<p>Our manufacturing client seeks a detail-oriented Accounts Payable Specialist to support high-volume invoice processing and ensure timely, accurate payment of vendor bills. The role will leverage strong Excel skills, perform 3-way matching, and maintain robust data entry standards in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Efficiently process a high volume of vendor invoices, ensuring accuracy and compliance with company policies.</li><li>Perform 3-way matching of purchase orders, invoices, and receiving documents to validate payment requests.</li><li>Utilize advanced Excel functions to organize, analyze, and reconcile accounts payable data.</li><li>Maintain accurate records of transactions, ensuring proper documentation for internal controls and audit readiness.</li><li>Communicate with vendors and internal teams to resolve discrepancies and answer inquiries.</li><li>Assist with AP month-end closing, account reconciliations, and preparation of reports as needed.</li><li>Adhere to departmental best practices for data entry, verifying information quickly and precisely.</li><li>Support continuous improvement of accounts payable processes and collaborate across teams in a manufacturing setting.</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented Accounts Payable Specialist to join their finance team. This position is ideal for professionals who thrive in a fast-paced environment and have a passion for accuracy in financial operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process and verify invoices, expense reports, and vendor payments</li><li>Reconcile accounts payable transactions and resolve discrepancies in a timely manner</li><li>Support month-end and year-end closing activities</li><li>Maintain accurate records and documentation of transactions</li><li>Collaborate with internal departments and with vendors to ensure prompt and accurate payments</li><li>Assist with audits and ensure compliance with company policies</li></ul><p><br></p>
<p>A growing medical group in San Marcos is hiring an <strong>Accounts Receivable Specialist</strong> with strong analytical ability, healthcare billing knowledge, and excellent follow-up skills. This role is ideal for someone who enjoys detailed reconciliation work, payer communication, and supporting patients with a high level of professionalism and clarity. You will be working closely with insurers, patients, and internal billing teams to ensure timely reimbursement and accurate financial records.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Post payments, adjustments, and electronic remittances</li><li>Investigate and resolve insurance denials and underpayments</li><li>Maintain accurate aging reports and escalate overdue claims</li><li>Communicate with payers, patients, and physician offices</li><li>Support audits and revenue cycle reporting</li><li>Reconcile patient account balances and assist with month-end AR tasks</li></ul>
<p>Our client, a dynamic organization in the biotech sector, is seeking a detail-oriented Accounts Payable Specialist for a contract-to-permanent opportunity. This role is ideal for professionals looking to leverage their accounting skills in a cutting-edge and innovative environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process high-volume accounts payable invoices in a fast-paced, deadline-driven environment</li><li>Review, code, and verify invoices for accuracy, approvals, and proper documentation</li><li>Resolve discrepancies and collaborate with vendors to address payment issues</li><li>Prepare and process electronic transfers and payments</li><li>Assist with month-end closing and accruals related to accounts payable</li><li>Maintain accurate records and vendor files</li><li>Support audits and ensure compliance with company and regulatory requirements</li><li>Contribute to process improvements and other accounting projects as needed</li></ul><p><br></p>
<p>Our client in the non-profit sector is seeking an Accounts Payable Specialist to join their dedicated finance team on a contract-to-permanent basis. This is a rewarding opportunity to use your accounting expertise to support mission-driven work and contribute to impactful projects in your community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process vendor invoices, expense reports, and check requests in accordance with non-profit accounting policies</li><li>Perform weekly payment runs (ACH, checks, wire transfers), ensuring accuracy and timely disbursement</li><li>Reconcile accounts payable transactions and resolve discrepancies with vendors</li><li>Maintain organized AP records and assist with audit requests</li><li>Collaborate with program managers and department leaders on budget tracking and expense management</li><li>Support month-end closing activities for accounts payable</li></ul><p><br></p>
<p>We are seeking an <strong>entry-level Accounts Payable Clerk</strong> to support our finance team in San Diego. This Contract-to-Hire opportunity is ideal for someone who has a <strong>degree in accounting/finance</strong> and is looking to gain hands-on experience in Accounts Payable within a mission-driven nonprofit environment. You’ll receive training and mentorship while assisting with essential AP tasks that keep our operations running smoothly.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• Review and verify basic invoice details and match them against purchase orders</p><p> • Assist in processing payments, including check runs and preparation of supporting documentation</p><p> • Help research and resolve simple invoice discrepancies (pricing, missing information, etc.)</p><p> • Monitor vendor accounts and flag opportunities for early-pay discounts</p><p> • Support the organization of student and miscellaneous payments and prepare them for deposit</p><p> • Generate basic reports or summaries as requested by the accounting team</p><p> • Maintain accurate records and assist with general accounting/admin tasks as needed</p>
