<p>We are looking for a detail-oriented and proactive <strong>Front Office Administrative Assistant/Coordinator </strong>to join our team in Albany, New York <strong>onsite</strong>. As part of a small, family-owned financial management firm, you will play a key role in ensuring smooth daily operations and providing top-tier administrative support. This Contract to permanent position offers the opportunity to grow within the organization while contributing to a focused and collaborative office environment.</p><p><br></p><p><strong>Position Summary</strong></p><p>You will be the first point of contact for clients and guests and play a critical role in setting the tone of our office. This individual must be highly phone-focused, personable, organized, and comfortable supporting a small office environment where teamwork and flexibility are essential.</p><p><br></p><p><strong>KEY RESPONSIBILITIES</strong></p><p><strong>Client-Facing & Front Desk Duties</strong></p><ul><li>Answer incoming phone calls promptly</li><li>Maintain a professional, friendly, and welcoming phone presence with a “smiling voice”</li><li>Greet clients and guests warmly upon arrival</li><li>Offer and prepare hot and cold beverages (coffee, water, etc.) for clients</li><li>Maintain front desk professionalism at all times</li></ul><p><strong>Meeting & Office Coordination</strong></p><ul><li>Coordinate and prepare client meeting rooms</li><li>Ensure meeting rooms and reception areas are clean, organized, and client-ready</li><li>Keep reception and meeting spaces tidy throughout the day</li></ul><p><strong>Administrative & Team Support</strong></p><ul><li>Take detailed and accurate notes (training provided on internal paperwork)</li><li>Assist with additional projects as assigned by leadership</li><li>Use proprietary asset management software (training provided)</li><li>Support administrative staff as needed in a collaborative team environment</li></ul><p><strong>Top Skills We’re Looking For</strong></p><ul><li>Strong phone skills with confidence and professionalism</li><li>Social, outgoing personality with excellent interpersonal skills</li><li>Willingness to step in where needed and go beyond basic job duties</li><li>Comfortable working in a small office</li><li>Strong attention to detail and note-taking ability</li><li>Organized, reliable, and dependable</li></ul><p><strong>Preferred Experience</strong></p><ul><li>Front office, receptionist, or administrative support experience</li><li>Comfort using Excel and basic office technology (training provided on proprietary systems)</li><li>Client-facing or service-oriented background is a plus</li></ul><p><strong>Growth Opportunities</strong></p><p>This role offers room for growth within the firm. With time and training, there may be opportunities to move into positions such as Broker Assistant or other administrative and operational roles.</p>
<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
<p><strong>Robert Half is partnering with a growing organization to identify a highly capable Administrative Assistant who thrives in fast-paced, professional environments and takes pride in being the operational backbone of a team. This role is ideal for someone who enjoys structure, problem-solving, and supporting leadership with precision and discretion.</strong></p><p><br></p><p>What You’ll Do</p><p>In this role, you’ll serve as a trusted administrative partner, supporting daily operations and helping keep the organization running smoothly. Responsibilities may include:</p><ul><li>Managing complex calendars, scheduling meetings, and coordinating logistics across multiple stakeholders</li><li>Drafting, editing, and organizing professional correspondence, reports, and internal documentation</li><li>Acting as a point of contact between internal teams, leadership, and external partners</li><li>Handling data entry, document management, and maintaining accurate records across systems</li><li>Supporting invoice tracking, expense reports, and light financial or administrative reconciliations</li><li>Proactively identifying process improvements to increase efficiency and organization</li><li>Providing ad-hoc administrative support to leadership and project teams as needed</li></ul><p><br></p>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<p>Go-to-Market Marketing Coordinator (Contract)</p><p><strong>6+ month part time contract - estimating 20-30 hours per week</strong></p><p>Role Overview</p><p><br></p><p>This is a hands-on coordination and execution role—not a strategy position. Success in this role comes from strong organization, follow-through, and the ability to move work forward with limited direction. The ideal candidate has experience supporting alliance or partner marketing, is comfortable working with practitioners and external partners, and thrives in a fast-moving, collaborative environment.