<p>We are looking for a detail-oriented and bilingual Front Desk Coordinator to join a team in Wilmington, Delaware. In this onsite contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth day-to-day operations of the office. The position is initially for two months, with the possibility of extension based on performance and organizational needs.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors by greeting them warmly and addressing their inquiries.</p><p>• Manage a multi-line phone system, directing calls to appropriate departments or individuals efficiently.</p><p>• Handle inbound calls professionally and provide accurate information or assistance as needed.</p><p>• Maintain the reception area to ensure it is clean, organized, and welcoming.</p><p>• Perform administrative tasks such as scheduling appointments and managing office supplies.</p><p>• Collaborate with team members to ensure seamless communication and workflow within the office.</p><p>• Utilize software tools such as Office Suite and FileVine to support office operations.</p><p>• Assist with concierge services, including coordinating special requests and resolving client-related issues.</p><p>• Support legal office functions by maintaining records and ensuring confidentiality.</p><p>• Participate in working interviews as needed to demonstrate competencies.</p>
<p>Public Accounting Firm located in the Montgomery County area is looking to staff an Accounting Office Manager who can audit and review a high volume of tax returns while maintaining the day-to-day administrative operations. In this role, you will assist with accounting and administrative tasks in addition to: manage daily accounting activities, schedule office gatherings, oversee staff training, order office supplies, build and maintain strong customer relationships, ensure compliance with policies and procedures, and research industry development. This Accounting Office Manager must have proven knowledge of administrative practices, generally accepted accounting principles and human resources expertise</p><p><br></p><p>Major Responsibilities </p><p>· Oversee the accounts payable/receivable process</p><p>· Manage order entry transactions</p><p>· Order office supplies</p><p>· Reviewing/Auditing Tax Returns</p><p>· Assist with administrative support</p><p>· Data Management</p><p>· Maintain internal file/record keeping system</p><p>· Coordinate internal and external audits</p><p>· Spreadsheet Maintenance</p><p>· Draft email correspondence</p>
<p>Robert Half is currently recruiting for a detail-oriented Accounts Receivable Clerk/Assistant Office Manager to join our client's team in Knoxville, Tennessee. In this role, you will be responsible for managing accounts receivable processes, overseeing billing functions, and ensuring accuracy in financial transactions. This position offers an opportunity to contribute to a dynamic environment while leveraging your expertise in construction-related accounting and office management.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable tasks, including posting payments and reconciling accounts.</p><p>• Conduct commercial collections and follow up on outstanding payments to ensure timely resolution.</p><p>• Apply cash accurately and efficiently to customer accounts while addressing discrepancies.</p><p>• Handle billing functions, including preparing invoices and verifying work-in-progress (WIP) details.</p><p>• Utilize Spectrum software to manage accounting and office processes effectively.</p><p>• Research discrepancies in financial records and provide solutions to resolve issues.</p><p>• Collaborate with internal teams to ensure accurate reporting and financial documentation.</p><p>• Maintain organized records of transactions and support office management duties.</p><p>• Generate reports using Microsoft Excel to track account performance and financial data.</p><p>• Assist with office management responsibilities, contributing to a smooth and efficient workplace.</p><p><br></p><p>The position is 100% onsite and all candidates must live in the Knoxville or surrounding areas. For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview </p>
<p>Full-Time Facilities Coordinator</p><p><br></p><p>The hourly rate range for this position is $28.00 to $31.00 an hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k)plan. Visit roberthalf.gobenefits.net for more information.</p><p><br></p><p>Key Responsibilities:</p><p>• Serve as “Brand Ambassador” and first point of contact for employees, visitors, and clients, providing a warm and </p><p>professional welcome.</p><p>• Answer all incoming calls and direct them to the appropriate staff member or department with a high level of </p><p>accountability and ownership.</p><p>• Manage the reception area, ensuring that it is clean, organized, and presentable at all times.</p><p>• Maintain a tidy and efficient workspace, ensuring that all equipment and supplies are well-stocked and functioning </p><p>properly.