<p><strong>About the Firm:</strong></p><p>This boutique San Diego-based litigation firm was founded by experienced large-firm attorneys seeking to provide top-tier representation with the personal touch of a smaller practice. The firm handles complex business, employment, securities, and intellectual property disputes for a diverse client base, emphasizing practical results, direct partner involvement, and exceptional service. Known for its collegial culture, open-door communication, and collaborative environment, the firm offers a balanced, professional setting where every team member’s contribution is valued.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks an experienced <strong>Litigation Secretary</strong> to support a busy team of attorneys handling sophisticated civil litigation matters. The ideal candidate will have strong organizational skills, excellent attention to detail, and a proactive approach to managing deadlines and supporting multiple attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Calendar and maintain all litigation-related deadlines and court schedules</li><li>Coordinate depositions, including scheduling, booking court reporters, and reserving conference rooms</li><li>Prepare and format legal documents (pleadings, discovery, motions, exhibits, TOAs/TOCs, trial binders)</li><li>Handle e-filing in both state and federal courts</li><li>Draft correspondence and shells for attorney review</li><li>Support 2-3 attorneys in a fast-paced environment</li><li>Assist with trial preparation, including exhibit management and logistics coordination</li><li>Maintain organized electronic and physical files in accordance with firm protocols</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days on-site, 2 days remote</strong> after training</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> $90,000-$110,000 DOE (up to $115,000 for exceptional candidates)</li><li><strong>Bonus:</strong> Discretionary annual bonus</li><li><strong>Benefits:</strong> Medical, dental, and vision insurance; 401(k) with <strong>4% match</strong> and profit sharing; PTO (2 weeks vacation, 5 sick days, 7 holidays + 1 floating holiday)</li><li><strong>Perks:</strong> Company lunches, open communication, weekly team meetings, and a strong sense of community</li></ul><p><br></p>
<p>An established, high-end boutique firm is looking for a dedicated Associate Attorney to join the team in Del Mar, San Diego. This role is ideal for an Associate Attorney with substantial experience in civil litigation, particularly on the defense side (labor & employment, and insurance law). This firm on High Bluff Drive offers a hybrid, flexible schedule with lots of room for growth!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Handle all aspects of civil litigation, including drafting motions, preparing discovery responses, and managing discovery requests.</p><p>• Conduct thorough case reviews, including reviewing complaints and performing case workups after intake.</p><p>• Take and defend depositions, focusing on witness depositions and discovery-heavy tasks.</p><p>• Collaborate with partners on trial preparation and attend trials as part of the litigation team.</p><p>• Draft and argue motions in court, contributing to case strategy and resolution.</p><p>• Prepare detailed status reports and correspondence to keep clients informed of case progress.</p><p>• Manage client files and ensure all relevant information is organized and accessible.</p><p>• Work closely with other associates and partners to ensure cases are handled efficiently and effectively.</p><p>• Provide hands-on support throughout the litigation process, from intake to trial.</p><p>• Maintain accurate and detail-oriented billing practices, adhering to firm standards.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The associate will truly be involved in the cases (not just sitting in a back room writing), including going to trial alongside partners.</li><li>They have 50 templates on iManage and thorough training notes – tons of resources!</li><li>They are currently remodeling their office, on one of the most expensive streets for real estate in the country!</li><li>Office serves the “best coffee in San Diego” (Seven Seas). They roast the beans the day before they send them to the office.</li><li>The firm does something fun together once a month (lunches, happy hours, etc.).</li><li>“We do not allow any yelling. If that happens, the attorney is in trouble!” – managing partner</li><li>“We regularly meet in the kitchen for lunches and coffee breaks.” – office manager</li><li>“The people here really appreciate each other’s lives outside the office.” – senior legal secretary</li><li>“Your efforts are acknowledged and rewarded. The named partner is a good example: he always says please and thank you. You won’t be asked to give 100% unless they are also giving 100% themselves.” – senior legal secretary</li></ul>