</p><p><br></p><p>Key Responsibilities</p><p>Go-to-Market Execution</p><ul><li>Coordinate the development and execution of GTM activities supporting priority campaigns and initiatives</li><li>Manage asset trafficking, including review workflows, feedback collection, and version control</li><li>Support Workfront submissions, updates, and project tracking</li><li>Assist with internal enablement materials such as call notes, follow-ups, and centralized resource organization</li></ul><p>Alliance & Partner Marketing Support</p><ul><li>Support ServiceNow and other alliance initiatives, including co-marketing requests, documentation, and tracking</li><li>Coordinate with alliance managers, internal subject matter experts, and Risk practitioners on content needs, timelines, and deliverables</li><li>Assist with development of co-branded assets, partner events, and joint GTM activities</li></ul><p>Cross-Functional Collaboration</p><ul><li>Partner closely with the Risk Consulting lead marketer on weekly priorities, intake, and status updates</li><li>Collaborate with Demand Generation, Centers of Excellence, and alliance teams as needed</li><li>Serve as a coordination point for practitioners involved in campaigns and alliance-related efforts</li></ul><p>Project Management & Delivery</p><ul><li>Maintain project trackers, GTM calendars, and status reporting</li><li>Produce clear meeting recaps with action items and ownership</li><li>Draft light content as needed, including internal communications and social posts</li><li>Support basic reporting and performance tracking using partner data or internal systems</li></ul>
<ul><li><strong>osition: Workplace Experience Support Specialist / Location Service Specialist (CONTRACT)</strong></li><li><strong>Location: 127 Public Square, Suite 2300, Key Tower, Cleveland, Ohio, CUYAHOGA, 44114, United State</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Tentative Hourly Pay Range: $18 - $19 per hour</strong></li></ul><p>This position will actively contribute to the firm culture through participation in internal and client facing activities that enhance the experience.</p><p> </p><p>Essential Duties</p><ul><li>Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied.</li><li>Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location.</li><li>Will coordinate with vendors and building management on life/safety and repair items.</li><li>Will escalate and provide status to the Location Services Supervisor or Manager when necessary.</li><li>Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory.</li><li>Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion.</li><li>Determines if supplies should be purchased directly from an approved vendor or put out to bid.</li><li>Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget.</li><li>When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC.</li><li>Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm.</li></ul>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
We are looking for a detail-oriented Administrative Coordinator to join our team in Fort Wayne, Indiana. In this contract-to-permanent position, you will play a vital role in supporting technical decision-makers by managing various administrative tasks and ensuring smooth operations. This role offers great potential for growth, with excellent benefits including employer-funded pension plans, medical and dental coverage, and more.<br><br>Responsibilities:<br>• Coordinate and oversee administrative tasks to support technical teams and decision-makers.<br>• Manage scheduling, tracking, and project timelines to ensure deadlines are met.<br>• Organize and facilitate training sessions, both online and in-person, for team members.<br>• Maintain and update databases to ensure accuracy and accessibility of records.<br>• Communicate effectively with team members, addressing questions and resolving issues promptly.<br>• Collaborate with various groups to standardize processes and improve efficiency.<br>• Handle sensitive information with discretion while ensuring compliance with company policies.<br>• Provide consistent and reliable support, adapting to flexible work hours as necessary.<br>• Assist in the transition and integration of processes across multiple groups.<br>• Monitor and report on project progress to leadership for informed decision-making.
We are looking for a Front Desk Coordinator to join our team in Sacramento, California. In this role, you will serve as the first point of contact for visitors and clients, ensuring a positive and detail-oriented experience. This position is a contract-to-permanent opportunity within the manufacturing industry, offering a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Maintain an organized and efficient front desk area to ensure readiness for audits by county and city officials.<br>• Deliver exceptional customer service by addressing inquiries and providing accurate information.<br>• Foster communication and collaboration within the team to support smooth daily operations.<br>• Answer and manage multi-line phone systems to direct calls appropriately and assist callers.<br>• Handle inbound calls with attention to detail and resolve issues or escalate them as needed.<br>• Coordinate concierge services and provide assistance to visitors and clients.<br>• Support administrative tasks such as scheduling, documentation, and record-keeping.<br>• Ensure compliance with company policies and procedures at the front desk.<br>• Act as a reliable and approachable resource for both internal team members and external contacts.
