<p>We are looking for a motivated and detail-oriented Administrative Assistant to support a well-established non-profit organization based in Richfield, Minnesota. This is a long-term contract opportunity where you will not only play a key role in facilitating day-to-day administrative functions but also contribute to the organization’s meaningful mission. This position offers a chance to make a difference while honing your administrative expertise in a collaborative and supportive environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and organize administrative documents, forms, and correspondence to ensure accuracy and timely completion.</p><p>• Track deadlines and follow up on outstanding tasks to maintain operational efficiency.</p><p>• Perform data entry and maintain records using relevant software and databases.</p><p>• Generate reports to support organizational needs and compliance efforts.</p><p>• Address inquiries regarding paperwork and documentation with professionalism and clarity.</p><p>• Collaborate with various departments to facilitate information sharing and streamline processes.</p><p>• Assist with receptionist duties, including answering inbound calls and managing front-office tasks.</p><p>• Support additional administrative efforts as needed to enhance overall workflow.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our client's team in Turners Falls, Massachusetts. This is a long-term contract position where you will play a key role in supporting daily operations, ensuring smooth office management, and delivering exceptional administrative assistance. Ideal candidates will thrive in a collaborative environment and possess strong organizational skills.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Handle incoming calls professionally, providing accurate information and redirecting calls as needed.</p><p>• Perform data entry tasks with precision, maintaining accurate records and databases.</p><p>• Manage daily office operations, including scheduling and coordinating meetings.</p><p>• Provide reception services by greeting visitors and addressing inquiries.</p><p>• Prepare and organize documents, reports, and correspondence.</p><p>• Assist with general administrative tasks, ensuring office supplies are stocked and functional.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Support special projects or assignments as directed by management.</p>
<p>Robert Half is looking for a skilled Senior Administrative Assistant to join a highly reputable organization. This position is ideal for a proactive and detail-oriented professional who thrives in a fast-paced office environment and enjoys taking on a blend of administrative responsibilities. If you’re ready to work on high-level projects and provide executive-level support, this is the role for you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li>Coordinate and manage scheduling for senior executives, including appointments, travel arrangements, and meeting logistics.</li><li>Prepare correspondence, reports, and presentations with accuracy and professionalism.</li><li>Act as the point of contact for internal and external communications. Handle confidential documents and communications with discretion.</li><li>Assist with project management tasks and tracking deliverables across departments.</li><li>Organize and maintain file systems, both electronic and physical.</li><li>Oversee office operations and provide training or support to entry level administrative staff as needed.</li><li>Support event planning, including coordinating logistics, invitations, and vendor management.</li><li>Maintain inventory of office supplies and ensure efficient operations across the office.</li></ul>
<p>An established and growing organization in Charleston is seeking a driven and friendly <strong>Administrative Assistant</strong> to join its dynamic team. This <strong>full-time</strong> position is ideal for individuals who thrive in a fast-paced environment and enjoy contributing to a culture that values excellence, professionalism, and continuous learning.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li><strong>Client Services:</strong></li><li>Answer and direct phone calls.</li><li>Coordinate scheduling and manage conference room space.</li><li>Assist clients with document signing, onboarding, and administrative requests.</li><li>Provide general client and visitor support.</li><li>Maintain the flow of information with clients and business partners.</li><li><strong>Technical Support:</strong></li><li>Scan and electronically file documents.</li><li>Maintain client databases and track correspondence.</li><li>Manage data entry and assist with tax return processing.</li><li><strong>Administrative Duties:</strong></li><li>Order and maintain office supplies.</li><li>Handle mail distribution, routing, and processing.</li><li>Compile and mail routine correspondence.</li><li>Support various office tasks as requested.</li></ul><p><strong>Qualifications:</strong></p><ul><li>Strong interpersonal and communication skills with the ability to build relationships.</li><li>Proficiency in Microsoft Office Suite.</li><li>Flexible and mature personality with a well-developed ability to multitask.</li><li>Tech-savvy, organized, and detail-oriented.</li><li>Adaptable to fast-paced working environments.</li></ul>
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
We are seeking a detail oriented and reliable Receptionist to be the welcoming face at our client’s corporate office located in Silver Spring, MD. The Receptionist plays a key role in creating a positive first impression, supporting office operations, and ensuring smooth day-to-day front desk management. This position is permanent from Monday to Friday onsite. You will be reporting to the Office Manager/HR. Key Responsibilities • Greet visitors, clients, and employees with professionalism and courtesy. • Answer and direct incoming calls, messages, and emails in a timely manner. • Manage visitor access and maintain office security by following check-in protocols. • Handle incoming and outgoing mail, packages, and deliveries. • Schedule and coordinate conference rooms, meetings, and appointments. • Provide general administrative support such as filing, data entry, and correspondence. • Assist with maintaining office supplies, inventory, and vendor coordination. • Support HR and leadership with special projects as needed. • Maintain a clean, organized, and welcoming reception area.
