<p>Our client, a <strong>leading global watch and accessories brand</strong>, is seeking an experienced <strong>Accounting Manager</strong> to oversee financial operations and provide strategic leadership to their accounting team. This is an exciting opportunity for someone who thrives in a fast-paced consumer products environment and enjoys combining technical expertise with hands-on operational support.</p><p>The ideal candidate has <strong>both public and private accounting experience</strong>, a strong background in GAAP, and a proven ability to lead financial operations in a product-driven company. If you are detail-oriented, collaborative, and ready to guide a growing brand to the next level, this role is for you.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Lead and oversee daily accounting operations including general ledger, reconciliations, and month-end close.</li><li>Ensure compliance with GAAP and internal controls, providing accurate and timely financial reporting.</li><li>Manage and mentor a small accounting team, setting clear goals and expectations.</li><li>Partner with operations on inventory management, cost accounting, and COGS analysis.</li><li>Collaborate with executive leadership to analyze financial data, evaluate risks, and recommend strategic solutions.</li><li>Oversee cash flow management, forecasting, and budgeting processes.</li><li>Work with auditors on annual and quarterly reviews.</li><li>Implement process improvements to enhance efficiency and accuracy across accounting functions.</li><li>Serve as the go-to resource for complex technical accounting issues.</li></ul>
<p>A growing company in North County is looking for an <strong>Accounts Payable Manager</strong> to oversee the AP department and ensure accurate, timely processing of vendor invoices and payments. The ideal candidate is highly organized, detail-driven, and has proven leadership experience in finance operations.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Lead and supervise the AP team, providing training, mentoring, and performance feedback.</li><li>Oversee all aspects of invoice processing, payment runs, and vendor account reconciliation.</li><li>Develop and maintain AP policies and procedures to ensure compliance with company standards.</li><li>Collaborate with other departments (procurement, accounting, operations) to resolve discrepancies.</li><li>Prepare AP reports and support month-end and year-end close activities.</li><li>Identify opportunities for process improvements and implement best practices.</li></ul>
<p>We are looking for an organized and proactive Office Manager to oversee daily administrative and operational functions in our San Diego, California office. This Contract to permanent position is ideal for a resourceful individual who thrives in a dynamic setting, enjoys managing diverse tasks, and takes pride in creating an efficient and welcoming workplace.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day office operations to ensure a well-organized and efficient environment.</p><p>• Spearhead an office move, including all logistics and implementation of new onsite vendors</p><p>• Coordinate celebrations and events, including staff birthdays, anniversaries, and team activities.</p><p>• Monitor and manage office supplies, equipment, and inventory, handling orders and repairs promptly.</p><p>• Maintain cleanliness of common areas and office equipment, ensuring a tidy workspace.</p><p>• Provide administrative support to leadership and teams, including scheduling, document preparation, and correspondence.</p><p>• Organize onboarding processes for new hires, including workspace setup, access credentials, and orientation materials.</p><p>• Update company website and social media accounts with relevant content and announcements.</p><p>• Create and edit marketing materials, presentations, and internal documents.</p><p>• Deliver basic IT support by troubleshooting hardware and software issues and liaising with external IT vendors.</p><p>• Lead special projects and support cross-department initiatives as needed.</p>
<p>An established and expanding <strong>manufacturing and distribution company in Oceanside</strong> is seeking an experienced <strong>Accounting Manager</strong> to lead its accounting operations and financial reporting functions. This role offers the opportunity to take ownership of the company’s financial systems, mentor a small team, and partner with leadership to guide strategic decision-making. If you’re a seasoned accounting professional who enjoys process improvement, team development, and balancing operational accounting with high-level analysis, this could be the next exciting chapter in your career.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee all aspects of accounting operations including AP, AR, payroll, general ledger, and month-end close.</li><li>Prepare and review financial statements, journal entries, and supporting schedules.</li><li>Manage and mentor accounting staff, providing coaching, structure, and accountability.</li><li>Maintain compliance with GAAP standards and ensure timely reporting.</li><li>Lead annual audits and liaise with external auditors.</li><li>Analyze budget variances, track cash flow, and support executive leadership with forecasting.</li><li>Partner with operations and inventory management teams to strengthen cost and margin tracking.</li><li>Identify and implement process improvements to streamline accounting workflows and reporting accuracy.</li></ul>