<p>Our client in Vista is searching for a <strong>highly organized Accounts Receivable Specialist</strong> who enjoys a customer-facing AR role with a mix of invoicing, payment application, and account reconciliation. This position is great for someone who takes pride in maintaining clean customer ledgers and values strong communication. You’ll be working with both internal sales teams and external customers to ensure payments are collected on time and discrepancies are resolved quickly and professionally.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Generate accurate invoices based on sales orders and shipping documents</li><li>Monitor aging reports and perform soft collections</li><li>Apply payments, credits, and adjustments with accuracy</li><li>Research PO discrepancies, pricing issues, and short-pays</li><li>Reconcile customer accounts monthly</li><li>Assist with AR month-end close and reporting</li></ul>
<p>We are looking for a dedicated Staff Accountant to join our team in San Diego, California. In this Contract to permanent position, you will play a pivotal role in maintaining accurate financial records, ensuring compliance, and supporting accounting operations within a fast-paced environment. This opportunity is ideal for someone with strong attention to detail who is eager to contribute to process improvements and collaborate with leadership on financial strategies.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare journal entries, account reconciliations, and accrual-based financial records.</li><li>Oversee the full Accounts Payable cycle, including invoice management and payment processing.</li><li>Assist in month-end close activities, ensuring timely completion of reports and summaries.</li><li>Support the transition from QuickBooks Desktop to Sage Intacct, including system cleanup and implementation.</li><li>Ensure adherence to updated internal controls and compliance standards.</li><li>Manage and analyze data exports from e-commerce platforms, utilizing Excel for detailed reporting.</li><li>Provide assistance with tax-related tasks and audit preparation.</li><li>Collaborate with leadership on budgeting, financial analysis, and cost management.</li><li>Handle prepaid expenses, cost of sales, and perform bank reconciliations.</li><li>Facilitate intercompany transactions and manage expense reporting processes.</li></ul>
<p>A well-established professional services firm in North County is seeking an experienced <strong>Payroll Specialist</strong> to join their growing accounting team. This role handles full-cycle payroll processing, compliance, auditing, and employee communication across California and several multi-state locations. The ideal candidate is detail-oriented, extremely organized, and confident navigating complex payroll scenarios.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process <strong>bi-weekly and weekly payroll</strong> for 150–250 employees across multiple states</li><li>Review timecards, correct discrepancies, and ensure compliance with CA labor laws (meal breaks, OT, double time, rest periods)</li><li>Manage PTO accruals, holiday tracking, new hire set-up, and terminations in the payroll system</li><li>Prepare payroll reports, wage summaries, audit logs, and quarterly records</li><li>Handle wage garnishments, deductions, 401(k) contributions, and benefit-related adjustments</li><li>Collaborate with HR to confirm employee status changes and resolve payroll-related inquiries</li><li>Ensure accurate handling of bonuses, commissions, retro pay, and reimbursements</li><li>Maintain confidential employee information and adhere to strict data privacy standards</li><li>Support annual audits, W-2 distribution, and payroll tax filings</li><li>Assist in the rollout of new payroll procedures and system improvements</li></ul>
We are looking for an experienced Accounts Payable Clerk to join our team in San Diego, California. This position requires someone who is detail-oriented and excels in managing vendor relationships, invoice processing, and maintaining accurate financial records. As this is a long-term contract opportunity, you will play a key role in ensuring the smooth operation of our accounts payable function within a non-profit organization.<br><br>Responsibilities:<br>• Process 60-80 invoices weekly, ensuring accurate coding, matching, and batching.<br>• Prepare journal entries for month-end accruals and make necessary corrections to expenses.<br>• Conduct weekly check runs, including printing and assisting with manual or automated check preparation.<br>• Manage vendor files and maintain recurring vendor relationships with attention to detail.<br>• Utilize NetSuite, Excel, and Ramp software to efficiently process transactions and credit card expenses.<br>• Identify and resolve discrepancies by following standard operating procedures and conducting research.<br>• Collaborate with internal teams and vendors to ensure timely communication and issue resolution.<br>• Assist with reconciling vendor statements and ensure accuracy in financial documentation.<br>• Support credit card expense processing in coordination with staff accountants and payroll.
