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231 results for Workplace Coordinator jobs

Workplace Coordinator

Dearborn, MI
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced and service-focused Workplace Coordinator to support day-to-day front desk and workplace hospitality needs in Michigan. This contract position is designed for on-call coverage, making it a strong fit for someone who is adaptable, detail-oriented, and comfortable stepping into a fast-paced office environment as needs arise. The ideal candidate brings a welcoming presence, strong communication skills, and the ability to stay composed while assisting employees, guests, and onsite teams. This is an ON-CALL FLOATER position. Responsibilities:• Welcome visitors and employees with a detail-oriented, approachable demeanor while serving as a primary point of contact at the front desk.• Manage incoming calls, respond to routine questions, and direct requests to the appropriate contacts in a timely manner.• Provide workplace hospitality support by preparing refreshments, arranging food and beverage service for meetings, and clearing items afterward.• Maintain coffee and beverage stations by refreshing supplies, operating equipment, and completing basic cleaning tasks as needed.• Handle administrative support duties such as scanning documents, organizing materials, and assisting with general clerical work.• Coordinate with onsite teams to provide coverage during urgent or short-notice staffing needs, including occasional same-day requests.• Use workplace tools such as Microsoft Office and communication platforms to support daily operations and share updates effectively.• Participate in onsite training and follow established workplace procedures to ensure a consistent guest and employee experience.
2026-05-29T00:00:00Z

Workplace Coordinator

Menlo Park, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
Key Responsibilities:<ul><li>Ability to work in a fast paced environment,</li><li>Coordinate day-to-day office operations, including facilities, supplies, and vendor management</li><li>Support employee experience through office events, onboarding, and workspace setup</li><li>Partner with leadership on workplace initiatives and communication</li><li>Manage office requests, service tickets, and workplace logistics</li><li>Maintain a clean, organized, and functional office environment</li></ul>
2026-06-05T00:00:00Z

Workplace Experience Coordinator

Washington, DC
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for an experienced and service-driven Workplace Experience Coordinator to provide on-call front desk and workplace support. This Contract position is ideal for someone who stays composed in a fast-moving environment, enjoys helping others, and brings a detail-oriented presence to every interaction. The person in this role will support daily office hospitality needs, greet visitors, and assist with beverage service while adapting to changing coverage needs, including occasional same-day requests. Responsibilities: • Welcome employees, guests, and vendors with a detail-oriented and attentive approach while serving as the first point of contact at the front desk. • Manage incoming calls, visitor check-in, and general reception tasks to help maintain a smooth and organized workplace experience. • Prepare, replenish, and clear food and beverage service for meetings, ensuring shared spaces remain neat and presentation-ready. • Operate and maintain office coffee equipment, including running cleaning cycles and restocking beans or related supplies as needed. • Provide clerical support such as document handling, scanning, and other administrative tasks that support daily office operations. • Use workplace communication and productivity tools, including Microsoft Office and Slack, to coordinate requests and respond efficiently. • Step in for on-call coverage as business needs arise, including occasional urgent or same-day scheduling needs. • Participate in onsite training and follow established workplace procedures to deliver consistent service standards.
2026-05-18T00:00:00Z

Workplace Experience Coordinator

Los Angeles, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a proactive Workplace Experience Coordinator (Part Time) to support daily office operations and provide a welcoming, organized environment for employees and visitors in Los Angeles, California. This is a Contract position expected to run for more than 30 days, with the potential for extension, and it requires onsite coverage three days per week. The ideal candidate brings strong communication skills, sound judgment, and a resourceful approach to handling workplace needs while keeping front-office and administrative tasks running smoothly. Work Schedule: Tuesday, Wednesday, Thursday8:00 AM – 5:00 PM (Lunch: 12:00 PM – 1:00 PM) Responsibilities:• Welcome visitors and employees, manage the front desk experience, and serve as a reliable first point of contact for onsite workplace support.• Answer incoming calls, direct inquiries appropriately, and ensure messages are handled promptly and professionally.• Coordinate day-to-day office activities by maintaining organized common areas, supporting meeting readiness, and anticipating workplace needs before issues arise.• Perform clerical and administrative tasks such as filing, record handling, data organization, and general office support.• Scan, sort, and manage physical and digital documents to maintain accurate and accessible records.• Communicate clearly with employees, vendors, and internal stakeholders to support smooth onsite operations and timely issue resolution.• Use sound judgment and resourcefulness to address unexpected office requests and keep daily workplace services running efficiently.
2026-06-08T00:00:00Z