<p><strong>About the Firm:</strong></p><p>This established San Diego litigation firm has built a reputation over nearly six decades for excellence in trial advocacy and client service. The attorneys are known for their dedication, professionalism, and hands-on approach to complex civil matters. The firm’s practice spans professional liability defense, personal injury, real estate and construction disputes, and employment litigation. With multiple attorneys recognized among the top practitioners in Southern California, the firm has earned Martindale-Hubbell’s highest AV® rating and numerous listings in <em>Best Lawyers in America</em> and <em>Super Lawyers</em>.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks a highly organized <strong>Litigation Secretary</strong> to support a team of trial attorneys managing a large volume of active cases. The ideal candidate will thrive in a fast-paced, detail-oriented environment and enjoy working collaboratively with a close-knit team of experienced litigators.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and file motions in <strong>state court</strong> (federal filing experience is a plus, training provided)</li><li>Coordinate <strong>discovery and deposition notices</strong>, including scheduling and reserving court reporters</li><li>Handle <strong>calendaring</strong> of court dates, deadlines, and attorney schedules</li><li>Manage case files and maintain organization across approximately <strong>450 active matters</strong></li><li>Assist with <strong>CMS data entry</strong>, filing answers, and drafting <strong>Tables of Authorities (TOAs)</strong></li><li>Support attorneys in trial preparation and document management</li><li>Utilize <strong>MS Office, Worldox, Adobe Pro, and Essential Forms</strong> for daily tasks</li></ul><p><strong>Soft Skills:</strong></p><ul><li>Extremely organized and proactive with task management</li><li>Strong communicator with a positive, team-oriented mindset</li><li>Able to prioritize and manage deadlines across multiple cases</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days in office / 2 remote</strong> after initial 30-day training period</li></ul><p><strong>Perks & Benefits:</strong></p><ul><li>Supportive, collegial culture with <strong>10–14 year average staff tenure</strong></li><li>Mutual respect across all levels of the organization</li><li><strong>Catered lunches twice a month</strong>, firm-sponsored social events and happy hours</li><li>Outdoor deck space for staff gatherings and team events</li></ul>
<p>A highly respected, state-wide California law firm handling complex, high-profile transactions and litigation for public agencies, private businesses, and large companies. This firm has NorCal and SoCal offices. </p><p><br></p><p><strong>Trial Paralegal – Labor & Employment Group</strong></p><p>Join our Labor and Employment Defense Group, where attorneys focus 100% on defending employers (corporations, public entities, non-profits) across California. We provide sophisticated advice on complex issues including class actions, PAGA, employee classification, discipline, leaves of absence, and more. Our labor lawyers also serve as lead negotiators for unionized employers. The Trial Paralegal is involved in all phases of litigation, from initial pleadings through trial and appeal.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare for and go to trial</li><li>Manage eDiscovery throughout all phases </li><li>Assist with deposition and hearing preparation (exhibits, witness outlines).</li><li>Work on-site regularly.</li></ul>
<p>A well-established and well-known San Diego firm is looking for a meticulous Trust and Probate Paralegal. In this role, you will provide comprehensive support for trust and probate administration, working closely with clients to ensure smooth operations. We have placed two legal support professionals at this firm who are doing great!</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Assist with trust administration processes both before and after a client’s passing, ensuring all legal and procedural requirements are met.</p><p>• Handle the funding of trusts, including addressing client inquiries and ensuring proper documentation.</p><p>• Prepare detailed trust accountings and manage the accurate transfer of assets to revocable living trusts and post-death transfers.</p><p>• Ensure all trusts are adequately funded and compliant with legal standards.</p><p>• Utilize software tools such as Word, Outlook, Excel, DocuSign, and iManage to efficiently manage documentation and client records.</p><p>• Maintain a strong focus on client communication, providing guidance and support throughout the probate and trust administration process.</p><p>• <em>Meet billable hour requirements of 1,340 hours per year.</em></p>
