<p>A busy and compassionate medical facility in Oceanside is seeking a Receptionist who’s bilingual in Spanish and excels at managing phones, scheduling, and patient interactions. This role is perfect for someone who enjoys helping others, keeps things organized, and can juggle multiple tasks with grace.</p><p><br></p><p><strong><u>💼 What You’ll Be Doing:</u></strong></p><ul><li>Answer high-volume phone calls and route them appropriately.</li><li>Schedule patient appointments and manage provider calendars.</li><li>Greet patients and visitors with professionalism and warmth.</li><li>Verify insurance and assist with intake forms.</li><li>Maintain a clean and organized front desk and waiting area.</li><li>Communicate clearly with both English and Spanish-speaking patients.</li></ul>
We are looking for a dedicated Office Services Associate to join our team in Irvine, California. This contract position involves delivering exceptional office support services, including reprographics, mail handling, and hospitality tasks. The ideal candidate will bring strong organizational skills and a proactive attitude to ensure smooth day-to-day operations.<br><br>Responsibilities:<br>• Perform reprographics and mail service tasks, ensuring all work adheres to established guidelines.<br>• Maintain organized logs for office services tasks, ensuring accuracy and completeness.<br>• Operate and troubleshoot office equipment, including copiers and scanners, and manage supplies such as paper and toner.<br>• Assist with conference room maintenance and office replenishment to ensure a tidy and functional workspace.<br>• Communicate effectively with supervisors and clients to address concerns and meet deadlines.<br>• Handle sensitive and confidential documents responsibly and securely.<br>• Conduct quality assurance checks on completed work to ensure high standards are met.<br>• Collaborate with team members to prioritize workflow and meet project deadlines.<br>• Lift and transport items weighing up to 50 pounds as part of daily responsibilities.<br>• Adhere to company policies and procedures while delivering services in a fast-paced environment.
We are looking for an organized and detail-oriented Customer Service Representative to join our team in Pico Rivera, California. In this Contract-to-Permanent position, you will play a key role in ensuring seamless communication with customers, managing orders, and supporting backend processes with efficiency and precision. This is an opportunity to contribute to a dynamic environment while enhancing your customer service and administrative skills.<br><br>Responsibilities:<br>• Greet customers promptly and professionally upon arrival.<br>• Maintain accurate records of incoming orders, ensuring they are logged, jackets pulled, and distributed appropriately.<br>• Confirm receipt of all incoming orders with customers, adhering to a minimum 30-minute response time.<br>• File job jackets systematically in designated cabinets for easy retrieval.<br>• Create production tickets, load tags, and additional copies for production processes, with an expectation of completing five tasks per hour.<br>• Generate sales orders and delivery tickets by adjusting or creating parts, entering data into the system, and printing required documentation.<br>• Maintain logs for all completed backend tasks and sales orders to ensure accurate records.<br>• Handle inbound and outbound calls, providing exceptional service and resolving inquiries efficiently.<br>• Schedule appointments and manage email correspondence to support customer needs.<br>• Utilize Microsoft Excel and Word for data entry and reporting tasks.