Workplace Experience Coordinator

Arlington, VA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator to help create a welcoming, well-run office environment. This Long-term Contract position is ideal for someone who enjoys supporting daily workplace operations, delivering a high standard of in-person service, and keeping details organized in a corporate setting. The person in this role will serve as a key point of contact for employees, guests, and vendors while helping the office run smoothly each day. Responsibilities: • Welcome employees, visitors, and clients with a welcoming presence and ensure a positive arrival experience. • Oversee reception and front-of-house activities, including answering inbound calls and directing requests to the appropriate contacts. • Coordinate meeting spaces, visitor check-ins, and day-to-day workplace services to support smooth office operations. • Provide administrative assistance such as document scanning, clerical support, and handling general office tasks as needed. • Support onsite meetings and events by arranging hospitality services, food deliveries, and related logistics. • Monitor shared spaces and common areas to maintain an organized, clean, and presentation-ready workplace. • Respond quickly to employee questions and service needs while following through on open requests. • Communicate with internal teams and external vendors through Slack and other business channels to keep operations aligned. • Identify office needs proactively and address issues efficiently to maintain a high-quality workplace experience.
2026-05-27T00:00:00Z

Workplace Exp Coordinator

New York, NY
onsite
Temporary / Contract
24 - 25 USD / Hourly
This Long-term Contract position is ideal for someone who enjoys creating a welcoming, organized, and high-touch experience for employees, visitors, and clients. You will serve as a key front-of-house presence, helping daily operations run smoothly while maintaining a service-driven and hospitality-focused environment. Responsibilities:• Welcome employees, guests, and clients with a courteous and attentive approach that creates a positive first impression.• Oversee reception activities, including visitor sign-in, front desk coverage, and general lobby coordination throughout the day.• Arrange meeting spaces by confirming bookings, checking room readiness, and supporting setup needs before scheduled gatherings.• Conduct routine workplace walkthroughs to monitor presentation, stock levels, cleanliness, and shared-space organization.• Provide hands-on support for meetings and office events, including coordination with catering and other service providers.• Work closely with facilities staff, building contacts, and external vendors to address office issues in a timely manner.• Respond to incoming calls, inquiries, and day-to-day requests while balancing multiple priorities with accuracy and care.• Help deliver a concierge-style workplace experience by anticipating needs and following through on service details.• Assist with administrative and office support tasks such as calendar coordination, documentation, and general workplace procedures as needed
2026-06-05T00:00:00Z

Workplace Exp Coordinator

San Diego, CA
onsite
Temporary / Contract
23 - 23.57 USD / Hourly
We are looking for a Workplace Exp Coordinator to support daily front desk and workplace operations for a client site in San Diego, CA. This is a contract position with an initial duration of 6 weeks and the potential for extension. The person in this role will help create a welcoming, organized, and service-focused environment for employees, guests, and vendors while ensuring office services run smoothly. Responsibilities:- First point of contact for all those entering the facility. Greet them with a friendly and welcomingdemeanor. Issue visitor and parking passes and follow security protocols.- Make a memorable first impression by answering the telephone in a professional manner. Createpresentations and speak to various-sized groups.- Arrange and confirm recreational dining and business activities on behalf of the requestor.- Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace servicesincluding mail office supply services and onboarding.- Acknowledge inquiries or complaints from employees guests and co-workers. Provide solutions in aprofessional customer service-driven manner.- Organize and manage on-site events. This includes securing event space set up and tear down of theroom and delivery of supplies.- Follow property-specific security and emergency procedures. Notify appropriate parties to ensure thesafety of all individuals in the building.- Coordinate with vendors who supply services or goods to the workplace.- Explain detailed and/or complicated information within the team. Follow specific directions as given bythe manager.- Impact through clearly defined duties and methods and tasks are described in detail. Use existingprocedures to solve straightforward problems while having a limited opportunity to exercise discretion.
2026-05-20T00:00:00Z

