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239 results for Workplace Coordinator jobs

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
28 - 30 USD / Hourly
The Administrative Coordinator will provide administrative support to the Legal Department, assisting with document management, legal correspondence, subpoena tracking, and special projects. This role requires exceptional organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.Key Responsibilities:<ul><li>Provide administrative support to the Legal team.</li><li>Assist with the preparation, tracking, and filing of subpoenas and other legal documents.</li><li>Maintain confidential legal files and records, both electronic and paper.</li><li>Coordinate document requests and responses with internal departments.</li><li>Draft correspondence, reports, and legal-related documentation.</li><li>Schedule meetings, manage calendars, and coordinate departmental projects.</li><li>Monitor deadlines and ensure timely completion of legal administrative tasks.</li><li>Organize and maintain spreadsheets, databases, and tracking logs.</li><li>Answer departmental phone calls and respond to inquiries professionally.</li><li>Perform general administrative duties including scanning, copying, filing, and data entry.</li><li>Support additional projects as assigned.</li></ul>
2026-07-21T00:00:00Z

Administrative Coordinator

Fenton, MO
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support project operations for a growing organization in Fenton, Missouri. This Contract position is ideal for someone who excels at keeping schedules, communication, and documentation organized in a busy environment. The role works closely with project leaders and field personnel to help keep work moving efficiently while maintaining strong attention to quality, accuracy, and safety expectations. Responsibilities: • Coordinate day-to-day administrative activities that support active projects and keep deliverables on schedule. • Maintain calendars, arrange meetings, and organize appointments for project leaders and operational staff. • Serve as a central point of contact for inbound calls, messages, and routine correspondence, ensuring timely follow-up. • Prepare, update, and track project records, reports, and documentation to support accurate communication across teams. • Assist with scheduling labor, materials, and other resources so project needs are addressed efficiently. • Work with managers, supervisors, and field personnel to relay updates, resolve administrative issues, and keep tasks moving forward. • Monitor documentation for completeness and help reinforce compliance with company quality and safety practices. • Provide general administrative support such as data entry, filing, and coordination of office workflows tied to project activity.
2026-08-06T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and create a detail-oriented, welcoming experience for employees, visitors, and business partners in Charlotte, North Carolina. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-office interaction with behind-the-scenes coordination, while keeping schedules, communications, and administrative tasks running smoothly. The role will work closely with leadership and internal teams to ensure the office remains organized, responsive, and prepared for meetings, travel, and special events. Responsibilities: • Welcome guests, clients, and vendors with courtesy and help ensure a positive experience from arrival through departure. • Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries. • Oversee meeting spaces and maintain office calendars to support efficient scheduling and room usage. • Assist in organizing client visits, product demonstrations, open houses, and other company-sponsored events. • Provide day-to-day administrative support for managers and leadership, including document preparation and general coordination. • Monitor office supply levels, place orders with vendors, and help maintain uninterrupted workplace operations. • Receive, sort, and distribute mail, packages, and deliveries in a timely and accurate manner. • Prepare reports, presentations, and written correspondence while maintaining organized records and office documentation. • Partner with the Office Manager and Technical Support team to keep administrative processes and the workplace environment running effectively.
2026-08-04T00:00:00Z

