<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p><strong>About the Firm:</strong></p><p>This boutique San Diego-based litigation firm was founded by experienced large-firm attorneys seeking to provide top-tier representation with the personal touch of a smaller practice. The firm handles complex business, employment, securities, and intellectual property disputes for a diverse client base, emphasizing practical results, direct partner involvement, and exceptional service. Known for its collegial culture, open-door communication, and collaborative environment, the firm offers a balanced, professional setting where every team member’s contribution is valued.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks an experienced <strong>Litigation Secretary</strong> to support a busy team of attorneys handling sophisticated civil litigation matters. The ideal candidate will have strong organizational skills, excellent attention to detail, and a proactive approach to managing deadlines and supporting multiple attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Calendar and maintain all litigation-related deadlines and court schedules</li><li>Coordinate depositions, including scheduling, booking court reporters, and reserving conference rooms</li><li>Prepare and format legal documents (pleadings, discovery, motions, exhibits, TOAs/TOCs, trial binders)</li><li>Handle e-filing in both state and federal courts</li><li>Draft correspondence and shells for attorney review</li><li>Support 2-3 attorneys in a fast-paced environment</li><li>Assist with trial preparation, including exhibit management and logistics coordination</li><li>Maintain organized electronic and physical files in accordance with firm protocols</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days on-site, 2 days remote</strong> after training</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> $90,000-$110,000 DOE (up to $115,000 for exceptional candidates)</li><li><strong>Bonus:</strong> Discretionary annual bonus</li><li><strong>Benefits:</strong> Medical, dental, and vision insurance; 401(k) with <strong>4% match</strong> and profit sharing; PTO (2 weeks vacation, 5 sick days, 7 holidays + 1 floating holiday)</li><li><strong>Perks:</strong> Company lunches, open communication, weekly team meetings, and a strong sense of community</li></ul><p><br></p>
<p>An established, high-end boutique firm is looking for a dedicated Associate Attorney to join the team in Del Mar, San Diego. This role is ideal for an Associate Attorney with substantial experience in civil litigation, particularly on the defense side (labor & employment, and insurance law). This firm on High Bluff Drive offers a hybrid, flexible schedule with lots of room for growth!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Handle all aspects of civil litigation, including drafting motions, preparing discovery responses, and managing discovery requests.</p><p>• Conduct thorough case reviews, including reviewing complaints and performing case workups after intake.</p><p>• Take and defend depositions, focusing on witness depositions and discovery-heavy tasks.</p><p>• Collaborate with partners on trial preparation and attend trials as part of the litigation team.</p><p>• Draft and argue motions in court, contributing to case strategy and resolution.</p><p>• Prepare detailed status reports and correspondence to keep clients informed of case progress.</p><p>• Manage client files and ensure all relevant information is organized and accessible.</p><p>• Work closely with other associates and partners to ensure cases are handled efficiently and effectively.</p><p>• Provide hands-on support throughout the litigation process, from intake to trial.</p><p>• Maintain accurate and detail-oriented billing practices, adhering to firm standards.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The associate will truly be involved in the cases (not just sitting in a back room writing), including going to trial alongside partners.</li><li>They have 50 templates on iManage and thorough training notes – tons of resources!</li><li>They are currently remodeling their office, on one of the most expensive streets for real estate in the country!</li><li>Office serves the “best coffee in San Diego” (Seven Seas). They roast the beans the day before they send them to the office.</li><li>The firm does something fun together once a month (lunches, happy hours, etc.).</li><li>“We do not allow any yelling. If that happens, the attorney is in trouble!” – managing partner</li><li>“We regularly meet in the kitchen for lunches and coffee breaks.” – office manager</li><li>“The people here really appreciate each other’s lives outside the office.” – senior legal secretary</li><li>“Your efforts are acknowledged and rewarded. The named partner is a good example: he always says please and thank you. You won’t be asked to give 100% unless they are also giving 100% themselves.” – senior legal secretary</li></ul>