Human Resources Coordinator

Reading, PA
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for a Human Resources Coordinator to support day-to-day people operations and help create a consistent, positive employee experience. This role will coordinate core HR activities across the employee lifecycle, maintain accurate records, and assist with programs related to recruitment, onboarding, benefits, compliance, and employee support. The position works closely with leadership and staff to keep HR processes organized, responsive, and aligned with company policies and regulatory requirements. Responsibilities:• Oversee daily HR administrative activities, ensuring employee information, documentation, and personnel records remain accurate, current, and properly maintained.• Coordinate employee lifecycle processes such as onboarding for new employees, internal transfers, leaves of absence, and separation procedures with a strong focus on timeliness and compliance.• Serve as a point of contact for routine HR questions, providing clear guidance on policies, procedures, and workplace standards while escalating more complex matters when appropriate.• Support recruitment and onboarding logistics by managing pre-employment steps, preparing onboarding materials, scheduling orientation activities, and helping new employees transition smoothly into the organization.• Administer processes related to contract staff, including onboarding, assignment tracking, and offboarding activities.• Assist with benefits, leave administration, workers’ compensation matters, disability-related follow-up, and other employee support processes requiring accurate coordination.• Partner with payroll by submitting employee data updates, helping review records for accuracy, and contributing to audits or reconciliations as needed.• Maintain HR information within company systems, complete regular data checks, and produce reports related to workforce metrics, training, turnover, and compliance needs.• Help organize employee meetings, recognition efforts, training sessions, and other HR-led initiatives that strengthen communication and engagement.• Contribute to special projects and process improvement efforts designed to increase efficiency and consistency across HR operations.
2026-05-20T00:00:00Z

Human Resources Coordinator

San Diego, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
Our client is seeking a detail-oriented and organized Human Resources Coordinator to support daily HR operations and help ensure a positive employee experience. This role will assist with onboarding, employee records, benefits administration, and general HR coordination while supporting compliance and internal processes. Key Responsibilities:<ul><li>Support day-to-day human resources operations and administrative processes</li><li>Assist with employee onboarding, orientation, and offboarding activities</li><li>Maintain accurate employee files, records, and HR databases</li><li>Coordinate benefits enrollment, changes, and employee inquiries</li><li>Assist with scheduling interviews and supporting recruitment activities</li><li>Help prepare HR documents, reports, and correspondence</li><li>Support compliance with company policies, procedures, and employment regulations</li><li>Respond to employee questions and provide general HR support</li></ul>
2026-06-05T00:00:00Z

Payroll Coordinator

Bridgewater, NJ
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Payroll Coordinator to support payroll operations for a pharmaceutical organization in Somerset County, New Jersey. This Long-term Contract position is ideal for someone who can manage complex payroll activities with accuracy, maintain compliance across multiple states, and contribute to a dependable employee pay process. The role calls for strong attention to detail, confidence working with high employee volumes, and hands-on experience with ADP Workforce Now. Payroll Coordinator Responsibilities:• Process end-to-end payroll activities for a large employee population, ensuring timely and accurate pay delivery.• Administer payroll for employees across multiple states while applying applicable wage, tax, and compliance requirements.• Use ADP Workforce Now to review payroll data, validate entries, and resolve discrepancies before final submission.• Audit payroll records on a regular basis to confirm accuracy in earnings, deductions, taxes, and other payroll-related transactions.• Investigate and address payroll questions, exceptions, and payment issues in a thorough and timely manner.• Partner with HR, finance, and other internal teams to maintain current employee data that supports accurate payroll processing.• Support payroll reporting and documentation needs, including records required for compliance reviews and internal tracking.
2026-06-12T00:00:00Z

Payroll Coordinator

Little Rock, AR
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for a detail-oriented Payroll Coordinator to join our team in Little Rock, Arkansas. In this role, you will play a vital part in managing payroll operations efficiently and ensuring compliance with regulations. The ideal candidate will have experience in full-cycle payroll processes and a commitment to accuracy. The salary range will be $55,000 - $60,000 DOE with strong benefits and opportunity to grow with a well-respected local company! Please reach out to Austen Zemrock on LinkedIn for a direct confidential conversation or email me a Word version of your resume for more information. Responsibilities:• Process payroll for employees with precision and timeliness, ensuring compliance with company policies and legal standards.• Handle full-cycle payroll operations, including calculations, deductions, and adjustments.• Manage payroll for 101-500 employees while maintaining organized records and documentation.• Administer garnishments and other deductions according to legal requirements.• Verify and reconcile payroll data to ensure accuracy before finalization.• Respond to employee inquiries related to payroll matters and resolve discrepancies efficiently.• Collaborate with HR and accounting teams to maintain seamless payroll processes.• Stay informed about changes in payroll regulations and implement necessary updates.• Maintain confidentiality and security of payroll information at all times.
2026-06-03T00:00:00Z