Administrative Coordinator

Bryn Mawr, PA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support day-to-day operations for a service-focused program in Bryn Mawr, Pennsylvania. This onsite opportunity is ideal for someone who thrives in a fast-paced environment, keeps processes organized, and communicates effectively with both internal teams and clients. This is a Long-term Contract position with the potential to evolve based on business needs and performance. Responsibilities:• Oversee the admission process for incoming clients by gathering intake details, confirming coverage information, securing required approvals, and preparing onboarding records.• Coordinate calendars for clinicians and clients, arranging appointments and coverage assignments to help maintain smooth daily operations.• Keep electronic records, case files, and administrative tracking documents current while following established compliance and documentation standards.• Partner with clinical staff and leadership to address scheduling issues, support operational needs, and improve overall workflow efficiency.• Handle routine administrative support such as data entry, document preparation, file maintenance, phone coverage, and general office coordination.• Assist with special assignments and operational projects that contribute to consistent and effective program delivery.
2026-07-31T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Coordinator to support a busy team in Wisconsin. This contract opportunity offers the chance to contribute in a fast-moving environment where organization, accuracy, and strong communication are essential. The position is ideal for someone with construction industry administrative experience who can keep schedules, travel plans, records, and daily office activities running efficiently. This assignment is set for 2.5 years and may lead to ongoing employment based on business needs and performance. Responsibilities: • Coordinate team calendars, arrange meetings, and keep schedules aligned to support daily operations. • Organize domestic and international travel plans, including transportation, lodging, and related logistics. • Enter payroll information accurately, maintain supporting records, and help ensure submissions are completed on time. • Prepare, format, and organize documents, reports, presentations, and files for internal stakeholders. • Monitor office and project supply levels and place orders to maintain smooth workflow. • Answer inbound calls, direct inquiries appropriately, and provide general administrative support to the team. • Assist with special assignments and additional office tasks as priorities shift across the department.
2026-08-06T00:00:00Z

HR/Payroll Coordinator

Greeley, CO
onsite
Permanent / Full Time
41600 - 66560 USD / Yearly
We are looking for a detail-oriented HR/Payroll Coordinator to join our team in Greeley, Colorado. In this role, you will manage payroll processing and job costing activities while supporting HR administrative functions. This position offers an opportunity to work with multiple systems and contribute to accurate payroll and HR operations in a dynamic construction environment. Responsibilities: • Process weekly payroll for approximately 130 hourly employees across three companies using Paycor, ensuring accuracy in time entry and compliance with tax and benefit calculations. • Conduct thorough reviews and validations of job cost data in Viewpoint Spectrum, dedicating two days per payroll cycle to ensure accurate reporting. • Enter and reconcile payroll data in Paycor, spending approximately half a day per cycle to maintain precision and reliability. • Handle HR administrative tasks such as verifying onboarding documentation, managing terminations in payroll and benefits systems, and maintaining organized records. • Collaborate across multiple software systems, including time tracking tools, Viewpoint Spectrum, and Paycor, to streamline processes and ensure data integrity. • Support the team by maintaining compliance with payroll-related policies and procedures while addressing inquiries from employees. • Assist with general administrative duties, including filing and cleanup tasks, to ensure smooth HR operations. • Provide guidance on payroll and job costing matters, offering expertise to improve efficiency and accuracy. • Facilitate communication with field employees, with bilingual Spanish/English skills preferred to enhance engagement.
2026-07-24T00:00:00Z

Scheduling Coordinator

Williston, VT
onsite
Permanent / Full Time
49000 - 56000 USD / Yearly
We are looking for a Scheduling Coordinator to support service operations and customer communication in Williston, Vermont. In this role, you will manage appointment flow, keep service records current, and help ensure technicians and customers stay informed throughout each job. The ideal candidate brings strong administrative experience, sound judgment, and the ability to balance multiple tasks in a fast-paced environment. Responsibilities: • Manage daily scheduling activities for fire protection service and installation work, ensuring customers, subcontractors, and field staff receive accurate timing and status updates. • Maintain precise job and customer information within company systems, regularly reviewing records for completeness and accuracy. • Respond to changes in technician availability or job progress by adjusting schedules and communicating updated plans to all affected parties. • Source required parts and materials for assigned work orders so projects can move forward without unnecessary delays. • Prepare customer pricing information, including service estimates and budget details, with careful attention to scope and accuracy. • Support customer satisfaction efforts by organizing follow-up outreach, documenting feedback, and sharing relevant updates with management. • Perform a range of office support duties such as document preparation, copying, mail handling, file maintenance, and meeting note capture. • Assist with coordination across service areas such as fire sprinkler, extinguisher, backflow, hood suppression, and fire alarm work as needed.
2026-08-05T00:00:00Z