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract to permanent basis. In this role, you will provide essential support to ensure the smooth operation of our office, including handling scheduling, correspondence, and administrative tasks. This position is ideal for someone with strong communication skills and a proactive approach to problem-solving. <br> Responsibilities: • Coordinate and manage scheduling for appointments and meetings, ensuring seamless organization. • Prepare detailed minutes during meetings and assist in creating reports on a regular basis. • Establish and maintain a structured filing system to keep records accessible and organized. • Update office policies and procedures to align with current standards and practices. • Research and purchase office supplies, negotiating deals with suppliers to optimize costs. • Provide a welcoming and organized environment for visitors by offering general support. • Act as a liaison between managers and administrative staff, addressing queries and requests effectively. • Handle inbound and outbound calls, ensuring inquiries are managed promptly and professionally. • Manage email correspondence, responding to messages and maintaining clear communication channels. • Assist with coordinating and planning business-related meetings and events.
<p>Are you an organized, detail-oriented administrative professional ready to make an impact in the dynamic world of higher education? We’re seeking an Administrative Assistant for a full-time contract role, starting in December and running through the spring season. This opportunity is ideal for individuals who thrive in a fast-paced environment, can handle heavy scheduling demands with precision, and bring a proactive approach to their work. </p><p><br></p><ul><li>Coordinate and maintain complex schedules for various academic and administrative needs.</li><li>Provide support for administrative tasks, such as document preparation, data entry, and correspondence.</li><li>Assist with calendar management, ensuring seamless alignment of priorities.</li><li>Handle incoming inquiries professionally, either answering questions directly or routing them to appropriate contacts on the team.</li><li>Support event scheduling, logistics, and execution for academic or administrative functions as needed.</li><li>Maintain accurate records and documentation, ensuring adherence to compliance standards and institutional policies.</li><li>Collaborate with faculty, staff, and external partners to coordinate administrative tasks in a timely manner.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Receptionist to join our team on a long-term contract basis in Morristown, New Jersey. In this role, you will be the first point of contact for clients and visitors, ensuring a welcoming and efficient experience. If you excel in multitasking and communication, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Answer and manage calls on a multi-line phone system, including transferring calls and taking messages.<br>• Communicate effectively with staff and attorneys, ensuring accurate message delivery.<br>• Welcome and assist clients arriving for scheduled appointments, maintaining a warm and attentive demeanor.<br>• Ensure the reception area is clean, organized, and presentable at all times.<br>• Schedule and manage appointments with attention to accuracy and timeliness.<br>• Perform data entry tasks, ensuring information is correctly recorded and updated.<br>• Handle email correspondence promptly and professionally.<br>• Organize and maintain physical and electronic files for seamless accessibility.
Robert Half is seeking highly organized and detail-oriented Administrative Assistants to support dynamic organizations in various industries. If you thrive in fast-paced environments and enjoy helping others stay organized and efficient, this could be the perfect role for you! <br> Key Responsibilities: Perform administrative duties such as data entry, managing schedules, filing, and handling correspondence. Serve as a point of contact between departments, customers, or clients, ensuring smooth communication. Coordinate meetings and appointments, and maintain calendars for executives or teams. Assist in preparing reports, presentations, and documents as needed. Support office operations by ordering supplies, managing facilities, and resolving administrative issues. Handle confidential information with discretion and professionalism.