</p><p>• Schedule and coordinate meetings and events, including catering, audio-visual support, and room set-up.</p><p>• Provide additional support for special events and catering services - assisting with vendors and suppliers to ensure timely </p><p>delivery of catering and event services. </p><p>• Manage conference rooms to ensure that they are properly prepared for use.</p><p>• Order, stock, and monitor pantry and office supplies.</p><p>• Coordinate with building facilities, maintenance, and security staff to ensure a safe and secure work environment.</p><p>• Support all facilities-related requests and issues, including maintenance tickets, office moves, and equipment repairs.</p><p>• Ability to navigate complex and unclear situations with ease, using initiative and judgment to make informed decisions.</p><p>• Tracking expenses and submitting them through Workday.</p><p>• Liaising with HR for new hire and termination process.</p><p>• Creating and updating QRG’s and other facilities documents as needed.</p><p>• Submitting work orders and building requests as needed.</p><p>• Facilitating pick-up and drop off for outgoing mail.</p><p>• Updating Chicago connect page as needed.</p><p>• Able to manage multiple priorities at once and prioritize tasks effectively, even when information is incomplete or </p><p>uncertain.</p><p>• Assist with administrative tasks and ad hoc projects as needed, including data entry, filing, etc. </p><p>• Flexibility work to a shift in between the hours of 7AM – 6PM (flexibility working outside of scheduled hours when </p><p>needed).</p><p><strong><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.</em></strong></p>
<p>We are seeking a Licensing Coordinator for a role based in Monticello, Minnesota. This onsite role offers a contract to hire employment opportunity.</p><p><br></p><p>The objective of this role is to ensure the agent contracting process is as smooth and efficient as possible for our agents from start to finish. As a licensing specialist, you will execute professionalism while providing top notch customer service and work to find and create efficiencies<em>. </em>This is an amazing opportunity to join our team in a much-needed position. </p><p> </p><p>Whether you are familiar with the insurance background or not, your enthusiasm, motivation, and interest in becoming part of our well-established and positive work environment, makes you an ideal candidate. </p><p>We value your hard work and dedication to this position, and you can be confident that the opportunities for growth within the corporation will continue to arise. </p><p><strong> </strong></p><p><strong>Primary Responsibilities: </strong></p><ul><li>Generate and process contracting applications and other required forms for submission on all new and existing agents and agencies within Simplicity.</li><li>Completes routine follow-up on submitted agent contracting paperwork to ensure proper processing.</li><li>Assist with agent updates, contract changes, while proactively looking for ways to streamline the process to make it as smooth as possible for the agent.</li><li>Applies sound insurance knowledge regarding products and services, troubleshooting issues, and working to resolve in the quickest and most efficient way to best meet agent needs.</li><li>Provide professional correspondence via email and phone</li><li>Work efficiently to meet all service level agreements</li><li>Understand carrier workflows and maneuver carrier websites</li><li>Work closely with team members to meet common goals and assist when able</li></ul><p> </p><p><strong>Qualifications / Requirements: </strong></p><ul><li>Minimum of a High school diploma / GED </li><li>Strong computer skills; able to type 50+ words per minute </li><li>Proficiency in Microsoft Office (Word, Excel) </li><li>Experience with G Suite and Salesforce preferred, not required</li><li>Experience in related position preferred, not required</li></ul><p><strong> </strong></p><p><strong>Core Competencies:</strong></p><ul><li>Ability to provide exceptional customer service</li><li>Effective time management skills</li><li>Ability to prioritize and multitask in a fast-paced environment, and utilize multiple programs simultaneously</li><li>Capable of working both independently and in a team environment</li><li>Excellent organizational skills, attention to detail is a must</li><li>Ability to react to change in a productive and positive manner</li></ul><p><br></p><p><br></p><p><br></p><ul><li>Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</li></ul>
