We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Minneapolis, Minnesota. This role involves providing essential administrative and project support to ensure seamless operations and effective coordination across teams and initiatives. The ideal candidate will excel in organization, communication, and problem-solving while maintaining confidentiality and professionalism. Responsibilities: • Manage and maintain the executive calendar, ensuring scheduling needs and priorities are met efficiently. • Coordinate and prepare materials for meetings, including agendas, notifications, and accurate minutes, while ensuring follow-up actions are completed. • Organize travel arrangements and handle expense submissions and reimbursements for the executive. • Conduct research, track progress, and provide support for division projects to ensure timely completion. • Collaborate with various teams and workgroups to facilitate project coordination and reporting. • Maintain filing systems and ensure documents are organized, accessible, and secure. • Assist with union-related administrative tasks and budget tracking as directed. • Respond to internal and external correspondence promptly and professionally. • Monitor deadlines and reporting requirements, ensuring all deliverables are completed accurately. • Order and manage office supplies to support efficient operations.

• Proven experience in calendar management and scheduling for executives. • Strong communication skills, both written and verbal, with the ability to convey information clearly. • Exceptional customer service skills and the ability to maintain positive relationships. • Proficiency in using Google Suite for document creation, data management, and collaboration. • Demonstrated success in coordinating complex projects and tracking progress. • Ability to manage multiple schedules and prioritize tasks effectively. • High level of attention to detail and accuracy in all aspects of work. • Commitment to maintaining confidentiality and handling sensitive information with discretion.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s <a href="https://www.roberthalf.com/us/en/terms">Terms of Use</a> and <a href="https://www.roberthalf.com/us/en/privacy">Privacy Notice</a>.

Minneapolis, MN
onsite
Temporary
28.50 - 33.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Minneapolis, Minnesota. This role involves providing essential administrative and project support to ensure seamless operations and effective coordination across teams and initiatives. The ideal candidate will excel in organization, communication, and problem-solving while maintaining confidentiality and professionalism. Responsibilities: • Manage and maintain the executive calendar, ensuring scheduling needs and priorities are met efficiently. • Coordinate and prepare materials for meetings, including agendas, notifications, and accurate minutes, while ensuring follow-up actions are completed. • Organize travel arrangements and handle expense submissions and reimbursements for the executive. • Conduct research, track progress, and provide support for division projects to ensure timely completion. • Collaborate with various teams and workgroups to facilitate project coordination and reporting. • Maintain filing systems and ensure documents are organized, accessible, and secure. • Assist with union-related administrative tasks and budget tracking as directed. • Respond to internal and external correspondence promptly and professionally. • Monitor deadlines and reporting requirements, ensuring all deliverables are completed accurately. • Order and manage office supplies to support efficient operations.
2026-02-04T19:28:44Z