We are looking for a detail-oriented Accounts Payable Specialist to join our team on a long-term contract basis in San Diego, California. This role offers an excellent opportunity to contribute to the efficiency of our accounting processes by managing vendor invoices, ensuring payment accuracy, and maintaining clear communication with vendors. Ideal candidates will have a solid background in accounts payable and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Process vendor invoices, ensuring accuracy and proper coding for payments.<br>• Review purchase orders and invoice items to confirm they align with company records.<br>• Manage the accounts payable inbox, including organizing and forwarding invoices for processing.<br>• Verify system-generated outputs for accuracy and resolve discrepancies as needed.<br>• Maintain vendor relationships by handling correspondence and addressing inquiries.<br>• Support biweekly payment runs, including ACH transfers and check distributions.<br>• Handle a high volume of invoices weekly, ensuring timely and accurate processing.<br>• Utilize NetSuite and Excel to manage data and streamline accounts payable workflows.
<p>Are you passionate about providing exceptional service and resolving customer inquiries? As a <strong>Call Center Agent</strong>, you will act as the voice of the company, ensuring customer needs are met and delivering a positive experience with every interaction. Join a fast-paced, customer-focused environment and make a meaningful impact!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Handle inbound and/or outbound calls in a professional, courteous, and timely manner.</li><li>Address customer inquiries, provide solutions, and resolve issues efficiently.</li><li>Document and update customer information in the database following each interaction.</li><li>Follow company guidelines to achieve quality standards and meet performance metrics.</li><li>Collaborate with team members to resolve complex inquiries and escalate issues as necessary.</li><li>Educate customers on products, services, and company policies while promoting a positive image of the business.</li></ul>
<p>Are you passionate about accuracy and efficiency, especially when it comes to helping a business run like a well-oiled machine? Do you have a knack for quickly processing information while maintaining a high level of detail? We're hiring a <strong>Data Entry Specialist</strong> for a <strong>fast-paced healthcare administration company based in Oceanside, CA</strong>—and this is far more than just a typing job. This role goes beyond simple data entry. You'll be working with <strong>confidential patient records, insurance data, and healthcare compliance documents</strong>, directly impacting billing, operations, and the patient experience. If you’ve worked in medical admin, billing, or back office roles—or if you’re simply an analytical thinker who loves being precise—this is the perfect next step in your career.</p><p><br></p><p><u>🩺 </u><strong><u>Daily Responsibilities:</u></strong></p><ul><li>Enter, update, and verify patient and insurance data into EMR systems</li><li>Review submitted records for accuracy, completeness, and compliance</li><li>Process claims-related data and billing submissions</li><li>Coordinate data retrieval and tracking with other departments (billing, clinical, and admin)</li><li>Maintain confidentiality with all HIPAA-protected information</li><li>Prepare reports and data summaries for internal audits or compliance reviews</li></ul>
<p>We are representing a <strong>well-established construction company in Escondido</strong> that is seeking a knowledgeable and hands-on <strong>HR Generalist</strong>. This role is essential in managing compliance, benefits, and employee relations while ensuring the HR department runs smoothly and efficiently. The HR Generalist will serve as a key resource for employees and leadership alike, providing guidance on policies, handling payroll processes, and overseeing critical HR functions such as leave management and engagement programs.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Administer HR systems, maintain employee records, and track company-issued equipment.</li><li>Manage leave programs such as FMLA, COBRA, workers’ compensation, and unemployment claims.</li><li>Process payroll in coordination with finance, ensuring accuracy and timeliness.</li><li>Lead employee engagement initiatives and serve as a trusted resource for employee concerns.</li><li>Ensure compliance with state and federal labor regulations.</li><li>Assist managers with recruitment, onboarding, and performance management processes.</li><li>Maintain HR reports, audit records, and support internal communication efforts.</li></ul>
<p>We are seeking a reliable and organized <strong>Office Manager</strong> to support daily operations and maintain a productive, compliant, and welcoming office environment.</p><p><br></p><ul><li>Oversee office maintenance, repairs, and space planning</li><li>Ensure compliance with health, safety, and building codes</li><li>Manage vendor relationships (cleaning, HVAC, security, utilities)</li><li>Supervise front desk, mail handling, and office supply inventory</li><li>Maintain access control, keys, and security systems</li><li>Track office assets and manage supply and repair budgets</li><li>Maintain vendor contracts and service standards</li><li>Serve as main point of contact for office-related employee support</li></ul>
