We are looking for a dedicated Workplace Coordinator to join our team in Seattle, Washington. In this long-term contract position, you will play a pivotal role in ensuring the seamless operation of our office environment, supporting daily functions, and contributing to workplace safety and efficiency. This role requires a proactive individual with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Organize and facilitate meetings and events by booking conference rooms, arranging catering, and managing layout requests.<br>• Maintain and replenish office supplies, shipping materials, snacks, and beverages to ensure the office remains well-stocked.<br>• Handle daily shipping and receiving tasks, including both domestic and international shipments.<br>• Support kitchen operations by brewing coffee, restocking refrigerators, and assisting with trash and recycling duties.<br>• Collaborate with the Workplace Coordinator to uphold safety and security protocols, including serving as a safety captain during emergencies and assisting with evacuation procedures.<br>• Provide excellent service to guests and visitors by managing their needs and ensuring a welcoming environment.<br>• Act as the main point of contact for inbound calls, addressing inquiries and directing them appropriately.<br>• Coordinate schedules and dispatch tasks to ensure smooth workflow and operational efficiency.<br>• Manage special projects and assignments as needed to support workplace operations.
<p>We are looking for a dynamic and efficient Workplace Experience Coordinator to join our team on a contract basis in Los Angeles, CA. This position combines elements of workplace coordination and mail services, requiring adaptability and a proactive approach to delivering high-quality service. The role offers a unique opportunity to work in a corporate environment while providing "white glove" service to internal clients.</p><p><br></p><p>Responsibilities:</p><p>• Manage workplace operations and ensure seamless coordination of daily activities across two corporate facilities.</p><p>• Deliver mail and packages with precision and professionalism, maintaining a high standard of "white glove" service.</p><p>• Actively engage in problem-solving and multitasking to address workplace needs and challenges.</p><p>• Travel between two nearby buildings as required to support operational demands.</p><p>• Maintain confidentiality and demonstrate trustworthiness while working in sensitive environments impacting marketing campaigns and product development.</p><p>• Provide exceptional customer service, ensuring all interactions are handled with efficiency and professionalism.</p><p>• Coordinate schedules and dispatch resources effectively to meet workplace and mail service demands.</p><p>• Answer inbound calls and address inquiries promptly and efficiently.</p><p>• Uphold corporate standards and contribute to creating a positive workplace atmosphere.</p><p>• Participate in virtual interviews as part of the hiring process.</p>
<p>We are seeking a skilled Facilities Coordinator to support daily office operations and workplace services in Seattle, WA. In this contract role, you will be instrumental in creating a welcoming, efficient, and well-run environment for both employees and visitors. The Workplace Coordinator serves as a frontline workplace ambassador, overseeing facilities processes, coordinating service delivery, and responding to day-to-day workplace needs. This role plays a key part in maintaining high standards of workplace experience and ensuring seamless office operations.</p><p><br></p><p>Key Responsibilities:</p><p>Manages daily facilities operations and workplace services.</p><p>Ensures an exceptional workplace experience for employees and visitors.</p><p>Coordinates service delivery responds to workplace needs and supports office operations.</p><p>Serves as a frontline workplace ambassador and key point of contact for workplace-related requests.</p><p>Coordinate daily workplace operations cleaning maintenance service delivery.</p><p>Process and manage workplace service requests.</p><p>Serve as primary point of contact for employee inquiries regarding facilities services.</p><p>Coordinate space changes moves adds changes to workstations.</p><p>Manage inventory and ordering of office supplies furniture and workplace essentials.</p><p>Coordinate with vendors and service providers.</p><p>Conduct regular facility inspections and quality assurance checks.</p><p>Coordinate meeting room setups and special arrangements for events.</p><p>Support visitor management and reception services.</p><p>Assist with workplace projects and improvement initiatives.</p><p>Maintain accurate records of workplace assets and inventory.</p><p>Support emergency response procedures and business continuity activities.</p><p>Coordinate catering and food service operations for meetings and events.</p><p>Assist with onboarding new employees regarding workplace services.</p><p>Monitor and report on workplace service metrics and performance indicators.</p><p>Support sustainability initiative and workplace wellness programs.</p><p>Identify opportunities for workplace experience improvements.</p>