Payroll & Benefits Coordinator

Norristown, PA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Robert Half has teamed up with a premier client on their search for a thorough Payroll & Benefits Coordinator. In this role, you will be responsible for the accurate and timely processing of payroll, benefits administration, and ensuring compliance with federal state, and local laws, auditing payroll, assisting with onboarding and exit interviews, maintaining accurate PTO records, processing wage garnishments, and managing the employee benefits program. We are looking for a Payroll & Benefits Coordinator who possess a high level of confidentiality, excellent organization and communication skills, and strong data analysis abilities. Major Responsibilities<ul><li>Process bi-weekly payroll using ADP Workforce Now</li><li>Maintain and audit payroll records and reports for compliance and accuracy</li><li>Administer employee benefits programs</li><li>Process enrollments, changes, and terminations in benefits systems</li><li>Respond to employee inquiries regarding payroll and resolve disputes</li><li>Support annual open enrollment communications</li><li>Maintain employee records in HRIS and ensure data integrity</li><li>Support HR projects and initiatives related to compensation, benefits, and compliance</li></ul>
2026-07-31T00:00:00Z

Benefits Coordinator

New York, NY
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for a Benefits Coordinator to join a busy Total Rewards team in New York, New York. This contract opportunity is ideal for someone who can step into a high-volume environment and contribute quickly across leave programs, benefits operations, and related employee support. The role is fully onsite and offers the chance to make an immediate impact while helping maintain accurate, responsive administration for a large employee population. Responsibilities: • Manage day-to-day leave of absence processes for employees, ensuring cases are tracked accurately and handled in a timely manner. • Support administration of health and welfare benefit programs, including employee enrollment activity, updates, and issue resolution. • Coordinate workers’ compensation activities by maintaining documentation, monitoring case status, and partnering with internal stakeholders as needed. • Use Excel and Microsoft Office tools to maintain organized records, reporting trackers, and benefit-related data for a high-volume workload. • Respond to employee and manager questions regarding benefits and leave programs with clear, thorough communication. • Assist the Total Rewards team with ongoing operational support as they manage a substantial number of active leave cases. • Review benefit information for accuracy and follow up on discrepancies to help ensure compliant and efficient administration.
2026-08-04T00:00:00Z

Benefits Coordinator

Cincinnati, OH
remote
Temporary / Contract
24 - 26 USD / Hourly
We are looking for a detail-oriented Benefits Coordinator to support benefits operations for an organization in Cincinnati, Ohio. This Long-term Contract opportunity is well suited for someone who can balance employee support, accurate records management, and coordination with external providers in a fast-paced environment. The role will contribute to daily benefits administration, assist during high-volume periods such as enrollment cycles, and help maintain compliance with internal policies and applicable regulations. Responsibilities:• Manage daily support activities for employee benefit offerings, including health, retirement, disability, and voluntary plans.• Process benefit elections, status updates, and separations within internal platforms and external vendor systems while maintaining accurate records.• Answer employee questions related to coverage options, eligibility, and benefit changes with clear and timely communication.• Assist with enrollment periods by preparing communications, validating data, and helping test system functionality.• Partner with insurance carriers and benefit vendors to investigate and resolve eligibility discrepancies and billing concerns.• Review invoices and eligibility reports to confirm accuracy and support reconciliation efforts.• Provide administrative support for leave-related processes, qualifying life event updates, and benefits onboarding for new employees.• Maintain organized documentation and safeguard confidential employee information with professionalism and discretion.• Support compliance-related activities such as audits, reporting, and required disclosures under the guidance of benefits leadership.• Contribute to special assignments and additional administrative tasks as business needs evolve.
2026-08-05T00:00:00Z