<p>A mid-sized firm in downtown San Diego is seeking an <strong>Attorney with a civil litigation background</strong> to join its growing legal malpractice team. This is an excellent opportunity for a litigator who enjoys tackling complex matters, working closely with clients, and seeking meaningful outcomes in cases involving professional accountability and client advocacy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Handle all aspects of litigation, from case intake through resolution</li><li>Draft pleadings, discovery, and dispositive motions</li><li>Participate in depositions, mediations, and settlement discussions</li><li>Conduct legal research and case analysis to support litigation strategy</li><li>Collaborate with senior attorneys on high-impact legal malpractice and related civil matters</li></ul><p><br></p><p><strong>Why Join</strong></p><ul><li>Mid-sized, collaborative firm with a strong reputation in professional liability and civil trial work</li><li>Mentorship from highly regarded trial attorneys</li><li>Competitive compensation, full benefits, and hybrid flexibility</li></ul>
<p>Our client, a respected nonprofit organization, is seeking a proactive and highly organized Executive Assistant to provide direct support to senior leadership. This crucial role ensures executives can focus on advancing the organization’s mission and initiatives by managing daily priorities and coordinating operational activities with professionalism and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, prioritize appointments, and coordinate meetings for executive leaders.</li><li>Prepare and edit correspondence, reports, presentations, and other materials for board meetings, donor presentations, and external communications.</li><li>Organize travel logistics, process expense reimbursements, and coordinate event planning efforts.</li><li>Act as a liaison among executives, staff, board members, donors, and community partners, maintaining the highest standard of professionalism.</li><li>Maintain confidential files and records, support project tracking, and ensure critical deadlines are met.</li><li>Assist with special projects and other administrative functions as assigned.</li></ul><p><br></p>
<p>Our client in the biotech industry is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This is a unique opportunity to partner with innovators working at the forefront of scientific advancement, ensuring executives can focus on high-impact initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage busy calendars, coordinate meetings, and facilitate conference logistics</li><li>Prepare and edit correspondence, presentations, and reports for internal and external stakeholders</li><li>Organize travel arrangements and process expense reports</li><li>Act as a liaison between executives, staff, board members, and external partners</li><li>Maintain confidential records, support project tracking, and ensure critical deadlines are met</li><li>Assist with event planning and high-level administrative projects as needed</li></ul><p><br></p>
<p>As an Executive Assistant, you will provide high-level administrative support to senior leaders, helping drive operational efficiency and support strategic initiatives. This role requires a proactive approach, strong communication skills, and the ability to manage confidential information in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars, schedule meetings, and coordinate international and domestic travel arrangements.</li><li>Prepare and edit reports, presentations, and confidential correspondence.</li><li>Serve as a liaison between executive leadership, internal teams, and outside contacts, facilitating timely communication and follow-up.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Track project deadlines, prioritize tasks, and follow up on action items to ensure seamless daily operations.</li><li>Maintain strict confidentiality regarding sensitive information.</li></ul><p><br></p>
<p>As Senior Executive Assistant to the CEO, you will play a key role in supporting the senior leadership of a rapidly growing biotech organization. You’ll manage high-level administrative responsibilities, facilitate strategic communications, and ensure seamless operations for the executive office. Discretion, proactive problem-solving, and a service-oriented mindset are essential in this visible role.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the CEO, including complex calendar management and confidential correspondence.</li><li>Coordinate board meetings, investor presentations, and company-wide events.</li><li>Prepare reports, draft communications, and manage sensitive documents.</li><li>Liaise with internal teams, external partners, and scientific collaborators.</li><li>Support workflow and process improvements, leveraging digital tools to boost efficiency.</li><li>Manage travel logistics, expense reporting, and executive scheduling.</li><li>Anticipate needs and proactively address administrative challenges in a fast-paced, evolving environment.</li></ul><p><br></p>
<p>We are seeking a proactive and highly organized Executive Assistant to support senior leadership within our organization. The ideal candidate will demonstrate exceptional communication, multitasking, and problem-solving abilities, while maintaining confidentiality and professionalism in a fast-paced environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage calendars, schedule meetings, coordinate travel arrangements, and handle correspondence for executive leaders.</li><li>Assist with the preparation of reports, presentations, and other confidential documents.</li><li>Support workflow automation initiatives and contribute to cross-functional process improvements.</li><li>Liaise with internal teams and external contacts to facilitate communication and project coordination.</li><li>Track deadlines, follow up on action items, and ensure seamless day-to-day operations.</li><li>Maintain strict confidentiality regarding sensitive business information.</li></ul><p><br></p>