<p>Our client is a nonprofit organization that provides guidance and creates opportunities for people who want to purchase and maintain their homes, improve their lives and strengthen their communities. They offer homebuyer education, counseling, and lending services. We also work throughout the year to empower residents to become community leaders.</p><p><br></p><p>The Mortgage Coordinator will be tasked with opening their new office in the Brookline Pittsburgh area - building the business by selling mortgages to first time home buyers. This is a full time role, but will not always be Monday - Friday 8am-5pm. The Mortgage Coordinator schedule will include in office work, attending networking events, client meetings and any other activities geared towards building the business. This is a salary + commision opportunity. </p><p><br></p><p>The ideal candidate will be a confident self starter who is disciplined and has strong communications skills. This is a great opportunity for someone who has aspirations to own their own business or grow a team. </p><p><br></p><p>Client will provide all equipment needed and training. Training will include the mortgage origination process and preparation to obtain a mortgage license .</p>
<p>Are you an organized, confident multitasker who loves keeping an office running smoothly? Our client, a growing real estate company in West Des Moines, is seeking an <strong>Office Coordinator</strong> to support daily operations and ensure a seamless experience for both the team and their clients. If you enjoy being the “hub” of a busy office, this opportunity is perfect for you!</p><p><br></p><p>Responsibilities:</p><p>Greet visitors, clients, and partners with a warm, professional presence</p><p>Answer and direct incoming calls and assist with general inquiries</p><p>Support real estate agents and leadership with administrative tasks</p><p>Maintain office supplies, equipment, and overall workspace organization</p><p>Assist with scheduling meetings, coordinating conference rooms, and preparing materials</p><p>Process incoming/outgoing mail, packages, and courier needs</p><p>Help prepare client documents, packets, and basic correspondence</p><p><br></p><p>Please apply today if you enjoy making sure an office is running smooth! Please apply through our Robert Half website. </p>
<p>We are looking for a detail-oriented and proactive <strong>Front Office Administrative Assistant/Coordinator </strong>to join our team in Albany, New York <strong>onsite</strong>. As part of a small, family-owned financial management firm, you will play a key role in ensuring smooth daily operations and providing top-tier administrative support. This Contract to permanent position offers the opportunity to grow within the organization while contributing to a focused and collaborative office environment.</p><p><br></p><p><strong>Position Summary</strong></p><p>You will be the first point of contact for clients and guests and play a critical role in setting the tone of our office. This individual must be highly phone-focused, personable, organized, and comfortable supporting a small office environment where teamwork and flexibility are essential.</p><p><br></p><p><strong>KEY RESPONSIBILITIES</strong></p><p><strong>Client-Facing & Front Desk Duties</strong></p><ul><li>Answer incoming phone calls promptly</li><li>Maintain a professional, friendly, and welcoming phone presence with a “smiling voice”</li><li>Greet clients and guests warmly upon arrival</li><li>Offer and prepare hot and cold beverages (coffee, water, etc.) for clients</li><li>Maintain front desk professionalism at all times</li></ul><p><strong>Meeting & Office Coordination</strong></p><ul><li>Coordinate and prepare client meeting rooms</li><li>Ensure meeting rooms and reception areas are clean, organized, and client-ready</li><li>Keep reception and meeting spaces tidy throughout the day</li></ul><p><strong>Administrative & Team Support</strong></p><ul><li>Take detailed and accurate notes (training provided on internal paperwork)</li><li>Assist with additional projects as assigned by leadership</li><li>Use proprietary asset management software (training provided)</li><li>Support administrative staff as needed in a collaborative team environment</li></ul><p><strong>Top Skills We’re Looking For</strong></p><ul><li>Strong phone skills with confidence and professionalism</li><li>Social, outgoing personality with excellent interpersonal skills</li><li>Willingness to step in where needed and go beyond basic job duties</li><li>Comfortable working in a small office</li><li>Strong attention to detail and note-taking ability</li><li>Organized, reliable, and dependable</li></ul><p><strong>Preferred Experience</strong></p><ul><li>Front office, receptionist, or administrative support experience</li><li>Comfort using Excel and basic office technology (training provided on proprietary systems)</li><li>Client-facing or service-oriented background is a plus</li></ul><p><strong>Growth Opportunities</strong></p><p>This role offers room for growth within the firm. With time and training, there may be opportunities to move into positions such as Broker Assistant or other administrative and operational roles.</p>
