Add your latest resume to match with open positions.

216 results for Workplace Coordinator jobs

Administrative Coordinator

Minneapolis, MN
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are looking for an Administrative Coordinator to provide organized, responsive support. This contract position will focus on managing schedules, coordinating meetings and events, preparing business communications, and handling sensitive records with accuracy and discretion. The ideal candidate brings strong administrative experience, confidence with Microsoft Office tools, and the ability to work smoothly with colleagues across multiple departments. Responsibilities:• Manage complex calendars for multiple leaders, arranging appointments and resolving scheduling conflicts using Microsoft Outlook.• Organize and maintain employee documentation by scanning, digitizing, naming, and filing records in a secure and compliant manner.• Coordinate logistics for onsite and virtual meetings, including room preparation, technology setup, catering, agendas, materials, recordings, and follow-up notes.• Draft, revise, and format correspondence and internal documents with a high level of accuracy and care.• Provide day-to-day administrative support such as tracking tasks, responding to requests, and helping maintain efficient office operations.• Partner with administrative colleagues and cross-functional teams to ensure consistent support across the organization.• Handle confidential information carefully while supporting records management and other sensitive administrative processes.• Support inbound communications and scheduling needs, ensuring timely responses and a detail-oriented experience for internal stakeholders.
2026-04-24T00:00:00Z

Administrative Coordinator

Omaha, NE
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced Administrative Coordinator to join our team in Omaha, Nebraska. In this long-term contract position, you will play a pivotal role in managing daily administrative tasks and ensuring smooth organizational operations. This opportunity is ideal for someone who thrives in a dynamic environment and is confident in providing both structure and support. Responsibilities: • Handle a wide range of administrative tasks to support team operations effectively. • Manage monthly invoicing processes with accuracy and attention to detail. • Provide organizational assistance to maintain workflow and efficiency. • Collaborate on operational improvements to strengthen internal structures. • Offer dependable support during transitional periods, ensuring continuity in processes. • Respond to inbound calls professionally and provide prompt assistance. • Coordinate scheduling and maintain calendars to optimize time management. • Assist with high-volume invoicing, ensuring compliance and timely delivery. • Contribute to business operations by identifying areas for improvement and implementing solutions.
2026-04-27T00:00:00Z

Administrative Coordinator

Hunt Valley, MD
onsite
Temporary / Contract
20 - 25 USD / Hourly
The Administrative Coordinator is responsible for supporting the daily operations of the office by managing administrative processes, coordinating communications, and ensuring organizational efficiency. This role serves as a key partner to leadership and staff, proactively handling scheduling, information flow, and office logistics. The Administrative Coordinator is expected to anticipate needs, resolve administrative challenges, and contribute to a well-organized and productive work environment.
2026-04-14T00:00:00Z