<p>A growing company in San Diego is seeking a polished and resourceful <strong>Executive Assistant</strong> to support the C-Suite. This individual will handle confidential information, manage complex scheduling, and act as an extension of leadership in a professional setting.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate travel, and handle meeting logistics</li><li>Prepare presentations, reports, and correspondence on behalf of leadership</li><li>Serve as a liaison between executives, internal staff, and external partners</li><li>Assist with meeting follow-ups, action items, and strategic coordination</li><li>Support event planning, board materials, and special projects as needed</li></ul>
<p>A growing professional services firm in North County is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations, project needs, and internal team workflow. This role is perfect for someone who enjoys structure, thrives in a fast-paced environment, and is skilled at balancing competing priorities while maintaining a calm, polished presence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily administrative tasks including scheduling, document preparation, scanning, filing, and data entry</li><li>Draft, proofread, and format client-facing emails, proposals, and internal memorandums</li><li>Assist managers with project coordination, deadline tracking, and follow-up communication</li><li>Maintain and update internal databases, spreadsheets, logs, and digital files</li><li>Support the onboarding process by preparing new hire packets, collecting documentation, and coordinating training schedules</li><li>Process incoming mail, outgoing correspondence, and courier shipments</li><li>Order office supplies, track inventory, and communicate with vendors as needed</li><li>Assist with expense reports, invoice processing, and basic accounting support</li><li>Maintain a clean, organized, and professional office environment</li><li>Provide additional support for special projects, events, and department initiatives</li></ul>
<p>Our client, a rapidly growing environmental consulting and services company, is seeking a <strong>detail-oriented Administrative Assistant</strong> to support daily office operations and project teams. This is the perfect role for someone who enjoys juggling multiple responsibilities, working with technical staff, and keeping things organized behind the scenes. You’ll be interacting with project managers, field teams, and clients, making excellent communication and follow-through essential.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide administrative support including scheduling, document formatting, and file management</li><li>Assist with preparation and routing of proposals, reports, and project documentation</li><li>Maintain internal databases and ensure accurate project data entry</li><li>Coordinate travel, training schedules, and onsite meeting logistics</li><li>Prepare purchase orders, track supplies, and manage vendor communications</li><li>Support onboarding activities and maintain general office upkeep</li></ul><p><br></p>
<p>Are you passionate about making a difference in your community? Our nonprofit organization is searching for a dedicated Administrative Assistant to help support our mission-driven team. This is an exciting opportunity to play a critical role in advancing programs that impact lives.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide comprehensive administrative support including managing calendars, handling correspondence, and organizing meetings and events.</li><li>Maintain database records, track donations, and prepare reports for internal and external stakeholders.</li><li>Assist with communications—draft emails, create newsletters, and update website or social media as needed.</li><li>Help coordinate volunteer activities and support fundraising initiatives.</li><li>Liaise with board members, donors, community partners, and program staff to ensure organizational needs are met.</li><li>Perform general office duties such as ordering supplies, filing, and maintaining a welcoming environment for guests and staff.</li></ul><p><br></p>