We are looking for an organized and proactive Workplace Coordinator to join our team in New York, New York. In this long-term contract position, you will play a vital role in ensuring the smooth operation of daily office functions, inventory management, and employee engagement. This role offers an excellent opportunity to contribute to a dynamic environment while supporting various workplace initiatives.<br><br>Responsibilities:<br>• Oversee inventory management for office supplies, kitchen items, IT equipment, and company merchandise, including conducting regular checks and restocking as needed.<br>• Place orders for necessary items and track deliveries to maintain adequate stock levels.<br>• Receive, sort, and distribute incoming mail and deliveries to ensure efficient handling.<br>• Maintain the cleanliness and organization of communal office areas, including the kitchen and pantry zones.<br>• Assist with onboarding new employees by coordinating desk setups and IT-related logistics.<br>• Greet visitors and manage the check-in process using company tools to ensure a detail-oriented experience.<br>• Support company events such as team-building activities, happy hours, and quarterly gatherings by assisting with planning and logistics.<br>• Conduct employee satisfaction surveys and collaborate with vendors to address office needs.<br>• Take on special projects and ad hoc tasks as required, with the potential for expanded responsibilities.<br>• Perform occasional heavy lifting tasks, up to 50 lbs., to support office operations.
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
<p>Robert Half is looking for an organized and proactive Facilities Coordinator to assist our client in San Mateo. The Facilities Coordinator is responsible for ensuring a safe, efficient, and well-maintained workplace. This role oversees building operations, vendor management, maintenance scheduling, space planning, and support for daily facility needs. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.</p><p><br></p><p><strong>Facilities & Building Operations</strong></p><ul><li>Coordinate daily building operations: HVAC, electrical, plumbing, security, janitorial, and general repairs.</li><li>Monitor building conditions and respond to service requests in a timely manner.</li><li>Schedule preventive maintenance and ensure compliance with safety and building codes.</li><li>Assist with office moves, updates, and space planning.</li><li>Serve as primary contact for facility-related vendors and contractors.</li><li>Obtain quotes, negotiate pricing, and manage service contracts.</li><li>Track and approve invoices, ensuring accuracy and timely payment.</li><li>Support workplace safety programs and emergency preparedness plans.</li><li>Maintain documentation for inspections, permits, and compliance requirements.</li><li>Conduct facility walkthroughs to identify risks or areas needing improvement.</li><li>Assist with employee workspace needs (access badges, desk setups, ergonomic equipment, etc.).</li><li>Coordinate meeting room setup, supplies, and equipment support.</li><li>Manage inventory of office and facility supplies.</li><li>Monitor facility expenses, track costs, and support budget planning.</li><li>Generate reports on maintenance activities, vendor performance, and facility metrics.</li></ul><p><br></p>
<p>We are looking for an organized and detail-oriented Project Coordinator to join our dynamic team in Glen Allen, Virginia. In this role, you will oversee various design and project management tasks, ensuring seamless execution and adherence to high-quality standards. This position offers the opportunity to work on diverse projects involving furniture installations, artwork placements, and interior design coordination. This is a long-term contract position ideal for professionals who thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate vendor site visits in collaboration with physical security teams, ensuring all necessary approvals are secured.</p><p>• Conduct onsite inspections to review furniture and artwork installations, documenting punch list items and ensuring timely resolution.</p><p>• Provide regular updates to the Workplace & Design Manager and Move Coordinator regarding project progress and status.</p><p>• Supervise the installation of artwork, marketing materials, and posters to align with approved design standards.</p><p>• Perform field surveys, document findings, and prepare purchase orders while tracking job costs effectively.</p><p>• Develop installation presentations using tools such as Adobe Pro, Revit, or PowerPoint based on design concepts and site visit feedback.</p><p>• Lead meetings with project teams and stakeholders to outline objectives, assign tasks, and ensure successful installation of furniture and artwork.</p><p>• Issue drawings and documentation to relevant departments and vendors, facilitating smooth project execution.</p><p>• Maintain comprehensive project documentation in organized folders for easy access and reference.</p><p>• Assist with site visits, surveys, and other project-related activities as needed.</p>