We are looking for an experienced HR Coordinator with expertise in Leave Administration to join our team in Brentwood, Tennessee. This position offers a long-term contract opportunity and requires a candidate who is detail-oriented and knowledgeable about leave policies and procedures. The ideal candidate will thrive in a collaborative environment while efficiently managing leave-related communications, records, and compliance.<br><br>Responsibilities:<br>• Facilitate communication with employees regarding their leave status, responsibilities, and timelines.<br>• Coordinate leave benefits with workers’ compensation programs, disability plans, and company policies.<br>• Work closely with managers to create modified schedules and plan for employees' return to work.<br>• Ensure accurate entry of timesheet information and maintain up-to-date records in HR systems.<br>• Support accommodation requests in compliance with legal and organizational requirements, partnering with HR Business Partners as needed.<br>• Administer additional time-off programs in alignment with policies and applicable laws.<br>• Safeguard the confidentiality of medical documentation and ensure proper recordkeeping practices.<br>• Stay informed about federal, state, and local leave laws to ensure compliance.<br>• Address leave-related inquiries through ServiceNow and update employee files accordingly.<br>• Assist in navigating the interactive process for leave administration with professionalism and accuracy.
<p>We are seeking a dedicated HR Coordinator to join our team in Fresno, California. <strong>This long-term contract role is part-time at approximately 15 hours per week </strong>and will play a critical role in supporting human resources operations, ensuring seamless onboarding, managing compliance, and maintaining accurate employee data. This opportunity is well suited for professionals who enjoy HR administration and coordination while contributing meaningful impact in a flexible work setting.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Facilitate and oversee the onboarding process to ensure new hires have a seamless experience.</p><p> • Manage administrative tasks related to human resources, including maintaining employee records and handling documentation.</p><p> • Conduct background checks and verify employment details as part of the hiring process.</p><p> • Utilize HRIS systems to input, track, and manage employee data efficiently.</p><p> • Ensure compliance with HR policies, procedures, and regulatory requirements.</p><p> • Provide support and guidance to employees regarding HR-related inquiries and concerns.</p><p> • Collaborate with team members to improve and streamline HR processes.</p><p> • Prepare reports and summaries related to HR activities and metrics.</p><p> • Assist in coordinating training programs and development initiatives for staff.</p><p> • Support various HR functions, including recruitment and employee relations.</p>
<p>We are looking for a dedicated Customer Service Coordinator to join our dynamic team in Cincinnati Ohio. In this role, you will manage customer interactions and service operations, ensuring timely and accurate responses to client needs. The ideal candidate will thrive in a fast-paced environment and excel at building strong relationships with clients while overseeing service processes from start to finish.</p><p><br></p><p>Responsibilities:</p><p>• Develop and maintain strong client relationships by understanding their service history, preferences, and expectations.</p><p>• Conduct site visits to assess client needs, foster relationships, and ensure satisfaction with completed projects.</p><p>• Oversee the entire service call process, including intake, scheduling, dispatching crews, and ensuring timely completion.</p><p>• Monitor open service orders, track progress, and follow up to ensure accuracy and adherence to deadlines.</p><p>• Respond promptly to customer inquiries related to service needs, scheduling updates, and issue resolution.</p><p>• Keep detailed records of service calls, technician notes, materials used, and client updates.</p><p>• Review service reports and work orders for completeness and accuracy before submitting them for billing.</p><p>• Collaborate with office staff and accounting teams to ensure efficient and timely invoicing.</p><p>• Identify and resolve billing discrepancies by working closely with clients and internal teams.</p><p>• Support business growth by identifying opportunities to expand the company’s commercial service portfolio and assisting with proposals and agreements.</p>
<p>Robert Half is looking for a couple people who would like part time work as Front Desk Coordinator This is a Contract position offering a great opportunity to engage with the community while supporting the daily operations of an art gallery. The role involves customer interaction, social media assistance, and maintaining a welcoming gallery environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist walk-in visitors, providing excellent customer service to enhance their experience.</p><p>• Monitor and maintain the gallery space, ensuring it remains clean, organized, and visually appealing.</p><p>• Support social media efforts by creating and scheduling content to promote gallery events and exhibitions.</p><p>• Help with event planning, coordinating logistics to ensure successful execution of gallery-related activities.</p><p>• Utilize organizational systems to manage daily tasks and maintain accurate records.