<p>We are looking for a detail-oriented and friendly Receptionist for a short-term contract in Mid-Wilshire. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and excellent customer service. This position is ideal for someone who thrives in a dynamic environment and enjoys being a central figure in daily operations.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Greet visitors and ensure they feel welcomed upon arrival.</p><p>• Answer and direct phone calls efficiently and courteously.</p><p>• Manage incoming and outgoing correspondence, including emails and mail.</p><p>• Maintain a tidy and organized reception area.</p><p>• Schedule appointments and coordinate meeting room bookings.</p><p>• Provide administrative support to various departments as needed.</p><p>• Monitor office supplies and place orders to ensure availability.</p><p>• Handle inquiries and resolve issues promptly or escalate them appropriately.</p><p>• Assist with general office management tasks to support daily operations.</p>
<p>A fast-paced and client-focused company in Vista is seeking an Accounting Specialist with a strong billing background to join their finance team. This role is perfect for someone who enjoys balancing structure with flexibility, and who thrives in a role that blends transactional accuracy with customer-facing coordination.</p><p><br></p><p><strong><u>💼 What You’ll Be Responsible For:</u></strong></p><ul><li>Prepare and submit invoices to a variety of customers based on service agreements and project milestones.</li><li>Apply payments, issue credits and refunds, and follow up on outstanding balances.</li><li>Research billing discrepancies and resolve issues with internal teams and clients.</li><li>Reconcile bank and credit card statements monthly.</li><li>Set up new vendors, verify credentials, and process payments via ACH, credit card, or check.</li><li>Use tools like QuickBooks Online, Excel, and internal databases to manage transactions.</li><li>Assist in developing and refining accounting procedures to improve efficiency and accuracy.</li></ul>
<p>Our client, a prominent organization in the business side of the entertainment industry, is seeking a 10-Key Data Entry Specialist to join their team immediately! They are looking for a meticulous professional with sharp data entry abilities, particularly in 10-Key. This opportunity offers a structured and routine workflow, making strong attention to detail paramount for success in this role. The ideal candidate will demonstrate excellent typing skills and proficiency in 10-Key data entry while maintaining a focus on accuracy and detail. Our client offers a 35-hour work week, free parking, and excellent benefits. This is an ongoing contract position with the strong potential for permanent placement for standout performers. Compensation for the role begins at $22 per hour. Don't miss your chance to be part of a dynamic company in the entertainment space—apply today!</p>
Inside Sales Position<br> <br>Daily Responsibilities:<br> <br>• Special Projects & Campaigns<br>• CRM upkeep<br>• Process Quotes<br>• Process SOP for New Clients<br>• Assist with New Client On-Boarding <br>• Mining & Research for Sales Leads<br>• Provide friendly Customer Service to Clients<br>• Assist Sales & Marketing Team<br>• Prospecting<br>• Data Entry<br>• Administration Duties<br>• Vendor Interaction<br>• Assist Team Members<br>• Communicate effectively with clients and vendors<br> <br>REQUIRED SKILLS<br> <br>• Minimum Education: H.S. Diploma/GED<br>• General Computer Literacy (Outlook, Word and Excel)<br>• Ability to Perform Basic Math Skills<br>• Good Interpersonal Skills<br>• Able to Work Under Pressure<br>• Able to Handle Multiple Priorities<br>• Read, Speak and Write English Fluently<br>• Successfully Complete Required Background Check<br>• Ability to sit for long periods of time<br>• Ability to use computer keyboard for long periods of time<br>• Able to work 20 hrs. per week
<p>Are you an experienced Buyer/Specialist looking for a dynamic role in a fast-paced industry? We’re seeking a purchasing professional to join our team in Van Nuys, CA. If you’ve worked in manufacturing or the beauty/cosmetics sector, it’s a huge plus! In this role, you’ll oversee procurement processes, manage vendor relationships, and ensure timely deliveries to meet business goals. Call us today for more information: 818-703-8818</p><p><br></p><ul><li>Oversee assigned purchase orders, ensuring every step is executed through to completion.</li><li>Monitor open purchase orders and coordinate delivery schedules to ensure timely shipments.</li><li>Plan and organize procurement schedules to align with customer deadlines while preventing material shortages.</li><li>Source and acquire products promptly, always adhering to management’s guidelines and quality standards.</li><li>Prepare requests for vendor quotes (RFQs) and comparison evaluations for cost, delivery, and quality advantages.</li><li>Negotiate competitive rates with vendors to meet business objectives.