Position: PROJECT COORDINATOR - Enterprise Project Management Office<br>Location: Kansas City Metropolitan Area<br>Salary: up to $80,000 base + exceptional benefits<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. ***<br><br>Are you ready to drive digital transformation and make an impact on a global scale? Our client is seeking an ERP Project Coordinator to join a forward-thinking team leading a major IT initiative. This is your chance to work on a high-profile project that will redefine business processes and efficiency. Tons of opportunity for growth and advancement. Work with and learn from a high caliber Enterprise Project Management team.<br><br>Why You’ll Love This Role<br> • Be at the center of a major IT transformation initiative, collaborating with cross-functional teams and technology partners.<br> • Gain hands-on experience with Oracle ERP Cloud and cutting-edge digital tools.<br> • Work in a fast-paced, innovative environment where your ideas and contributions matter.<br><br>What You’ll Do<br> • Coordinate all phases of technology implementation and upgrade projects: planning, execution, monitoring, and closing.<br> • Develop and maintain project schedules, track milestones, and report on progress and risks.<br> • Facilitate communication between stakeholders, vendors, and technical teams.<br> • Support change management and training initiatives for smooth adoption.<br> • Maintain accurate documentation and assist with issue resolution throughout the project lifecycle.<br><br>What We’re Looking For<br> • Bachelor’s degree in Business Administration, IT, or related field (preferred).<br> • Experience in project coordination or management, ideally with ERP implementations.<br> • Strong organizational and communication skills with attention to detail.<br> • Familiarity with project management tools (Smartsheet, MS Project, JIRA, Trello) and Microsoft Office Suite.<br> • PMP or CAPM certification is a plus.<br><br>*** For immediate and confidential consideration, please send a message to MEREDITH CARLE on LinkedIn or send an email to me with your resume. My email can be found on my LinkedIn page. Also, you may contact me by office: 515-303-4654 or mobile: 515-771-8142. Or one click apply on our Robert Half website. No third party inquiries please. Our client cannot provide sponsorship and cannot hire C2C. ***
<p>We're seeking an experienced Office Manager / Facilities Coordinator with proven success in fast-paced, high-growth start-up settings. This hybrid administrative/operations role is pivotal to building an efficient, positive, and scalable work environment. </p>
<p>The Facilities Coordinator plays a vital role in ensuring the smooth operation, safety, and maintenance of our company’s physical offices and workspaces. This position is responsible for coordinating office services, managing vendor relationships, and providing support for facility-related projects and daily activities. The Facilities Coordinator works cross-functionally to deliver efficient solutions, maintain compliance standards, and create a positive work environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate day-to-day office operations, including maintenance, cleaning services, and repairs</li><li>Serve as primary contact for facility-related issues, responding promptly to requests and resolving problems</li><li>Manage vendor relationships for supplies, service providers, and maintenance contracts</li><li>Oversee safety, security, and compliance protocols within offices</li><li>Support office moves, renovations, and space planning initiatives</li><li>Monitor inventory of office supplies and place orders as needed</li><li>Maintain accurate records of facility expenses, warranties, and inspections</li><li>Assist with coordinating conference room setups, equipment needs, and event logistics</li><li>Communicate regularly with building management and internal teams to address operational concerns</li><li>Ensure compliance with company policies and local regulations</li><li>Handle administrative duties related to facilities, such as managing invoices and service requests</li></ul><p><br></p>
We are looking for a detail-oriented HR Compliance Coordinator to join our team in Orlando, Florida. In this role, you will play a pivotal part in ensuring employees are informed about policies, procedures, and updates that impact their work environment. Your contributions will help foster a well-organized and supportive workplace culture.<br><br>Responsibilities:<br>• Maintain the employee handbook and ensure its availability to all staff in its most updated form.<br>• Draft and implement policy updates as directed by HR leadership, ensuring clarity and accessibility.<br>• Communicate changes in policies to employees promptly and distribute relevant updates.<br>• Create targeted communications for specific departments or roles when policy updates apply.<br>• Prepare clear, concise announcements and reminders about policies, benefits, and deadlines.<br>• Support HR leadership by developing materials or talking points for staff meetings and training sessions.<br>• Organize electronic records of employee policy acknowledgments and track completion of required trainings.<br>• Generate reports summarizing staff acknowledgment and training status for leadership review.<br>• Schedule and coordinate HR-related meetings, training sessions, and reminders efficiently.