</p><p>• Provide information to visitors about current exhibitions, artists, and gallery services.</p><p>• Address customer inquiries and resolve issues promptly and professionally.</p><p>• Collaborate with team members to support gallery operations and special projects.</p><p>• Assist with retail functions, including sales and inventory management.</p><p>• Contribute to fostering a positive and engaging environment for both visitors and staff.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Minneapolis, Minnesota. This role involves providing essential administrative and project support to ensure seamless operations and effective coordination across teams and initiatives. The ideal candidate will excel in organization, communication, and problem-solving while maintaining confidentiality and professionalism.<br><br>Responsibilities:<br>• Manage and maintain the executive calendar, ensuring scheduling needs and priorities are met efficiently.<br>• Coordinate and prepare materials for meetings, including agendas, notifications, and accurate minutes, while ensuring follow-up actions are completed.<br>• Organize travel arrangements and handle expense submissions and reimbursements for the executive.<br>• Conduct research, track progress, and provide support for division projects to ensure timely completion.<br>• Collaborate with various teams and workgroups to facilitate project coordination and reporting.<br>• Maintain filing systems and ensure documents are organized, accessible, and secure.<br>• Assist with union-related administrative tasks and budget tracking as directed.<br>• Respond to internal and external correspondence promptly and professionally.<br>• Monitor deadlines and reporting requirements, ensuring all deliverables are completed accurately.<br>• Order and manage office supplies to support efficient operations.
<ul><li><strong>Position: Workplace Experience Support Specialist / Location Service Specialist (CONTRACT)</strong></li><li><strong>Location: 1252 Bell Valley Road, Suite 300,, Rockford, Illinois, 61108, United States</strong></li><li><strong>Type: 100% ONSITE </strong></li><li><strong>Tentative Hourly Pay Range: $18 - $19 per hour</strong></li></ul><p> </p><p>This position is responsible to support the Location Services Manager or Supervisor to coach Location Services staff as well as provide expertise to avoid building system failures. May act in the Location Services Manager's or Supervisor's absence when required. This position is responsible for assisting with the daily operations of the office including answering a multi-line telephone system for single location or multiple locations directing callers to the appropriate individual greeting visitors and altering appropriate party or visitor arrival. May also provide administrative assistance performing and working on intermediate to advanced administrative documents Word Excel and PowerPoint.</p><p> </p><p>This position will actively contribute to the firm culture through participation in internal and client facing activities that enhance the experience.</p><p> </p><p>Essential Duties</p><ul><li>Plans with Location Services Manager or Supervisor then executes under minimal to no direction the completion of Location Services projects such as moves repairs cleaning conference room preparation meeting and event coordination and ensuring pantries are adequately supplied.</li><li>Will also perform daily walk throughs of the location and follow up on maintenance issues raised by the Location Services Manager or Supervisor or others within the location.</li><li>Will coordinate with vendors and building management on life/safety and repair items.</li><li>Will escalate and provide status to the Location Services Supervisor or Manager when necessary.</li><li>Looks to streamline and improve inefficient processes in order to successfully manage ordering and maintaining inventory.</li><li>Purchases and maintains inventory of facilities/janitorial supplies and equipment by monitoring inventory and reordering materials before depletion.</li><li>Determines if supplies should be purchased directly from an approved vendor or put out to bid.</li><li>Maintains vendor relationships processes payments and meets with Location Services Supervisor or Manager to track and analyze total spend as it relates to the budget.</li><li>When performing daily walk throughs take note of possible issues and investigate cost efficient ways to upgrade or replace failed/failing building systems water lines/electric lines/lighting/HVAC.</li><li>Determine trends from frequent requests and advise Location Services Supervisor or Manager of necessary projects which would be cost beneficial to the Firm.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Phoenix, Arizona. In this role, you will handle compliance-related tasks such as business licensing, sales tax processing, and internal reporting. You will collaborate across departments to ensure timely and accurate completion of compliance projects.<br><br>Responsibilities:<br>• Oversee the shared mailbox, acting as a liaison with corporate employees to address licensing inquiries.<br>• Partner with third-party licensing providers to fulfill information requests, compile necessary documentation, and monitor outstanding items.<br>• Keep internal records updated, including licensing tracking systems and performance metrics.<br>• Support compliance initiatives by assisting with projects assigned by the Business Licensing Manager.<br>• Perform additional administrative tasks as needed to ensure seamless operations.
