3 Results for Office Manager Jobs in Palm Springs, CA

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Bookkeeper

Riverside, California
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
Job Title: Accounting AssistantJob SummaryWe are seeking a detail-oriented and dependable Accounting Assistant to support day-to-day accounting operations. This role will assist with accounts payable, accounts receivable, data entry, reconciliations, and other general accounting tasks. The ideal candidate will have a solid understanding of debits and credits, basic accounting principles, and strong organizational skills.Key Responsibilities<ul><li>Process accounts payable invoices, verify accuracy, and assist with timely payments.</li><li>Prepare and post accounts receivable transactions, apply payments, and help follow up on outstanding balances.</li><li>Record financial transactions accurately in the accounting system.</li><li>Assist with maintaining the general ledger and ensuring proper coding of expenses and revenues.</li><li>Support account reconciliations, including bank statements and vendor accounts.</li><li>Review invoices, purchase orders, and supporting documentation for completeness and accuracy.</li><li>Help prepare journal entries and assist with month-end closing activities.</li><li>Maintain organized and accurate financial records and files.</li><li>Respond to vendor and customer inquiries regarding billing, payments, and account status.</li><li>Assist with reporting and other administrative accounting duties as needed.</li></ul>Qualifications<ul><li>Previous experience in an accounting assistant, bookkeeping, accounts payable, or accounts receivable role preferred.</li><li>Understanding of basic accounting principles, including debits, credits, and account reconciliation.</li><li>Proficiency in Microsoft Excel and accounting software.</li><li>Strong attention to detail and accuracy.</li><li>Good communication and organizational skills.</li><li>Ability to manage multiple tasks and meet deadlines.</li><li>Associate degree in accounting, finance, or related field preferred, but not required.</li></ul>Preferred Skills<ul><li>Experience with invoice processing and payment posting.</li><li>Familiarity with general ledger support and journal entries.</li><li>Ability to work independently and as part of a team.</li><li>Strong problem-solving skills and a high level of professionalism.</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Yucca Valley, California
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Assistant to support engineering, land development, and public improvement activities for a non-profit organization in California. This Long-term Contract position requires an organized individual who can coordinate records, research project information, prepare documentation, and assist with public and internal inquiries. The ideal candidate will bring strong administrative judgment, technical writing ability, and confidence working with maps, reports, permits, and project tracking tools in a fast-paced environment. Responsibilities: • Coordinate and maintain project files related to engineering, transportation, and capital improvement work, ensuring plans, surveys, inspections, maps, and supporting records remain organized and accessible. • Assist with project administration by preparing documentation for grants, monitoring costs, supporting reimbursement requests, and tracking schedules, authorizations, contracts, and deadlines. • Review incoming plans, maps, and related submissions, log materials accurately, route documents for further review, follow plan-check progress, and communicate required updates to stakeholders. • Research parcel information, easements, rights-of-way, permits, and historical records while updating databases and tracking tools used for technical reference and project support. • Prepare correspondence, inspection summaries, agenda materials, resolutions, and change-related documentation to support departmental operations and decision-making. • Provide public-facing assistance by responding to requests for maps, permits, reports, benchmarks, and improvement records, while helping address complaints and coordinate issue resolution among involved parties. • Support compliance activities by monitoring development-related submissions, fees, bonds, agreements, approvals, and permit records in alignment with local requirements and established procedures. • Contribute to studies and reporting efforts by compiling findings from field reviews, office research, surveys, traffic data, and related project information, then preparing clear written summaries and recommendations. • Perform basic drafting and design support for infrastructure-related work such as streets, sidewalks, and development improvements, and help distribute updated drawings and related materials. • Maintain departmental records and online document postings, keeping tracking lists, engineering files, and public reference materials current as assigned.
2026-09-29T00:00:00Z

Executive Assistant

Valley Center, California
onsite
Temporary / Contract
34 - 43 USD / Hourly
A private real estate and investment organization is seeking a polished, highly organized Executive Assistant to support a busy executive and assist with a combination of business and administrative priorities. This position is ideal for someone who is comfortable in a high-trust environment and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.Responsibilities:<ul><li>Manage a dynamic executive calendar and prioritize competing commitments</li><li>Coordinate meetings with internal teams, clients, investors, and outside partners</li><li>Arrange domestic and international travel</li><li>Build detailed travel itineraries and coordinate transportation and accommodations</li><li>Manage executive correspondence and email follow-up</li><li>Draft and prepare professional communications</li><li>Prepare meeting agendas, presentations, reports, and briefing materials</li><li>Track action items and ensure important follow-ups are completed</li><li>Coordinate vendors, contractors, and service providers</li><li>Assist with property-related administrative coordination</li><li>Review and organize invoices, receipts, and expense reports</li><li>Maintain confidential financial and business documentation</li><li>Coordinate appointments and special events</li><li>Assist with business development and client-related projects</li><li>Maintain organized digital files and records</li><li>Research vendors, services, and business information as needed</li><li>Handle last-minute changes calmly and efficiently</li><li>Take ownership of special projects from start to finish</li></ul>
2026-09-23T00:00:00Z

3 results for Office Manager in Palm Springs, CA