<p>The Front Desk Coordinator acts as the welcoming face of our office, providing exceptional customer service while managing the day-to-day operations of the reception area. This professional is responsible for greeting visitors, handling incoming calls, and supporting administrative functions to ensure a smooth and efficient front office experience. The ideal candidate is organized, personable, and able to multitask in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors promptly and professionally, directing them to the appropriate team member or department</li><li>Answer, route, and manage a high volume of incoming calls</li><li>Maintain the appearance and cleanliness of the reception area and conference rooms</li><li>Coordinate meeting schedules, conference room bookings, and facilitate guest sign-in procedures</li><li>Receive, sort, and distribute mail, packages, and deliveries</li><li>Assist with data entry, filing, and other administrative tasks as assigned</li><li>Manage calendars and support scheduling for team members as needed</li><li>Uphold security standards and ensure guest confidentiality</li><li>Support special projects and office events as needed</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p>We’re seeking a dynamic Human Resources Generalist & Recruiter to serve as a strategic partner to our teams. This role bridges hands-on HR operations and full-cycle recruiting, supporting staff across the employee journey and helping the company grow by attracting strong talent.</p><p><strong>Key Duties:</strong></p><ul><li>Oversee onboarding procedures for new hires and ensure a seamless transition into the organization.</li><li>Administer uniform distribution and tracking for personnel.</li><li>Handle general office administrative tasks such as ordering supplies and maintaining office inventory.</li><li>Ensure all employee records are accurately maintained and updated.</li><li>Organize training sessions for incoming team members and facilitate ongoing workforce development.</li><li>Prepare and distribute HR-related reports, letters, and communications.</li><li>Investigate legal matters involving EEOC, FLSA, DOL and work in collaboration with legal counsel as needed.</li><li>Support requests for workplace accommodations, including but not limited to FMLA, ADA, religious observances, and support animal needs.</li><li>Act as the initial point of contact for all HR-related inquiries, whether by phone or email.</li><li>Exercise good judgment in escalating situations to management when required.</li><li>Carry out routine HR administrative functions related to compensation, benefits administration, leave management, discipline, conflict resolution, and performance management.</li><li>Respond to employment questions from applicants, employees, and supervisors, and refer more complex cases to the appropriate authority.</li><li>Monitor and ensure adherence to federal, state, and local employment laws, reviewing policies and procedures regularly for compliance.</li><li>Enter and manage personnel data within the HRIS platform.</li><li>Stay informed about current HR trends, evolving employment legislation, and advancements in human resources technology.</li><li>Manage end-to-end recruitment for all open positions, with a primary focus on sourcing Class A CDL drivers.</li><li>Write and publish job postings; oversee recruitment sourcing and budgeting.</li><li>Identify, vet, and interview candidates, maintaining a robust pipeline of talent.</li><li>Work closely with hiring managers to analyze staffing needs and make hiring recommendations.</li><li>Enhance the organization’s reputation as an employer of choice through social and community engagement.</li><li>Maintain accurate records in the applicant tracking system, monitor recruiting metrics, and produce regular reports.</li><li>Ensure hiring processes comply with DOT and employment legislation standards.</li><li>Perform additional tasks as directed.</li></ul>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations. </p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office</p><p>· Coordinate logistics for events and meetings, including booking transportation, accommodations, and catering..</p><p><br></p>
<p><strong>Office Management & Operations (35%)</strong></p><ul><li>Serve as the primary point of contact for all Department programs, projects, and initiatives.</li><li>Coordinate and support public relations, outreach, and recruitment activities.</li><li>Act as Department liaison to internal university departments (Controller, Registrar, ITS, Facilities Management, Library, Extension, Office of Research & Sponsored Projects, University Relations, etc.) and external partners.</li><li>Support faculty, speakers, donors, guests, partners, and administrators through preparation of materials, documentation, and logistical coordination.</li><li>Maintain confidential records and files in collaboration with the Program Coordinator and Grant & Budget Specialist.