<p>Our client, a reputable <strong>plumbing company in Vista</strong>, is searching for an <strong>Accounts Payable (AP) Specialist</strong> to join their finance team. This role is perfect for someone who is detail-oriented, highly organized, and enjoys keeping the financial engine of the company running smoothly.</p><p>The AP Specialist will handle all facets of invoice processing, vendor management, and payment execution while working closely with project managers and the accounting team. If you enjoy the structure of accounting but like being in a collaborative, fast-moving industry, this role offers both stability and growth potential.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Process a high volume of vendor invoices accurately and efficiently.</li><li>Verify invoice coding, approvals, and compliance with company policies.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Prepare weekly check runs, ACH payments, and wire transfers.</li><li>Maintain accurate vendor files and support 1099 reporting.</li><li>Assist with month-end close by preparing accruals and reconciliations.</li><li>Collaborate with project managers to track costs against budgets.</li><li>Support audits by providing necessary documentation.</li><li>Recommend improvements to AP processes and workflows.</li></ul>
<p>Our client in Escondido is seeking an <strong>Administrative Manager</strong> to join their growing team. This is a unique role that blends <strong>administrative leadership, communications, and project support</strong>, offering the opportunity to take ownership of key organizational initiatives while ensuring the smooth day-to-day functioning of the office. This position is ideal for a candidate who thrives on multitasking, enjoys crafting professional communications, and is motivated by the idea of supporting a mission-driven environment. The Administrative Manager will work closely with senior leadership on a variety of projects, from marketing and branding to donor engagement and operational efficiency.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Partner with leadership on developing written materials, presentations, and reports that reflect organizational goals.</li><li>Draft press releases, announcements, and digital content for social and traditional media channels.</li><li>Manage and maintain the donor, client, and volunteer database with accuracy and confidentiality.</li><li>Coordinate administrative workflows, ensuring deadlines are met and processes are streamlined.</li><li>Serve as a key point of contact for external communications and community engagement.</li><li>Oversee scheduling, event logistics, and documentation for leadership meetings.</li><li>Track and report on metrics to support program evaluation and strategic planning.</li><li>Support budgeting and financial tracking in collaboration with the leadership team.</li></ul><p><br></p>
<p>A growing <strong>construction and contracting company in Vista</strong> is seeking an experienced <strong>Bookkeeper</strong> who understands the pace, complexity, and precision of accounting in the construction world. If you’ve ever juggled project budgets, reconciled vendor accounts, or managed job costing in <strong>Sage 100 Contractor or Sage Intacct</strong>, this role is an excellent fit for you. This position offers the opportunity to work closely with project managers, estimators, and leadership teams to ensure every financial detail — from materials to labor to overhead — is tracked accurately. You’ll be part of a tight-knit team that values trust, accountability, and results.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle bookkeeping including accounts payable, accounts receivable, payroll entries, and bank reconciliations.</li><li>Maintain accurate job costing and project expense records in Sage.</li><li>Prepare invoices, track vendor payments, and reconcile subcontractor accounts.</li><li>Assist with lien releases, insurance certificates, and compliance documentation.</li><li>Support the Controller or Accounting Manager with month-end close and reporting.</li><li>Review expense reports and ensure adherence to company and project budgets.</li><li>Collaborate with field supervisors and project leads to ensure proper allocation of costs.</li></ul>