We are looking for an experienced Office Coordinator to support daily operations in a dynamic non-profit environment. This role is essential in ensuring the smooth running of office activities by maintaining organization, managing supplies, and assisting with various administrative tasks. The position offers a Contract to permanent employment opportunity and is based in Washington, District of Columbia.<br><br>Responsibilities:<br>• Ensure all kitchens, postage areas, copier stations, and general office supply areas are fully stocked on a daily basis.<br>• Maintain cleanliness and organization in shared spaces, including kitchens, copier areas, and common rooms not maintained by building staff.<br>• Monitor inventory levels for office supplies and place orders for coffee, vending, and other essentials with prior approval.<br>• Coordinate and assist with meeting setups, including preparing conference rooms for external visitors and special events.<br>• Serve as a member of the organization's Safety and Security team, contributing to workplace safety initiatives.<br>• Facilitate the distribution of daily mail and packages to staff in a timely manner.<br>• Provide backup support to the Senior Office Coordinator, including welcoming visitors and ensuring meeting spaces are ready.<br>• Assist in planning and organizing company-wide events and activities.<br>• Fulfill special assignments or tasks as directed by management.<br>• Perform additional duties as required to support office operations.
<p>The Office Manager is responsible for overseeing all administrative functions, fostering a positive workplace environment, and ensuring the smooth functioning of daily operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise and support administrative and clerical staff</li><li>Manage office budget, supplies, and vendor relationships</li><li>Oversee facility maintenance and office safety compliance</li><li>Create and implement office policies and procedures</li><li>Organize company events and staff meetings</li><li>Liaise with leadership to support organizational goals</li></ul>
<p>We are looking for a Workplace Experience Coordinator to oversee front desk operations and ensure smooth day-to-day activities in a well-organized office environment. This role is based in Indianapolis, IN, and offers the opportunity to work in-person, providing excellent service to employees and visitors alike. As part of a long-term contract, you will play a key role in maintaining a welcoming atmosphere while managing administrative and operational tasks.</p><p><br></p><p>Responsibilities:</p><p>• Welcome employees and visitors with a courteous and attentive demeanor, issue visitor and parking passes, and adhere to security protocols.</p><p>• Coordinate and confirm arrangements for dining, recreational, and business activities as requested.</p><p>• Oversee janitorial and maintenance work orders while ensuring workplace services such as mail delivery, office supplies, and onboarding are efficiently managed.</p><p>• Address inquiries or complaints from employees, guests, and coworkers, providing solutions with a customer-focused approach.</p><p>• Plan and manage on-site events, including securing event spaces, setting up and tearing down rooms, and organizing delivery of supplies.</p><p>• Ensure compliance with property-specific security and emergency procedures, and promptly notify relevant parties when necessary.</p><p>• Collaborate with vendors to secure services or goods required for the workplace.</p><p>• Deliver presentations and communicate detailed information effectively to groups of varying sizes.</p><p>• Follow established procedures to solve straightforward problems, using clear instructions and guidelines provided by management.</p><p>• Maintain accurate records and documentation related to workplace operations and activities.</p>
We are looking for a skilled Document Administration Coordinator to join our team on a contract basis in Mountlake Terrace, Washington. This hybrid role requires occasional onsite presence and offers an opportunity to manage corporate documents, oversee procurement functions, and maintain data accuracy. The ideal candidate will bring expertise in document management, strong organizational skills, and the ability to work independently while meeting deadlines.<br><br>Responsibilities:<br>• Maintain and update the corporate document library, including archiving older versions of active and inactive documents.<br>• Manage linked content across internal and external websites to ensure accuracy and accessibility.<br>• Collect, input, and maintain document information in designated databases.<br>• Execute data maintenance tasks to ensure integrity and reliability of information.<br>• Coordinate document approvals and version control processes in line with company standards.<br>• Oversee procurement activities related to print and mail functions, ensuring timely execution.<br>• Collaborate with team members to complete document-related projects efficiently.<br>• Ensure compliance with quality assurance standards in document management workflows.<br>• Organize and prioritize tasks to meet deadlines without compromising accuracy.<br>• Utilize Microsoft Office tools and database systems for efficient project coordination and data entry.