</li><li>Coordinate, supervise, and provide administrative oversight for graduate assistants, interns, and work-study students; support fellows and research associates.</li><li>Manage day-to-day office operations, including troubleshooting office equipment and developing user guides for software and systems (email, Banner, LiveText, word processing tools, etc.).</li><li>Purchase office supplies, track inventory, and maintain records of Department assets.</li><li>Coordinate and manage Department mail distribution and electronic accounts.</li></ul><p><strong>Professional Development & Certificate Programs (20%)</strong></p><ul><li>Provide administrative and logistical support for professional development offerings and certificate programs.</li><li>Create and distribute marketing materials (flyers, digital communications) and support recruitment efforts.</li><li>Respond to inquiries from prospective participants and partners.</li><li>Assist with registration, scheduling instructors, preparing course materials, reserving space, coordinating technology, ordering catering, and processing invoices and related budget documentation.</li><li>Coordinate and staff Department events, including featured speaker series, certificate programs, institutes, advisory meetings, webinars, orientations, and conferences.</li></ul><p><strong>Communications & Outreach (20%)</strong></p><ul><li>Review, edit, and update Department website content, publications, and written communications to ensure accuracy, consistency, and relevance.</li><li>Maintain and manage Department databases, interest forms, mailing lists, and contact records.</li><li>Support communication strategies that enhance Department visibility and engagement with internal and external stakeholders.</li></ul><p><strong>Research, Assessment & Impact Data Support (10%)</strong></p><ul><li>Support research and evaluation processes related to Department initiatives and grants.</li><li>Track, monitor, and report data related to website analytics, program evaluations, surveys, enrollment, and grant outcomes.</li><li>Schedule site visits and observations; prepare invoices and manage budget-related documentation tied to research and evaluation activities.</li></ul>
<p>Go-to-Market Marketing Coordinator (Contract)</p><p><strong>6+ month part time contract - estimating 20-30 hours per week</strong></p><p>Role Overview</p><p><br></p><p>This is a hands-on coordination and execution role—not a strategy position. Success in this role comes from strong organization, follow-through, and the ability to move work forward with limited direction. The ideal candidate has experience supporting alliance or partner marketing, is comfortable working with practitioners and external partners, and thrives in a fast-moving, collaborative environment.</p><p><br></p><p>Key Responsibilities</p><p>Go-to-Market Execution</p><ul><li>Coordinate the development and execution of GTM activities supporting priority campaigns and initiatives</li><li>Manage asset trafficking, including review workflows, feedback collection, and version control</li><li>Support Workfront submissions, updates, and project tracking</li><li>Assist with internal enablement materials such as call notes, follow-ups, and centralized resource organization</li></ul><p>Alliance & Partner Marketing Support</p><ul><li>Support ServiceNow and other alliance initiatives, including co-marketing requests, documentation, and tracking</li><li>Coordinate with alliance managers, internal subject matter experts, and Risk practitioners on content needs, timelines, and deliverables</li><li>Assist with development of co-branded assets, partner events, and joint GTM activities</li></ul><p>Cross-Functional Collaboration</p><ul><li>Partner closely with the Risk Consulting lead marketer on weekly priorities, intake, and status updates</li><li>Collaborate with Demand Generation, Centers of Excellence, and alliance teams as needed</li><li>Serve as a coordination point for practitioners involved in campaigns and alliance-related efforts</li></ul><p>Project Management & Delivery</p><ul><li>Maintain project trackers, GTM calendars, and status reporting</li><li>Produce clear meeting recaps with action items and ownership</li><li>Draft light content as needed, including internal communications and social posts</li><li>Support basic reporting and performance tracking using partner data or internal systems</li></ul>