Benefits Coordinator

Belleair, FL
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are looking for an experienced Benefits Coordinator to provide onsite support for a government organization in Clearwater, Florida. This Long-term Contract opportunity is well suited for someone who can guide employees and retirees through benefit selections with accuracy, professionalism, and a service-focused approach. The role will play an important part in supporting open enrollment activities and ensuring benefit changes are handled efficiently. Responsibilities: • Meet individually with employees and retirees to explain available benefit options and help them make informed enrollment decisions during open enrollment. • Respond to questions related to health coverage, dental plans, life insurance, retirement-related benefits, and other available programs in a clear and detail-focused manner. • Enter and update benefit elections and qualifying life event changes in Workday while maintaining a high level of accuracy. • Support retirees with benefit selection paperwork and document conversations and outcomes thoroughly. • Review submitted materials for completeness and confirm supporting documents, including Power of Attorney records when required. • Maintain organized benefit records and ensure all updates are processed within established timelines. • Use Excel to track enrollment activity, monitor outstanding items, and assist with routine administrative tasks. • Collaborate closely with the HR and benefits team to create a smooth and positive enrollment experience for participants. • Adjust availability during peak open enrollment periods to accommodate scheduled employee appointments as needed.
2026-07-30T00:00:00Z

Benefits Coordinator

Flanders, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Benefits Coordinator to support employee benefits administration and HR records management for a contract opportunity Hackettstown in New Jersey. This role is ideal for someone who can balance accuracy, confidentiality, and responsive employee support while working across benefits, insurance, and compliance activities. The position will play an important part in maintaining organized records, preparing reports, and helping employees understand available benefit programs. Responsibilities:• Manage employee benefit transactions by processing enrollments, terminations, and status updates while confirming all records are complete and accurate.• Coordinate information gathering for insurance carriers related to claims exposure, coverage matters, and employee benefit documentation.• File and monitor property, liability, and related insurance claims, maintaining communication with employees and external insurance contacts until resolution.• Support compliance efforts by developing and maintaining procedures aligned with employee benefits regulations, workers’ compensation requirements, and insurance plan obligations.• Apply working knowledge of Affordable Care Act requirements to track eligibility, monitor part-time employee hours, and assist with applicable reporting and fee submissions.• Oversee processes that protect confidential health-related information while serving as a resource for privacy-related matters connected to employee records.• Respond to routine human resources inquiries such as employment verification requests and provide benefits guidance during onboarding.• Maintain personnel and departmental files in both electronic and physical formats, ensuring records are well organized, accessible, and retained appropriately.• Compile data from spreadsheets, databases, and internal files to prepare administrative reports, benefit summaries, and other HR-related documentation.• Draft clear correspondence and produce forms, letters, reports, and supporting materials while adhering to company policies and assigned priorities.
2026-07-31T00:00:00Z

Benefits Coordinator

Oakland, CA
onsite
Temporary / Contract
26 - 29 USD / Hourly
Benefits CoordinatorJob Description:An established employer is seeking a Benefits Coordinator to support employee benefits administration and HR operations.Responsibilities:<ul><li>Administer health, dental, and retirement benefits</li><li>Process enrollments and changes</li><li>Respond to employee benefit inquiries</li><li>Coordinate with benefit vendors</li><li>Maintain HRIS records</li><li>Assist with open enrollment activities</li></ul>
2026-07-17T00:00:00Z

Health, Safety and Environmental Coordinator

Seattle, WA
onsite
Temporary / Contract
51.4615 - 59.587 USD / Hourly
We are looking for a Health, Safety and Environmental Coordinator to support safe and compliant marine operations in Seattle, Washington. This Long-term Contract position focuses on strengthening environmental, health, and safety practices across vessels and regional sites while helping teams meet regulatory and company standards. The role will work closely with operations personnel to advance incident prevention, readiness, training, and continuous improvement throughout the region. Responsibilities: • Oversee day-to-day marine activities with a strong focus on health, safety, and environmental compliance across regional operations. • Conduct onboard and facility-based inspections to identify risks, verify safe work practices, and recommend corrective actions. • Help enforce safety management procedures by monitoring adherence to established policies, standards, and operational requirements. • Participate in internal audits of vessels, equipment, and facilities, and assist with follow-up actions to address findings. • Support onboarding activities for new personnel by contributing to orientation sessions focused on safety expectations and compliance. • Coordinate and assist with safety drills, workforce training sessions, and operational meetings that reinforce emergency preparedness and safe performance. • Contribute to regulatory compliance efforts by helping regional teams align with local, state, and federal health, safety, and environmental requirements. • Investigate workplace incidents and near misses, document findings, and help develop measures that reduce future risk. • Serve as part of the regional emergency response effort and assist with reported incidents in accordance with company procedures. • Provide additional support for regional safety initiatives, external reviews, project-related activities, and other assigned operational priorities.
2026-08-06T00:00:00Z