<p>We are looking for an experienced Executive Associate to join our team in Ontario, CA. This role involves supporting high-level professionals in commercial real estate transactions, including acquisitions, leasing, and financing. As a long-term contract position, this role requires excellent organizational skills and the ability to manage multiple priorities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Draft, review, and manage legal documents related to real estate transactions, such as purchase agreements, leases, and closing documentation.</p><p>• Coordinate and oversee the entire lifecycle of real estate transactions, from initiation to finalization.</p><p>• Conduct detailed reviews of title and survey documents, identifying and resolving any discrepancies or issues.</p><p>• Assist with due diligence efforts by analyzing leases, contracts, and corporate records.</p><p>• Maintain well-organized files and track critical dates, deadlines, and deliverables.</p><p>• Collaborate with senior brokers and staff to provide support in document preparation, client communication, and scheduling.</p><p>• Communicate effectively with attorneys, clients, lenders, title companies, and other stakeholders.</p><p>• Ensure adherence to company policies and compliance with relevant legal standards.</p><p>• Provide day-to-day administrative support to executive-level team members.</p><p>• Utilize software tools like Microsoft Office Suite and document management systems to enhance efficiency.</p>
<p>We are representing a <strong>well-established construction company in Escondido</strong> that is seeking a knowledgeable and hands-on <strong>HR Generalist</strong>. This role is essential in managing compliance, benefits, and employee relations while ensuring the HR department runs smoothly and efficiently. The HR Generalist will serve as a key resource for employees and leadership alike, providing guidance on policies, handling payroll processes, and overseeing critical HR functions such as leave management and engagement programs.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Administer HR systems, maintain employee records, and track company-issued equipment.</li><li>Manage leave programs such as FMLA, COBRA, workers’ compensation, and unemployment claims.</li><li>Process payroll in coordination with finance, ensuring accuracy and timeliness.</li><li>Lead employee engagement initiatives and serve as a trusted resource for employee concerns.</li><li>Ensure compliance with state and federal labor regulations.</li><li>Assist managers with recruitment, onboarding, and performance management processes.</li><li>Maintain HR reports, audit records, and support internal communication efforts.</li></ul>
<p>Our client, an innovative <strong>gaming and creative entertainment company in Vista</strong>, is seeking a <strong>Full-Charge Bookkeeper</strong> who thrives in a dynamic, fast-paced industry. Unlike traditional bookkeeping roles, this one offers exposure to creative projects, product launches, and the unique financial workflows of an entertainment-focused company. You’ll be the go-to financial expert, handling everything from AP/AR to reporting and compliance. This is a fantastic opportunity for a detail-oriented professional who wants to bring structure and clarity to an exciting and evolving business.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Maintain complete and accurate financial records for the company.</li><li>Oversee AP, AR, payroll, and vendor management.</li><li>Handle reconciliations, journal entries, and general ledger updates.</li><li>Assist with inventory tracking and cost allocation for products.</li><li>Prepare financial statements, cash flow reports, and projections.</li><li>Ensure compliance with local, state, and federal reporting requirements.</li><li>Support external accountants during audits and tax filings.</li></ul>
<p>We are looking for an experienced Accounts Receivable Supervisor/Manager to join our team in Corona, California. This role focuses on overseeing credit and collection activities while ensuring the efficient management of accounts receivable processes. The ideal candidate will bring a positive attitude, adaptability, and the ability to lead effectively in an onsite environment. Please call Brigitte Mendez @ 909-717-4037 or call your Robert Half Recruiter directly.</p><p><br></p><p>Responsibilities:</p><p>• Supervise accounts receivable operations, including collections, cash applications, and billing functions.</p><p>• Monitor and analyze aging reports to identify outstanding balances and prioritize collection efforts.</p><p>• Investigate and resolve discrepancies in accounts receivable records swiftly and accurately.</p><p>• Establish and maintain new customer accounts, ensuring proper documentation and setup.</p><p>• Collaborate with internal teams to streamline cash management processes and optimize financial operations.</p><p>• Oversee credit approvals and ensure compliance with company policies.</p><p>• Provide regular updates to leadership on collection progress and accounts receivable performance.</p><p>• Train and mentor team members to enhance skills and ensure adherence to best practices.</p><p>• Implement strategies to improve the efficiency and accuracy of accounts receivable functions.</p><p>• Maintain strong relationships with clients to facilitate timely payments and address inquiries.</p>