<p>Our recruiting firm is partnering with a <strong>growing company in the construction industry</strong> located in <strong>San Marcos, CA</strong> that is seeking an experienced <strong>HR Specialist</strong>. This is a fantastic opportunity for an HR professional who loves being in the center of it all—balancing compliance, employee relations, recruiting, and day-to-day HR operations.</p><p>The HR Specialist will serve as a key resource for employees and managers, ensuring that policies are followed, questions are answered, and processes run smoothly. This position requires someone who is both <strong>people-oriented</strong> and <strong>process-driven</strong>, capable of handling sensitive matters with confidentiality while keeping the business’s HR strategy aligned with its goals.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Administer day-to-day HR functions including onboarding, new hire paperwork, and employee file management.</li><li>Support recruitment efforts by posting jobs, screening candidates, and coordinating interviews.</li><li>Assist with benefits administration, open enrollment, and employee questions.</li><li>Maintain compliance with federal, state, and local employment laws.</li><li>Support payroll processing by reviewing timesheets and employee changes.</li><li>Provide guidance to employees on HR policies, procedures, and programs.</li><li>Assist with performance management processes and employee engagement initiatives.</li><li>Track and maintain HR metrics, ensuring data accuracy and timely reporting.</li><li>Support HR leadership with special projects and initiatives as needed.</li></ul>
<p>We are looking for a dedicated and detail-oriented Office Manager/Bookkeeper to join our client's team in San Diego, California. As part of a small, property management company, this role combines financial tasks with general office responsibilities in a collaborative. The ideal candidate will excel in multitasking, maintain accuracy in bookkeeping, and contribute to the smooth operation of our office.</p><p><br></p><p>Responsibilities:</p><p>• Process and record financial transactions, including deposits and checks, ensuring accuracy and compliance.</p><p>• Manage accounts receivable and accounts payable, following established procedures.</p><p>• Perform bank reconciliations and maintain up-to-date financial records.</p><p>• Oversee general office operations, including filing, faxing, and maintaining client/property files.</p><p>• Handle incoming calls and greet customers, providing attentive and friendly service.</p><p>• Monitor and replenish office supplies to ensure smooth day-to-day operations.</p><p>• Maintain cleanliness of shared spaces, including the kitchen and common areas.</p><p>• Open, sort, and distribute incoming mail, including mailed payments.</p><p>• Assist with planning and coordinating company events and activities.</p><p>• Perform data entry tasks and ensure the accuracy of financial and administrative records.</p>
<p>Are you detail-oriented, organized, and enjoy working with data? Our client is looking for a Data Entry Clerk to join their team and play an essential role in maintaining accurate and up-to-date records. This role demands a high level of precision, organization, and efficiency to support the smooth operations of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Accurately input data or information into systems, databases, and spreadsheets to maintain up-to-date records.</li><li>Review and verify the accuracy of data before entry to identify errors or discrepancies.</li><li>Organize and maintain physical or electronic files to ensure information is easily accessible.</li><li>Assist in updating and maintaining databases and records to reflect current information.</li><li>Collaborate with other departments to obtain necessary information or verify data entries.</li><li>Conduct periodic reviews of completed work to maintain a high level of accuracy and consistency.</li><li>Handle sensitive information with discretion and in compliance with company policies.</li></ul><p><br></p>
<p>Our client, an innovative <strong>biotechnology company in Carlsbad</strong>, is seeking a <strong>Senior Accountant</strong> to join their high-performing finance team. This role is designed for a seasoned accounting professional with <strong>public company experience</strong> and a strong background in compliance, technical accounting, and financial reporting. The Senior Accountant will play a key role in supporting financial operations, ensuring GAAP compliance, and assisting with Sarbanes-Oxley (SOX) controls. This is a chance to join a cutting-edge biotech organization and contribute directly to its mission of advancing science and patient care.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Manage general ledger functions, journal entries, and reconciliations.</li><li>Lead month-end and quarter-end close processes.</li><li>Prepare financial statements, variance analyses, and supporting schedules.</li><li>Ensure compliance with <strong>Sarbanes-Oxley (SOX)</strong> controls and documentation.</li><li>Support external audits, including preparation of audit schedules.</li><li>Partner with FP& A on budgeting and forecasting efforts.</li><li>Provide technical accounting guidance on complex transactions.</li><li>Assist in accounting for clinical trials and R& D activities.</li><li>Mentor junior staff and support process improvements within the finance department.</li></ul>
