<p>We are looking for a detail-oriented and personable Receptionist to join our team in Stamford, Connecticut. In this long-term contract role, you will be the first point of contact for visitors and clients, ensuring a positive and welcoming experience. If you excel in customer service and enjoy working in the dynamic real estate and property industry, we encourage you to apply. This role requires nights and weekends</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients with a friendly and attentive demeanor, ensuring a welcoming environment.</p><p>• Manage incoming calls, direct inquiries to appropriate staff, and handle messages efficiently.</p><p>• Maintain the reception area to uphold a clean and organized appearance.</p><p>• Assist with scheduling and coordinating meetings, appointments, and conference room bookings.</p><p>• Provide administrative support to various departments as needed.</p><p>• Handle incoming and outgoing correspondence, including mail and courier services.</p><p>• Monitor and replenish office supplies to ensure smooth daily operations.</p><p>• Address client inquiries and provide accurate information about company services.</p><p>• Collaborate with team members to ensure seamless office operations.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for an experienced Receptionist to join our team on a contract basis in New York, New York. This role is ideal for someone with a meticulous demeanor, excellent communication skills, and a strong ability to manage multi-line phone systems efficiently. As the first point of contact, you will play a vital role in ensuring smooth daily operations and providing exceptional service to visitors and callers.<br><br>Responsibilities:<br>• Greet visitors warmly and manage the check-in process with attention to detail.<br>• Handle incoming calls using a multi-line phone system, directing them promptly to the appropriate departments.<br>• Maintain an organized and tidy reception area, ensuring a welcoming environment.<br>• Provide accurate information to callers and visitors about company services and operations.<br>• Manage and distribute incoming mail and packages effectively.<br>• Support administrative tasks, including scheduling appointments and maintaining records.<br>• Coordinate with internal teams to address visitor needs or inquiries.<br>• Monitor and manage office supplies inventory for the reception area.<br>• Ensure compliance with company policies and procedures at the front desk.
<p>We are looking for a detail-oriented and personable Administrative Assistant to join our team near Montvale, New Jersey. In this Contract-to-Permanent position, you will be the first point of contact for visitors and callers, ensuring smooth communication and a welcoming environment. This role requires excellent organizational skills and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors with a friendly and detail-oriented demeanor.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments.</p><p>• Maintain organized records and files to ensure easy access to information.</p><p>• Schedule appointments and coordinate meeting room availability.</p><p>• Handle email correspondence promptly and professionally.</p><p>• Perform accurate data entry tasks to support administrative processes.</p><p>• Provide outstanding customer service to clients and team members.</p><p>• Assist in organizing office supplies and maintaining the reception area.</p><p>• Collaborate with colleagues to address inquiries and resolve issues efficiently.</p>
<p>Receptionist opportunities</p><p>We currently have an opening for an articulate, highly-skilled receptionist. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.</p>
<p>Receptionist opportunities</p><p>We currently have an opening for an articulate, highly-skilled receptionist. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.</p>
<p><strong>We are hiring a Bilingual Receptionist (Spanish/English)</strong></p><p> We’re looking for a friendly and professional <strong>Receptionist</strong> who is fluent in <strong>Spanish and English</strong>. You’ll be the first point of contact for our clients—answering phones, greeting visitors, and providing excellent customer service.</p><p><br></p>
<p>We are looking for a dedicated Front Desk Coordinator to join our team! This is a position where you will play a key role in managing front desk operations, ensuring excellent service, and maintaining smooth communication with tenants and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, ensuring they feel comfortable and directing them to the appropriate personnel.</p><p>• Record and track visitor information, including their arrival time and the purpose of their visit.</p><p>• Handle mail distribution efficiently, ensuring timely delivery to the intended recipients.</p><p>• Manage multi-line phone systems, answering inbound calls promptly and courteously.</p><p><br></p>
<p>Front desk coordinator (reception area coordinator) opening</p><p>We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p>
<p>Front desk coordinator (reception area coordinator) opening</p><p>We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p>
We are looking for a detail-oriented Office Assistant to join our team in Brooklyn, New York. This Contract position offers an opportunity to contribute to the smooth operation of daily office tasks while supporting various administrative functions. The ideal candidate will possess strong organizational skills and be comfortable handling receptionist duties and clerical responsibilities.<br><br>Responsibilities:<br>• Greet visitors and clients professionally, ensuring a welcoming environment.<br>• Handle inbound phone calls, directing inquiries to the appropriate departments.<br>• Organize and scan documents, maintaining accurate digital records.<br>• Perform general clerical tasks, including data entry, filing, and managing correspondence.<br>• Support the team with scheduling and calendar management.<br>• Assist in maintaining office supplies and ensuring a tidy workspace.<br>• Collaborate with team members to ensure efficient workflow and communication.