<p>We are seeking a detail-oriented Front Desk Coordinator to join our team at a leading hospitality property in Honolulu. This onsite role provides a welcoming first impression for guests and supports daily front desk operations. Preference is given to Hawaii residents due to onsite requirements and in-person interviews. Local interviews required. Preference for candidates located in Hawaii. Please call 808-531-0800 to schedule an interview or for more information.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for guests, delivering exceptional customer service</li><li>Manage check-in/check-out processes and room assignments</li><li>Respond to guest inquiries via phone, email, and in person</li><li>Coordinate with housekeeping, maintenance, and other departments to fulfill guest requests</li><li>Handle reservations, cancellations, and billing inquiries</li><li>Collect payments and issue receipts</li><li>Maintain front desk area organization and compliance with property standards</li><li>Assist with administrative tasks and special projects as assigned</li><li>Ensure confidentiality and professionalism at all times</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is working with a well-established organization that is seeking a detail-oriented and organized <strong>Credentialing & Medical Staff Coordinator</strong> to support their medical staff and administrative team. This Credentialing & Medical Staff Coordinator role ensures compliance with accreditation standards, manages credentialing processes, and maintains accurate provider records. As the Credentialing and Medical Staff Coordinator, you will play a key role in supporting medical staff committees and maintaining policies and procedures.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage all aspects of credentialing, re-credentialing, and privileging for licensed clinical staff.</li><li>Ensure providers are properly credentialed and enrolled with health plans, hospitals, and care facilities.</li><li>Maintain up-to-date provider information in credentialing databases and online systems.</li><li>Track and renew licenses, certifications, and malpractice coverage.</li><li>Prepare and submit credentialing applications for hospitals, insurance carriers, and government programs.</li><li>Coordinate enrollment in CAQH and obtain NPI numbers for new providers.</li><li>Monitor continuing education credits and maintain accurate records.</li><li>Uphold confidentiality and compliance standards at all times.</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Talent Acquisition Coordinator for a contract to hire role based in Century City. In this role, you will play a pivotal part in supporting senior executives in their recruitment efforts, ensuring seamless coordination and execution of talent acquisition processes. This position offers a hybrid work schedule, combining in-office collaboration with remote flexibility. Candidates who have experience in entertainment, media or start-up environments are encouraged to apply ASAP.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage complex scheduling and calendar coordination using tools like Microsoft Outlook.</p><p>• Handle job postings, background checks through HireRight, onboarding tasks, and conversions from contract to permanent employment.</p><p>• Serve as a key point of contact for communication between candidates and hiring teams.</p><p>• Support the recruitment team in ensuring all processes are intuitive, efficient, and detail oriented.</p><p>• Assist in maintaining accurate documentation and records related to talent acquisition.</p><p>• Collaborate with senior executives to streamline recruitment workflows and provide administrative support.</p><p>• Conduct basic talent sourcing to identify potential candidates for open positions.</p><p>• Ensure adherence to company policies and procedures throughout the hiring process.</p><p>• Participate in virtual interview coordination and scheduling across multiple rounds.</p><p>• Provide timely updates and reports on recruitment activities to stakeholders.</p>