Administrative Coordinator

Bethany Beach, DE
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support permitting and construction administration for a busy homebuilding operation in Delaware. This onsite role is ideal for someone who thrives in a detail-driven office environment, communicates effectively with internal teams and local agencies, and can keep multiple deadlines on track. This is a contract position with the potential to become permanent, offering the opportunity to contribute to essential pre-construction processes while building long-term value within the organization. Responsibilities: • Oversee permit-related documentation by developing organized tracking methods for jurisdiction-specific requirements and submission steps. • Gather required supporting materials for a range of permit types, including demolition, utility, new construction, conservation, and tree removal requests. • Complete permit applications, coordinate associated payment requests, and submit materials accurately and on schedule. • Monitor permit status from submission through approval, including follow-up with agencies and retrieval of finalized permits. • Communicate promptly with project stakeholders when applications are rejected, revisions are requested, or additional documentation is needed. • Process utility connection paperwork and fees for new starts, and follow through until requirements are completed. • Stay informed on municipal and county permitting rules, turnaround expectations, and applicable fee updates. • Build productive working relationships with local government offices and officials to support efficient coordination. • Assemble construction start packages for production teams and maintain accurate records across shared digital and local file systems. • Update documentation and project packages when changes occur after the initial file setup to ensure current records are maintained.
2026-04-20T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary to Hire
28 - 30 USD / Hourly
We are looking for an Administrative Coordinator to support construction projects by keeping documentation organized, deadlines visible, and communication flowing across teams. This position based in San Diego, California, offering the opportunity to partner closely with project leaders, field personnel, vendors, and clients in a fast-moving environment. The person in this role will help maintain project momentum through accurate records, meeting support, billing coordination, and timely follow-up on key deliverables. Responsibilities:• Manage the full lifecycle of change order documentation, including preparing requests, monitoring progress, and maintaining current status records.• Review project paperwork for accuracy and completeness, then coordinate with project managers, superintendents, and design partners to clarify scope, pricing, and supporting details.• Participate in internal and client project meetings, capture key discussion points, and distribute clear notes with assigned follow-up items.• Track important project timelines such as submittals, inspections, and milestone dates, and alert stakeholders when deadlines may be at risk.• Support monthly invoicing activities by gathering backup documentation from cross-functional teams and organizing billing packages for submission.• Assist in resolving invoice or documentation issues by working with project leadership and internal departments to reconcile discrepancies.• Serve as a central point of coordination between field operations, office staff, subcontractors, and vendors to keep information accurate and up to date.• Maintain calendars, scheduling needs, and administrative workflows that help multiple active projects stay organized and on schedule.
2026-04-22T00:00:00Z

Administrative Coordinator

Poway, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
About the Role: Robert Half is seeking a detail-oriented and highly organized Administrative Coordinator on behalf of our nonprofit client in Poway, California. This opportunity supports a mission-driven organization focused on workforce development. The Administrative Coordinator will play a vital role in ensuring day-to-day operations run smoothly by managing schedules, maintaining accurate records, and facilitating communication across program participants and stakeholders.This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and is passionate about supporting programs that make a meaningful community impact.Key Responsibilities:<ul><li>Maintain accurate daily attendance records for apprenticeship program participants</li><li>Coordinate and manage enrollment schedules, ensuring deadlines and program timelines are met</li><li>Serve as the primary point of contact for instructors, students, and external stakeholders, ensuring clear and consistent communication</li><li>Respond to inquiries in a professional and timely manner, delivering excellent customer service</li><li>Perform high-volume administrative tasks with strong attention to detail and accuracy</li><li>Manage calendars and scheduling logistics to support program operations</li><li>Answer and route incoming calls, providing accurate information as needed</li><li>Partner with internal team members to resolve scheduling conflicts and administrative challenges</li></ul>
2026-04-21T00:00:00Z

Administrative Coordinator

Spokane, WA
onsite
Temporary to Hire
22 - 24 USD / Hourly
Robert Half is looking for a customer-focused Administrative Coordinator to join a well-established service company in Spokane Valley. This role is ideal for someone who thrives on the phone, enjoys coordinating people and schedules, and knows how to keep technicians and customers moving in sync. Responsibilities:• Schedule and dispatch service technicians to customer locations based on priority and job requirements.• Monitor and manage daily service operations, ensuring timely completion of open jobs and effective communication with customers.• Maintain accurate records in service management software, including job creation, updates, and documentation of service details.• Coordinate parts and materials procurement, tracking delivery timelines, and scheduling follow-up visits as needed.• Review and verify technician time entries, job classifications, and expenses to support payroll processing.• Communicate with customers before and after service to confirm appointments, provide updates, and gather feedback.• Assist in managing on-call schedules, facility access requirements, and key control.• Promote company products and services to customers during interactions, identifying opportunities for additional sales.• Offer general operational support, including office security, clear communication with staff, and adherence to company policies.
2026-04-27T00:00:00Z