Facilities Coordinator

Poughkeepsie, NY
onsite
Temporary / Contract
20 - 23 USD / Hourly
Position OverviewA well-established real estate company in Poughkeepsie, NY is seeking a highly organized and proactive Facilities Coordinator to support the day-to-day operations of its commercial and residential property portfolio. This role is responsible for coordinating maintenance activities, managing vendor relationships, tracking facility-related projects, and ensuring properties are maintained to the highest standards. The ideal candidate will possess strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment.Responsibilities<ul><li>Coordinate routine and emergency maintenance requests for multiple properties</li><li>Communicate with tenants, vendors, and property management teams regarding facility needs</li><li>Schedule and oversee repairs, preventative maintenance, inspections, and service appointments</li><li>Maintain accurate records of work orders, contracts, invoices, and service reports</li><li>Monitor vendor performance and ensure service level expectations are met</li><li>Assist with obtaining vendor quotes and managing maintenance budgets</li><li>Conduct property inspections and identify facility-related concerns</li><li>Track compliance with safety regulations and building requirements</li><li>Support office moves, renovations, and special facilities projects</li><li>Process vendor invoices and assist with expense tracking and reporting</li><li>Respond to tenant inquiries and resolve facility issues in a professional manner</li><li>Provide administrative support to the property management and operations teams</li></ul>
2026-08-03T00:00:00Z

Arbitration Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-07-24T00:00:00Z

Office Svcs Coordinator

Washington, DC
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced Office Services Coordinator to support daily workplace operations in Washington, District of Columbia. This Contract position is ideal for someone who enjoys creating a welcoming office experience, keeping administrative activities organized, and assisting employees and visitors with a courteous approach. The person in this role will help maintain an efficient, client-ready environment while providing reliable coordination for meetings, office services, and general front-of-house support. Responsibilities: • Welcome guests and assist with front-desk and hospitality needs to ensure the office remains well organized and ready for clients. • Coordinate on-site meetings by arranging room bookings, preparing requested equipment, and organizing food or beverage service as needed. • Manage incoming phone calls and visitors, connecting them with the appropriate staff members in a timely and courteous manner. • Sort, distribute, and track incoming mail and deliveries while following up on missing or delayed items. • Monitor office supply levels, place replenishment orders, and maintain stock of commonly used workplace materials. • Submit and follow up on facility or equipment service requests to help resolve maintenance issues efficiently. • Prepare routine written documents such as memos, reports, and general correspondence with accuracy and care. • Respond to common questions or concerns from clients, colleagues, and supervisors, escalating issues when necessary. • Carry out daily administrative tasks by following established procedures and meeting service expectations under guidance from the team.
2026-07-24T00:00:00Z

Front Office Coordinator

Mountain View, CA
onsite
Temporary / Contract
22 - 28 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Front Office Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23 - 30 USD / Hourly
Key Responsibilities<ul><li>Greet visitors and manage front desk reception.</li><li>Answer and direct phone calls, emails, and inquiries.</li><li>Schedule appointments and meeting rooms.</li><li>Manage incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and ensure common areas are organized.</li><li>Provide administrative support to staff and assist with special projects as needed.</li></ul>
2026-07-30T00:00:00Z