</li><li>Facilitate communication between Product Development, Product Management, Creative, Shipping, and Sales teams to streamline processes.</li><li>Build and nurture strong relationships with vendors for long-term success.</li><li>Troubleshoot production delays by identifying and implementing quick delivery solutions.</li><li>Maintain and oversee qualified supplier lists and backup sources to avoid production interruptions.</li><li>Proactively stay informed about domestic and international trends related to logistics, ports, and supply chain activities.</li><li>Strategically negotiate freight rates while ensuring optimal delivery timelines.</li><li>Address and resolve shipment or carrier issues, such as delays or billing discrepancies.</li><li>Maintain accurate and detailed shipment records, including invoices and bills of lading.</li><li>Regulate inventory levels by processing POs and restocking based on minimum/maximum thresholds.</li></ul><p><br></p>
<p>A growing organization in Corona is seeking a Collections Specialist with experience in third-party insurance carrier collections. This is a contract-to-hire opportunity ideal for someone who thrives in a fast-paced environment and is passionate about resolving outstanding balances efficiently and professionally.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and follow up on outstanding claims with third-party insurance carriers</li><li>Investigate and resolve discrepancies in payments and denials</li><li>Communicate with insurance companies to ensure timely collections</li><li>Maintain accurate records of collection activities and account statuses</li><li>Collaborate with internal teams to support billing and revenue cycle processes</li></ul><p><strong>Qualifications:</strong></p><ul><li>1+ years of experience in medical/ 3rd party insurance collections preferred (6 months or more will be considered)</li><li>Strong understanding of third-party payer processes</li><li>Excellent communication and negotiation skills</li><li>Detail-oriented with strong organizational abilities</li><li>Proficient in relevant billing/collections software and Microsoft Office</li></ul><p><strong>Why Apply?</strong></p><ul><li>Opportunity to transition to a permanent role</li><li>Supportive team environment</li><li>Competitive pay and growth potential</li></ul><p><br></p>
<p>Robert Half is hiring for their client in the Biotech and Medical Device industry in Vista, CA. Vista is home to fast-growing biotech firms and medical device manufacturers! The Payroll Specialist will be responsible for processing payroll for hourly and salaried employees, ensuring accuracy and compliance with federal and state regulations.</p><p><br></p><p><strong><u>Key Responsibilities:</u></strong></p><ul><li>Process bi-weekly payroll for 100+ employees.</li><li>Maintain payroll records and update employee data.</li><li>Ensure compliance with wage and hour laws.</li><li>Assist with payroll tax filings and year-end reporting.</li><li>Respond to employee inquiries regarding pay and deductions.</li><li>Collaborate with HR and Accounting on payroll-related matters.</li></ul>
<p>We are seeking a highly skilled and adaptable <strong>Senior Accounting/AP Floater</strong> to support our financial operations during our ERP go-live and hyper care phase. This temporary contract role will serve as a key contributor to <strong>Accounts Payable and cross-functional accounting support</strong>, ensuring smooth operations while providing expertise across invoice processing, reconciliations, reporting, and issue resolution within <strong>SAP S4</strong>.</p><p>This role requires a seasoned professional who can step in as needed, take ownership of tasks ranging from transactional to analytical, and serve as a reliable resource across multiple accounting functions.</p><p><br></p><p><strong>Contract Details</strong></p><ul><li><strong>Location:</strong> El Segundo, CA (Hybrid: 3–4 days onsite/week).</li><li><strong>Schedule:</strong> Full-time, temporary through <strong>December 2025</strong>, with possibility of extension.</li></ul><p><strong>Summary of Responsibilities</strong></p><ul><li>Support <strong>AP operations</strong> including vendor payments, month-end and year-end close, auditing inquiries, and ERP implementation.</li><li>Perform transaction research, analysis, audits, reconciliations, and resolution of complex payment and vendor issues.</li><li>Apply accounting principles to analyze financial information and oversee control of accounts, expenses, tax payments, and vendor records.</li><li>Respond to auditing and customer inquiries.</li><li>Support other departments including <strong>Travel Accounting</strong> and <strong>General Accounting</strong> as needed.</li><li>Collaborate with system support teams to identify and implement solutions.</li><li>Uphold company values of <strong>Mission Success, Technical Excellence, Integrity, and Commitment to People</strong>.