Payroll/Time & Attendance Coordinator

Longmeadow, MA
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Payroll/Time & Attendance CoordinatorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Robert Half has a valued client in the greater Springfield area in their search of a Payroll/Time & Attendance Coordinator to join their HR Department. Ideal candidates will have experience with timecards, time and attendance software, and payroll/HRIS systems. Responsibilities:• Process payroll accurately and on schedule using ADP systems, ensuring compliance with company policies.• Review and approve submitted timesheets to ensure proper documentation and adherence to guidelines.• Track employee attendance records and generate comprehensive attendance reports.• Collaborate with team members to resolve payroll discrepancies and address employee inquiries.• Maintain up-to-date records for payroll and attendance, ensuring accuracy and confidentiality.• Assist in preparing payroll-related reports for management and audits.• Contribute to improving payroll processes by identifying inefficiencies and proposing solutions.• Ensure compliance with federal, state, and local regulations related to payroll and employee compensation.• Support the payroll function within a manufacturing environment, adapting practices to industry-specific needs. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.
2026-04-14T00:00:00Z

HR/Payroll Coordinator

Greeley, CO
onsite
Permanent / Full Time
41600 - 66560 USD / Yearly
We are looking for a detail-oriented HR/Payroll Coordinator to join our team in Greeley, Colorado. In this role, you will manage payroll processing and job costing activities while supporting HR administrative functions. This position offers an opportunity to work with multiple systems and contribute to accurate payroll and HR operations in a dynamic construction environment. Responsibilities: • Process weekly payroll for approximately 130 hourly employees across three companies using Paycor, ensuring accuracy in time entry and compliance with tax and benefit calculations. • Conduct thorough reviews and validations of job cost data in Viewpoint Spectrum, dedicating two days per payroll cycle to ensure accurate reporting. • Enter and reconcile payroll data in Paycor, spending approximately half a day per cycle to maintain precision and reliability. • Handle HR administrative tasks such as verifying onboarding documentation, managing terminations in payroll and benefits systems, and maintaining organized records. • Collaborate across multiple software systems, including time tracking tools, Viewpoint Spectrum, and Paycor, to streamline processes and ensure data integrity. • Support the team by maintaining compliance with payroll-related policies and procedures while addressing inquiries from employees. • Assist with general administrative duties, including filing and cleanup tasks, to ensure smooth HR operations. • Provide guidance on payroll and job costing matters, offering expertise to improve efficiency and accuracy. • Facilitate communication with field employees, with bilingual Spanish/English skills preferred to enhance engagement.
2026-04-10T00:00:00Z

Scheduling Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Manage calendars, appointments, and scheduling systems to support efficient coordination across teams and departments. Responsibilities:<ul><li>Schedule meetings, appointments, and service activities</li><li>Coordinate availability across teams</li><li>Update calendars and scheduling systems</li><li>Communicate schedule changes promptly</li><li>Support administrative workflow processes</li></ul>
2026-04-24T00:00:00Z

Payroll & Benefits Coordinator

Norristown, PA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
Robert Half has teamed up with a premier client on their search for a thorough Payroll & Benefits Coordinator. In this role, you will be responsible for the accurate and timely processing of payroll, benefits administration, and ensuring compliance with federal state, and local laws, auditing payroll, assisting with onboarding and exit interviews, maintaining accurate PTO records, processing wage garnishments, and managing the employee benefits program. We are looking for a Payroll & Benefits Coordinator who possess a high level of confidentiality, excellent organization and communication skills, and strong data analysis abilities. Major Responsibilities<ul><li>Process bi-weekly payroll using ADP Workforce Now</li><li>Maintain and audit payroll records and reports for compliance and accuracy</li><li>Administer employee benefits programs</li><li>Process enrollments, changes, and terminations in benefits systems</li><li>Respond to employee inquiries regarding payroll and resolve disputes</li><li>Support annual open enrollment communications</li><li>Maintain employee records in HRIS and ensure data integrity</li><li>Support HR projects and initiatives related to compensation, benefits, and compliance</li></ul>
2026-04-27T00:00:00Z