<p>Not all data entry jobs look the same — this one moves fast, just like the construction projects it supports.</p><p><br></p><p>A well-established <strong>construction company in Pauma Valley </strong>is searching for a <strong>Data Entry Clerk</strong> who’s ready to take ownership of job site records, vendor documentation, and project data that keeps the entire operation running smoothly. You’ll be part of a hardworking, close-knit office team that collaborates daily with field crews, project managers, and vendors. You’ll manage everything from purchase orders to timecard logs — turning stacks of information into actionable insights.</p><p><br></p><p><strong><u>🔧 What You’ll Be Doing</u></strong></p><ul><li>Enter and maintain project data, invoices, and timekeeping records in company databases.</li><li>Track change orders, materials, and vendor updates for multiple active job sites.</li><li>Review digital and paper documents for accuracy and completeness.</li><li>Assist accounting and estimating teams with reports and data pulls.</li><li>Support the operations team with document management and compliance tracking.</li></ul>
We are looking for an experienced Human Resources (HR) Manager to oversee and manage full-cycle HR operations at our corporate office in Moreno Valley, California. This position plays a critical role in supporting our diverse workforce across three distinct care entities, including developmental care communities, assisted living and memory care, and children’s day care. If you are passionate about driving employee engagement, optimizing HR processes, and contributing to a mission-driven organization, we encourage you to apply.<br><br>Responsibilities:<br>• Lead and manage all aspects of the HR function, including recruitment, employee relations, compliance, and talent development.<br>• Supervise a training coordinator responsible for onboarding and training initiatives.<br>• Develop and implement company policies, procedures, and employee handbooks to ensure alignment with organizational goals.<br>• Oversee recruitment efforts for key roles, including caregivers, facility managers, registered nurses, and educators.<br>• Provide strategic support to reduce employee turnover, particularly within caregiving roles.<br>• Manage benefits administration and ensure employees have access to comprehensive resources.<br>• Collaborate with leadership to drive digital transformation within HR processes, transitioning from paper-based systems.<br>• Ensure compliance with industry regulations and standards, particularly within the healthcare and caregiving sectors.<br>• Facilitate employee development programs to enhance skills and career progression.<br>• Maintain and use HRIS systems for efficient data management and reporting.
<p>We are seeking a talented and experienced Controller to join a dynamic team in the construction industry, based in Corona, California. This key leadership role offers the chance to oversee daily accounting operations, provide critical financial insights, and ensure compliance with financial regulations.</p><p><br></p><p>If you’re looking for an opportunity to make a significant impact within a growing organization, we’d love to hear from you!</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee daily accounting tasks such as accounts payable, accounts receivable, general ledger, and payroll functions.</p><p>• Protect company assets and ensure adherence to financial regulations and policies by developing and maintaining internal controls.</p><p>• Promote operational efficiency by conducting regular financial reviews and audits to identify areas for improvement.</p><p>• Work with the leadership team to develop and implement financial strategies, budgets, and forecasts that support the company's growth objectives.</p><p>• Ensure the accurate and timely recording of financial transactions, including the preparation and review of journal entries, bank reconciliations, and financial statements.</p><p>• Handle the month-end and year-end closing processes, ensuring the completion of all necessary financial reporting and analysis.</p><p>• Prepare and analyze financial statements, budget variances, and other financial reports, providing valuable insights and recommendations to management.</p><p>• Interact with external auditors, tax advisors, and regulatory agencies as needed to ensure compliance with auditing and tax requirements.</p><p>• Guide and mentor an accounting team, providing guidance, training, and support to promote detail-oriented growth and productivity.</p><p>• Utilize your knowledge of construction, financial statements, and the Sage 300 software, to enhance work efficiency and accuracy.</p>