<p>Are you an organized, personable, and proactive individual looking to make a difference in patient care? We are seeking a <strong>Medical Front Desk Specialist</strong> to join our healthcare team and provide outstanding service to patients, staff, and providers.</p><p>As the first point of contact for patients, the role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. If you are bilingual and have a knack for creating smooth experiences for people, we want to hear from you!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Patient Check-In/Check-Out:</strong> Greet patients warmly upon arrival, maintain accurate registration details, and manage documentation for check-out procedures.</li><li><strong>Insurance Verification:</strong> Verify patient insurance benefits and handle all related inquiries for accurate processing.</li><li><strong>Appointment Scheduling:</strong> Coordinate patient scheduling, manage cancellations/rescheduling, and assist with appointment reminders.</li><li><strong>Receptionist Duties:</strong> Answer phones promptly, handle inquiries professionally, and triage calls as needed.</li><li><strong>Document Management:</strong> Fax, scan, and file medical records effectively while maintaining patient information confidentiality (Source: HIPAA standards).</li><li><strong>Copay Collection:</strong> Process patient payments and provide receipts for financial transactions accurately.</li><li><strong>Greeting Patients and Providers:</strong> Provide welcoming and attentive support to all visitors, ensuring a positive experience.</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li>High school diploma or equivalent required; additional education in healthcare or administration is a plus.</li><li>Previous experience in a medical front office or similar healthcare setting preferred.</li><li>Proficiency in using medical scheduling software and Microsoft Office (Word, Excel, and Outlook).</li><li>Bilingual (English and [Specify Second Language]), with strong communication and interpersonal skills.</li><li>Familiarity with insurance verification processes and billing procedures is highly desirable.</li><li>Ability to multitask and remain calm under pressure in a busy healthcare environment.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Ridgefield, New Jersey. In this long-term contract role, you will play a key part in ensuring smooth administrative operations, supporting various departments, and managing essential tasks with efficiency. This position offers a dynamic environment where your organizational skills and ability to multitask will be highly valued.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to facilitate daily operations.<br>• Assist with shipping tasks, including preparing paperwork, scheduling transportation, and coordinating floor arrangements.<br>• Support the Accounts Payable team by processing inventory receipts, managing purchase orders, and resolving invoice discrepancies.<br>• Prepare monthly reports on raw materials such as resin and plasticizers used in production.<br>• Oversee the recycling program for items like toners, bulbs, and batteries, including packaging and shipping items to the recycling center.<br>• Accurately input purchase order data into the system with appropriate GL codes to ensure proper invoice processing.<br>• Monitor inventory levels for office and shipping supplies, obtain necessary approvals, and place orders as needed.<br>• Maintain organized office files and ensure that office equipment and kitchen areas are stocked with required supplies.<br>• Handle the daily shipment of customer pre-shipment samples to meet deadlines.<br>• Provide backup support to the Shipping Coordinator and Inside Sales Representative during their absence.