<p><strong>About the Company:</strong></p><p> Our client is a well-established construction firm based in San Diego, recognized for delivering large-scale commercial and residential projects with integrity and innovation. They are seeking a highly skilled Senior Executive Assistant to provide top-tier administrative support to executive leadership and ensure seamless operations across the organization.</p><p><strong>Position Overview:</strong></p><p> The Senior Executive Assistant will act as a strategic partner to C-level executives, managing daily operations, coordinating complex schedules, and serving as a liaison with internal teams, clients, and stakeholders. This role requires excellent organizational skills, business acumen, and the ability to thrive in a fast-moving, project-driven environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide direct executive support including complex calendar management, meeting scheduling, travel coordination, and expense reporting.</li><li>Draft, edit, and prepare executive-level correspondence, presentations, and reports.</li><li>Coordinate project-related meetings, site visits, and stakeholder communications, ensuring all logistics and materials are in place.</li><li>Serve as the primary liaison between executives, project managers, clients, and subcontractors.</li><li>Assist in preparation for board meetings, executive leadership sessions, and industry events.</li><li>Maintain confidential records, contracts, and project documentation with accuracy and discretion.</li><li>Anticipate executive needs, proactively resolving issues to maximize leadership productivity.</li><li>Streamline administrative workflows and improve operational efficiency across executive support functions.</li></ul><p><br></p>
<p>Our client is seeking a friendly and professional receptionist to be the first point of contact for our property management office. As the receptionist, you will create a welcoming environment for visitors, manage front desk operations, and assist with administrative tasks critical to supporting the business’s success. The ideal candidate will be personable, organized, and adept at multitasking.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, tenants, vendors, and visitors promptly and professionally, ensuring excellent customer service </li><li>Answer and direct incoming phone calls, emails, and inquiries to appropriate personnel.</li><li>Manage the calendar for property showings, appointments, and office events, as needed.</li><li>Maintain organized records of tenant inquiries and document communications.</li><li>Manage mail distribution, deliveries, and outgoing correspondence.</li><li>Assist with data entry, filing, and administrative support to ensure smooth office operations.</li><li>Provide basic information to tenants or prospects about company properties and services while maintaining professionalism.</li><li>Uphold confidentiality and organization standards.</li></ul>
<p>We are looking for an experienced Payroll Administrator to join our dynamic, growing team in San Clemente, California. This is a Contract-to-permanent position within the electronics manufacturing industry, offering an exciting opportunity to contribute to a growing and fast-paced environment. The ideal candidate will be employee-focused, adaptable, and ready to support key payroll and HR functions.</p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for approximately 170 employees, ensuring accuracy and compliance with all relevant regulations.</p><p>• Administer compensation and benefits programs, including enrollment and ongoing management.</p><p>• Support staffing and recruitment efforts by onboarding new employees, posting job openings, tracking applicants, and coordinating interviews.</p><p>• Facilitate performance management processes, including annual performance reviews, recognition initiatives, and engagement programs.</p><p>• Provide training and development support to enhance employee skills and knowledge.</p><p>• Maintain and utilize HRIS systems such as Bamboo HR or similar platforms for payroll and employee data management.</p><p>• Collaborate with team members to ensure smooth operations and address employee-related concerns.</p><p>• Adapt to changes in a dynamic, scaling company environment while maintaining a positive attitude.</p><p>• Assist with administrative tasks related to payroll and human resources as needed.</p><p>• Foster a welcoming and detail-oriented workplace environment by engaging with employees in a friendly and approachable manner.</p>