</li></ul><p><br></p><p><strong>Key Functions</strong></p><ul><li>Manage general accounting functions with strong knowledge of <strong>PO process and vendor payments</strong> (invoices, recurring payments, loan payments).</li><li>Track cash activity and coordinate <strong>daily wire transfers</strong>.</li><li>Prepare <strong>monthly reconciliations</strong>, journal entries, and account analysis.</li><li>Analyze audit requests, aging reports, and unfiled reports.</li><li>Research and resolve accounting and vendor-related issues.</li><li>Support monthly accruals, account reconciliations, ad hoc reporting, and special projects.</li><li>Assist with <strong>annual 1099 reporting and filing</strong>.</li><li>Provide documentation and follow-up on implemented changes.</li></ul>
<p>Are you someone who enjoys solving puzzles, building relationships, and keeping financial operations on track? A well-established company in Oceanside is looking for a Collections Specialist who can bring a calm, confident approach to managing receivables and resolving outstanding balances. This role is perfect for someone who’s organized, personable, and ready to make a meaningful impact in a collaborative environment.</p><p><br></p><p><strong><u>What You’ll Be Doing:</u></strong></p><ul><li>Monitor and manage the accounts receivable portfolio, ensuring timely follow-up on outstanding invoices.</li><li>Communicate professionally with clients to resolve payment issues and negotiate payment plans when necessary.</li><li>Research and reconcile account discrepancies, applying payments accurately.</li><li>Collaborate with internal departments to ensure billing accuracy and resolve disputes.</li><li>Prepare aging reports and assist with month-end close processes.</li><li>Maintain detailed records of collection activities and client communications.</li></ul>
We are looking for a detail-oriented AR/Collections Specialist to join our team on a contract basis in Irvine, California. In this role, you will manage a variety of accounts receivable and collections tasks, ensuring all financial transactions are processed accurately and efficiently. This position requires strong analytical skills, attention to detail, and expertise in reconciliation processes.<br><br>Responsibilities:<br>• Handle full-cycle accounts receivable, including invoicing, collections, and cash applications.<br>• Manage commercial collections to recover outstanding balances in a timely manner.<br>• Review and reconcile customer accounts to ensure accuracy and resolve discrepancies.<br>• Process cash postings and maintain accurate records of cash activities.<br>• Conduct bank reconciliations to verify and balance financial accounts.<br>• Assist with light accounts payable functions, including invoice processing and payment tracking.<br>• Prepare billing statements and related documentation for client accounts.<br>• Utilize Microsoft Excel for data analysis, including pivot tables, to track and report financial activity.<br>• Collaborate with internal teams to address account-related inquiries and provide solutions.<br>• Maintain compliance with company policies and procedures while ensuring timely financial operations.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818</p>
<p>A fully integrated digital marketing and branding agency is seeking a Social Media Manager to join their team. They are a team of strategists, creatives, and media professionals who thrive on crafting exceptional brands, campaigns, and experiences. Through creative problem-solving and dynamic storytelling, we aim to inspire real connections and deliver measurable results for our diverse client portfolio—all while fostering a fun and collaborative work environment.</p><p><br></p><p><strong>About the Role:</strong></p><p>In this key leadership role, you will focus on developing and executing comprehensive social media strategies for our diverse client base, especially within the real estate industry. Reporting to the Director of Client Success and Senior Vice President of Strategy, you’ll also lead our talented social media team, managing content creation initiatives and driving meaningful engagement across a range of platforms. Our client seeks a creative thinker with a strategic mindset who is passionate about social media innovation and thrives in a fast-paced environment.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li><strong>Strategic Leadership:</strong> Lead the development and implementation of social media strategies, ensuring alignment with client goals and overarching marketing objectives.</li><li><strong>Content Creation Oversight:</strong> Oversee and guide the creation of editorial content calendars and organic social media initiatives that embody unique client brands.</li><li><strong>Client Success:</strong> Act as a senior community manager for key client accounts, ensuring optimal performance and engagement across platforms like Facebook, Instagram, TikTok, LinkedIn, YouTube, and Pinterest.</li><li><strong>Performance Optimization:</strong> Analyze data and metrics to refine strategies, optimize campaigns, and integrate fresh ideas.</li><li><strong>Competitive Analysis:</strong> Conduct competitive research and industry exploration to identify emerging trends and propose innovative social media tactics.</li><li><strong>Collaboration:</strong> Work closely with internal teams, including creative, copy, video/animation, and digital media groups, to produce engaging and impactful content.</li><li><strong>Team Leadership:</strong> Mentor and collaborate with junior team members, including the Social Media Coordinator, to foster professional development and a results-driven team environment.</li></ul><p><br></p>