<p>The Facilities Manager is responsible for overseeing the maintenance, safety, and efficient operation of an organization's buildings, grounds, and related infrastructure. This role manages daily facility operations, coordinates maintenance activities, manages vendor relationships, ensures regulatory compliance, and implements strategies to create a safe and productive workplace environment. The Facilities Manager works closely with leadership and internal teams to align facility operations with business objectives.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee the day-to-day operations and maintenance of all facilities, including office buildings, grounds, and equipment</li><li>Develop and implement preventative maintenance schedules and procedures</li><li>Coordinate and supervise facility-related projects, renovations, and relocations</li><li>Manage vendor relationships, including negotiation of contracts and supervision of service providers</li><li>Ensure workplace safety, compliance with health and safety regulations, and conduct regular facility inspections</li><li>Develop and manage facility budgets, approve expenditures, and track expenses</li><li>Address and respond to facility emergencies, safety incidents, or urgent repair needs</li><li>Maintain accurate records of maintenance, inspections, warranties, and service agreements</li><li>Oversee security systems and building access protocols</li><li>Collaborate with internal teams to support office space planning and resource allocation</li><li>Provide training and guidance to facilities staff and contractors</li></ul>
We are looking for a Front Desk Coordinator to join our team in Seattle, Washington. As the first point of contact, you will play a vital role in creating a welcoming atmosphere for clients and visitors. This is a contract position ideal for individuals who are organized, personable, and comfortable working in a dynamic environment.<br><br>Responsibilities:<br>• Greet visitors and clients with professionalism and ensure they feel welcomed upon arrival.<br>• Manage inbound calls using a multi-line phone system, directing inquiries to the appropriate departments.<br>• Assist with concierge services, such as providing information and responding to client needs.<br>• Maintain the reception area to ensure it is clean, organized, and presentable at all times.<br>• Schedule appointments and coordinate meeting room bookings as required.<br>• Handle administrative tasks such as sorting mail, managing deliveries, and preparing correspondence.<br>• Monitor and manage office supplies, placing orders when inventory is low.<br>• Collaborate with team members to ensure smooth day-to-day operations.<br>• Provide support for special projects and events as needed.
<p>We are looking for a dedicated Administrative Coordinator to join our team in Williston, Vermont. This long-term contract position offers an opportunity to contribute to a variety of administrative and customer service tasks in a detail-oriented, business-casual environment. The ideal candidate will possess strong organizational skills, a welcoming demeanor, and the ability to manage multiple responsibilities effectively.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate daily schedules and delivery timetables to ensure smooth operations.</p><p>• Perform customer service tasks, including responding to inquiries and providing support.</p><p>• Handle administrative duties such as creating labels, logging information, and managing accounts payable invoices.</p><p>• Utilize intermediate skills in Microsoft Word and Excel to complete special projects.</p><p>• Maintain accurate records within the company’s system, ensuring data integrity.</p><p>• Assist with filing and organizing documents to support efficient office operations.</p><p>• Collaborate with team members to address operational needs and complete assignments.</p><p>• Uphold excellent attendance and punctuality to maintain workflow consistency.</p><p>• Foster a positive and welcoming environment for colleagues and visitors.</p>
<p>We are looking for a motivated and detail-oriented Logistics Coordinator/Account Support to join our team in Chattanooga, Tennessee. In this role, you will play a vital part in ensuring seamless customer service and account management for a 6+ month project, with the potential for contract-to-permanent employment based on performance. This position is ideal for individuals with strong organizational skills and a passion for delivering exceptional service.</p><p><br></p><p><strong><u>***This position is 100% onsite and the hours are 8am-5pm Monday through Friday***</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Review customer orders for accuracy, completeness, and adherence to company policies.</p><p>• Enter transactions into customer systems with precision, ensuring data integrity and timely processing.</p><p>• Manage a shared group mailbox, addressing inquiries and resolving issues promptly.</p><p>• Communicate effectively with customers to provide solutions and maintain satisfaction.</p><p>• Coordinate logistics for ground transportation and shipping to meet customer requirements.</p><p>• Process billing, pricing adjustments, and purchase orders efficiently.</p><p>• Handle returns and ensure proper documentation and resolution.</p><p>• Collaborate with internal teams to streamline operations and enhance customer experiences.</p><p>• Support administrative tasks, including filing, data entry, and documentation management.</p><p><br></p><p>All applicants MUST undergo background screening, drug screening, and provide positive references from past employment for consideration. Please submit your resume and call our office for an immediate phone interview 423-265-5561.</p>