Human Resources (HR) Coordinator

Milwaukee, WI
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources Coordinator to support day-to-day HR operations in Milwaukee, Wisconsin. This Long-term Contract opportunity is ideal for someone who enjoys creating a smooth employee experience, managing sensitive information accurately, and providing reliable administrative support across the employee lifecycle. The person in this role will work closely with HR colleagues and internal partners to help keep hiring, onboarding, and employee record processes organized, timely, and compliant. Responsibilities: • Coordinate pre-employment and onboarding activities to help new team members start successfully and on schedule. • Maintain onboarding trackers and follow up on outstanding tasks or documents to ensure each step is completed accurately. • Administer separation processes by organizing offboarding activities and updating records as employees exit the organization. • Support hiring workflow approvals and keep recruitment-related documentation current and well organized. • Monitor shared HR communications and provide timely, thoughtful responses to questions from employees and incoming hires. • Act as a point of contact for general HR inquiries involving onboarding, workplace policies, and routine personnel procedures. • Enter, update, and audit employee information in HR systems to preserve data accuracy and support compliance requirements. • Partner with HR staff and other departments on administrative initiatives, process enhancements, and additional assignments as needed.
2026-06-12T00:00:00Z

Office Coordinator

Salinas, CA
onsite
Permanent / Full Time
45000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health! Are you a detail-driven detail oriented who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Salinas-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations. Why This Opportunity Stands Out: You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment. Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately. You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building. You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork. Key Responsibilities: Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient. Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included). Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections. Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track. Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready. Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most. Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners. Adapt to high-volume work with composure and a solutions-focused approach. Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-06-11T00:00:00Z

Office Coordinator

Ooltewah, TN
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a highly organized Office Coordinator to support daily administrative and light accounting duties. This contract to permanent opportunity is ideal for someone who enjoys keeping an office running smoothly, welcoming visitors, and ensuring essential supplies and processes stay on track. The person in this role will contribute to a well-organized and efficient workplace by balancing front-desk responsibilities with office support and accounts payable tasks and will be doing light accounting work in this role. Responsibilities:• Coordinate day-to-day office activities to maintain an efficient and well-organized work environment.• Welcome guests, answer incoming calls, and serve as the first point of contact for general office inquiries.• Monitor inventory levels for workplace materials and arrange timely purchasing of needed supplies.• Keep supply storage areas organized and ensure teams have consistent access to essential office items.• Support accounts payable activities by reviewing invoices, preparing documentation, and assisting with payment processing.• Perform a variety of administrative tasks such as scheduling, filing, data entry, and document coordination.• Help maintain a positive office experience by addressing routine operational needs as they arise. If interested in this role please apply, then call me directly (423)244-0726.
2026-06-12T00:00:00Z

Payroll/HR Coordinator

Santa Barbara, CA
onsite
Temporary / Contract
26 - 32 USD / Hourly
We are looking for a detail-oriented Payroll/HR Coordinator to support payroll and human resources operations for a busy workplace in California. This Long-term Contract position is ideal for someone who can balance accuracy, confidentiality, and responsiveness while handling multiple priorities throughout the day. The successful candidate will contribute to employee support processes, maintain organized records, and help ensure payroll and benefits activities run smoothly. Responsibilities: • Manage bi-weekly payroll processing with careful attention to accuracy, timelines, deductions, and employee changes. • Coordinate onboarding activities for new employees, including preparing documentation and guiding employees through required forms and processes. • Administer employee benefits and 401(k) programs by supporting enrollments, updates, and routine inquiries. • Build, organize, and safeguard confidential personnel records in compliance with company practices and applicable requirements. • Provide recruiting support by assisting with staffing coordination, candidate communication, and related administrative tasks. • Handle payroll-related items such as garnishments, status updates, and other employee record changes as needed. • Partner with internal teams to respond to HR and payroll questions while maintaining a high level of professionalism and discretion.
2026-06-05T00:00:00Z