We are looking for a detail-oriented Payroll/Accounts Receivable Administrator to join our team in Brea, California. This role is ideal for someone with a strong background in construction accounting and payroll management, particularly in union and certified payroll processes. The position offers a competitive salary, comprehensive benefits, and the opportunity to contribute to a dynamic subcontracting company specializing in millwork, door frames, and hardware.<br><br>Responsibilities:<br>• Manage full-cycle payroll for a workforce of approximately 175 employees, including both union and non-union staff, utilizing Paycom software.<br>• Oversee certified payroll processes and ensure compliance with union regulations.<br>• Handle accounts receivable tasks, including billing and statement of values, using Comsense and other relevant systems.<br>• Prepare and manage conditional and unconditional releases related to client billing.<br>• Review and approve scheduled change orders for client contracts.<br>• Issue preliminary notices and manage lien waivers as part of the construction accounting process.<br>• Facilitate onboarding for new hires, ensuring compliance with HR procedures.<br>• Process terminations and maintain accurate employee records.<br>• Collaborate with internal teams to ensure smooth payroll and accounts receivable operations.
<p>A rapidly expanding technology and software solutions firm in Rancho Bernardo is searching for a highly skilled <strong>Senior Accountant</strong> to join their finance department. This position plays a key role in month-end closing, financial reporting, revenue analysis, and supporting leadership with high-level financial insights. The ideal candidate is analytical, deadline-driven, and comfortable working in a fast-paced, tech-focused environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee month-end close including accruals, journal entries, reconciliations, and financial statement preparation</li><li>Manage GL accuracy and prepare full balance sheet and P& L reports</li><li>Assist with budgeting, forecasting, and variance analysis</li><li>Support revenue recognition procedures and ensure compliance with ASC 606</li><li>Review AP/AR entries for accuracy and proper coding</li><li>Maintain fixed asset schedules, depreciation, and amortization</li><li>Prepare audit support, year-end workpapers, and analytical schedules</li><li>Work directly with leadership to develop financial insights and efficiency improvements</li><li>Analyze cost structures, software subscriptions, and departmental spending</li><li>Mentor junior accounting staff and help improve internal controls</li></ul>
We are looking for an experienced Accounts Payable Specialist for a contract position in Irvine, California. This role involves assisting with critical year-end financial tasks and ensuring compliance with reporting requirements. The ideal candidate will possess expertise in accounts payable processes, including handling Form 1099 filings and conducting thorough year-end close activities.<br><br>Responsibilities:<br>• Oversee and manage accounts payable operations, ensuring timely and accurate processing of transactions.<br>• Handle Form 1099 preparation and filing to meet compliance standards.<br>• Perform detailed reviews and reconciliations to support year-end financial close activities.<br>• Address and resolve any discrepancies related to accounts payable records.<br>• Collaborate with the finance team to ensure smooth implementation of year-end reporting tasks.<br>• Maintain organized and accurate documentation for audit and compliance purposes.<br>• Provide support in identifying and resolving outstanding payments and invoices.<br>• Ensure adherence to company policies and procedures in all financial processes.<br>• Work efficiently within the designated timeline to meet year-end deadlines.
We are looking for a diligent and detail-oriented Accounts Receivable Clerk to join our team in Anaheim, California. This role involves managing customer accounts, ensuring timely payments, and supporting the finance department with accurate record-keeping. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience working in accounts receivable within the construction or demolition industry.<br><br>Responsibilities:<br>• Monitor customer accounts to ensure timely collection of outstanding balances and resolve payment discrepancies.<br>• Maintain accurate records of collection activities, payment commitments, and account reconciliations.<br>• Collaborate with billing and customer service teams to ensure invoices are correctly processed and sent out on time.<br>• Prepare and review aging reports and collection summaries to provide updates to management.<br>• Process payments, apply cash to accounts, and reconcile customer accounts as required.<br>• Recommend actions such as credit holds, payment plans, or escalation for overdue accounts.<br>• Ensure compliance with company policies and procedures related to credit and collections.<br>• Investigate and address billing issues or disputes to maintain positive relationships with clients.<br>• Utilize Sage 100 and Excel for tracking, reporting, and account management tasks.<br>• Assist with lien releases, waivers, and certified payroll tasks when applicable.