<p>Our recruiting firm is representing a <strong>high-profile executive in Rancho Santa Fe</strong> who is seeking an experienced <strong>Executive Assistant</strong>. This role requires discretion, adaptability, and exceptional organizational skills to keep up with a fast-paced and constantly evolving schedule. The Executive Assistant will manage complex calendars, travel arrangements, and confidential projects, while also serving as a trusted gatekeeper and liaison to both internal teams and external partners. This position is ideal for someone who excels under pressure, thrives on multitasking, and can anticipate needs before they arise.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Manage complex executive calendars, including scheduling meetings, events, and travel.</li><li>Serve as the first point of contact for internal staff, clients, and external stakeholders.</li><li>Handle confidential information with the highest degree of professionalism.</li><li>Prepare correspondence, presentations, and reports on behalf of the executive.</li><li>Coordinate logistics for meetings, including agendas, materials, and follow-up actions.</li><li>Support personal and business-related tasks as needed.</li><li>Track deadlines and ensure priorities are met in a timely manner.</li><li>Assist with project management tasks, vendor coordination, and financial documentation.</li></ul>
<p>Robert Half is looking for an experienced Attorney to join our amazing client in San Diego, California, on a Contract to permanent basis. This role requires a motivated and detail-oriented individual with strong litigation skills and a keen ability to manage cases effectively from initial filings through trial preparation. The ideal candidate will excel in legal research, written advocacy, and collaboration with senior attorneys to achieve favorable outcomes for clients.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and revise various litigation documents, including motions, pleadings, and legal memoranda.</p><p>• Conduct thorough legal research and craft compelling briefs and motions.</p><p>• Prepare for trials by developing strategies, organizing exhibits, and coordinating witness testimonies.</p><p>• Participate in depositions, including witness preparation and cross-examinations.</p><p>• Manage discovery processes by drafting interrogatories, requests for production, and requests for admission.</p><p>• Evaluate case files, analyze legal options, and provide strategic recommendations to clients and the litigation team.</p><p>• Assist in planning for diverse litigation outcomes, such as settlement negotiations, mediation, or trial.</p><p><br></p>
<p>Do you love being the person who makes everyone feel welcome? Can you switch seamlessly between English and Spanish without missing a beat? Our client in <strong>Fallbrook</strong> is seeking a warm, professional, and highly organized <strong>Bilingual Receptionist</strong> to be the first smile people see (and the first voice they hear).</p><p><br></p><p><strong><u>What You’ll Be Doing</u></strong></p><ul><li>Greet guests, clients, and staff with professionalism and hospitality.</li><li>Answer phones, route calls, and handle messages — in both English and Spanish.</li><li>Manage the front desk, keeping the reception area organized and inviting.</li><li>Assist with scheduling appointments, meetings, and follow-ups.</li><li>Provide administrative support to office staff (filing, data entry, scanning).</li><li>Be the heart of the office by creating a welcoming environment for all.</li></ul><p><strong><u>Why This Role is Special</u></strong></p><p>This isn’t just answering phones — this is about being the <strong>ambassador of the company</strong>, making sure every interaction feels professional and personal. If you have a knack for multitasking and a talent for connecting with people, this role lets you shine.</p>
We are looking for a skilled Staff Accountant to join our team in San Diego, California. This Contract to permanent position offers the opportunity to work in the dynamic field of commercial property management, contributing to the financial operations of a diverse portfolio. The ideal candidate will bring a strong background in accounting, excellent interpersonal skills, and the ability to manage both accounts payable and receivable effectively.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes for a portfolio of approximately 105 commercial properties, including retail, office space, and industrial.<br>• Perform CAM (Common Area Maintenance) reconciliations to ensure accuracy and compliance with lease agreements.<br>• Prepare and post journal entries to maintain the integrity of the general ledger.<br>• Handle corporate and sales tax filings, ensuring compliance with relevant regulations.<br>• Utilize AppFolio and Microsoft Excel to manage financial data and reports efficiently.<br>• Collaborate with property managers and team members to address accounting needs and resolve discrepancies.<br>• Support month-end and year-end close processes to ensure timely reporting.<br>• Assist in streamlining accounting workflows and identifying opportunities for process improvements.<br>• Provide mentorship and guidance to entry-level accounting staff as needed.