<p>We are looking for a dedicated HR/Payroll Coordinator to join our team in Birmingham, Alabama. The ideal candidate will oversee various human resources functions, ranging from onboarding and payroll management to community engagement, and will work closely with leadership to uphold a culture of collaboration and excellence.</p><p><br></p><p>Responsibilities:</p><p>• Manage and process weekly payroll for 3 different locations for 500+ employees. </p><p>• Track payroll taxes for multiple states including local, state, and federal tax reporting.</p><p>• Maintain and update employee training records within the HRIS platform.</p><p>• Serve as a backup for other HR functions, ensuring seamless operations across the department.</p><p>• Coordinate community outreach initiatives to enhance the company’s presence and involvement.</p><p>• Collaborate with leadership to inspire and support team development and operational success.</p><p>• Ensure compliance with employment laws and internal policies.</p><p>• Assist in resolving employee concerns and fostering a positive work environment.</p><p>• Develop strategies to promote teamwork and mutual respect across all departments.</p>
<p>Position Overview</p><p><br></p><p>The Administrative Coordinator plays a critical role in ensuring operational consistency and administrative excellence across the organization. This position serves as a central point of coordination for communication, scheduling, documentation, and training support, while partnering closely with leadership to execute departmental initiatives. The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to manage multiple priorities in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Office Support</strong></p><ul><li>Manage incoming communications and prioritize responses to support leadership and departmental needs</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Organize, maintain, and safeguard confidential files, records, databases, and certification documentation</li><li>Track office employee certifications and ensure timely updates and renewals</li><li>Monitor deadlines, track action items, and follow up to ensure timely completion of tasks and initiatives</li><li>Standardize documentation, procedures, and policies as directed by senior leadership</li><li>Maintain accurate, consistent, and up-to-date information across multiple internal software systems</li></ul><p><strong>Budgeting, Procurement & Inventory</strong></p><ul><li>Support budget tracking, expense reporting, and invoice verification processes</li><li>Procure educational and office supplies as needed</li><li>Maintain inventory and oversee upkeep of training tools, materials, and resources</li><li>Coordinate food, beverages, and logistical needs for meetings, trainings, and classes</li><li>Assist with client holiday gift procurement, organization, and packaging</li></ul><p><strong>Training, Education & Events Coordination</strong></p><ul><li>Support company training initiatives by creating agendas, organizing materials, and assisting with presentation development</li><li>Organize, maintain, and update company curriculum and training documentation</li><li>Schedule classes and educational events, send invitations, manage RSVPs, and conduct follow-ups</li><li>Recruit volunteers or instructors as needed for training sessions</li><li>Track attendance and prepare certificates of completion</li><li>Develop and distribute course evaluation surveys to gather feedback and support continuous improvement</li></ul><p><strong>Recruitment, Projects & External Coordination</strong></p><ul><li>Assist with education-related recruitment and volunteer coordination efforts</li><li>Support external educational enrollment processes, including tracking participation and verifying invoices</li><li>Maintain and update employee internal resumes and profiles</li><li>Assist with project pursuit development, prequalification documentation, and administrative support</li></ul>