We are looking for an experienced Accounts Payable Clerk to join our team in Seal Beach, California. In this role, you will oversee the accurate processing of invoices, payments, and other financial transactions, ensuring compliance with company policies and industry standards. This is a Contract to permanent position, offering a great opportunity for growth in the dynamic real estate and property sector.<br><br>Responsibilities:<br>• Process vendor invoices with accuracy and efficiency using JD Edwards software.<br>• Verify invoice details, including pricing and quantities, to ensure proper documentation and compliance.<br>• Enter invoices into the system, ensuring correct allocation to accounts and cost centers.<br>• Reconcile vendor statements and address discrepancies promptly.<br>• Prepare and execute payments, including checks and wire transfers, in line with company policies.<br>• Maintain detailed records of accounts payable transactions for audit and reporting purposes.<br>• Assist with month-end closing activities such as accruals and reconciliations.<br>• Collaborate with internal teams and vendors to resolve payment-related concerns.<br>• Monitor lien release documentation and ensure adherence to regulatory requirements.<br>• Stay updated on accounting regulations and best practices relevant to accounts payable processes.
<p>We are looking for a skilled Accounts Payable Specialist to join our team in Carlsbad, California. This is a Contract to permanent position that requires an experienced individual who is detail oriented, capable of handling diverse tasks and improving processes within the accounts payable function. The ideal candidate will have strong technical skills, particularly in Excel, and be adept at managing payments, reports, and customer interactions.</p><p><br></p><p>Responsibilities:</p><p>• Retrieve and analyze invoice information from various programs to ensure accurate payment processing.</p><p>• Utilize advanced Excel functions such as VLOOKUP, XLOOKUP, and pivot tables to create and analyze reports.</p><p>• Review aged accounts payable and accounts receivable reports to determine outstanding balances.</p><p>• Process daily bank payments, which may involve multiple transactions per payment.</p><p>• Communicate with customers to address inquiries and resolve payment-related issues.</p><p>• Prepare journal entries and maintain accurate financial records.</p><p>• Manage intercompany payables and ensure compliance with relevant policies.</p><p>• Identify and implement process improvements to optimize the efficiency of accounts payable operations.</p>
<p>Are you an organized and detail-oriented professional with experience in billing and invoicing? Robert Half is partnering with a fast-paced and reputable organization to find a talented Billing Coordinator. This is an excellent opportunity to take the next step in your accounting career with a supportive and collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, review, and process invoices accurately and in a timely manner</li><li>Track and resolve billing discrepancies or disputes with clients and internal teams</li><li>Maintain client billing records and update account information as needed</li><li>Reconcile accounts and assist with month-end closing processes</li><li>Collaborate with the finance and accounts receivable teams to ensure prompt payments</li><li>Respond to client and internal inquiries regarding billing issues</li><li>Assist with process improvements and special projects as assigned</li></ul><p><br></p>
<p>Our client, a dynamic and rapidly expanding biotechnology firm, is seeking a detail-oriented Billing Coordinator to join its finance team. This is an exciting opportunity for professionals with strong billing acumen who want to contribute to scientific innovation and operational excellence.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, review, and process accurate invoices for clients, vendors, and internal stakeholders.</li><li>Maintain billing records in compliance with company policy and industry standards.</li><li>Reconcile accounts and follow up on outstanding balances to ensure timely collection.</li><li>Collaborate with sales, accounting, and other teams to resolve discrepancies and improve billing processes.</li><li>Assist in month-end close activities and reporting, providing relevant data to support financial analysis.</li></ul><p><br></p>
<p>A growing distribution company in <strong>Vista</strong> is hiring a reliable and detail-driven <strong>Payroll Clerk</strong> to support payroll operations for a multi-state workforce. This role is perfect for someone who enjoys structured routines, accuracy, and ensuring employees are paid correctly and on time. You’ll work closely with the Payroll Specialist and HR team to maintain compliance with California and federal labor regulations.</p><p>This opportunity offers training, long-term stability, and exposure to increasingly complex payroll functions.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Process and verify <strong>weekly and bi-weekly timecards</strong> for 150–250 employees</li><li>Review timekeeping discrepancies and follow up with supervisors to ensure accurate hours, PTO, overtime, and meal compliance</li><li>Assist with <strong>onboarding new employees into the payroll system</strong>, confirming tax forms, direct deposit, and wage assignments</li><li>Support preparation of payroll batches, deductions, garnishments, shift premiums, and pay adjustments</li><li>Respond to employee payroll questions and research historical data as needed</li><li>Maintain organized payroll records, both digital and physical</li><li>Assist with compliance reporting including new hire reports, EDD forms, wage verifications, and audit support</li><li>Collaborate with HR on attendance reports, corrective action documentation, and leaves of absence tracking</li></ul>