<p>We are looking for a detail-oriented Administrative Assistant to provide essential support to two partners within a legal firm. This position offers a great opportunity for career growth and involves a variety of administrative tasks, including document review and editing. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to two partners by managing schedules, correspondence, and daily tasks.</p><p>• Review and edit important documents with accuracy, ensuring compliance with formatting and content standards.</p><p>• Handle inbound calls, address inquiries, and direct communication effectively.</p><p>• Perform data entry tasks to maintain organized and up-to-date records.</p><p>• Manage receptionist duties, including welcoming visitors and handling front desk operations.</p><p>• Utilize Microsoft Word for document creation, editing, and formatting.</p><p><br></p>
We are looking for an Administrative Assistant to join our team in Hackensack, New Jersey. In this role, you will provide critical support to ensure smooth operations within a non-profit environment. This is a long-term contract position that offers the opportunity to collaborate with families, staff, and stakeholders to uphold organizational standards and compliance.<br><br>Responsibilities:<br>• Communicate directly with families, providing guidance and troubleshooting support while addressing complaints and escalating concerns to appropriate staff members.<br>• Conduct monthly audits of youth and family charts to ensure services meet contracted standards, focusing on accuracy, timeliness, and quality.<br>• Prepare quarterly reports based on collected data to track progress and identify areas for improvement.<br>• Process medical record requests from families under the direction of the Compliance Supervisor, maintaining strict confidentiality.<br>• Support compliance processes by managing sensitive information and ensuring adherence to organizational policies.<br>• Handle inbound calls and inquiries while maintaining a welcoming and organized demeanor.<br>• Perform receptionist duties, including scheduling and greeting visitors.<br>• Ensure efficient data entry and maintain accurate records to support administrative operations.<br>• Collaborate with team members to foster a productive and inclusive work environment.<br>• Adapt to changing priorities and responsibilities while managing multiple high-priority assignments.
<p>Office / facilities manager</p><p>We currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.</p>
<p><strong><em><u>This is a PART-TIME ROLE!!</u></em></strong></p><p><br></p><p><strong>Shift Schedule:</strong></p><ul><li>Part-time: Tuesday, Wednesday, and Thursday</li><li>Hours: 7:30 AM – 4:30 PM</li><li>Schedule based on busy office days</li></ul><p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator provides exceptional front-of-house services to employees and guests. This role ensures a welcoming and professional environment by managing reception services, wayfinding, lobby appearance, visitor tracking and reporting, refreshments, campus tours, meeting support, and various workplace services as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet all employees and visitors entering the facility.</li><li>Answer phone calls in a professional and friendly manner.</li><li>Manage and maintain accurate records and logs of service requests.</li><li>Provide timely and thorough responses to employee and visitor inquiries.</li><li>Coordinate and confirm recreational, dining, and business activities.</li><li>Represent the Workplace Concierge team as the point-of-contact for the facilities team.</li><li>Follow and support property-specific security and emergency procedures.</li><li>Respond calmly and efficiently to emergency situations and make appropriate notifications.</li><li>Assist with mail and package handling, including shipping and cleaning support.</li><li>Provide support with event coordination including setup, breakdown, and delivery of supplies.</li><li>Assist with onboarding and workplace services such as office supplies and maintenance work orders.</li></ul><p><br></p>
<p>Office / facilities manager</p><p>We currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations. . Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.</p>
<p>We are seeking a dynamic and tech-savvy <strong>Administrative Assistant</strong> to join our team! This is an exciting opportunity to provide essential support across multiple departments while making a meaningful contribution to our organization’s daily operations and long-term goals. You will play a central role in ensuring a smoothly functioning workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>As an <strong>Administrative Assistant</strong>, your key responsibilities will include:</p><ul><li>Performing general <strong>administrative duties</strong> such as filing, organizing records, and preparing reports.</li><li><strong>Email management</strong>: Monitoring, sorting, and responding to communications in a professional and timely manner.</li><li>Acting as a <strong>customer liaison</strong>: Directly engaging with customers to ensure a high level of satisfaction and addressing inquiries or follow-up needs.</li><li>Supporting <strong>marketing</strong> efforts and lead follow-up for organizational initiatives.</li><li>Assisting <strong>HR (Human Resources)</strong> with administrative tasks under the direction of Susan [insert last name or title].