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates! </p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts. </p><p><strong><em> </em></strong></p><p><strong><u>Details of Role</u></strong>:</p><p>· <u>Hours</u>: Roughly 8:30-5:30. 40 hours/week. Occasional overtime, but not common. </p><p>· <u>Profile that would be a fit</u>:</p><p>o The more years of litigation support experience, the better.</p><p>o Someone social – </p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office! </p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities! </p><p>· Monthly wellness and team building activities (March: march madness party. April: succulent planting party)</p>
<p>If you’ve ever wanted to combine your administrative skills with the chance to truly make an impact in people’s lives, this opportunity is for you. Our client, a growing <strong>medical services provider in San Marcos</strong>, is seeking a <strong>Customer Service Representative</strong> who will provide compassionate, efficient, and professional support to patients, families, and providers. Healthcare is fast-paced, complex, and often stressful for the people navigating it. Patients rely on a system that is not always easy to understand — insurance claims, authorizations, billing, and appointment scheduling can quickly become overwhelming. That’s why this role is so critical: as a Customer Service Representative, you’ll act as both guide and advocate, helping patients get the answers they need and ensuring they feel cared for from the very first call.</p><p><br></p><p>You’ll work closely with clinical staff, billing teams, and insurance providers to untangle issues and make the process smoother for everyone involved. Every conversation is an opportunity to make a positive difference.</p><p><br></p><p><strong><u>What You’ll Do Every Day</u></strong></p><ul><li>Serve as the first point of contact for patients and providers by phone and email.</li><li>Answer questions related to scheduling, billing, and insurance verification with patience and clarity.</li><li>Research and resolve claims-related issues, including prior authorizations, coding questions, and payment discrepancies.</li><li>Keep detailed, accurate records in the patient management system to ensure smooth communication between departments.</li><li>Partner with clinical and administrative teams to provide timely updates and follow-up to patients.</li><li>Maintain confidentiality while handling sensitive medical and financial information.</li></ul>
<p>Our healthcare client in Carlsbad is searching for a <strong>Billing Specialist</strong> to join their fast-paced and collaborative administrative team. This role is ideal for someone who enjoys problem-solving, has strong attention to detail, and thrives in an environment where accuracy and efficiency directly support patient care. The Billing Specialist will manage insurance claims, patient accounts, and billing inquiries. You’ll play a key part in ensuring that revenue cycles flow smoothly, and that both payors and patients are served with professionalism.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Process billing claims accurately and in a timely manner, ensuring compliance with insurance regulations.</li><li>Work with a wide range of payor groups, from commercial carriers to government programs.</li><li>Apply knowledge of CPT, ICD-10, and HCPCS coding when preparing claims.</li><li>Review and resolve claim rejections, denials, and outstanding balances.</li><li>Communicate with insurance companies, patients, and providers to clarify and resolve billing issues.</li><li>Maintain accurate patient billing records in the system.</li><li>Support month-end reconciliation and reporting related to billing and collections.</li><li>Collaborate with internal departments to ensure proper documentation is received for claims processing.</li></ul><p><br></p>
We are looking for a detail-oriented Staff Accountant to join our team in Carlsbad, California. This is a Contract-to-permanent position offering an excellent opportunity to grow within the organization, with the potential to advance to senior roles over time. The ideal candidate will have a background in accounting within a manufacturing environment and will thrive in a fast-paced, collaborative setting.<br><br>Responsibilities:<br>• Manage full-cycle accounts payable and accounts receivable processes, including invoice matching, deposit handling, and account coding.<br>• Prepare and post journal entries, including recurring entries and accruals, ensuring accuracy and compliance.