<p>Our client, an innovative <strong>biotechnology company in Carlsbad</strong>, is seeking a <strong>Senior Accountant</strong> to join their high-performing finance team. This role is designed for a seasoned accounting professional with <strong>public company experience</strong> and a strong background in compliance, technical accounting, and financial reporting. The Senior Accountant will play a key role in supporting financial operations, ensuring GAAP compliance, and assisting with Sarbanes-Oxley (SOX) controls. This is a chance to join a cutting-edge biotech organization and contribute directly to its mission of advancing science and patient care.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Manage general ledger functions, journal entries, and reconciliations.</li><li>Lead month-end and quarter-end close processes.</li><li>Prepare financial statements, variance analyses, and supporting schedules.</li><li>Ensure compliance with <strong>Sarbanes-Oxley (SOX)</strong> controls and documentation.</li><li>Support external audits, including preparation of audit schedules.</li><li>Partner with FP& A on budgeting and forecasting efforts.</li><li>Provide technical accounting guidance on complex transactions.</li><li>Assist in accounting for clinical trials and R& D activities.</li><li>Mentor junior staff and support process improvements within the finance department.</li></ul>
<p>A fast-growing company in <strong>Escondido</strong> is looking for an energetic and dedicated <strong>Customer Support Representative</strong> to join their dynamic team. This role is perfect for someone who loves problem-solving, enjoys connecting with people, and takes pride in creating a smooth and positive customer experience every single time.</p><p>You’ll work closely with clients, operations, and technical teams to handle inquiries, provide product support, and ensure customer satisfaction from first contact through resolution. This is an opportunity to be part of a team that values innovation, collaboration, and friendly professionalism.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the first point of contact for customer questions via phone, email, or chat.</li><li>Troubleshoot basic product or service issues and ensure timely resolution.</li><li>Document all interactions in the CRM system and follow up on open cases.</li><li>Process orders, returns, and adjustments accurately and efficiently.</li><li>Communicate updates to customers regarding delivery timelines or service appointments.</li><li>Collaborate with internal departments to improve communication and service efficiency.</li><li>Identify trends in customer feedback and assist management in implementing improvements.</li></ul>
<p>Our client, a reputable <strong>construction and general contracting company</strong> in Escondido, is searching for a dedicated and detail-driven <strong>Accounts Payable Clerk</strong> to join their accounting department. This is an excellent opportunity for someone who enjoys the precision of numbers but thrives in a fast-paced, hands-on environment where no two days look the same. In this role, you’ll be a critical link in ensuring that all vendor and subcontractor invoices are processed accurately and on time. You’ll interact with project managers, field supervisors, and vendors daily, helping to keep projects running smoothly from an accounting standpoint. If you like juggling details, solving small puzzles every day, and being part of a hardworking team that builds amazing things, this is your opportunity.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Process invoices, purchase orders, and expense reports with accuracy and timeliness.</li><li>Verify and match invoices to job cost codes and contracts.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Maintain organized and up-to-date electronic and paper files for all AP documentation.</li><li>Support month-end closing activities by preparing accruals and reports.</li><li>Communicate with project managers and field teams to ensure proper approvals and coding.</li><li>Assist with W-9 collection and vendor setup in the accounting system.</li></ul>