</li><li>Floating across multiple departments and being a resource wherever support is needed.</li></ul><p><br></p><p><strong>What We’re Looking For:</strong></p><p>We’re looking for a motivated, detail-oriented team player who thrives in a fast-paced environment. The <strong>ideal candidate</strong> should have:</p><p><strong>Top Skills (Hard):</strong></p><ol><li><strong>Administrative Experience:</strong> Proven experience performing administrative tasks.</li><li><strong>Office Experience:</strong> Experience working in an office environment with the ability to manage various responsibilities.</li><li><strong>Tech-Savvy Skillset:</strong> Proficient in navigating and utilizing the following tools:</li></ol><ul><li><strong>Google Suite</strong> (Docs, Sheets, Drive, etc.)</li><li><strong>Microsoft Suite</strong> (Word, Excel, Outlook, etc.)</li></ul><p><strong>Key Soft Skills:</strong></p><ul><li>Strong organizational and time-management skills.</li><li>Attention to detail and problem-solving ability.</li><li>Excellent communication and interpersonal skills.</li><li>Flexible and adaptable; able to float across departments and take on new challenges as needed.</li></ul><p><br></p>
<p>Are you a detail-oriented and organized professional with a knack for keeping the office running smoothly? Do you thrive in dynamic environments where every day brings new challenges? We’re looking for an experienced <strong>Administrative Assistant</strong> to join our client’s team in <strong>Rocky Hill, Connecticut</strong>. This is an excellent opportunity to showcase your administrative expertise in a supportive and fast-paced workplace.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform a variety of administrative tasks such as managing schedules, coordinating meetings, and handling correspondence </li><li>Maintain organized filing systems, both electronic and physical, to ensure accessibility and security of important documents.</li><li>Prepare reports, presentations, and spreadsheets as needed.</li><li>Collaborate with team members and departments to facilitate internal and external communications </li><li>Answer incoming calls and emails in a professional manner, serving as the first point of contact for clients and vendors.</li><li>Assist with office supply management, procurement, and inventory tracking.</li></ul><p><strong>Requirements:</strong></p><ul><li>Proven experience as an Administrative Assistant or equivalent role within a professional setting </li><li>Excellent organizational skills and attention to detail for managing multiple priorities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li><li>Strong written and verbal communication skills.</li><li>Ability to work independently while maintaining collaboration with team members.</li><li>High level of discretion and professionalism when handling sensitive information.</li></ul>
<p><strong>*Permanent* Tax Administrative Assistant</strong></p><p> <strong>Location:</strong> New Haven, CT (Onsite, Full-Time)</p><p> <strong>Salary:</strong> $60,000–$70,000 (paid hourly) -Depending on Experience</p><p><br></p><p><br></p><p><br></p><p>We are currently seeking a dedicated <strong>Tax Administrative Assistant</strong> to join our client's team in <strong>New Haven, CT</strong>. This is a <strong>full-time, onsite</strong> role offering a blend of front desk responsibilities and critical back-end administrative support for the firm's tax professionals.</p><p>As one of the first point of contact for clients, you’ll play a key role in representing the firm’s professionalism and customer-first approach, while also managing sensitive tax-related documentation with accuracy and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk Duties:</strong></p><ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors with a welcoming demeanor</li><li>Assist clients with general inquiries and follow-up items</li><li>Manage appointment scheduling and client check-ins</li></ul><p><strong>Administrative & Back-End Support:</strong></p><ul><li>Collect, organize, and verify tax documents for preparers</li><li>Maintain client records and ensure accurate data entry</li><li>Utilize Microsoft Excel to manage and track financial data</li><li>Support office operations and help ensure deadlines are met</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>3+ years of administrative experience</strong> in a professional office setting </li><li>Strong proficiency in <strong>Microsoft Excel</strong> is required</li><li>High attention to detail with the ability to manage multiple priorities</li><li>Adaptable and comfortable in a <strong>fast-paced environment</strong></li><li>Excellent communication and organizational skills</li><li>Experience in a tax or financial services environment is a plus</li></ul><p><br></p><p><strong>Compensation/Benefits/Highlights:</strong></p><ul><li>Competitive salary based on experience ($60K–$70K)</li><li>Full benefits package including 401k</li><li>Supportive, employee-focused work culture</li><li>Opportunity for long-term stability and professional growth</li></ul><p><br></p><p><strong>To Apply:</strong></p><p> Please submit your resume here or email to Daniele.Zavarella@roberthalf com!</p>
