Add your latest resume to match with open positions.

7 results for Workplace Coordinator in Chicago, IL

Coordinator of Payroll

Crystal Lake, IL
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a detail-oriented Coordinator of Payroll to support accurate and compliant payroll operations for a college environment in Crystal Lake, Illinois. This is a Contract position responsible for managing bi-weekly payroll activities, maintaining strong financial controls, and ensuring adherence to applicable tax and regulatory requirements. The ideal candidate brings hands-on experience with full-cycle payroll, multi-state payroll administration, and payroll systems such as ADP Workforce Now. Responsibilities: • Manage end-to-end bi-weekly payroll processing for employees, ensuring earnings, deductions, taxes, and direct deposit transactions are completed correctly and on schedule • Review and complete payroll corrections such as retroactive payments, manual checks, voided payments, reissued checks, gross-up calculations, and deposit reversals as needed • Set up and maintain payroll earning and deduction codes for items including benefits, retirement contributions, garnishments, deferred compensation, and union-related withholdings • Oversee payroll schedules, key processing dates, and submission deadlines to keep payroll operations running smoothly and on time • Prepare, reconcile, and submit required payroll tax filings, unemployment reports, workers’ compensation reporting, and year-end documents including W-2s • Monitor payroll practices for compliance with federal and state regulations, retirement plan rules, and other statutory requirements affecting employee pay • Administer wage garnishments and other required or voluntary deductions while confirming accurate calculation, withholding, and remittance • Maintain payroll-related tax and unemployment accounts for employees working in multiple states, including remote work jurisdictions where registration is required • Reconcile payroll-related general ledger accounts, support reporting activities, and uphold documentation retention standards in line with regulatory guidelines
2026-04-27T00:00:00Z

HR Coordinator

Hoffman Estates, IL
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are looking for an HR Coordinator to support recruiting and HR operations in Illinois. This long-term contract position with the possibility for hire centers on guiding candidates through the early stages of the hiring process, coordinating interviews, and helping maintain an organized and efficient workflow. The role is ideal for someone who can communicate clearly, manage details accurately, and provide dependable support across talent acquisition activities. Responsibilities:• Coordinate initial recruiting activities by arranging interviews, confirming schedules, and keeping candidates informed throughout early hiring steps.• Conduct preliminary candidate outreach and basic screening conversations to assess alignment with role requirements.• Track applicant progress through the recruitment pipeline and help ensure timely movement between screening stages.• Support onboarding-related tasks, including documentation follow-up and coordination of pre-employment requirements.• Assist with pre-employment screening processes and maintain accurate records tied to hiring and HR administration.• Maintain HRIS data with attention to accuracy, including updates connected to candidate and employee information.• Partner with hiring teams and internal stakeholders to provide smooth administrative support for talent acquisition efforts.• Use systems such as Workday to help manage recruiting workflows, status updates, and related HR processes.
2026-05-18T00:00:00Z

HR Coordinator

Buffalo Grove, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented HR Coordinator to provide hands-on support for a small HR team. This is a Contract position that will help maintain continuity across core HR activities, recruiting coordination, and administrative operations during a leave coverage period. The role offers a flexible schedule of approximately 20–30 hours per week and is best suited for someone who can work onsite most of the week while adapting to changing business needs. Responsibilities:• Support daily human resources operations by managing administrative tasks, organizing records, and helping keep team processes on track during a critical coverage period.• Assist with recruiting activities for multiple open positions, including scheduling interviews, coordinating candidate communication, and helping move searches forward efficiently.• Facilitate onboarding-related steps such as pre-employment screening coordination, new employee documentation, and preparation for employee start dates.• Provide event and meeting coordination support for internal activities, ensuring logistics, communication, and follow-up are handled smoothly.• Help maintain HR data accuracy by exporting, compiling, and reviewing information from HR systems and related files when manual processing is required.• Contribute to payroll and HRIS-related support activities connected to the organization’s transition from Paylocity to Rippling, including data preparation and administrative follow-through.• Partner closely with the HR team to manage day-to-day coordination needs for a workforce of approximately 50 employees, including support for traveling staff.• Offer general assistance to HR leadership by preparing materials, responding to routine inquiries, and helping prioritize time-sensitive tasks.
2026-05-18T00:00:00Z