<p>If you’re the kind of person who finds satisfaction in turning <em>chaos into clarity</em> — this one’s for you. A fast-growing <strong>biotech company in Carlsbad</strong> is looking for a <strong>Data Entry Clerk</strong> who thrives in the details. This is a team that’s changing lives through innovation and research — but behind every breakthrough is someone who keeps the data clean, accurate, and accessible. That’s where you come in. You’ll be entering critical scientific and financial data into the company’s systems, ensuring everything aligns with research records, supply chain logs, and lab results. It’s detail work, yes — but it’s work that <em>matters</em>.</p><p><br></p><p><strong><u>💻 What You’ll Be Doing</u></strong></p><ul><li>Enter and update sensitive data into laboratory and business management systems.</li><li>Cross-check data for accuracy, consistency, and compliance with research protocols.</li><li>Assist with document organization, digital filing, and version control.</li><li>Collaborate with research and operations teams to verify results and ensure complete records.</li><li>Support quality assurance teams with reporting and data validation.</li></ul><p><br></p>
<p>Our client, a long-standing <strong>manufacturing and distribution company</strong> in Vista, is looking for a driven <strong>Accounts Receivable Specialist</strong> to take ownership of their customer billing, collections, and reporting functions. This is a fantastic opportunity for someone who enjoys numbers, problem-solving, and being part of a company that values teamwork and precision. You’ll manage the full AR process from invoicing through collection, building relationships with customers and helping maintain financial health across the organization.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Generate and send invoices to customers promptly.</li><li>Post incoming payments and reconcile customer accounts.</li><li>Monitor aging reports and proactively follow up on past-due accounts.</li><li>Investigate discrepancies and issue credits or adjustments as needed.</li><li>Support the month-end closing process and prepare AR-related reports.</li><li>Work closely with the sales and shipping teams to ensure billing accuracy.</li><li>Assist management with cash flow projections and forecasting.</li></ul>
<p>Our client, a <strong>well-established construction company</strong>, is seeking an <strong>Accounts Receivable Clerk</strong> to support their finance team. This role is perfect for someone who enjoys working with numbers, thrives in a deadline-driven environment, and is looking to grow their career within the construction industry. The AR Clerk will be responsible for managing billing, tracking receivables, and supporting project managers in ensuring accurate client invoicing.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Generate and process invoices for construction projects in a timely manner.</li><li>Track incoming payments and follow up on outstanding balances.</li><li>Reconcile accounts receivable transactions and assist with monthly close.</li><li>Collaborate with project managers to ensure proper billing for contracts, change orders, and retainage.</li><li>Maintain accurate records for audits and compliance.</li><li>Communicate with clients regarding billing questions or discrepancies.</li><li>Assist with reporting and financial tracking for active projects.</li></ul>
<p>Behind every successful company is a person (or team) who keeps clients feeling valued, supported, and understood. Our client in <strong>Carlsbad</strong> is seeking a <strong>Client Services Coordinator</strong> — a role designed for someone who thrives on building relationships, managing details, and ensuring nothing falls through the cracks. This isn’t a job where you’re buried in spreadsheets all day. Instead, you’ll be at the center of the action — coordinating between departments, scheduling projects, communicating updates to clients, and making sure everyone is aligned. Think of it as being both the air traffic controller and the friendly voice guiding clients through the process. The ideal candidate loves organization, excels at communication, and has the ability to switch gears quickly without losing focus. If you enjoy being the “glue” that keeps a team connected and a client happy, this role offers both challenge and reward.</p><p><br></p><p><strong><u>What You’ll Do Every Day</u></strong></p><ul><li>Be the main point of contact for clients — answering questions, providing updates, and following through on commitments.</li><li>Coordinate schedules for meetings, service delivery, installations, and follow-ups.</li><li>Track and monitor project milestones, ensuring that deadlines are met and clients are kept informed.</li><li>Maintain accurate client records, service logs, and reporting tools.</li><li>Partner with internal teams (sales, operations, accounting) to troubleshoot issues and deliver seamless service.</li><li>Proactively identify areas to improve the client experience, offering feedback and solutions to leadership.</li><li>Capture and share client insights to help the company continuously evolve its services.</li></ul>