<p>Our client, a growing and friendly company in Chambersburg, PA, is looking for an organized and personable <strong>Administrative Assistant</strong> to support their team. This is a fantastic opportunity to join a workplace that values collaboration, positivity, and professionalism.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Greet and assist visitors and clients with a welcoming attitude</li><li>Answer phones, respond to emails, and manage correspondence</li><li>Schedule meetings, appointments, and maintain calendars</li><li>Prepare documents, reports, and presentations as needed</li><li>Assist with office organization and general administrative tasks</li><li>Support team members to ensure smooth daily operations</li></ul><p><br></p>
We are looking for a detail-oriented Account Associate to join our team in Glen Allen, Virginia. In this role, you will leverage your analytical and organizational skills to ensure the delivery of high-quality data solutions in the retail industry. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to dynamic client projects while fostering collaboration across teams.<br><br>Responsibilities:<br>• Assess and enhance data quality to ensure accurate and reliable deliveries for clients.<br>• Safeguard the integrity of client data required to meet project deliverables.<br>• Perform thorough quality checks and statistical analyses of data prior to submission.<br>• Design data collection schedules tailored to client requirements, including selecting optimal collection sites and methodologies.<br>• Approve invoices and verify billing accuracy for completed assignments.<br>• Collaborate with the Field Operations team to implement processes for onboarding new client projects.<br>• Identify and recommend improvements to existing workflows and operational processes.<br>• Handle client-initiated ad hoc data inquiries and assignments with precision.<br>• Promote teamwork between Field Operations and Sales teams to enhance the value of solutions provided to clients.<br>• Complete other responsibilities as needed to support client success.
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Are you a detail-oriented and dynamic professional looking to take charge of office operations and contribute to a thriving workplace? We’re seeking an Office Operations Coordinator to join our team and play a pivotal role in ensuring a productive, organized, and efficient work environment. In this multifaceted position, you’ll oversee office inventory, fleet management, and vendor relationships while providing essential administrative and IT support. From scheduling meetings and planning team events to monitoring compliance and troubleshooting IT issues, you’ll be instrumental in driving operational excellence. If you're proactive, resourceful, and eager to make a real impact, this is your chance to shine! </p><p><br></p><p>Responsibilities:</p><p>• Coordinate daily office operations to maintain a productive and organized workspace.</p><p>• Manage inventory for office supplies and IT equipment, ensuring accurate records and timely replenishment.</p><p>• Provide administrative support by scheduling meetings, preparing reports, and handling correspondence.</p><p>• Oversee fleet management, including vehicle maintenance schedules, mileage tracking, and vendor coordination.</p><p>• Assist in onboarding and offboarding processes by ensuring employees receive necessary IT tools and resources.</p><p>• Troubleshoot minor IT issues and collaborate with IT teams for complex problem resolution.</p><p>• Plan and execute office events, team-building activities, and corporate gatherings.</p><p>• Build and maintain vendor relationships for office supplies, fleet servicing, and IT equipment repairs.</p>
<ul><li>Maintain and organize schedules, calendars, and appointments, ensuring team members stay on track with deadlines and meetings.</li><li>Prepare, proofread, and distribute internal and external correspondence such as emails, reports, and presentations.</li><li>Answer and direct phone calls, respond to emails promptly, and manage incoming inquiries with professionalism and efficiency.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.</li><li>Manage inventory and office supplies; order and restock as necessary to ensure smooth office operations.</li><li>Conduct data entry, maintain accurate files, and organize records both physically and digitally.</li><li>Support the team by facilitating special projects, events, and team functions as needed.</li><li>Act as a liaison between departments to ensure clear communication and workflow.</li></ul><p><br></p>
<p>Robert Half is seeking highly organized and detail-oriented Administrative Assistants to support dynamic organizations in various industries. If you thrive in fast-paced environments and enjoy helping others stay organized and efficient, this could be the perfect role for you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform administrative duties such as data entry, managing schedules, filing, and handling correspondence.</li><li>Serve as a point of contact between departments, customers, or clients, ensuring smooth communication.</li><li>Coordinate meetings and appointments, and maintain calendars for executives or teams.</li><li>Assist in preparing reports, presentations, and documents as needed.</li><li>Support office operations by ordering supplies, managing facilities, and resolving administrative issues.</li><li>Handle confidential information with discretion and professionalism.</li></ul><p><br></p>