<p><strong>About the Firm:</strong></p><p>This established San Diego litigation firm has built a reputation over nearly six decades for excellence in trial advocacy and client service. The attorneys are known for their dedication, professionalism, and hands-on approach to complex civil matters. The firm’s practice spans professional liability defense, personal injury, real estate and construction disputes, and employment litigation. With multiple attorneys recognized among the top practitioners in Southern California, the firm has earned Martindale-Hubbell’s highest AV® rating and numerous listings in <em>Best Lawyers in America</em> and <em>Super Lawyers</em>.</p><p><br></p><p><strong>Position Overview:</strong></p><p>The firm seeks a highly organized <strong>Litigation Secretary</strong> to support a team of trial attorneys managing a large volume of active cases. The ideal candidate will thrive in a fast-paced, detail-oriented environment and enjoy working collaboratively with a close-knit team of experienced litigators.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and file motions in <strong>state court</strong> (federal filing experience is a plus, training provided)</li><li>Coordinate <strong>discovery and deposition notices</strong>, including scheduling and reserving court reporters</li><li>Handle <strong>calendaring</strong> of court dates, deadlines, and attorney schedules</li><li>Manage case files and maintain organization across approximately <strong>450 active matters</strong></li><li>Assist with <strong>CMS data entry</strong>, filing answers, and drafting <strong>Tables of Authorities (TOAs)</strong></li><li>Support attorneys in trial preparation and document management</li><li>Utilize <strong>MS Office, Worldox, Adobe Pro, and Essential Forms</strong> for daily tasks</li></ul><p><strong>Soft Skills:</strong></p><ul><li>Extremely organized and proactive with task management</li><li>Strong communicator with a positive, team-oriented mindset</li><li>Able to prioritize and manage deadlines across multiple cases</li></ul><p><strong>Work Plan:</strong></p><ul><li>Hybrid schedule: <strong>3 days in office / 2 remote</strong> after initial 30-day training period</li></ul><p><strong>Perks & Benefits:</strong></p><ul><li>Supportive, collegial culture with <strong>10–14 year average staff tenure</strong></li><li>Mutual respect across all levels of the organization</li><li><strong>Catered lunches twice a month</strong>, firm-sponsored social events and happy hours</li><li>Outdoor deck space for staff gatherings and team events</li></ul>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>Our client, a leader in the property management sector, is seeking an experienced Senior Administrative Assistant to support their dynamic team. This position offers the opportunity to work alongside industry professionals and showcase your organizational expertise in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level support, including complex calendar management, meeting preparation, and travel coordination.</li><li>Act as a liaison between management, tenants, vendors, and stakeholders with professionalism and confidentiality.</li><li>Prepare and maintain reports, contracts, lease documents, and property records.</li><li>Assist with property-related communications, scheduling inspections, and coordinating maintenance requests.</li><li>Oversee general office operations, including supply management, invoice processing, and correspondence.</li><li>Support special projects and events as directed by leadership.</li></ul><p><br></p>
<p>We are looking for a meticulous Trust and Probate Paralegal to join our services team in San Diego, California. In this role, you will provide comprehensive support for trust and probate administration, working closely with clients to ensure smooth operations. We have placed two legal support professionals at this firm who are doing great! </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Assist with trust administration processes both before and after a client’s passing, ensuring all legal and procedural requirements are met.</p><p>• Handle the funding of trusts, including addressing client inquiries and ensuring proper documentation.</p><p>• Prepare detailed trust accountings and manage the accurate transfer of assets to revocable living trusts and post-death transfers.</p><p>• Ensure all trusts are adequately funded and compliant with legal standards.</p><p>• Utilize software tools such as Word, Outlook, Excel, DocuSign, and iManage to efficiently manage documentation and client records.</p><p>• Maintain a strong focus on client communication, providing guidance and support throughout the probate and trust administration process.</p><p>• <em>Meet billable hour requirements of 1,340 hours per year.</em></p><p><br></p>
<p>Our client is seeking a highly professional Senior Administrative Assistant to support executives and senior leadership with advanced administrative tasks, organization, and operations management. The ideal candidate has extensive experience in high-level administrative work, possesses exceptional organizational and time-management skills, and is comfortable handling sensitive and confidential information. This role offers a unique opportunity to work closely with decision-makers and play an integral part in the success of the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating meetings, and arranging travel logistics.</li><li>Serve as the primary contact for internal and external communications on behalf of executives, ensuring professionalism and accuracy.