Referral Coordinator

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
A Healthcare company is looking for a detail-oriented Referral Coordinator to support patient access to specialty care and related services in Los Angeles, California. This Referral Coordinator position focuses on coordinating referrals, securing authorizations, and maintaining clear communication with patients, providers, and payers to help ensure seamless continuity of care. The Referral Coordinator is organized, responsive, and comfortable managing insurance follow-up activities in a fast-paced clinical environment. Key Responsibilities:• Coordinate incoming referral requests for specialty consultations, diagnostic services, and external care providers, ensuring each case is handled accurately and promptly.• Confirm insurance coverage, benefits, and referral-related eligibility requirements before services are arranged or submitted for approval.• Obtain preauthorizations from health plans and follow through on payer requests to prevent delays in patient care.• Arrange referral appointments when needed and keep patients informed about next steps, scheduling details, and required documentation.• Monitor open referrals through completion, verify that visits occur as planned, and collect consultation notes or other records for the patient chart.• Update electronic health records and referral tracking tools with complete, timely documentation while reviewing entries for accuracy and reporting compliance.• Work closely with clinical staff and providers to resolve referral questions, communicate barriers, and escalate issues that may affect turnaround times.• Support patients by explaining the referral process, addressing concerns, and guiding them through insurance and specialty care requirements.• Contribute to reporting, staff meetings, and process improvement efforts aimed at strengthening referral workflows and patient service outcomes. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-05T00:00:00Z

Engagement Coordinator

Muskogee, OK
onsite
Temporary / Contract
28 - 33 USD / Hourly
Job Title: Community Engagement CoordinatorLocation: Tulsa, OK (Travel/Commute to Muskogee Required)Pay: $60,000–$70,000 (DOE)Schedule: Full-Time | 2-Year ContractIndustry: Construction Position Overview:A growing construction company is seeking an outgoing, organized, and community-focused Community Engagement Coordinator to support relationship-building efforts, office operations, and community outreach initiatives. This role is ideal for a highly personable professional who enjoys interacting with people, coordinating events, and serving as a positive representative of the company.The successful candidate will have a strong administrative background, experience coordinating events, and the ability to build relationships with employees, community members, vendors, and external partners. This position requires a proactive “people person” who is comfortable in a front-facing role, can manage multiple priorities, and enjoys creating a welcoming and professional experience for all interactions. The position is based in Tulsa, with regular commuting to Muskogee required. Key Responsibilities:<ul><li>Serve as a primary point of contact for community members, visitors, vendors, and internal teams</li><li>Build and maintain positive relationships with community partners, stakeholders, and local organizations</li><li>Coordinate community outreach activities, company events, meetings, and engagement initiatives</li><li>Assist with planning, organizing, and executing events from concept through completion</li><li>Manage event logistics, including scheduling, vendors, materials, communications, and follow-up</li><li>Provide professional front-facing support and represent the company with a positive, welcoming attitude</li><li>Support office operations, including scheduling, documentation, correspondence, and administrative coordination</li><li>Maintain organized records, contact lists, event details, and community engagement tracking</li><li>Coordinate communication efforts between leadership, employees, community partners, and external contacts</li><li>Assist with company announcements, presentations, and community-facing materials</li><li>Support employee engagement initiatives and internal company events</li><li>Help identify opportunities to strengthen community presence and improve relationships</li><li>Assist with special projects and administrative tasks as needed</li></ul>
2026-08-04T00:00:00Z

Payroll Coordinator – Manufacturing

Vista, CA
onsite
Temporary / Contract
28 - 34 USD / Hourly
A growing manufacturing company is adding a Payroll Coordinator to support its expanding workforce.This is an excellent opportunity for someone who enjoys payroll but also wants exposure to accounting and Human Resources. You'll work with a collaborative finance team while ensuring employees are paid accurately and on time. The company offers a supportive culture, consistent hours, and opportunities to grow into senior payroll or accounting positions.Responsibilities<ul><li>Process weekly and bi-weekly payroll for hourly and salaried employees</li><li>Review timecards and resolve payroll discrepancies</li><li>Process employee status changes, garnishments, and deductions</li><li>Reconcile payroll reports and prepare journal entries</li><li>Assist with payroll tax reporting and year-end processing</li><li>Respond to employee payroll questions</li><li>Maintain payroll records and confidential employee information</li><li>Support month-end accounting activities related to payroll</li></ul>
2026-07-29T00:00:00Z