<p>Robert Half is partnering with a fast-growing biotech company in San Diego seeking a proactive and detail-oriented <strong>Administrative Assistant</strong>. This role supports daily office operations, cross-functional teams, and scientific staff, making it an excellent opportunity for someone who enjoys a dynamic, fast-paced environment within the life sciences industry.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to scientific, operations, and leadership teams.</li><li>Manage calendars, schedule meetings, coordinate conference rooms, and assist with travel arrangements.</li><li>Prepare documents, reports, and presentations with high accuracy and professionalism.</li><li>Assist with data entry, document control, and maintaining internal filing systems (digital and physical).</li><li>Support onboarding activities for new hires, including preparing badges, equipment, and paperwork.</li><li>Help coordinate company events, trainings, and cross-team communications.</li><li>Manage incoming/outgoing mail, packages, and vendor deliveries.</li><li>Monitor office supply inventory and coordinate purchase orders as needed.</li><li>Maintain confidentiality while handling sensitive information and research-related documentation.</li></ul><p><br></p>
<p>Our client, a mission-driven nonprofit organization, is seeking a reliable and detail-oriented Administrative Assistant to support daily operations and help further their impactful community initiatives. This role offers an excellent opportunity to work alongside a passionate team dedicated to making a difference.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar management, handling correspondence, and organizing meetings and special events.</li><li>Maintain accurate records and update databases related to donors, volunteers, and program activities.</li><li>Assist with preparing reports, drafting internal and external communications, and supporting the production of newsletters and marketing materials.</li><li>Coordinate volunteer schedules and assist with event and fundraising logistics.</li><li>Manage office supplies and act as a welcoming point of contact for stakeholders and guests.</li><li>Support additional administrative tasks as needed to ensure smooth organizational operations.</li></ul><p><br></p>
<p>A mission-driven nonprofit serving youth programs across San Diego is looking for a <strong>highly organized Administrative Assistant</strong> to support leadership and program coordinators. This position is ideal for someone who wants meaningful work, thrives in a community-focused setting, and enjoys being part of a team that makes a difference. This role supports outreach, scheduling, donor relations, and internal communications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars for program leads and coordinate community workshops</li><li>Prepare meeting agendas, attendance logs, program packets, and outreach materials</li><li>Serve as the main point of contact for parents, volunteers, and partnering organizations</li><li>Help organize events, fundraisers, and volunteer activities</li><li>Maintain donor records, input contributions, and generate receipt letters</li><li>Support HR and payroll documentation handling as needed</li></ul>
<p>Our client, a respected nonprofit organization, is seeking a detail-oriented Tax Administrative Assistant to join their team. This individual will play a key role in ensuring timely and accurate filing of all tax-related documents and supporting the organization’s compliance efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, organize, and file federal, state, and local tax documents</li><li>Maintain accurate records of tax filings and related correspondence</li><li>Monitor deadlines and ensure timely submission of required nonprofit tax forms (e.g., IRS Form 990)</li><li>Assist with audits and requests for information from regulatory entities</li><li>Support general administrative duties, including data entry, document management, and correspondence with donors and vendors</li><li>Collaborate with the finance team to track expenses and gather necessary financial documentation</li></ul><p><br></p>
<p>Our client is seeking a diligent and detail-oriented Tax Administrative Assistant to support their tax department in handling filing and documentation processes. This position plays a critical role in ensuring tax filings and related paperwork are completed accurately and on time.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Prepare, organize, and file various tax documents for the finance and accounting team.</li><li>Assist with the collection and verification of client information required for tax preparation.</li><li>Maintain up-to-date electronic and physical filing systems to ensure regulatory compliance.</li><li>Liaise with internal teams and clients to answer questions related to tax filings and documentation.</li><li>Support the tax team in managing deadlines and handling confidential information with discretion.</li><li>Perform general administrative duties such as data entry, scanning, and document management.</li></ul><p><br></p>