</li><li>Prepare, organize, and manage high-level reports, presentations, correspondence, and other documents with precision.</li><li>Act as a gatekeeper for executives, prioritizing tasks and scheduling to ensure efficient operations.</li><li>Organize and support company meetings and events, including handling logistics, materials preparation, and follow-ups.</li><li>Manage deadlines and assist with project coordination to ensure deliverables are met in a timely manner.</li><li>Handle confidential and high-priority information with discretion and integrity.</li><li>Maintain office efficiency by keeping records, filing systems, and communication channels organized.</li><li>Collaborate with other administrative staff to provide seamless operational support.</li><li>Proactively identify efficiencies and improvements in administrative processes.</li></ul><p><br></p>
<p>We are looking for a dedicated Paralegal to join our team in San Diego, California. In this role, you will play a vital part in supporting attorneys and managing cases with a focus on plaintiff-side litigation, particularly involving sensitive matters of childhood sexual abuse. This position offers a unique opportunity to contribute to meaningful work while collaborating within a supportive and dynamic environment.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage a caseload of 60-70 cases, with a mix of single plaintiff cases and coordinated cases.</p><p>• Draft and file legal documents, including discovery, motions, deposition notices, and subpoenas.</p><p>• Coordinate litigation schedules and deadlines <em>(knowing discovery deadlines is a must!).</em></p><p>• Format and electronically file legal documents across state, federal, and appellate courts.</p><p>• Prepare for trial, including organizing materials and assisting attorneys during proceedings.</p><p>• Train and mentor paralegals, fostering growth and ensuring adherence to best practices.</p><p>• Act as a liaison between attorneys and paralegals to address workflow challenges and performance issues.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Casual office (people wear jeans, laid back, dogs in the office) </p><p>· Firm does regular happy hours, baseball games, team dinners</p><p>· Annual firm retreat to discuss goals + fun activities </p><p>· “We’re really proud of the work we do. It’s a cause for us. When clients suffer, and hold onto it for decades, and finally come to us saying they need help getting justice – and you do that – it’s the best feeling in the world. The whole firm feels that! When there is a resolution, everyone feels it. It’s not like car accidents, slip & falls – not to take away from that – but this is a uniquely fulfilling resolutions.” – managing partner </p><p>· Upward mobility opportunities and low turnover </p>
<p>A mid-sized firm in downtown San Diego is seeking an <strong>Attorney with a civil litigation background</strong> to join its growing legal malpractice team. This is an excellent opportunity for a litigator who enjoys tackling complex matters, working closely with clients, and seeking meaningful outcomes in cases involving professional accountability and client advocacy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Handle all aspects of litigation, from case intake through resolution</li><li>Draft pleadings, discovery, and dispositive motions</li><li>Participate in depositions, mediations, and settlement discussions</li><li>Conduct legal research and case analysis to support litigation strategy</li><li>Collaborate with senior attorneys on high-impact legal malpractice and related civil matters</li></ul><p><br></p><p><strong>Why Join</strong></p><ul><li>Mid-sized, collaborative firm with a strong reputation in professional liability and civil trial work</li><li>Mentorship from highly regarded trial attorneys</li><li>Competitive compensation, full benefits, and hybrid flexibility</li></ul>
Robert Half is currently hiring a Senior Administrative Assistant to provide advanced administrative support to senior executives or managers within a fast-paced and dynamic organization. This professional will play a critical role in managing schedules, coordinating projects, and ensuring seamless communication across multiple departments, while handling confidential information with utmost discretion. The ideal candidate will be experienced, highly organized, and adaptable to a variety of tasks and challenges. <br> Key Responsibilities Provide high-level administrative support to senior executives or department heads, including calendar management, travel arrangements, and meeting coordination. Prepare and edit documents, presentations, and reports that align with organizational standards. Handle incoming communication (email, phone calls, etc.), acting as a liaison between executives and key stakeholders. Track and prioritize tasks, monitor deadlines, and follow up on action items to ensure projects are completed on time. Organize and manage documents, files, and data systems to ensure access to accurate and up-to-date information. Plan and execute company events, team meetings, or special projects as requested. Conduct research and compile data to support planning, decision-making, and project initiatives. Mentor entry level administrative staff or coordinate teamwork across the administrative team.