<p>Our client, an innovative leader in the biotech sector, is seeking a detail-oriented Payroll Specialist to join their team in La Jolla, CA. The ideal candidate will be responsible for processing payroll accurately and efficiently for a growing organization, ensuring compliance with all state and federal regulations, and supporting broader HR and finance initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process multi-state bi-weekly payroll for exempt and non-exempt employees.</li><li>Maintain and audit payroll records for compliance and accuracy.</li><li>Collaborate with HR and finance teams to support onboarding, benefits, and compensation data.</li><li>Respond to employee payroll inquiries professionally and promptly.</li><li>Manage payroll tax reporting requirements and coordinate with third-party providers.</li><li>Ensure compliance with all employment laws, company policies, and procedures.</li><li>Identify and implement process improvements as the company scales.</li></ul><p><br></p>
<p>Our client, a leading organization in the biotech sector, is seeking a detail-oriented Payroll Specialist to join their growing finance team. This role is ideal for professionals passionate about payroll best practices and interested in supporting scientific innovation through accurate, timely payroll processing.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll for all employees, ensuring accuracy, timeliness, and compliance with federal and state regulations.</li><li>Maintain payroll records and manage employee data, sensitive information, and confidentiality.</li><li>Resolve payroll discrepancies and answer employee questions related to compensation, deductions, and benefits.</li><li>Collaborate cross-functionally with HR and finance departments on onboarding, terminations, audits, and process improvements.</li><li>Support compliance initiatives, tax filings, and preparation of required reports.</li><li>Assist in developing, implementing, and maintaining payroll policies and procedures tailored to the biotech industry’s unique needs.</li></ul><p><br></p>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
We are looking for a dedicated Payroll Administrator to join our team in Tustin, California. In this role, you will collaborate closely with the Controller to ensure accurate and timely payroll processing while supporting the company’s growth. This position requires a proactive individual who thrives in dynamic environments and is eager to streamline processes and maintain compliance.<br><br>Responsibilities:<br>• Monitor and review daily timesheet submissions for hourly employees to ensure accuracy.<br>• Process weekly payroll using eBacon software, ensuring all deadlines are met.<br>• Maintain employee records and payroll data with a focus on precision and organization.<br>• Collaborate with HR to assist in onboarding new employees and entering their details into the payroll system.<br>• Ensure compliance with prevailing wage requirements for payroll and reporting.<br>• Prepare certified payroll reports for prevailing wage jobs, adhering to necessary guidelines.<br>• Coordinate with subcontractors to ensure timely submission of certified payroll reports.<br>• Support the Controller by handling payroll-related journal entries and labor/job costing tasks.<br>• Address other payroll and administrative duties as assigned.
We are looking for a dedicated Payroll Clerk to join our team in Orange, California. This position plays a vital role in ensuring the accurate and timely processing of payroll for employees while maintaining compliance with applicable regulations. The ideal candidate will be detail-oriented, organized, and committed to providing exceptional employee support while safeguarding confidentiality.<br><br>Responsibilities:<br>• Process semi-monthly payroll for all employee groups, ensuring accuracy and compliance with federal, state, and local regulations.<br>• Input and review payroll data, including adjustments for additional roles, stipends, and extra compensation.<br>• Monitor and resolve discrepancies in timekeeping records, leave balances, and missed punches to ensure accurate payroll.<br>• Oversee compliance with wage and hour laws, including tracking overtime and meal/rest break requirements.<br>• Maintain payroll schedules, deadlines, and holiday calendars within the payroll system.<br>• Prepare and deliver physical payroll checks to ensure timely distribution for employees receiving paper checks.<br>• Collaborate on special projects, such as audits, year-end reporting, and compliance tasks related to housing allowances.<br>• Update and manage employee payroll data in the payroll system, including deductions, earnings, and benefit allocations.<br>• Generate payroll reports and maintain accurate documentation for audits and compliance purposes.<br>• Provide support to employees by addressing payroll-related inquiries and resolving discrepancies in collaboration with the accounting department.