<p>We are seeking a proactive and highly organized <strong>Senior Administrative Assistant</strong> for a <strong>temp-to-hire</strong> opportunity. This role supports senior leadership and departmental operations by managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. The ideal candidate is a self-starter with excellent communication skills and a strong ability to multitask in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives and department heads</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements</li><li>Prepare and edit correspondence, reports, presentations, and other documents</li><li>Maintain filing systems and ensure accurate record-keeping</li><li>Assist with project coordination and follow-up on action items</li><li>Liaise with internal teams and external partners professionally</li><li>Handle confidential information with integrity and discretion</li><li>Support onboarding and training of new staff as needed</li></ul><p><br></p>
<p>We currently have an excellent opportunity for a highly skilled and motivated data entry specialist. We are looking for a data-driven guru who has great attention to detail and looking to thrive in a dynamic, growing environment. </p><p><br></p><p>The right applicant will be someone who:</p><ul><li>Verifying, correcting, deleting unnecessary data, or combining data from several sources before entering into a file</li><li>Performing searches on websites for information</li><li>Entering information into specific fields in Salesforce Database</li><li>Requesting further information for documents that are deemed incomplete</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Edison, New Jersey. As the primary face of the office, this position requires an attentive and welcoming demeanor to manage reception and administrative tasks effectively. This is a long-term contract opportunity offering a dynamic and collaborative work environment.<br><br>Responsibilities:<br>• Greet visitors and clients at the front desk, ensuring an attentive and welcoming experience.<br>• Oversee day-to-day reception and front office management, including conference room scheduling and readiness.<br>• Conduct daily walkthroughs of the facility to ensure cleanliness and adequate office supplies.<br>• Manage mailroom operations, including shipping tasks through FedEx and other carriers.<br>• Order and maintain supplies for the pantry, copiers, and general office needs.<br>• Coordinate with building management to address equipment maintenance and cleanliness.<br>• Assist with preparing for client visits and special events as needed.<br>• Ensure adherence to security protocols, including ID badge management.<br>• Provide support for printing requests and other administrative functions.<br>• Collaborate with team members to handle additional tasks assigned by the supervisor.
<p>We are looking for a dedicated Administrative Assistant/Front Desk Coordinator to join a non-profit organization in Kansas City, Missouri. This is a contract position requiring someone who thrives in a fast-paced, dynamic environment while providing exceptional front desk and administrative support. Ideal candidates will bring strong organizational skills and a welcoming demeanor to enhance client experiences. <strong>Spanish bilingualism is preferred, though not mandatory.</strong></p><p><br></p><p>Responsibilities:</p><p>• Welcome clients and families while maintaining a detail-oriented and friendly environment.</p><p>• Ensure the reception and waiting areas are clean, organized, and inviting.</p><p>• Answer and route incoming phone calls efficiently and courteously.</p><p>• Assist in creating and distributing informational materials, such as flyers.</p><p>• Update and maintain accurate records in databases and spreadsheets.</p><p>• Adapt to shifting priorities and work effectively in a fast-paced environment.</p><p>• Support food pantry distribution efforts on designated days.</p><p>• Collaborate with team members to provide seamless administrative support.</p>
We are looking for a detail-oriented Data Entry Clerk to join our team in Mt Laurel, New Jersey. This is a long-term contract position, offering a hybrid work arrangement after initial training. The ideal candidate will play a key role in ensuring the accuracy and formatting of client data files.<br><br>Responsibilities:<br>• Review and process client files in various formats, ensuring they conform to the designated template.<br>• Identify and resolve discrepancies, such as missing fields, excessive or insufficient characters, and duplicate records.<br>• Verify physical addresses to ensure they meet specified criteria.<br>• Perform data scrubbing tasks to maintain high-quality records.<br>• Assist with household mail merges and ensure seamless integration.<br>• Support the creation and management of bump files.<br>• Collaborate with the team to maintain consistent data standards.<br>• Utilize advanced Excel skills for data manipulation and reporting.<br>• Ensure all files are reviewed thoroughly for accuracy and completeness.