<p>We are looking for a Product Owner to join our digital team in the South Bay. This long-term contract position offers the opportunity to play a pivotal role in enhancing the digital experience across websites, mobile applications, and other tools for a leading automotive financial services provider. As a key contributor, you will drive product development, collaborate with cross-functional teams, and ensure high standards for both project launches and ongoing operations.</p><p><br></p><p>Responsibilities:</p><p>• Lead product development initiatives, serving as a subject matter expert for Salesforce and mobile app environments.</p><p>• Develop clear and detailed user stories and acceptance criteria to guide development teams.</p><p>• Collaborate with business and IT teams to document process flows, create status reports, and ensure alignment.</p><p>• Design and execute comprehensive test scripts, triage issues, and report on testing outcomes.</p><p>• Provide operational support for nationwide customer, dealer, and field services, including managing inbox inquiries and chat lines.</p><p>• Partner with CX, business development, and testing teams to conceptualize, deliver, and validate user stories.</p><p>• Prepare and conduct user acceptance testing, assist with field training, and facilitate organizational change management.</p><p>• Coordinate with internal and external stakeholders, including compliance and legal teams, to ensure adherence to standards.</p><p>• Measure and analyze business metrics to support reporting and decision-making processes.</p><p>• Deliver product demos, craft stakeholder communications, and provide post-launch support during warranty phases.</p>
<p>We are seeking a detail-oriented and experienced Payroll & Benefits Specialist to join our team in South Gate, CA. The ideal candidate will have full-cycle payroll processing experience, preferably using Paycom or Paylocity, and will serve as the primary point of contact for all benefits-related matters. This role requires working closely with insurance brokers, ensuring compliance with all state and federal regulations, and delivering exceptional service to employees. Bilingual fluency in English and Spanish is highly preferred.</p><p><strong>Key Responsibilities</strong></p><ul><li>Process full-cycle payroll for all employees, ensuring accuracy, timeliness, and compliance with applicable laws.</li><li>Utilize Paycom or Paylocity to manage payroll functions, including earnings, deductions, and tax withholdings.</li><li>Serve as the primary point of contact for employee benefits inquiries, including health, dental, vision, life insurance, and other company-sponsored plans.</li><li>Coordinate with insurance brokers to manage enrollments, terminations, and changes in benefits coverage.</li><li>Assist employees with benefits-related questions and issues, ensuring a high level of customer service.</li><li>Maintain accurate payroll and benefits records, ensuring confidentiality and compliance with recordkeeping requirements.</li><li>Reconcile payroll and benefits data, resolving discrepancies promptly.</li><li>Stay informed of changes in payroll and benefits regulations to ensure ongoing compliance.</li><li>Support HR with onboarding and offboarding processes related to payroll and benefits.</li></ul><p><br></p>
We are looking for an experienced AR Collections Specialist to join our team in Los Alamitos, California. In this role, you will manage key accounts receivable tasks, including invoicing, troubleshooting payment discrepancies, and driving effective collections efforts. This is a Contract-to-Permanent position within the logistics industry, offering an excellent opportunity for growth in a detail-oriented environment.<br><br>Responsibilities:<br>• Process and review third-party claims, including invoicing, negotiations, collections, and aging analyses.<br>• Manage invoicing, collections, and troubleshooting for secondary market and other non-customer transactions.<br>• Conduct desktop check deposits and ensure accurate bank entries.<br>• Handle invoicing, collections, negotiations, and aging reviews for owner-operator accounts.<br>• Provide cash receipt projections to the AR Supervisor and assist with various accounting and operational tasks.