<p>Robert Half is partnering with a well-established organization to identify an experienced and proactive Office Manager to oversee daily office operations and provide administrative and operational leadership. This role is ideal for a highly organized professional who can manage multiple priorities, support internal teams, and ensure efficient office workflows.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee day-to-day office operations to ensure a smooth, efficient, and professional work environment for staff and visitors</li><li>Manage office supply inventory, place orders as needed, and coordinate with vendors, building management, and service providers</li><li>Act as the main point of contact for office-related needs, including maintenance requests, IT coordination, and facility issues</li><li>Support employee onboarding and offboarding processes, including coordinating workspace setup, access, and internal documentation</li><li>Coordinate calendars, meetings, and internal communications for leadership and department teams</li><li>Develop, maintain, and improve office procedures, policies, and administrative workflows to increase efficiency</li><li>Assist with basic accounting and administrative tasks such as invoice processing, expense tracking, purchase orders, and vendor payments</li><li>Maintain organized records, contracts, and documentation while ensuring confidentiality and compliance</li><li>Provide administrative support to leadership as needed, including reporting, correspondence, and special projects</li></ul><p><br></p>
<p>We are looking for an organized and proactive PART-TIME Office Manager to oversee daily operations in our San Francisco, California Tech office. In this Contract to permanent position, you will play a key role in ensuring the workspace remains efficient, welcoming, and well-maintained. This role requires a hands-on approach to managing office logistics, supporting staff needs, and maintaining the overall functionality of the office environment.</p><p><br></p><p>Monday-Thursday 8AM-2PM (24-30 total hours of work per week)</p><p>Business casual </p><p><br></p><p>Responsibilities:</p><p>• Open the office daily during core hours and ensure the workspace is clean, organized, and prepared for the day.</p><p>• Manage incoming and outgoing mail and packages, including sorting and distributing items promptly.</p><p>• Maintain inventory of office snacks, groceries, and supplies by ordering and restocking as needed.</p><p>• Handle laptop and equipment logistics, such as receiving shipments, tracking inventory, and coordinating setups or returns.</p><p>• Collaborate with cleaning vendors and address any maintenance concerns to ensure a safe and detail oriented environment.</p><p>• Keep shared spaces tidy and presentable throughout the day.</p><p>• Act as the on-site contact for addressing basic office needs and answering staff questions.</p><p>• Support administrative tasks, including accounts payable and receptionist duties, as required.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-0013373611**</p>
<p>We’re partnering with a trusted Quad Cities organization to hire a <strong>Service Center Coordinator</strong>! In this role, you’ll be at the heart of daily operations—supporting field technicians, coordinating schedules, and keeping communication flowing so projects run smoothly.</p><p>This is a great opportunity for someone looking to launch a career in an office environment and gain hands-on experience in operational coordination.</p><p><br></p><p>How to Apply</p><p>Submit your application today or call our office at 563-359-3995 to connect with one of our recruiters—Lydia, Christin, or Erin—who will be happy to answer your questions.</p><p><br></p><p>Key Responsibilities</p><p>Act as the primary support contact for field technicians, providing timely updates and accurate details.</p><p>Coordinate schedules, assignments, and service requests to keep operations running efficiently.</p><p>Document and update service records, work orders, and project details with accuracy.</p><p>Ensure smooth communication between customers, technicians, and office staff.</p><p>Assist with additional administrative and coordination needs as required.</p><p><br></p><p>Why Work with Robert Half?</p><p>At Robert Half, we do more than connect you with a job—we partner with you to find the right fit. From flexible placements to long-term career growth, we’re here to support you every step of the way. When you work with us, you’ll have a team in your corner, ready to advocate for your success.</p>
