities (capital equipment and real estate).</li><li>Record and reconcile all financial transactions in accordance with accounting standards.</li><li>Prepare monthly, quarterly, and year-end financial statements for management and auditors.</li><li>Maintain fixed assets, accruals, and prepaid expenses as part of the monthly close.</li></ul><p>Accounts Payable</p><ul><li>Process vendor invoices, payments, and expense coding.</li><li>Maintain vendor records and reconcile statements, resolving discrepancies promptly.</li></ul><p>Accounts Receivable & Billing</p><ul><li>Generate invoices based on sales contracts and service agreements.</li><li>Monitor customer accounts, apply payments, and manage collections while maintaining strong client relationships.</li><li>Maintain accurate aging reports and execute collection efforts as needed.</li></ul><p>Banking & Reconciliations</p><ul><li>Perform monthly reconciliations for multiple bank and credit card accounts.</li><li>Manage cash flow and banking transactions across entities.</li></ul><p>Journal Entries & Month-End</p><ul><li>Prepare and post journal entries, including payroll allocations, depreciation, and adjustments.</li><li>Reconcile general ledger accounts and execute accurate month-end closings.</li><li>Assist with audit preparation and maintain adherence to internal controls.</li></ul><p>Inventory & Cost Accounting</p><ul><li>Maintain accurate inventory records for machinery parts and components.</li><li>Partner with operations to track usage, purchases, and valuation.</li><li>Investigate and resolve discrepancies.</li></ul><p>Systems & Reporting</p><ul><li>Utilize SAGE 300 for all accounting functions and reporting.</li><li>Generate ad hoc financial analysis using advanced Excel tools (Pivot Tables, VLOOKUP, formulas).</li><li>Ensure data integrity across accounting systems.</li></ul><p><br></p>
We are looking for a meticulous Payroll Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for ensuring accurate and timely payroll processing, maintaining compliance with tax regulations, and supporting the payroll department's operations. This position offers a collaborative work environment and opportunities for growth.<br><br>Responsibilities:<br>• Process payroll for exempt and non-exempt employees, ensuring accuracy and timeliness.<br>• Reconcile benefit billing and submit payments to accounts payable to meet deadlines.<br>• Audit and balance quarterly and annual tax filings to ensure compliance.<br>• Manage wage garnishments and maintain proper documentation.<br>• Coordinate multiple payroll schedules efficiently and resolve discrepancies.<br>• Calculate and process final payment documents for departing employees.<br>• Provide assistance and support to other payroll team members as needed.
<p><strong>Bilingual Payroll/Office Administrator (Spanish Required)</strong></p><p><strong>Location: Farmingdale, Long Island, NY </strong></p><p>Anna Parson at Robert Half is seeking a sharp, detail-oriented <strong>Payroll/Office Administrator </strong>to join an established Construction Services company with a small office, family feel. Do you thrive in a fast-paced environment and enjoy supporting essential operations in a dynamic industry? If so, this may be the <strong>Payroll/Office Administrator</strong> opportunity for you where you can make an immediate impact!</p><p><strong>As the Payroll/Office Administrator, you will:</strong></p><ul><li>Manage <strong>full-cycle payroll</strong> processing, including preparing and submitting certified payroll reports.</li><li>Oversee employee onboarding and offboarding processes, ensuring accuracy and compliance.</li><li>Collaborate with field teams and project managers to streamline administrative operations.</li><li>Support purchasing and inventory tracking, including managing purchase orders.</li><li>Assist the Bookkeeper with various <strong>accounting tasks</strong>.</li><li>Communicate effectively across teams, leveraging your bilingual Spanish skills to ensure clarity and collaboration.</li></ul><p>This is an excellent opportunity to join a thriving company that values efficiency, teamwork, and expertise.</p><p><strong>Why you'll love this role</strong>: Our client offers a collaborative work environment where you will be fully trained and your skills will be appreciated! </p><p>Contact Anna Parson at Robert Half for confidential and immediate consideration or apply now!!! </p>
<p>Rapidly expanding firm is seeking a Payroll Administrator to join their growing team in New York, New York. This role is ideal for someone with a strong background in full-cycle payroll processing and multi-state tax compliance. The position requires close collaboration with Human Resources to ensure accurate and timely payroll management for a workforce exceeding 1,500 employees.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete payroll cycle for over 1,500 employees, including onboarding new hires and processing terminations.</p><p>• Handle state tax registrations across multiple states to ensure compliance with local regulations.</p><p>• Collaborate closely with the Human Resources department to coordinate employee data updates, including relocations, status changes, and payroll adjustments.</p><p>• Maintain accurate records of monthly timesheet submissions and track Paid Time Off balances.</p><p>• Process payroll adjustments such as salary changes, disability pay, and special withholdings, including garnishments.</p><p>• Generate and analyze payroll reports to support organizational needs and decision-making.</p><p>• Ensure timely processing of employee garnishments and other specialized deductions.</p><p>• Provide expertise in managing payroll for disability leaves and other unique pay situations.</p>
<p><strong>HR/Payroll Specialist – Garden City, Long Island, NY</strong></p><p><strong>Anna Parson at Robert Half</strong> is seeking a <strong>self-motivated, standalone HR/Payroll Specialist</strong> for our client in the Garden City, Long Island, NY, area. Are you a talented HR/Payroll professional looking to join a tight-knit team and make a big impact in a small office environment? If you're ready to take the reins of full-cycle, multistate payroll and human resources management for a staff of 120+ employees, we want to hear from you!</p><p><br></p><p><strong>As the HR/Payroll Specialist, </strong>you will manage:</p><ul><li><strong>End-to-End Payroll Administration</strong>: Process full-cycle, multistate payroll for 120+ employees with a keen eye for accuracy and compliance.</li><li><strong>Human Resources Support</strong>: Manage employee onboarding, benefits administration, compliance tracking, and other HR functions to ensure a seamless experience for team members.</li><li><strong>Policy Oversight</strong>: Maintain and update HR policies as needed, ensuring adherence to federal, state, and local regulations.</li><li><strong>Small Office, Big Impact</strong>: Collaborate closely with other departments to foster a positive work environment in a dynamic small office setting.</li></ul><p>Seeking an <strong>HR/Payroll Specialist </strong>with ADP WFN experience in a multistate environment.</p><p><br></p><p><strong>Why Join?</strong></p><ul><li><strong>Small Office, Big Impact</strong>: You'll be an integral part of a close-knit team where your work directly contributes to the company’s success.</li><li><strong>Autonomy</strong>: Take ownership of your role, manage your responsibilities independently, and drive meaningful results.</li><li><strong>Location</strong>: Enjoy working in the vibrant Garden City area, conveniently located in Long Island, NY!</li></ul><p><strong>Contact Anna Parson at Robert Half or apply now! </strong></p>