<p>Are you a skilled Medical Billing Specialist with expertise in denials management and insurance collections? A Hospital in Van Nuys is seeking a detail-oriented and driven professional to join a dynamic healthcare team. If you have the experience, passion, and commitment it takes to ensure accurate and efficient medical billing processes, we want to hear from you!</p><p><strong>Key Responsibilities:</strong></p><ul><li>Research, appeal, and resolve insurance claim denials to maximize reimbursement.</li><li>Review patient accounts to identify and address billing discrepancies.</li><li>Communicate with insurance companies to expedite claims resolution and payment collections.</li><li>Ensure compliance with relevant laws, regulations, and company standards in all billing activities.</li><li>Prepare and submit accurate claims to insurance carriers.</li><li>Monitor and analyze accounts receivable and follow up on unpaid claims.</li><li>Provide exceptional customer service to patients and providers regarding account questions.</li></ul><p><br></p>
<p>A housing non-profit organization based in Santa Monica is hiring a Leasing Specialist on a contract basis. This is a 3-4 month position with potential to extend. As the Leasing Specialist, you will qualify applicants for properties, complete necessary paperwork, and work closely with leasing and occupancy specialists.</p><p><br></p><p>Responsibilities include:</p><p>• Pre-qualify applicants according to rules and regulations stipulated by various affordable housing programs including HOME, TCAC, CHRP, RHCP and others.</p><p>• Maintain a firm understanding of Fair Housing laws, local rent control laws and other relevant California statutes, and apply this knowledge during occupancy assignments.</p><p>• Collaboratively work with the rest of the team preparing for program audits to ensure compliance.</p><p>• Manage applicant files and maintain their timely and organized completion, while adhering to confidentiality and privacy regulations.</p><p>• Provide excellent customer service and contribute to team efforts.</p><p>• Participate in the Marketing List effort to effectively promote affordable housing units.</p><p>• Prepare Unit Summary Compliances factoring all regulations and specifics of each unit.</p><p>• Consolidate Section 8 tenants making sure all standards, regulations and protocols are met.</p><p>• Maintain an up-to-date electronic and physical file system through regular filing, scanning, copying, and mailing.</p><p>• Perform other duties as assigned in accordance with our mission to provide affordable housing.</p><p><br></p><p>Prior experience in Leasing and Property Management is essential. Experience with affordable housing is a huge plus. This is a fully onsite role in Santa Monica. Hours are 8-5PM. Pay is based on experience, between $26-28/hr.</p>
<p><strong>IT Trial Logistics Coordinator (70% travel required)</strong></p><p><strong>Compensation:</strong> $145K-$175k base salary + benefits. Competitive and commensurate with experience.</p><p><br></p><p><strong>Locations Available for Home Base:</strong></p><p>This role offers flexibility in a home base, aligned with any of U.S. offices:</p><ul><li>California, Washington, Texas, Illinois, New York, Massachusetts, Georgia, Florida, and Washington, D.C.</li></ul><p>Are you a tech-savvy professional with a knack for managing high-pressure operational setups? Our business litigation firm is seeking an experienced <strong>Trial Logistics Coordinator</strong> to join our prestigious IT team. This role provides a unique opportunity to work with world-class attorneys and make a direct impact on high-stakes litigation as part of an elite firm with offices locations globally.</p><p><br></p><p><strong>Position Overview</strong></p><p>The Trial Logistics Coordinator will serve as the primary IT infrastructure expert and logistical lead for remote trial sites across the United States. This role requires managing on-site setup and support for trial operations involving 6–20 attorneys. The Coordinator ensures attorneys have the technical resources they need to operate efficiently and securely from remote locations. This includes travel to remote trial "war rooms" and interaction with attorneys, IT staff, and vendors to deliver seamless trial experiences.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead all technical aspects of setting up and managing remote trial sites from inception to closure.</li><li>Coordinate with attorneys, vendors, hotel management, and IT teams to ensure each trial site meets operational and technical requirements.</li><li>Manage the lifecycle of IT infrastructure, including setup of PCs, printers, secure WiFi, VPNs, servers, and document management systems.</li><li>Provide direct onsite technical support to trial teams across the U.S.</li><li>Develop detailed project and budget reports for trial-related logistics.</li><li>Troubleshoot and support various legal applications, databases, and workflows utilized during trials.</li><li>Maintain thorough technical documentation and communicate effectively with Tier-II technical teams.</li><li>Identify and implement new technologies or tools to enhance operational efficiency.</li></ul><p><br></p>