<p>here’s nothing quite like the rhythm of logistics — the calls, the coordination, the clockwork movement of people and trucks. If you love fast-paced problem-solving and keeping everything (and everyone) moving, this <strong>Dispatcher</strong> role in <strong>San Marcos</strong> could be your next great fit. This company is a leader in <strong>transportation and logistics</strong>, serving clients across Southern California. The Dispatcher is the heartbeat of the operation — balancing schedules, responding to changes, and making sure deliveries happen on time, every time.</p><p><br></p><p><strong><u>🚦 What You’ll Do</u></strong></p><ul><li>Schedule, route, and dispatch drivers to meet delivery timelines and client needs.</li><li>Track driver progress and communicate route changes in real time.</li><li>Coordinate with warehouse and operations teams to manage loads, returns, and equipment needs.</li><li>Update dispatching systems, logs, and reports throughout each shift.</li><li>Handle customer calls with professionalism — solving issues before they become problems.</li><li>Support management with metrics and performance reporting.</li></ul>
<p>Our client, a <strong>well-established construction company in Escondido</strong>, is seeking a highly organized and detail-oriented <strong>Administrative Assistant</strong> to support both field and office operations. This role blends traditional administrative responsibilities with exposure to payroll, invoicing, and project support, making it an excellent opportunity for someone eager to grow their career within the construction industry. The Administrative Assistant will serve as a key connection point between finance, estimating, and project teams, ensuring that the business runs smoothly from both an operational and financial perspective.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Provide administrative support for payroll processing, invoicing, and accounts receivable.</li><li>Assist with general bookkeeping functions, including data entry and reconciliations.</li><li>Support the estimating department with bid preparation, project documentation, and vendor communications.</li><li>Maintain digital and physical filing systems, ensuring records are accurate and accessible.</li><li>Coordinate schedules, meetings, and internal communications for project managers and leadership.</li><li>Handle phone calls, emails, and routine inquiries from vendors, clients, and subcontractors.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Assist with project management tasks to ensure deadlines and budgets are met.</li></ul>
<p>Robert Half is partnering with a reputable HVAC company seeking a highly organized and customer-focused Dispatcher to manage scheduling and coordinate service technicians. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and ensuring timely, efficient service delivery.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Schedule and dispatch HVAC service technicians to customer appointments in an efficient and timely manner.</li><li>Communicate with customers regarding service appointments, estimated arrival times, and updates.</li><li>Monitor and adjust schedules based on technician availability, priorities, and emergency calls.</li><li>Maintain accurate service logs, job status updates, and customer records in company systems.</li><li>Coordinate with warehouse, parts department, and field teams to ensure proper equipment and materials availability.</li><li>Handle customer inquiries professionally and resolve scheduling conflicts or service issues.</li><li>Support office staff with administrative tasks as needed.</li></ul><p><br></p>
<p>We are looking for an experienced and results-driven Controller to join our team in North County San Diego, California. In this pivotal role, you will oversee the financial operations of our organization, ensuring accuracy, compliance, and strategic alignment. This position offers the opportunity to lead a large accounting team within a dynamic environment while driving operational excellence and financial growth.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage a large accounting team, promoting collaboration, attention to detail, and a results-oriented culture.</p><p>• Oversee month-end, quarter-end, and year-end financial close processes to ensure timely and accurate reporting.</p><p>• Prepare detailed financial statements and analyses to support executive-level decision-making.</p><p>• Utilize Microsoft Dynamics to optimize financial processes and ensure accurate reporting and data insights.</p><p>• Implement and maintain robust internal controls to safeguard company assets and ensure compliance with regulations.</p><p>• Manage cash flow forecasting, banking relationships, and financial investments to ensure liquidity and mitigate risks.</p><p>• Drive process improvements across the finance department to enhance efficiency and operational effectiveness.</p><p>• Prepare and monitor annual budgets, forecasts, and financial goals in alignment with organizational strategy.</p><p>• Collaborate with department leaders to analyze profitability and support cost-control initiatives.</p><p>• Lead audits and address any gaps identified in financial processes with corrective actions.</p>