Benefits Coordinator

Palo Alto, CA
onsite
Temporary / Contract
35 - 50 USD / Hourly
What You’ll Do Benefits Administration ● Administer day-to-day operations of health and welfare, retirement, and ancillary benefit programs (medical, dental, vision, life, disability, 401(k), FSA/HSA) ● Support new hire enrollments, qualifying life events, terminations, and annual open enrollment processes ● Ensure accurate and timely processing of benefit changes in HRIS, carrier systems, and payroll Employee Support & Experience ● Serve as a point of contact for employee benefits inquiries, providing high-quality, timely support ● Develop and maintain clear employee-facing communications, guides, and FAQ resources Systems Coordination ● Monitor file feeds and integrations between HRIS, payroll, and benefits vendors; partner with internal People Tech team to identify and escalate issues ● Maintain employee and enrollment data accuracy between HRIS, payroll, and benefits vendors Compliance & Reporting ● Assist with annual filings, nondiscrimination testing, and distribution of required notices ● Conduct monthly audits and reconciliations of benefits data and invoices to ensure compliance and accuracy
2026-04-22T00:00:00Z

Benefits Coordinator

Keene, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced Benefits Coordinator to join our team. In this position, you will play a pivotal role in managing employee benefit programs, ensuring compliance, and supporting administrative processes. Your expertise will contribute to creating a seamless experience for employees navigating benefits and claims. Responsibilities:• Administer and oversee employee benefit programs, including health, dental, vision, and retirement plans.• Manage COBRA administration, ensuring compliance with regulations and timely communication.• Coordinate leave of absence processes, including documentation and communication with employees.• Act as a claims administrator for medical claims, ensuring accuracy and prompt resolution.• Collaborate with HR and payroll teams to ensure proper compensation and benefits alignment.• Provide clear guidance and support to employees regarding their benefits options and eligibility.• Monitor and address employee inquiries related to benefit policies and procedures.• Ensure compliance with federal, state, and local regulations regarding employee benefits.• Assist in the preparation of reports and documentation related to benefits administration.• Stay updated on industry trends and regulations to continuously improve benefits processes.
2026-04-17T00:00:00Z

Coordinator of Payroll

Crystal Lake, IL
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a detail-oriented Coordinator of Payroll to support accurate and compliant payroll operations for a college environment in Crystal Lake, Illinois. This is a Contract position responsible for managing bi-weekly payroll activities, maintaining strong financial controls, and ensuring adherence to applicable tax and regulatory requirements. The ideal candidate brings hands-on experience with full-cycle payroll, multi-state payroll administration, and payroll systems such as ADP Workforce Now. Responsibilities: • Manage end-to-end bi-weekly payroll processing for employees, ensuring earnings, deductions, taxes, and direct deposit transactions are completed correctly and on schedule • Review and complete payroll corrections such as retroactive payments, manual checks, voided payments, reissued checks, gross-up calculations, and deposit reversals as needed • Set up and maintain payroll earning and deduction codes for items including benefits, retirement contributions, garnishments, deferred compensation, and union-related withholdings • Oversee payroll schedules, key processing dates, and submission deadlines to keep payroll operations running smoothly and on time • Prepare, reconcile, and submit required payroll tax filings, unemployment reports, workers’ compensation reporting, and year-end documents including W-2s • Monitor payroll practices for compliance with federal and state regulations, retirement plan rules, and other statutory requirements affecting employee pay • Administer wage garnishments and other required or voluntary deductions while confirming accurate calculation, withholding, and remittance • Maintain payroll-related tax and unemployment accounts for employees working in multiple states, including remote work jurisdictions where registration is required • Reconcile payroll-related general ledger accounts, support reporting activities, and uphold documentation retention standards in line with regulatory guidelines
2026-04-27T00:00:00Z