<p>Thriving Wilmington Delaware firm seeks an Office Manager with proven bookkeeping skills. In this role, you will assist with data entry, drafting email correspondence, assisting with tax preparation support, overseeing meeting coordination, assisting with accounts payable transactions, vendor invoicing, processing expense reports, maintaining office inventory, and perform bookkeeping tasks. In this Office Manager role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry</p><p>· Maintain Vendor Relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Develop and implement office policies and procedures</p>
We are looking for a dynamic Workplace Experience Coordinator to join our team on a contract basis in San Francisco, California. This position will provide crucial support to ensure smooth office operations and exceptional customer service. The role offers an exciting opportunity to contribute to a detail-oriented environment while showcasing your skills in hospitality, administration, and technology.<br><br>Responsibilities:<br>• Deliver outstanding customer service to both internal and external clients, focusing on creating a welcoming and detail-oriented experience.<br>• Support front-of-house operations, including reception duties, catering setups, room transitions, and general office functions.<br>• Conduct daily walkthroughs of office and meeting spaces to ensure cleanliness, organization, and readiness for upcoming events.<br>• Provide basic technology assistance and troubleshoot A/V equipment to facilitate seamless meeting experiences.<br>• Collaborate with the Workplace Team to address guest inquiries and provide solutions for office or meeting room technology needs.<br>• Maintain accurate communication with team members regarding updates, client needs, and business activities.<br>• Offer local knowledge about the office, building amenities, transportation, and nearby attractions to enhance guest experience.<br>• Cross-train in Welcome Desk functions and assist with administrative tasks as needed.<br>• Ensure compliance with safety, security, and health protocols, including maintaining accurate records.<br>• Contribute to regular reporting and office documentation to support operational efficiency.
<p>We are looking for an experienced Office Manager to join our team. This is a long-term contract role that requires someone with strong attention to detail to oversee key administrative, HR, and vendor coordination tasks. The ideal candidate will excel in managing organizational processes, maintaining records, and supporting operations in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate vendor interactions, including managing invoices and expenses in coordination with the controller.</p><p>• Organize and maintain accurate filing systems for accounts, folders, and client profiles.</p><p>• Ensure proper documentation and compliance tracking for employee records and HR files.</p><p>• Coordinate onboarding and offboarding processes, including system access and equipment distribution.</p><p>• Manage shared calendars, meetings, and logistics to ensure smooth operations.</p><p>• Handle electronic document preparation, routing, and tracking using platforms like DocuSign.</p><p>• Support expense reimbursement processes and maintain vendor records and contracts.</p><p>• Assist finance teams with administrative tasks such as audit preparation and compliance documentation.</p><p>• Maintain organized operational records to support financial reporting and enforce approval workflows.</p><p>• Identify process improvement opportunities to enhance efficiency and employee experience.</p>
<p>We have teamed up with a small company on their search for an ambition, Office/Accounting Manager who can oversee multiple tasks such as office management, administrative assistance, bookkeeping, and accounting. As the Office Manager/Accountant, you will assist with: managing daily accounting activities such as accounts payable transactions, credit card reconciliations, and month end close activities. This candidate will also handle daily administrative duties such as: generating office correspondence, tracking/ordering office supplies, assisting with financial reporting, managing and maintaining account records, distributing incoming mail and packages, and ensuring the office is ran smoothly and compliant. This candidate must have excellent administrative abilities, proven knowledge of generally accepted accounting principles, strong organizational skills with a high attention to detail.</p><p><br></p><p>Major Responsibilities </p><p>· Oversee the accounts payable/receivable process</p><p>· Manage order entry transactions</p><p>· Order office supplies</p><p>· Assist with administrative support</p><p>· Data Management</p><p>· Maintain internal file/record keeping system</p><p>· Assist with month end processing</p><p>· Monthly bank account reconciliations</p><p>· Draft email correspondence</p>