HR Coordinator

Niles, IL
onsite
Temporary to Hire
23.75 - 26 USD / Hourly
We are looking for a Spanish Bilingual HR Coordinator to support daily human resources operations for a communications organization in Bensenville, Illinois. This contract opportunity with potential for a long-term role is well suited for someone who brings strong organization, consistency, and a practical approach to employee support. The role will focus on onboarding, HR administration, compliance-related activities, and maintaining accurate employee records while helping create a positive workplace experience. Responsibilities:• Coordinate onboarding activities for new employees, ensuring documentation, scheduling, and orientation steps are completed accurately and on time.• Manage pre-employment screening processes and follow up on pre-employment requirements to support a smooth onboarding experience.• Maintain employee information within HR systems and personnel records with a high level of accuracy and confidentiality.• Provide administrative support across HR functions, including employee communications, record updates, and policy-related documentation.• Assist with recruiting coordination by scheduling interviews, tracking candidate progress, and supporting staffing logistics.• Help monitor HR compliance practices by organizing required forms, maintaining audit-ready files, and following established procedures.• Support employee engagement efforts through day-to-day responsiveness and coordination of HR-related activities.• Contribute to HR process updates and administrative changes as business needs evolve, including system-related or workflow adjustments when needed.
2026-05-14T00:00:00Z

HR Coordinator

Hazel Crest, IL
onsite
Temporary to Hire
20.9 - 23 USD / Hourly
We are looking for an experienced HR Coordinator to join our team in Illinois in a contract capacity with the potential for a long-term opportunity. This role is ideal for a human resources team member who can confidently manage core HR operations, support employees throughout the employment lifecycle, and help maintain compliance with changing labor regulations. The position is fully onsite and offers the opportunity to become a key resource for payroll, onboarding, benefits administration, and day-to-day HR support. Responsibilities:• Process payroll accurately for a small employee population and help ensure timely resolution of pay-related questions.• Coordinate recruiting and new employee activities, including onboarding, pre-employment steps, and orientation support.• Maintain organized and up-to-date personnel files, HR records, and employment documentation in alignment with company standards.• Assist employees with benefit-related questions and provide administrative support for enrollment and ongoing benefits coordination.• Monitor HR practices for compliance with applicable labor laws and support updates to policies, procedures, and employee time-off administration.• Use HR systems and related tools to manage employee information, track documentation, and support routine HR reporting.• Provide general HR administrative support across daily operations and serve as a reliable point of contact for employee inquiries.• Cross-train in circulation coverage to help support staffing needs when team members are unavailable and occasional weekend events require additional assistance. The salary range for this position is $20/hr to $23/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster
2026-05-07T00:00:00Z

Project Coordinator

Chicago, IL
onsite
Temporary / Contract
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Project Coordinator to join our team in Chicago, Illinois. This is a long-term contract position that requires a proactive individual to manage diverse responsibilities, including application oversight, vendor relations, and business communication. The ideal candidate will possess a balanced combination of technical insight and business-facing acumen, ensuring smooth operations and collaboration across teams. Responsibilities: • Manage day-to-day application oversight and ensure functionality across platforms such as Salesforce, Juniper, and NetSuite. • Coordinate with vendors and third-party application managers to address operational needs. • Facilitate communication between business teams and technical teams to bridge gaps and align priorities. • Perform quarterly audits and assist with break/fix troubleshooting tasks. • Address Zendesk tickets weekly, with an average volume of 10–15 tickets. • Handle license provisioning and support ongoing BI/reporting implementations. • Assist with periodic application reviews and ensure compliance with operational standards. • Provide light project management oversight, collaborating with entry level PMs on tracking and tactical tasks. • Adapt quickly to reduced team capacity and manage a wide range of responsibilities effectively. • Work on-site four days a week in a hybrid environment, ensuring hands-on support and coordination.
2026-04-17T00:00:00Z

Client Services Coordinator

Westmont, IL
onsite
Temporary to Hire
25.118 - 29.084 USD / Hourly
We are looking for an experienced and dependable Client Services Coordinator to support client interactions and office operations. This contract opportunity with potential for a permanent role is ideal for someone who enjoys balancing administrative coordination with a strong service mindset in a fast-paced pharm/biotech environment. The person in this role will help keep schedules, communications, records, and client materials organized while working closely with internal teams to deliver a high-quality experience. Responsibilities:• Arrange client meetings, lunches, and team gatherings while ensuring calendars and logistics are managed smoothly• Support internal scheduling needs and help keep projects and appointments on track across multiple teams• Maintain organized client files, documentation, and activity records with a high degree of accuracy• Prepare presentations, reports, and other materials used for client communication and internal coordination• Enter, update, and monitor information within internal platforms, including laboratory information management systems, to support reporting and service delivery• Partner with cross-functional colleagues to promote responsive service and a positive client experience• Identify administrative or operational issues early and take practical steps to resolve them efficiently• Provide general office support such as reception coverage, filing, supply coordination, and back-office assistance as needed The salary range for this position is $26.44 to $31.25. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-05-18T00:00:00Z