Workplace Consultant

Albany, NY
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a Workplace Consultant to join our team in Albany, New York. In this role, you will play a central part in identifying and cultivating customer relationships, managing sales processes, and ensuring the satisfaction of our clients. This position offers an opportunity to contribute to business growth while maintaining high standards and advancing your expertise. Responsibilities: • Identify potential customers through various channels, including referrals, networking, and online research. • Build and maintain strong customer relationships by ensuring consistent satisfaction and addressing client needs. • Monitor quarterly performance metrics and prepare detailed reports for review. • Create accurate quotations and oversee budget development, pricing strategies, and profit margin calculations. • Coordinate internal resources, such as project management and design teams, to ensure smooth execution of sales initiatives. • Conduct site visits as needed to assess project requirements and provide hands-on support. • Manage credit applications and payment processes, ensuring compliance with company policies and resolving any obstacles. • Serve as a liaison between customers and the credit department to address and resolve payment discrepancies or credit holds. • Stay informed about industry developments by attending workshops, reviewing publications, and participating in relevant networks. • Monitor market trends and competitor activities, recommending improvements to enhance products, services, and strategies.
2026-04-20T00:00:00Z

Workday Administrator

Wilsonville, OR
onsite
Temporary / Contract
65 - 75 USD / Hourly
Robert Half is seeking a Workday Systems Administrator to support a learning and education nonprofit organization based in Portland, Oregon. This position will play a key role in supporting the post-implementation phase of Workday, with a focus on Finance module configuration, security, and user access. The position is Hybrid, that is a 6 month contract with potential to extend or convert Apply today! Job Details:<ul><li>Schedule: Core hours 8AM to 5PM </li><li>Duration: 6 months with potential to extend or convert</li><li>Location: Wilsonville, OR (Hybrid preferred)</li></ul> Job Responsibilities:<ul><li>Support Workday Finance testing cycles (UAT, regression, parallel payroll, integrations).</li><li>Assist with configuration validation, business process routing, roles, and permissions.</li><li>Troubleshoot issues, raise flags, and identify when something appears misconfigured or inconsistent with Finance logic.</li><li>Execute or support EIB loads, data validation, and cleanup tasks.</li><li>Partner with TopBloc, the CFO, Controller, AP Supervisor, and internal Workday Admin to move configurations across environments.</li><li>Support end‑user training, documentation, and general functional enablement.</li><li>Provide stabilization support post‑go‑live: Transaction monitoring, Error resolution, Reporting clean‑up, Integration review</li><li>Participate in ongoing process improvements once the system stabilizes.</li></ul>
2026-04-27T00:00:00Z

Office Manager & HR Coordinator

White Bear Lake, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
In this role, you will be a vital contributor to our client's operations, combining human resources expertise with financial and office management responsibilities. This position is perfect for someone who thrives in a collaborative, fast-paced environment and enjoys being at the center of both people-focused and operational tasks. Responsibilities:• Oversee bi-weekly payroll processing, ensuring all calculations, deductions, and contributions are accurate and up to date.• Reconcile payroll journal entries, timesheets, and 401(k) contributions for accurate financial reporting.• Collaborate with project managers to review contract terms, prepare customer invoices, process payments, and assist with collections.• Manage employee benefits administration, including medical, dental, and life insurance policies, and coordinate annual renewals.• Serve as the primary liaison for the company’s 401(k) program, managing enrollments, coordinating audits, and ensuring compliance with filing requirements.• Support compliance with federal, state, and local employment regulations by maintaining proper documentation and distributing required notices.• Develop and maintain personnel policies, including updates to the Employee Handbook, to ensure compliance with labor laws.• Lead recruitment efforts, including job postings, interviewing, and onboarding of new team members.• Facilitate new employee orientation sessions and oversee offboarding processes, including exit interviews and benefits termination.• Ensure the smooth operation of daily office activities, including supply management and facility oversight.
2026-04-10T00:00:00Z