<p><strong>Position Overview</strong></p><p>The Executive Assistant & Office Manager provides high-level support to senior investment professionals while overseeing office operations in a fast-paced private equity environment. This role requires strong judgment, discretion, and the ability to manage both executive priorities and office infrastructure.</p><p><strong>Key Responsibilities</strong></p><p><strong>Executive Support</strong></p><ul><li>Manage complex calendars across multiple executives and time zones</li><li>Coordinate domestic and international travel</li><li>Prepare meeting materials and support investment committee logistics</li><li>Handle expense reporting and executive correspondence</li></ul><p><strong>Office Management</strong></p><ul><li>Oversee office operations, facilities, and vendor relationships</li><li>Manage office budgets, expenses, and vendor contracts</li><li>Coordinate onboarding/offboarding and office access</li><li>Support IT, compliance, and HR administrative workflows</li><li>Maintain confidential firm and deal-related documentation</li><li>Support firm events, meetings, and offsites</li></ul><p><br></p><p><br></p>
<p>Public Accounting Firm located in the Montgomery County area is looking to staff an Accounting Office Manager who can audit and review a high volume of tax returns while maintaining the day-to-day administrative operations. In this role, you will assist with accounting and administrative tasks in addition to: manage daily accounting activities, schedule office gatherings, oversee staff training, order office supplies, build and maintain strong customer relationships, ensure compliance with policies and procedures, and research industry development. This Accounting Office Manager must have proven knowledge of administrative practices, generally accepted accounting principles and human resources expertise</p><p><br></p><p>Major Responsibilities </p><p>· Oversee the accounts payable/receivable process</p><p>· Manage order entry transactions</p><p>· Order office supplies</p><p>· Reviewing/Auditing Tax Returns</p><p>· Assist with administrative support</p><p>· Data Management</p><p>· Maintain internal file/record keeping system</p><p>· Coordinate internal and external audits</p><p>· Spreadsheet Maintenance</p><p>· Draft email correspondence</p>
<p>Robert Half is currently recruiting for a detail-oriented Accounts Receivable Clerk/Assistant Office Manager to join our client's team in Knoxville, Tennessee. In this role, you will be responsible for managing accounts receivable processes, overseeing billing functions, and ensuring accuracy in financial transactions. This position offers an opportunity to contribute to a dynamic environment while leveraging your expertise in construction-related accounting and office management.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts receivable tasks, including posting payments and reconciling accounts.</p><p>• Conduct commercial collections and follow up on outstanding payments to ensure timely resolution.</p><p>• Apply cash accurately and efficiently to customer accounts while addressing discrepancies.</p><p>• Handle billing functions, including preparing invoices and verifying work-in-progress (WIP) details.</p><p>• Utilize Spectrum software to manage accounting and office processes effectively.</p><p>• Research discrepancies in financial records and provide solutions to resolve issues.</p><p>• Collaborate with internal teams to ensure accurate reporting and financial documentation.</p><p>• Maintain organized records of transactions and support office management duties.</p><p>• Generate reports using Microsoft Excel to track account performance and financial data.</p><p>• Assist with office management responsibilities, contributing to a smooth and efficient workplace.</p><p><br></p><p>The position is 100% onsite and all candidates must live in the Knoxville or surrounding areas. For immediate consideration please contact Lisa Coker at 865-370-2084 to set up an interview </p>