<p>We are looking for a skilled Receptionist to join our team in Santa Clara, CA. This is a long-term contract position that requires an individual with excellent attention to detail, strong communication skills, and the ability to provide outstanding customer service. In this role, you will be the first point of contact for visitors and callers, ensuring smooth day-to-day operations at the front desk.</p><p><br></p><p>Responsibilities:</p><p>• Maintain a welcoming and attentive presence at the reception area, ensuring all visitors feel comfortable and attended to.</p><p>• Answer incoming calls, route them appropriately, and provide information as needed.</p><p>• Greet and assist guests, clients, and visitors upon arrival, including providing directions or escorting them to meeting locations.</p><p>• Ensure all visitors are properly signed in and follow security protocols during check-in and check-out processes.</p><p>• Assist with badge creation and access setup for visitors and contract staff.</p><p>• Coordinate meeting room bookings, ensuring rooms are prepared and equipped for scheduled meetings.</p><p>• Respond to inquiries with a courteous and helpful attitude, reflecting high standards of customer service.</p><p>• Support administrative tasks such as file management, printing, and internet browsing as required.</p><p>• Collaborate with team members to ensure seamless operations and communication.</p><p>• Maintain an appearance that reflects years of experience and aligns with the company’s standards.</p>
<p>We are offering an opportunity for an <strong><em>Administrative Assistant </em></strong>in the Construction/Contractor industry, situated in KAPOLEI, Hawaii. This role offers a contract to permanent employment opportunity and involves a range of responsibilities from handling front office reception duties to providing administrative support to various departments and maintaining administrative workflow. If interested in this role, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities</p><p>• Handle front office reception duties including greeting visitors, answering phones, and managing mail distribution.</p><p>• Offer administrative assistance to Marketing, Sales, and Project Management departments.</p><p>• Organize and coordinate various events such as trainings, workshops, and marketing and community events.</p><p>• Maintain administrative workflow and act as an interdepartmental liaison.</p><p>• Enter and maintain Sales and Project Management data in company information systems.</p><p>• Assist with project and contract administration.</p><p>• Generate various reports as requested by Management.</p><p>• Offer support to President, Sales Manager, and Administration Manager as needed.</p><p>• Promote awareness of and follow Company and general safety policies.</p><p>• Exhibit a core understanding of mutual respect and good customer service orientation in interactions within the workplace.</p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables </p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>Pay Rate: $19-$24</p><p><br></p><p>*If interested, APPLY now!</p>
<p>Administrative Coordinator </p><p> </p><p> </p><p>We are looking for a detail-oriented Administrative Coordinator to join a leading organization in the education sector on a contract to hire basis. Based in Aurora, Colorado, this role requires someone who excels at organization, communication, and providing exceptional support to ensure smooth daily operations. If you thrive in a fast-paced environment and are passionate about contributing to the success of an educational institution, this position is an excellent opportunity.</p><p> </p><p> </p><p>Responsibilities:</p><p> </p><p>• Manage and coordinate schedules and appointments to ensure efficient time management.</p><p> </p><p>• Provide superior customer service by answering inbound calls and addressing student and family inquiries promptly and professionally.</p><p> </p><p>• Maintain accurate inventory tracking and oversee office supplies to support daily operations.</p><p> </p><p>• Utilize a multi-line phone system to handle and direct calls effectively.</p><p> </p><p>• Prepare and distribute exit surveys, collecting valuable feedback for continuous improvement.</p><p> </p><p>• Assist with general administrative office tasks, including filing, data entry, and document organization.</p><p> </p><p>• Support back-office functions, ensuring all processes are running smoothly and efficiently.</p><p> </p><p>• Resolve customer service issues promptly, maintaining a positive and attentive demeanor.</p><p> </p><p>• Create and update daily schedules to keep operations on track and organized.</p>