Facility Coordinator

Atlanta, GA
onsite
Temporary / Contract
18 - 25 USD / Hourly
We are seeking a proactive and detail-oriented Facility Coordinator to support the day-to-day operations and maintenance of our facilities. This role is responsible for ensuring a safe, functional, and well-maintained work environment by coordinating vendors, managing service requests, and supporting workplace operations.Key Responsibilities<ul><li>Coordinate routine maintenance, repairs, and facility-related services (HVAC, electrical, plumbing, etc.)</li><li>Manage vendor relationships, including scheduling, performance tracking, and issue resolution</li><li>Track and respond to facility work orders and service requests in a timely manner</li><li>Support office operations including space planning, workstation setup, and employee moves</li><li>Maintain facility records, contracts, and maintenance logs</li><li>Ensure compliance with safety standards, building regulations, and company policies</li><li>Conduct regular facility inspections to identify and address issues proactively</li><li>Order and manage inventory for office and facility supplies</li><li>Assist with emergency response procedures and building access/security coordination</li><li>Support projects such as renovations, upgrades, or office expansions</li></ul>
2026-06-05T00:00:00Z

Human Resources and Payroll Coordinator

Santa Barbara, CA
onsite
Temporary / Contract
22 - 30 USD / Hourly
We are looking for a Human Resources and Payroll Coordinator to support day-to-day payroll activities and essential HR operations for a team in California. This Long-term Contract position is ideal for someone who enjoys balancing detail-oriented payroll work with employee-facing administrative support. The person in this role will help maintain compliance, keep employee information accurate, and contribute to a smooth experience across onboarding, records administration, and payroll processing. Responsibilities: • Manage weekly and bi-weekly payroll cycles by reviewing time entries, applying needed updates, and ensuring accurate pay calculations. • Maintain organized payroll documentation and monitor payroll practices to support adherence to applicable policies and regulations. • Investigate pay-related issues, correct discrepancies promptly, and respond professionally to employee questions about earnings, deductions, and adjustments. • Assist with onboarding activities by preparing employment documents, coordinating new employee paperwork, and updating employee records. • Provide support for benefits administration, including processing changes and maintaining accurate HR data in internal systems. • Coordinate employee status updates such as terminations, position changes, and related personnel actions while keeping records current. • Help prepare and maintain HR files, ensuring information is complete, accessible, and handled with appropriate confidentiality. • Contribute to general HR and administrative support tasks that improve workflow efficiency and support daily team operations.
2026-06-11T00:00:00Z

Workplace Specialist

Menlo Park, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Key Responsibilities:<ul><li>Oversee daily workplace operations, including facilities, vendors, and office services</li><li>Support employee experience initiatives such as onboarding, events, and workspace setup</li><li>Manage service requests, workplace systems, and office logistics</li><li>Ensure compliance with workplace policies, safety standards, and procedures</li><li>Identify opportunities to improve efficiency, organization, and overall office experience</li></ul>
2026-06-05T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-05-18T00:00:00Z

Building and Office Coordinator

Rockville, MD
onsite
Temporary to Hire
20.9 - 22 USD / Hourly
We are offering a contract to permanent employment opportunity for a Building and Office Coordinator in the non-profit sector, based in North Bethesda, Maryland. This role revolves around ensuring the smooth functioning of the office environment, assisting with technology-related issues, preparing workstations, and carrying out administrative tasks. Responsibilities: • Coordinate the setup and cleanup of conference rooms and assist in organizing meetings, both in-person and virtual. • Manage and maintain booking schedules, using tools like Outlook. • Handle technology-related queries and perform basic troubleshooting, including restarting computers and documenting issues for IT assistance if necessary. • Prepare and support audio-visual setups for presentations, utilizing tools like PowerPoint. • Assist with the onboarding process for new permanent employees, including preparing workstations. • Oversee the arrangement of furniture for events in the conference center. • Receive and manage deliveries and drop-offs. • Ensure the office is well-stocked for staff and guests, including coffee, water coolers, and printers. • Perform administrative tasks such as managing emails, calendars, invites, and schedules. • Handle physical tasks as needed, such as moving items weighing up to 20-30 pounds. • Utilize Office Suite, especially Excel, for administrative tasks and record-keeping.
2026-06-12T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-06-09T00:00:00Z