<br>• Conduct account reconciliations, including credit card reconciliations and downloading transactions from Chase.<br>• Perform month-end closing activities, including adjusting entries and preparing financial reports.<br>• Coordinate check runs, wire transfers, and other payment activities in collaboration with the controller.<br>• Collaborate with customer service to handle returns and ensure proper processing of 1099 forms.<br>• Generate and maintain reports to support accounting and finance functions.<br>• Utilize Sage 100 ERP software and intermediate Excel skills to manage and analyze data effectively.<br>• Apply payments to dealer accounts while properly coding for commissions.<br>• Support the preparation of financial statements and assist with broader finance functions as needed.
<p>We are searching for a <strong>Receptionist</strong> to join a busy and professional office located in <strong>Escondido</strong>. The Receptionist is the <strong>first point of contact</strong> for clients, visitors, and vendors, making this role a vital part of the company’s culture and daily operations. This is an excellent opportunity for someone who enjoys providing <strong>top-notch customer service</strong> while also managing a variety of office administrative tasks. This role requires someone who is personable, organized, and adaptable, with the ability to maintain professionalism in a high-traffic environment. If you’re someone who enjoys being the “face of the company” and takes pride in creating a positive first impression, this could be the perfect role for you.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Answer, screen, and direct incoming phone calls with professionalism and courtesy.</li><li>Greet and welcome clients, visitors, and vendors upon arrival.</li><li>Manage front desk operations including mail, deliveries, and office supplies.</li><li>Maintain visitor logs and ensure office security protocols are followed.</li><li>Schedule appointments, reserve conference rooms, and assist with calendar coordination.</li><li>Assist with data entry, filing, and general office organization.</li><li>Support the administrative team with clerical tasks as needed.</li><li>Ensure the front office is always clean, organized, and presentable.</li></ul>
<p><strong>****PST OR CT TIMES ONLY****</strong></p><p><br></p><p>Robert Half is currently seeking a IT Deployment and Migration Engineer for a remote 90-day project where you will play a key role in managing a large-scale initiative involving endpoint security, VPN configuration, and a Microsoft 365 migration. This position requires strong technical expertise, excellent communication skills, and a commitment to delivering white-glove, client-facing support. Candidates located in or near Los Angeles or New York are preferred, with working hours aligned to PST or CT time zones.</p>
We are looking for an experienced Senior Financial Analyst to join our team in Carlsbad, California. In this role, you will leverage your expertise in financial analysis, modeling, and forecasting to drive strategic business decisions and performance optimization. This position offers the opportunity to collaborate with cross-functional teams, deliver actionable insights, and contribute to the organization's long-term financial success.<br><br>Responsibilities:<br>• Perform detailed financial analyses to assess business performance, identify trends, and provide insights into key revenue, expense, and profitability drivers.<br>• Build, refine, and manage advanced financial models to support forecasting, scenario planning, and strategic decision-making.<br>• Oversee the development, execution, and monitoring of annual budgets, quarterly forecasts, and long-term financial plans.<br>• Prepare and deliver executive-level reports, including variance analyses, financial metrics, and actionable recommendations.<br>• Collaborate with department leaders to provide financial guidance and ensure alignment with corporate objectives.<br>• Work closely with the accounting team to support month-end and quarter-end close processes, ensuring accuracy and alignment with budgets.<br>• Track and analyze key performance indicators (KPIs), identifying areas for improvement and opportunities for growth.<br>• Evaluate capital expenditure proposals, cost optimization strategies, and investment opportunities to support informed decision-making.<br>• Stay informed on industry trends, market dynamics, and competitive benchmarks to enhance financial strategies.<br>• Ensure compliance with company policies, regulatory standards, and financial regulations.