We are looking for a dedicated Front Office Coordinator to join our team in Denver, Colorado. In this long-term contract role, you will play a vital part in ensuring the smooth operation of our office by managing administrative tasks, supporting daily activities, and serving as the first point of contact for visitors and staff. This position is ideal for a resourceful, detail-oriented individual who thrives in a dynamic environment and is committed to providing exceptional service.<br><br>Responsibilities:<br>• Welcome and assist visitors with a courteous and friendly demeanor.<br>• Maintain accurate guest logs and ensure proper documentation of office activities.<br>• Provide administrative support, including scheduling meetings and managing clerical tasks.<br>• Order and maintain office supplies, ensuring stock levels are consistently met.<br>• Manage mail-related duties such as sorting, distributing, and coordinating courier services.<br>• Organize and prepare meeting spaces, including booking rooms and arranging meals.<br>• Serve as a backup for other administrative staff during absences or vacation periods.<br>• Process expense reports, book travel arrangements, and assist with basic bookkeeping tasks.<br>• Support invoice preparation by sorting, folding, and mailing customer billings.<br>• Ensure seamless communication and collaboration with internal and external stakeholders.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
<p><strong>Hello,</strong></p><p>We’re seeking <strong>Remote</strong> <strong>Account Coordinators / Recruiting Coordinators</strong> to support a high‑volume staffing operation. This role is ideal for candidates who are confident on the phone, thrive in a structured workflow, and are comfortable working in a fast‑paced, metric-driven environment.</p><p>You’ll handle system‑driven tasks, inbound hotline support, and high‑volume outbound outreach.</p><p><br></p><p><strong>Details:</strong></p><p><strong>Pay:</strong> $22/hr</p><p><strong>Schedule:</strong> <strong>8–12 Hour Shifts | CST Hours Required</strong> (<strong>must have open availability</strong>) </p><p><strong>Start Date:</strong> February 9th </p><p><strong>Location:</strong> Fully Remote</p><p><strong>Employment Type:</strong> 3 month contract</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Support a dedicated hotline or call queue for individuals calling in looking for assigned work</li><li>Conduct <strong>high‑volume outreach</strong> and engage providers by phone</li><li>Manage system‑driven tasks, data accuracy, and timely updates</li><li>Communicate professionally on <strong>monitored calls</strong> in a call‑center environment</li><li>Coordinate next steps and ensure consistent follow‑through</li><li>Work closely with internal teams to move providers through required processes</li></ul><p><br></p>
<p>Robert Half is looking for a couple people who would like part time work as Front Desk Coordinator This is a Contract position offering a great opportunity to engage with the community while supporting the daily operations of an art gallery. The role involves customer interaction, social media assistance, and maintaining a welcoming gallery environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist walk-in visitors, providing excellent customer service to enhance their experience.</p><p>• Monitor and maintain the gallery space, ensuring it remains clean, organized, and visually appealing.</p><p>• Support social media efforts by creating and scheduling content to promote gallery events and exhibitions.</p><p>• Help with event planning, coordinating logistics to ensure successful execution of gallery-related activities.</p><p>• Utilize organizational systems to manage daily tasks and maintain accurate records.</p><p>• Provide information to visitors about current exhibitions, artists, and gallery services.</p><p>• Address customer inquiries and resolve issues promptly and professionally.</p><p>• Collaborate with team members to support gallery operations and special projects.</p><p>• Assist with retail functions, including sales and inventory management.</p><p>• Contribute to fostering a positive and engaging environment for both visitors and staff.</p>
We are looking for an organized and detail-oriented HR Coordinator to join our team in Tewksbury, Massachusetts. This is a Contract position where you will play a critical role in supporting the human resources department through effective onboarding processes, compliance management, and administrative tasks. If you thrive in a dynamic environment and have a passion for ensuring smooth HR operations, this opportunity is for you.<br><br>Responsibilities:<br>• Manage onboarding activities, ensuring new hires are successfully integrated into the organization.<br>• Conduct background checks and verify employment documentation in compliance with company policies.<br>• Maintain and update HR information systems (HRIS) with accurate employee data.<br>• Support compliance initiatives by monitoring adherence to workplace regulations and standards.<br>• Coordinate administrative tasks within the human resources department to ensure efficient operations.<br>• Serve as a point of contact for employee inquiries related to HR processes.<br>• Collaborate with internal teams to streamline HR workflows and improve overall efficiency.<br>• Prepare reports and documentation as needed for audits or internal reviews.<br>• Assist with the development and implementation of HR policies and procedures to enhance organizational effectiveness.