Customer Support Coordinator<br>First point of contact to greet customers, clients, vendors and employees via phone, email, virtual conferencing and/or in-person and direct them to the appropriate person or department. Strong professional verbal and written communication skills required to provide the best possible first impression and ensure a positive experience. Assist Customer Service team and other staff members with administrative tasks including data entry and general email distribution as well as other duties as needed.<br>RESPONSIBILITIES: <br>• Professionally and effectively communicate and greet customers, clients, vendors and employees via phone, email, virtual conferencing and/or in-person and direct them to the appropriate person or department. Take messages and provide basic information to callers as needed.<br>• Screen and distribute general email and voicemail inquiries to appropriate person or department.<br>• Assist Customer Service team with data entry related to orders, customer account records and RMA’s.<br>• Assist with distributing RMA Repair estimates to customers, provide status updates and direct customer inquiries to the appropriate person or department as needed.<br>• Maintain office supplies for Customer Service teams.<br>• Monitor incoming faxes and route accordingly.<br>• Other duties or responsibilities as required<br>REQUIREMENTS:<br>• High School/GED, College preferred<br>• Minimum of 2 years of relevant Reception, Coordinator or Administrative experience in a Customer Service oriented environment preferred<br>• Individual contributor with general supervision<br>• Working knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)<br>• Knowledge of audio/ video conferencing systems i.e. Teams/Zoom preferred<br>• Knowledge of ACD telephony systems preferred<br>• General understanding of customer service principles and practices, including being attentive, empathetic and responsive.<br>• Ability to communicate technical information.<br>• Exceptional verbal and written communication skills to effectively communicate with customers, clients, vendors and employees.<br>• Ability to multitask and manage high volume phone calls and emails.<br>• Ability to handle conflict resolution or irate customers in a calm and professional manner to provide solutions or escalate accordingly.<br>• Flexibility and adaptability to changing circumstances, new technologies, processes and priorities.<br>• Strong ability to adapt quickly to department schedules and company’s changing needs.<br>• Strong prioritization skills required to quickly analyze a situation and determine best course of action or if escalation is required.<br><br>PHYSICAL REQUIREMENTS (lifting, maneuvering, standing, sitting, as applicable)<br>• Long hours sitting and using office equipment (Extended periods of sitting during the course of a typical workday/Greater than 4 hours? (use quantifiable numbers/no grey area)<br>• Must be able to remain in a stationary (stand or sit) position 75% of the working shift.<br>• Continually operates a computer and other office productivity machinery, such as copy machine, computer printer.<br>• Business Hours – Monday – Friday 8:30 am -5:30 pm
<p>We are looking for a General Office Clerk to join our team in Bronx, New York. In this role, you will provide essential administrative and clerical support to ensure the smooth operation of our maintenance department. This is a long-term contract position ideal for someone with excellent organizational skills and attention to detail.</p><p><br></p><p><strong>Essential Job Duties and Responsibilities: </strong></p><p>· Greets and welcomes guests as they arrive at the office. </p><p>· Directs visitors to the appropriate individuals and department offices. </p><p>· Manages the daily/weekly/monthly agenda and arranges new meetings and appointments. </p><p>· Creates and manages data. </p><p>· Prepares and disseminates correspondence, reports, memos, flyers and forms for the department. </p><p>· Receives, sorts and distributes daily mail/deliveries. </p><p>· Performs additional duties and responsibilities as assigned. </p>
<p>Opportunity for top administrative assistant (administrative coordinator / administrative associate)</p><p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p>
We are looking for an organized and personable Office Administrative Assistant to support the day-to-day operations of the Upper School at a co-educational independent school in New Canaan, Connecticut. This contract position involves engaging with students, parents, and faculty while ensuring the smooth functioning of administrative tasks. If you are proactive, tech-savvy, and thrive in a dynamic environment, this role is an excellent opportunity to contribute to a vibrant school community.<br><br>Responsibilities:<br>• Manage visitor access and maintain the safety and security of the building.<br>• Oversee student attendance and dismissal records for Grades 5-9, ensuring accuracy and timeliness.<br>• Provide administrative support to the Assistant Head of the Upper School, handling various tasks as needed.<br>• Coordinate the procurement and inventory of books and supplies, fulfilling faculty requests and verifying receipt of orders.<br>• Communicate maintenance needs promptly and follow up to ensure issues are resolved efficiently.<br>• Assist with posting updates about sports and after-school activities on building monitors.<br>• Welcome parents, students, and visitors with professionalism and a friendly demeanor.<br>• Handle additional assignments and projects as directed by the division head or administrative team.
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