<p>Our client in San Diego, CA is seeking a detail-oriented Administrative Assistant to support business operations and enhance productivity within a fast-paced office environment. This role is a great opportunity for individuals with strong organizational skills and a customer service mindset.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage scheduling, calendar coordination, and meeting logistics</li><li>Prepare and edit documents, reports, and presentations</li><li>Respond to phone and email inquiries with professionalism</li><li>Maintain filing systems and manage office supplies</li><li>Support team members and leadership with projects and daily tasks</li><li>Accurately enter data and uphold confidentiality standards</li><li>Perform general office duties to ensure smooth workflow</li></ul><p><br></p>
<p>A growing organization in <strong>San Luis Rey</strong> is seeking an experienced <strong>Executive Assistant</strong> to provide high-level support to senior leadership. This role requires exceptional professionalism, confidentiality, and the ability to anticipate needs before they arise. If you’re a strong communicator who excels in organization, project coordination, and executive-level support, this position may be the perfect fit.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars, meeting schedules, and travel arrangements</li><li>Prepare reports, presentations, and executive-level correspondence</li><li>Coordinate department communications and act as a liaison between leadership and staff</li><li>Track deadlines, follow-ups, and operational priorities for the executive team</li><li>Assist with project planning, research, documentation, and event coordination</li><li>Maintain organized filing systems and ensure accurate recordkeeping</li><li>Handle confidential information with discretion and professionalism</li></ul>
<p>Our client in San Diego, CA is seeking a talented Sr. Administrative Assistant to support executive leaders and ensure daily business operations run smoothly. This is an excellent opportunity to leverage your advanced organizational, communication, and problem-solving skills in a dynamic and collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide executive-level administrative support, including managing complex calendars, coordinating travel arrangements, and preparing detailed reports and presentations.</li><li>Serve as a liaison between executives, internal teams, and external contacts.</li><li>Organize meetings, create agendas, record and distribute meeting minutes, and follow up on action items.</li><li>Maintain discretion when handling confidential information.</li><li>Assist in the management of special projects, events, and other assignments as needed.</li><li>Oversee office processes and recommend improvements for greater efficiency.</li><li>Conduct research, prepare documents, and monitor deadlines to ensure objectives are met.</li></ul>
<p>Our client in San Diego is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This is an excellent opportunity for a skilled professional to streamline office operations and play a critical role in driving success across the organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, schedule meetings, coordinate travel, and organize events for executives</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Serve as the primary point of contact between executives and internal/external stakeholders</li><li>Handle confidential information with utmost discretion and professionalism</li><li>Assist with meeting agendas, note-taking, and follow-ups on action items</li><li>Support special projects and business initiatives as directed by leadership</li><li>Maintain office files and records, ensuring information is up to date and accessible</li></ul><p><br></p>
<p>We are seeking a highly organized and adaptable Office Assistant to support daily administrative operations. This is an excellent opportunity to gain experience in a fast-paced office setting and provide immediate value during peak workload periods or special projects.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties including filing, scanning, data entry, and managing correspondence.</li><li>Assist with scheduling appointments, meetings, and maintaining office calendars.</li><li>Support document preparation, copying, and distribution tasks as needed.</li><li>Answer phone calls, greet visitors, and direct inquiries to the appropriate staff.</li><li>Maintain organized records and assist with special projects as assigned.</li><li>Ensure office supplies are stocked and request replenishments when necessary.</li></ul><p><br></p>
<p>Our client in San Diego is seeking a skilled Administrative Assistant to join their busy office environment. This is an excellent opportunity to leverage your organizational strengths and make a real impact on daily business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate logistics</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Handle incoming calls and emails with professionalism and efficiency</li><li>Maintain filing systems and manage office supplies</li><li>Support team members and leadership with special projects as needed</li><li>Accurately enter data and ensure confidentiality of documents</li><li>Perform general office duties to ensure smooth workflow</li></ul><p><br></p>
<p>A respected <strong>higher education institution</strong> in San Marcos is seeking a dedicated <strong>Administrative Assistant</strong> to support faculty, students, and leadership across multiple academic departments. This position is ideal for someone who enjoys working in a mission-driven environment where collaboration, integrity, and learning are at the heart of the workday.</p><p>The Administrative Assistant will play a critical role in managing departmental communications, organizing events, maintaining records, and ensuring the smooth operation of daily activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to department heads, faculty, and staff.</li><li>Manage calendars, schedule meetings, and coordinate logistics for academic events.</li><li>Draft correspondence, prepare reports, and handle document filing (electronic and physical).</li><li>Support student inquiries, appointments, and program information requests.</li><li>Track budgets and expenses, process purchase orders, and assist with invoice approvals.</li><li>Maintain confidentiality of student and institutional records.</li><li>Coordinate communications between departments, faculty, and external partners.</li><li>Assist with onboarding new staff and updating procedural documentation.</li></ul>