Job Title: Administrative Purchasing Coordinator<br>Location: Chattanooga, TN (100% onsite)<br>Schedule: Monday–Friday, 8:30 am–5:00 pm<br>Employment Type: Temporary to Hire<br><br>Overview:<br>We are a small, family-owned business seeking a flexible and detail-oriented Administrative Purchasing Coordinator. This role provides essential administrative support to the Purchasing Manager and the broader office team.<br><br>Key Responsibilities:<br><br>Answer incoming phone calls and greet visitors in a professional manner.<br>Provide general administrative support to the Purchasing Manager.<br>Assist with ordering parts/products and tracking delivery dates/times using Microsoft Excel.<br>Match, file, and organize purchasing paperwork.<br>Perform general administrative duties as needed to support office operations.<br>Take on additional tasks and adapt to changing daily priorities.<br><br>Top 3 Skills Required:<br>Exceptional customer service ability.<br>Strong organizational skills.<br>Technical proficiency with multiple Windows-based programs.<br><br>Additional Requirements:<br>Desire and flexibility to take on extra tasks as needed.<br>Willingness to undergo background and drug screening.<br>Provide positive references from previous employment.<br><br>Please apply online and call our office to schedule a personal interview 423-265-5561.
<p>We are looking for a dedicated Health, Safety, and Environment Coordinator to oversee and champion Environmental compliance within our organization. This role requires a proactive leader who can implement and monitor initiatives to ensure adherence to regulations while fostering a culture of safety. Join our team in Centerville, Louisiana, and contribute to creating a secure and sustainable work environment.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement safety policies and procedures to ensure Environmental compliance with local, state, and federal regulations.</p><p>• Conduct regular Environmental audits and inspections to identify potential risks and areas for improvement.</p><p>• Coordinate training programs to educate employees on safety standards and environmental practices.</p><p>• Monitor workplace conditions and address any hazards or non-compliance issues promptly.</p><p>• Collaborate with management and staff to promote a culture of safety and environmental stewardship.</p><p>• Prepare detailed reports on safety performance and environmental compliance for review by leadership.</p><p>• Investigate incidents and accidents, identifying root causes and implementing corrective actions.</p><p>• Stay informed about regulatory changes and industry best practices to ensure continuous improvement.</p><p>• Manage safety-related documentation and maintain accurate records of inspections and incidents.</p><p>• Assist in the development of emergency response plans and coordinate drills to ensure readiness.</p><p><br></p><p>If you have an HS& E background with emphasis on Environmental compliance, this could be an excellent opportunity for you! Please apply and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!</p>
We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Columbus, Ohio. In this contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and managing front desk responsibilities. This role requires excellent communication skills, attention to detail, and the ability to handle multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet visitors and clients warmly and assist them with inquiries or directions.<br>• Manage a multi-line phone system, answering inbound calls promptly and courteously.<br>• Coordinate concierge services to meet the needs of guests and staff.<br>• Perform filing and maintain accurate records to ensure efficient document management.<br>• Provide support in medical front office tasks, including scheduling and patient coordination.<br>• Maintain the front desk area, ensuring it is organized and welcoming.<br>• Utilize Microsoft Office tools to create and manage documents, spreadsheets, and correspondence.<br>• Handle switchboard operations effectively, managing calls across multiple lines.<br>• Deliver outstanding customer service by addressing concerns and resolving issues promptly.<br>• Assist with general administrative tasks as needed to support overall operations.