Payroll Coord

Milwaukee, WI
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a detail-oriented Payroll Coordinator to join our team in Milwaukee, Wisconsin. In this long-term contract position, you will oversee a range of payroll processes, ensuring compliance with regulations and accuracy in employee compensation. This role is an excellent opportunity to contribute to the energy and natural resources industry by managing critical payroll functions and supporting organizational operations. Responsibilities: • Process payroll accurately and on schedule, ensuring compliance with relevant laws and company policies. • Maintain and update employee salary structures, pension plans, and union dues records. • Prepare and review month-end payroll reports, reconciling discrepancies and ensuring all accounting entries are accurate. • Monitor compliance with Sarbanes-Oxley 404 requirements and other regulatory standards. • Audit payroll data and documentation to ensure quality and accuracy in reporting. • Respond to employee inquiries related to payroll, benefits, and insurance matters in a timely manner. • Collaborate with internal teams to manage requisitions and resolve payroll-related issues. • Oversee payroll functions for floating employees, including tracking hours and calculating payments. • Generate statistical reports and analyze payroll data to support management decision-making. • Ensure proper documentation and compliance management for all payroll processes.
2026-04-17T00:00:00Z

Arbitration Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-04-14T00:00:00Z

Referral Coordinator

Seattle, WA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for a meticulous and organized Insurance Referral Coordinator to join our team in Seattle, Washington. In this Contract to permanent position, you will play a vital role in managing patient referrals and authorizations to ensure seamless access to specialized care and essential services. This role requires exceptional attention to detail, effective communication skills, and the ability to handle multiple tasks in a fast-paced environment. Responsibilities: • Handle referral orders and facilitate pre-authorization processes to ensure timely access to specialized care. • Coordinate appointments and ancillary services, including consultations, imaging, and laboratory tests. • Provide clear and accurate responses to patient inquiries regarding insurance and billing matters. • Organize and manage patient educational activities related to their referrals. • Oversee the purchase or rental of medical equipment and materials needed for patient care. • Collaborate with healthcare providers to ensure all referral documentation is complete and accurate. • Maintain up-to-date records and ensure compliance with insurance requirements. • Support patients by addressing concerns and guiding them through the referral process.
2026-04-27T00:00:00Z

Logistics Coordinator

Oilville, VA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for a dedicated Customer Service Representative to join our team in Oilville, Virginia. This contract-to-permanent position offers an excellent opportunity to provide exceptional support to customers while collaborating with sales and internal teams to ensure smooth operations. The ideal candidate will excel in handling inquiries, managing orders, and maintaining detail-oriented communication to drive customer satisfaction. Responsibilities: • Deliver accurate and timely quotes to customers, ensuring all details align with established policies. • Respond promptly to customer inquiries and provide detailed product specifications and resources. • Process sales orders with precision, capturing all required details for attachments, parts, and warranty items. • Assist with overdue accounts by supporting collections and following up on past-due balances. • Manage Return Goods Authorizations (RGAs) to facilitate smooth returns and exchanges. • Communicate delivery timelines effectively to customers and ensure expectations are met. • Coordinate with shipping and production teams to ensure orders are processed and fulfilled promptly. • Review and update documentation, including drop-ship folders and open sales orders, to ensure accuracy and timely processing. • Handle revisions to orders by preparing and attaching updated revision sheets for clarity. • Track containers in transit and provide regular updates to stakeholders.
2026-04-23T00:00:00Z