We are looking for a skilled Commercial Lending Specialist to join our team in Los Angeles, California. In this long-term contract role, you will play a critical part in supporting commercial lending operations, ensuring compliance, and maintaining accurate loan files. This position offers an excellent opportunity to work in the financial services industry while contributing to the success of our lending portfolio.<br><br>Responsibilities:<br>• Organize and prepare loan files for sorting, uploading, and scanning to the imaging center.<br>• Ensure physical and electronic loan files are maintained in an audit-ready state at all times.<br>• Establish borrower and guarantor profiles, including financial and reporting covenants in the loan monitoring system.<br>• Update and maintain customer profiles, reporting covenants, and financial covenants based on credit approvals or loan agreements.<br>• Assist Relationship Managers and Portfolio Managers with inquiries and requests related to loan monitoring processes and system functionality.<br>• Generate periodic portfolio management and loan monitoring reports to support tracking and compliance efforts.<br>• Monitor insurance policies for new and existing loans, ensuring timely renewals and filings.<br>• Review executed loan and credit documents to confirm proper signatures, dates, and initials.<br>• Facilitate loan closings and coordinate with Operations and Compliance teams for loan approval, booking, and funding.<br>• Support audit processes by collaborating with internal and external auditors as needed.
We are looking for an experienced Executive Assistant to support high-level operations within a corporate environment. This role requires exceptional organizational skills and the ability to manage complex schedules while maintaining professionalism in a fast-paced setting. As a Contract position, it offers an excellent opportunity for long-term growth.<br><br>Responsibilities:<br>• Manage executive-level calendars with precision using Microsoft Outlook, ensuring seamless scheduling and coordination.<br>• Prepare and edit documents, presentations, and reports using tools like Microsoft Word, Excel, and PowerPoint.<br>• Serve as a liaison between executives and clients, maintaining strong communication and professionalism.<br>• Coordinate and organize meetings, including preparing agendas and handling logistics.<br>• Ensure compliance with company policies and maintain confidentiality in all interactions.<br>• Provide support for in-person office operations at least three days per week, with flexibility as needed.<br>• Handle travel arrangements, including booking flights, accommodations, and creating itineraries.<br>• Assist in managing client services within a corporate environment, such as advertising, marketing, or legal.<br>• Maintain a proactive approach to problem-solving and anticipate executive needs.
<p>We are looking for a skilled Billing Specialist to join our legal team in Los Angeles, California. This role is essential in managing the firm’s billing operations, ensuring the accurate preparation and submission of invoices while maintaining compliance with client-specific requirements. The ideal candidate will collaborate with attorneys, legal secretaries, and finance professionals to streamline billing processes and address any related issues.</p><p><br></p><p>Responsibilities:</p><p>• Generate, review, and finalize monthly pre-bills and invoices for submission to clients using various billing methods.</p><p>• Partner with attorneys, staff, and clients to ensure accurate and timely billing and collection activities.</p><p>• Monitor unbilled fees and aging accounts for assigned partners and clients, addressing any discrepancies.</p><p>• Resolve billing-related issues by coordinating with internal teams and external parties.</p><p>• Prepare detailed billing reports, reconciliations, schedules, and analyses to support financial operations.</p><p>• Apply client retainer funds and process write-offs in compliance with firm policies.</p><p>• Design new billing formats and manage special projects, including complex billing arrangements and client-specific requests.</p><p>• Collaborate with the finance team to address questions and improve the firm’s billing processes.</p><p>• Ensure expertise in electronic billing functions, including split and intricate billing arrangements.</p>