<p>The Executive Assistant is responsible for providing high-level administrative support to senior executives within the financial services industry, managing communications, coordinating meetings and travel arrangements, and ensuring smooth day-to-day operations. Candidates should demonstrate strong organizational skills, attention to detail, and a high degree of professionalism, along with prior experience supporting 1-2 C-Suite executives at once.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements.</li><li>Prepare reports, presentations, and confidential correspondence.</li><li>Liaise with clients, partners, and cross-functional teams.</li><li>Support the execution of process improvements across the executive office.</li><li>Assist with event planning, board meetings, and investor communications.</li><li>Contribute to workflow automation and digital process efficiencies.</li><li>Anticipate executive needs and proactively resolve administrative challenges.</li></ul><p><br></p>
<p>Robert Half is partnering with a reputable real estate company in San Diego to hire a detail-oriented and proactive Administrative Assistant. This role supports a busy office of agents, brokers, and property management staff. It’s an excellent opportunity for someone who is highly organized, customer-focused, and enjoys working in a fast-moving real estate environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to real estate agents, brokers, and office leadership.</li><li>Greet clients, visitors, and vendors, ensuring a professional and welcoming experience.</li><li>Manage phone calls, emails, and general inquiries; route messages as needed.</li><li>Assist with preparing listing packets, marketing materials, open house documents, and property flyers.</li><li>Maintain document organization including contracts, lease agreements, disclosures, and transaction files.</li><li>Support scheduling for showings, inspections, and client appointments.</li><li>Update and maintain CRM systems, MLS listings, and internal databases.</li><li>Handle mail, deliveries, office supplies, and general office organization.</li><li>Assist with coordinating team events, meetings, and company communications.</li></ul><p><br></p>
<p>We are seeking a reliable, detail-oriented Administrative Assistant to help keep our operations running smoothly. This role is vital in supporting teams by managing essential tasks and contributing to an organized work environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide general administrative support including managing calendars, scheduling meetings, and coordinating office activities.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Maintain filing systems and organize records, both electronic and physical.</li><li>Greet visitors and serve as a primary point of contact for internal and external inquiries.</li><li>Process invoices, assist with expense reports, and handle basic data entry.</li><li>Assist with projects and perform other duties as assigned.</li></ul><p><br></p>
<p>A well-established distribution company in Vista is looking for a <strong>Office Administrator</strong> to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the central point of contact for office operations, vendor communication, building access, and facility needs</li><li>Oversee administrative processes including scheduling, internal communication, and procedural documentation</li><li>Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics</li><li>Support HR processes such as employee files, timesheet tracking, and onboarding logistics</li><li>Coordinate company events, training sessions, meetings, and travel</li><li>Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed</li><li>Handle basic AR/AP support including invoice coding, matching, data entry, and reconciliation</li><li>Assist leadership with research, special projects, and administrative planning</li><li>Ensure compliance with company policies and maintain confidential documentation</li><li>Improve office systems by identifying workflow gaps and proposing procedural enhancements</li></ul>
<p>A long-established agricultural supply company in Fallbrook is seeking a <strong>Front Office Coordinator</strong> to support daily operations for their busy front office. This company works with growers, distributors, and agricultural specialists throughout North County, making this role essential for maintaining smooth communication and excellent customer service.</p><p><br></p><p><strong>About the Role:</strong></p><p> The Front Office Coordinator will serve as the “control center” of the office—managing incoming communication, supporting sales teams, helping customers at the front counter, and ensuring that the office is organized, efficient, and welcoming. This role is perfect for someone who enjoys multitasking, staying organized, and working in a supportive, community-oriented environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet customers, vendors, and delivery personnel and direct them to the appropriate departments</li><li>Manage incoming phone calls and emails; respond to inquiries regarding orders, inventory, and general questions</li><li>Assist with order entry, invoicing, and updating customer accounts</li><li>Maintain office supplies, filing systems, and general office organization</li><li>Coordinate communication between warehouse, sales, and administration</li><li>Support management with data entry, weekly office reports, scheduling, and customer follow-ups</li><li>Ensure professional communication and a positive customer experience at all times</li></ul>