Logistics Coordinator

Cleveland, OH
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a detail-oriented Shipping Specialist to join our team in Cleveland, Ohio. This is a Contract to permanent placement position. The ideal candidate thrives in fast-paced environments, enjoys problem-solving, and is eager to learn and grow. Responsibilities: • Coordinate shipping activities, including scheduling and tracking deliveries to ensure timely and accurate transport. • Communicate with internal teams and external partners to address inquiries and resolve logistical challenges. • Manage inbound telephone calls while providing exceptional customer service and accurate information. • Maintain detailed records and ensure the proper transfer of information to legal documents. • Collaborate with the operations manager during the training period to gain a comprehensive understanding of company processes. • Utilize basic computer skills to operate internal software systems efficiently. • Support weekend logistics operations on a rotating schedule, ensuring coverage and proper execution of tasks. • Monitor and report on shipping performance to identify opportunities for improvement. • Research and apply industry best practices to enhance operational efficiency. • Assist in maintaining compliance with customs and shipping regulations.
2026-04-27T00:00:00Z

Logistics Coordinator

Weston, FL
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized and detail-oriented Logistics Coordinator to join our team in Weston, Florida. In this contract position, you will play a pivotal role in managing the movement of goods and ensuring a seamless sales order process from start to finish. This role requires excellent communication skills, strong follow-through, and the ability to maintain accurate records while optimizing logistics operations. Responsibilities: • Oversee the complete lifecycle of sales orders, from receipt to delivery, ensuring timely and efficient processing. • Plan and coordinate delivery routes to maximize efficiency and meet customer expectations. • Schedule and communicate pickups and deliveries with trucking partners to ensure accurate and reliable transportation. • Provide exceptional customer service by collaborating with the sales team and addressing client inquiries. • Monitor order progress, ensuring timely pickups, deliveries, and resolution of any issues that arise. • Coordinate with cold storage facilities to release products and confirm availability for shipment. • Track and maintain detailed shipment records, resolving any logistical delays or complications. • Submit finalized shipment data and order details to accounting for further processing. • Input and update logistics information accurately within company systems to maintain data integrity.
2026-04-27T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support ocean import operations in Torrance, California. This Contract position focuses on guiding inbound shipments from port arrival to final delivery while keeping documentation accurate and stakeholders informed. The ideal candidate brings strong import logistics knowledge, a solid grasp of customs-related processes, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities:• Oversee ocean import shipments from initial arrival through final delivery, ensuring each move is handled efficiently and on schedule.• Create, review, and distribute essential import paperwork such as arrival notices, pre-alerts, delivery orders, bills of lading, and customs-related documents.• Partner closely with overseas agents, steamship lines, customs brokers, trucking providers, and customers to keep shipments progressing smoothly.• Track cargo status throughout the transportation cycle and address delays, document issues, or service disruptions before they escalate.• Verify that shipment activity aligns with customs regulations as well as internal operating standards.• Provide customers with timely updates on delivery expectations, shipment milestones, and required documentation.• Maintain complete and well-organized shipment records in both digital and hard-copy formats for audit readiness and operational accuracy.• Assist with day-to-day logistics coordination and additional operational support activities as business needs require
2026-04-27T00:00:00Z

Logistics Coordinator

Andover, MA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for a Logistics Coordinator to support daily shipping and distribution activities in Andover, Massachusetts. This contract opportunity is ideal for someone who is organized, adaptable, and comfortable managing multiple logistics tasks in a fast-paced environment. The position will begin on a part-time schedule of approximately 16 to 32 hours per week, with the potential to grow into a longer-term role based on business needs and performance. Responsibilities: • Coordinate outgoing shipments and track deliveries to help ensure materials reach their destinations on time. • Maintain accurate logistics records and update shipment information using spreadsheets and internal tracking tools. • Communicate with carriers, vendors, and internal teams to resolve shipping questions and support smooth distribution operations. • Assist with customs-related documentation and related shipping paperwork for domestic and international movements. • Monitor logistics activity and identify issues that may affect scheduling, routing, or delivery performance. • Support day-to-day shipping functions, including document preparation, status follow-up, and order-related coordination. • Contribute to operational process updates, including adjustments tied to internal logistics or system changes when needed.
2026-04-27T00:00:00Z

2 4