<p>Contribute to groundbreaking work in the biotech sector as a Part-Time Administrative Assistant. Support our team with essential office tasks while gaining experience in an innovative environment focused on research and development. This role will start off at 12-hours per week and will be an ongoing contract opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, scientists, and the biotech team.</li><li>Assist with scheduling meetings, managing calendars, and coordinating travel arrangements.</li><li>Prepare and organize documents, reports, and presentations related to biotech projects.</li><li>Handle correspondence, maintain records, and support data entry tasks.</li><li>Assist with inventory tracking and ordering laboratory or office supplies as needed.</li><li>Uphold confidentiality and compliance with company policies.</li></ul><p><br></p>
<p>Robert Half is seeking a dynamic Executive Assistant to support senior executives or leadership teams in a fast-paced environment. The ideal candidate is highly organized, proactive, and capable of independently managing projects, coordinating complex schedules, and handling sensitive information. This pivotal role requires excellent communication and problem-solving skills to ensure seamless support and contribute to the organization’s success. </p><p><br></p><p>Key Responsibilities</p><ul><li> Calendar Management: Maintain detailed executive calendars, prioritize appointments, and schedule meetings. </li><li>Travel Coordination: Arrange domestic and international travel itineraries, including flights, accommodations, and logistics. </li><li>Document Preparation: Draft, edit, and finalize correspondence, presentations, and reports with high attention to detail. </li><li>Stakeholder Communication: Act as a liaison between executives and internal/external contacts, managing sensitive and timely communication. </li><li>Event Planning: Coordinate events, conferences, and team-building engagements with precision. </li><li>Administrative Support: Handle multitasking responsibilities such as expense reporting, filing systems, and general office coordination. </li><li>Project Management: Oversee or assist in special projects by managing timelines, deliverables, and stakeholders. </li><li>Confidentiality: Manage sensitive and confidential information, ensuring discretion and compliance with company policies.</li></ul>
<p>Our client is seeking a highly organized and proactive Executive Assistant to provide comprehensive support to senior executives and leadership. This role requires a professional who thrives in dynamic environments, has exceptional problem-solving skills, and can effectively handle multiple priorities. The Executive Assistant will act as a trusted right-hand to the executive team, ensuring their schedules and operational needs are managed seamlessly while maintaining the highest level of confidentiality and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars and appointments, ensuring schedules are optimized and conflicts are resolved proactively.</li><li>Coordinate all aspects of meeting preparation, including agenda creation, materials, and follow-ups.</li><li>Arrange travel logistics, including booking flights, accommodations, transportation, and preparing detailed itineraries.</li><li>Serve as the primary point of contact between executives and internal/external stakeholders, including managing correspondence.</li><li>Assist executives with communications and drafting of presentations, reports, and other business-critical documents.</li><li>Maintain and organize sensitive and confidential information with utmost discretion.</li><li>Plan and execute company events or team activities as needed, managing logistics and ensuring smooth execution.</li><li>Track and reconcile expense reports promptly and accurately.</li><li>Research and analyze information as needed to support executive decision-making.</li><li>Identify opportunities for process improvements in administrative tasks and implement time-saving practices.</li></ul><p><br></p>
<p>Join an innovative biotech team as an Executive Assistant, where you’ll provide vital support to senior leadership and help drive operational excellence in a fast-paced, research-driven environment. You will be directly supporting the CEO with additional support to other C-Suite executives as needed. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, coordinate meetings, and arrange travel with a focus on efficiency and confidentiality.</li><li>Prepare and organize presentation materials, reports, and sensitive documentation for leadership and stakeholders.</li><li>Serve as a liaison between executives, internal teams, and external partners.</li><li>Handle communication, emails, and correspondence with professionalism.</li><li>Assist in planning company events and conferences relevant to the biotech sector.</li><li>Uphold best practices in data privacy, compliance, and company policy.</li></ul><p><br></p>
<p>We are partnering with a reputable firm in San Diego to find a highly experienced litigation paralegal with strong trial preparation skills to support a busy trial team. The ideal candidate is proactive, organized, and able to manage trial preparation with minimal supervision in a fast-paced environment. This is a long-term contract role that starts in November. </p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage all aspects of trial preparation for jury trials, including compiling, organizing, and finalizing trial exhibits, witness binders, and trial notebooks.</li><li>Work extensively in iPro and other eDiscovery platforms to review, de-duplicate, and tag large document sets.</li><li>Handle pagination, labeling, and exhibit management to ensure accuracy and consistency across all trial materials.</li><li>Prepare motions in limine, jury instructions, witness packets, and direct/cross outlines.</li><li>Coordinate and assemble complete judge’s sets, witness sets, and master binders.</li><li>Support trial attorneys by anticipating needs and executing tasks independently with minimal instruction.</li></ul><p>Details:</p><ul><li>Long-term, 6-month contract</li><li>5 days on site in San Diego</li><li>Full-time</li><li>Starts immediately</li></ul>
<p>Our client, a leader in the property management sector, is seeking a detail-oriented Administrative Assistant to support property operations and office functions. This opportunity is ideal for professionals who excel in organizational and communication skills and are eager to contribute to a fast-paced team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support including scheduling, meeting coordination, and document management.</li><li>Serve as the point of contact for tenants, vendors, and staff, ensuring prompt and professional communication.</li><li>Assist with lease administration, maintenance requests, invoice processing, and record-keeping.</li><li>Maintain accurate files and handle confidential information with discretion.</li><li>Support special projects and assist management as needed.</li></ul><p><br></p>