Administrative Coordinator

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders. Responsibilities: • Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials • Develop and format presentations, reports, and other documents used for investor communication and internal updates • Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions • Maintain organized digital and physical records related to office operations and investor documentation • Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination • Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed • Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-06-11T00:00:00Z

Administrative Coordinator

Rogers, AR
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for a dependable Administrative Coordinator to support a six-week Contract position within a retail-related office setting in Rogers, Arkansas. This role is well suited to someone who works carefully, stays organized, and can manage high-volume document handling with consistent accuracy. The position focuses on records preparation, scanning, filing, and storage support in a structured office environment. Candidates who are comfortable with repetitive administrative work and can work independently will thrive in this assignment. Responsibilities: • Review and sort account files to ensure documents are grouped correctly before processing. • Prepare paper records for scanning by removing fasteners and arranging pages in the proper order. • Separate vehicle title documents from general files according to established instructions. • Scan paper materials into digital records and repeat scans when image quality or completeness needs correction. • Organize physical folders by account and maintain a clear, consistent filing structure throughout the project. • Unpack, arrange, and relabel file boxes to support efficient record handling and storage preparation. • Reassemble and repack documents for retention once processing is complete. • Monitor document accuracy and maintain an orderly workspace to support smooth project completion.
2026-06-08T00:00:00Z

Administrative Coordinator

Littleton, CO
onsite
Temporary to Hire
24 - 25 USD / Hourly
Project Coordinator We are looking for a Project Coordinator to join a wholesale distribution organization in Littleton, Colorado on a contract basis with the potential for a permanent role. This position supports the full lifecycle of incoming sales orders, partnering closely with sales representatives, clients, warehouses, and internal teams to keep projects moving accurately and on schedule. The ideal candidate brings strong administrative coordination skills, works confidently with manual processes, and can manage competing priorities with minimal day-to-day oversight. Responsibilities: • Receive and process sales-related documentation from representatives, establish project records, and prepare files for handoff to the next phase of coordination. • Communicate with sales staff, customers, and internal partners to provide updates, resolve routine questions, and keep activities aligned. • Place product orders and track each step through scheduling, shipment timing, and delivery readiness to help ensure deadlines are met. • Coordinate with warehouse teams on outbound inventory, storage needs, and delivery timing, especially when project schedules shift. • Maintain accurate administrative and operational records in spreadsheets and related systems to support visibility across active work. • Generate invoices and assist with order-related documentation, reporting, and general administrative follow-up. • Monitor multiple active projects at once, identify delays or gaps, and take action to keep tasks organized and progressing. • Operate effectively within a process-driven environment that includes a significant amount of manual coordination and tracking.
2026-06-12T00:00:00Z

Administrative Coordinator

Willow Grove, PA
onsite
Temporary to Hire
0 - 0 USD / Yearly
We are looking for an Administrative Coordinator to join an on-site team in Pennsylvania, supporting fleet service operations for a growing group of field technicians. This contract-to-permanent position is ideal for someone who stays organized under pressure, communicates effectively with both internal teams and external vendors, and keeps multiple workstreams moving efficiently. The role plays an important part in coordinating maintenance activity, maintaining accurate service data, and helping improve day-to-day workflow as the operation expands. Responsibilities: • Coordinate repair and preventive maintenance appointments for fleet equipment used by field staff across multiple service areas. • Serve as the main point of contact between technicians and outside service providers to keep repair activity moving without delay. • Communicate schedule changes, service updates, and completion timelines to employees working in the field. • Monitor open maintenance requests and follow up with vendors to help ensure work is completed within expected timeframes. • Enter, update, and maintain accurate service records and maintenance details within Fleetio and related tracking tools. • Manage a high volume of requests at once, adjusting priorities as business needs shift throughout the day. • Use vendor partnerships to help secure responsive service and support cost-conscious maintenance planning. • Contribute to workflow improvements that strengthen coordination and efficiency as the fleet team continues to grow.
2026-06-12T00:00:00Z