Duties/Responsibilities:<br>• Establishes internal controls and guidelines for accounting transactions.<br>• Prepares and runs all payroll operation, including regualr and additional payrolls <br>• Oversees the production of periodic financial reports; ensures that the reported results comply with US GAAP, and prepares consolidated financial reporting for HQ. Responsible for managing chart of accounts/business units and running year end process.<br>• Ensures timely completion of all account reconciliations.<br>• Responsible for tax planning throughout the fiscal year; files annual corporate tax return. Responsible for Sales and Use Tax filing to States in a monthly, quarterly, or annual basis.<br>• Audits accounts to ensure compliance with state and federal regulations; coordinates with outside auditors and provides needed information for the annual external audit.<br>• Ensures compliance with local, state, and federal government requirements.<br>• Oversees ship & debit (rebate program) to ensure accurate processing and accounting.<br>• Reviews and approves outgoing payments.<br>• Oversight of the accounts receivable function, including aging and credit terms.<br>• Responsible for preparing internal commission and offshore commission.<br>• Provides training, guidance, and support to Staff Accountant and Associate Accountant.<br>• Optimizes accounting systems and workflows.<br>• Provide financial insights to leadership for decision-making.<br>• Performs other related duties as necessary or assigned.<br><br>Required Skills/Abilities: <br>• Achievement Focus - Demonstrates persistence and overcomes obstacles. Measures self against standard of excellence. Recognizes and acts on opportunities. Sets and achieves challenging goals. Takes calculated risks to accomplish goals.<br>• Communications - Exhibits good listening and comprehension. Expresses ideas and thoughts in written form. Expresses ideas and thoughts verbally. Keeps others adequately informed. Selects and uses appropriate communication methods.<br>• Managing Customer Focus - Develops new approaches to meeting customer needs. Establishes customer service standards. Monitors customer satisfaction. Promotes customer focus. Provides training in customer service delivery.<br>• Managing People - Develops subordinates' skills and encourages growth. Includes subordinates in planning. Makes self-available to subordinates. Provides direction and gains compliance. Provides regular performance feedback. Takes responsibility for subordinates' activities.<br>• Planning and Organization - Integrates changes smoothly. Plans for additional resources. Prioritizes and plans work activities. Sets goals and objectives. Uses time efficiently. Works in an organized manner.<br>• Problem Solving - Develops alternative solutions. Gathers and analyzes information skillfully. Identifies problems in a timely manner. Resolves problems in early stages. Works well in group problem solving situations.<br>• Kowledge of U.S. GAAP.<br>• Profeiciency with SAP.
<p>Robert Half is partnering with a well-respected nonprofit organization in the San Diego area to recruit an experienced Accounts Receivable Specialist. This contract-to-permanent role is perfect for someone passionate about contributing their accounting expertise to support a mission-oriented organization. If you have a strong background in accounts receivable and an interest in making a meaningful impact in the community, this opportunity is for you!</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Full-cycle accounts receivable management, including invoice generation, payment posting, and collections</li><li>Partner with program managers to resolve discrepancies in accounts related to grants, donations, and service fees</li><li>Reconcile customer accounts and ensure accurate recordkeeping and compliance with applicable nonprofit regulations</li><li>Prepare aging reports and contribute insights to support the organization's financial planning and forecasting</li><li>Support grant payment tracking, ensuring proper receivable allocation and compliance with grant agreements</li><li>Maintain the accuracy and integrity of the accounts receivable database and ensure audit readiness</li><li>Respond to donor inquiries and collaborate cross-functionally to ensure smooth interaction with internal and external stakeholders</li></ul>