<p>We are looking for a detail-oriented<strong><u> Facilities Coordinator/Customer Support Specialist </u></strong>to join our team in <strong><u>Plano, Texas. </u></strong>This <strong><u>contract to hire </u></strong>position requires a proactive individual with strong organizational and communication skills who thrives in a hybrid work environment. The role involves supporting multiple sites, managing facility-related tasks, and ensuring seamless operations while maintaining high standards of customer service.</p><p><br></p><p>Responsibilities:</p><p>• Act as the primary liaison between internal teams, vendors, and service providers to ensure effective communication and coordination.</p><p>• Utilize the Computerized Maintenance Management System (CMMS) to create, track, and maintain work orders, inspections, and reports.</p><p>• Organize and oversee processes related to site closures, transaction sales, and site turnovers, including scheduling walkthroughs and coordinating requests.</p><p>• Monitor utility tracking, storm events, and ensure timely responses to facility-related needs.</p><p>• Provide intermediate-level support in Excel, Google Sheets, and other tools to manage data and reporting.</p><p>• Deliver exceptional customer service by resolving issues promptly and maintaining professionalism under various circumstances.</p><p>• Work collaboratively with team members to improve processes and client satisfaction.</p><p>• Assist in coordinating building services and ensuring minimal disruptions during operations.</p><p>• Support ad hoc tasks related to facilities management and corporate account needs.</p><p>• Ensure all tasks are completed with attention to detail and adherence to company standards.</p>
<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
Responsibilities & Duties:<br>Run our reception desk/front office, including:<br>Greet and create a welcoming front-office experience for staff, visitors, and our community.<br>Greet and direct vendors and freight deliveries.<br>Answer phone calls.<br>Enforce guest sign-in procedures and facilitate the HQ tour.<br>Office/Administrative<br>Assist with various office administration tasks (filing, supply ordering, restocking, inventory, and supplies organization).<br>Ensure the office space is organized and well-stocked.<br>Order food and supplies for meetings and team events.<br>Assist People Operations (HR) with onsite event logistics, recruitment scheduling, and candidate experience.<br>Assist the Operations team with ad-hoc office, administrative, or analytics tasks.<br>Shipping & Receiving<br>Receive mail and deliveries, and track items in our inventory software.<br>Ship packages and drop-off/pick-up at the post office, FedEx, or UPS.<br>Project Management<br>Manage 3rd party contractors, responsible for both budget and timeline<br><br>Required Skills and Qualifications:<br>Associate's or Bachelor’s degree.<br>Excellent verbal and written communication skills across various platforms.<br>Proven ability to pick up new technologies.<br>Proficient with Microsoft Office (emphasis on Word, PowerPoint, and Excel).<br>Ability to work on-site in El Segundo 5 days a week.<br>Desired Skills and Qualifications:<br>Eager to work in a fast-paced startup environment with a proactive and collaborative attitude.<br>A no-task-is-too-small mindset.<br>Resourceful, with keen ability to anticipate needs and take initiative to fill gaps.<br>Prior internship or work experience in office administration, food service, events, or hospitality.<br>Hands-on project examples outside of the classroom, such as extracurricular projects, clubs, or personal projects.
<p>Robert Half is seeking an HR Coordinator to provide support for an HR department on a contract basis. In this HR Coordinator role, you will be responsible for working closely with the HR Manager on a daily basis. A successful HR assistant is expected to be a problem solver with excellent organizational and time management skills. This position will be based in the south metro, MN area. Job Duties:</p><ul><li>Support all internal and external HR-related inquiries or requests</li><li>Managing the onboarding process </li><li>Maintain digital and electronic records of employees</li><li>Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts</li><li>Oversee the completion of compensation and benefit documentation</li><li>Assist with FMLA paperwork for internal employees as needed</li><li>Schedule meetings, interviews, HR events and maintain agendas</li><li>Keep up-to-date with the latest HR trends and best practices</li></ul>