Logistics Coordinator

Mountain View, CA
onsite
Temporary to Hire
31.008 - 35.904 USD / Hourly
We are looking for a Logistics Coordinator to join a team in Mountain View, California in a contract capacity with the potential for a permanent role. This position is ideal for someone who enjoys balancing hands-on warehouse activity with inventory-related system work and takes pride in keeping materials accurate, organized, and ready for use. The role supports daily logistics operations by helping ensure shipments, stock, and internal orders move efficiently across the organization. Responsibilities: • Receive inbound deliveries, verify contents, and record materials accurately to maintain dependable inventory records. • Prepare items for storage or distribution by packaging, labeling, boxing, and arranging stock in an orderly warehouse environment. • Assemble kits and stage materials for internal requests so teams have the components they need when needed. • Oversee the handling of mechanical and electrical parts, including small-component inventory that requires close attention to detail. • Update inventory activity in company systems through timely data entry, transaction tracking, and record maintenance. • Conduct cycle counts and assist with broader inventory reviews to identify discrepancies and support stock accuracy. • Contribute to shipping, warehouse, and supply chain tasks as operational priorities shift throughout the day. • Balance a work schedule that is primarily focused on physical inventory and warehouse support, with a smaller portion dedicated to administrative tracking and system updates.
2026-08-01T00:00:00Z

Logistics Coordinator

Cleveland, OH
onsite
Temporary / Contract
22.5625 - 26.125 USD / Hourly
We are looking for a Logistics Coordinator to support shipping and distribution operations. This long-term contract position offers a part-time onsite schedule with flexibility, making it an excellent fit for someone who thrives in a hands-on logistics environment. The person in this role will help keep shipments moving efficiently, maintain accurate documentation, and collaborate with internal teams to support daily transportation and customs-related activities. Responsibilities: • Manage day-to-day shipping coordination to ensure materials and deliveries are processed accurately and on schedule. • Prepare, review, and maintain transportation, shipping, and customs documentation in compliance with company and regulatory requirements. • Work closely with internal stakeholders and external carriers to track orders, resolve delivery issues, and provide status updates. • Support logistics planning by organizing shipment schedules, monitoring timelines, and helping prioritize urgent transportation needs. • Use Microsoft Office tools to maintain records, update reports, and communicate shipment details clearly across teams. • Investigate discrepancies involving shipments, inventory movement, or documentation and help drive timely resolution. • Assist with distribution activities by confirming routing details, shipment readiness, and receipt of required paperwork. • Contribute to continuous coordination of onsite logistics operations while maintaining an organized work environment.
2026-08-06T00:00:00Z

Logistics Coordinator

Tacoma, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support shipping and distribution operations for a Contract position based in Frederickson, Washington. This role focuses on keeping freight movement organized, maintaining clear communication with internal teams and external partners, and helping ensure shipments are processed accurately and on schedule. The ideal candidate brings a strong customer service mindset, practical logistics knowledge, and confidence using Excel to track and manage daily activity. Responsibilities:• Oversee daily transportation and distribution activity to help ensure products move efficiently and according to schedule.• Arrange outbound and inbound shipments, prepare shipping documentation, and confirm that order details are complete and accurate.• Work with carriers, warehouse personnel, and internal stakeholders to coordinate pickups, deliveries, and dispatching priorities.• Monitor shipment status, respond to delays or service issues, and communicate timely updates to customers and team members.• Support customs-related shipping processes by verifying required paperwork and helping maintain compliance with applicable procedures.• Maintain logistics records, shipment logs, and performance tracking reports using Microsoft Excel and related systems.• Address customer inquiries related to shipment timing, order status, and delivery concerns with professionalism and urgency.
2026-08-05T00:00:00Z

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