<p><strong>Robert Half </strong>is partnering with a dynamic ecommerce company in <strong>downtown</strong> <strong>Buffalo, NY</strong> on their search for a <strong>Procurement Specialist</strong>. This is a <strong>Direct Hire in-office role with a starting salary of $65,000 - $75,000</strong>. This newly created focuses on procurement and sourcing of materials, supplies, and packaging for a thriving and growing business. You will partner with both Product Development and Operations to efficiently source with a focus on company quality and standards.</p><p><br></p><p> <strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Source and procure raw materials, packaging components, and general supplies to support production and operations</li><li>Partner with Product Development to identify materials that meet quality, performance, and brand requirements</li><li>Evaluate, negotiate, and manage supplier relationships to ensure cost-effective pricing, quality, and on-time delivery</li><li>Create and maintain accurate purchase orders, pricing, and lead times in the MRP system</li><li>Coordinate inbound shipments and track deliveries with suppliers and freight carriers</li><li>Monitor inventory levels, ensuring timely replenishment and adherence to safety stock requirements</li><li>Resolve delivery delays, discrepancies, and supplier issues to prevent production disruptions</li><li>Maintain compliance with internal procurement policies and stay informed on market trends to drive sourcing efficiencies</li></ul><p><br></p>
Seeking a Purchasing Coordinator / Administrative Coordinator in the Ann Arbor MI area. Must have excellent communication skills, be tech savvy and experience in order processing. Only candidates who qualify will be considered. Role is onsite with one day remote. Pay up to $22/hr. <br><br>Primary responsibilities of the position include but are not limited to:<br><br>• Handling large volume of requests for items to be sourced/quoted.<br>• Communicating with the customer to ensure that their expectations are met.<br>• Effectively communicating to coordinate quoting process including:<br>• Problem solving along with follow up and follow through<br>• Negotiation of new vendor terms<br><br>Prospective applicants must possess the following to be considered:<br>• Excellent verbal, written, and interpersonal communication skills<br>• Proficiency in Microsoft Office programs<br>• Effective organization<br>• A strong sense of prioritization<br>• Multitasking abilities<br>• Positive and enthusiastic attitude<br>• Willingness to ask questions and learn<br>• Ability to take direction and follow established processes<br>• Experience in a fast-paced environment<br>• Proven ability to multitask and prioritize tasks appropriately<br>• Demonstrated customer service skills
<p>We are looking for an experienced Procurement Lead to join our team on a contract basis in El Cajon, California. In this position, you will play a key role in managing procurement operations and ensuring the smooth execution of purchasing processes. This role requires someone with strong organizational skills and the ability to thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Supervise day-to-day procurement activities and provide operational support to leadership.</p><p>• Serve as a key resource for the procurement team, offering guidance and resolving issues.</p><p>• Monitor and report on project progress, ensuring procurement tasks are completed on schedule.</p><p>• Process high volumes of transactional purchases, managing approximately 1,000 line items.</p><p>• Maintain accuracy in purchase order management and inventory tracking to ensure compliance.</p><p>• Facilitate cross-training opportunities within the department to enhance team capabilities.</p><p>• Collaborate with warehouse staff and procurement specialists to optimize workflows.</p><p>• Support contract negotiations and implement effective procurement strategies.</p><p>• Promote efficiency and accuracy in all aspects of the procurement cycle.</p>
<p><strong>Purchasing & Inventory Coordinator</strong></p><p><br></p><p>We are looking for a detail-oriented <strong>Inventory & Purchasing Coordinator</strong> to join our team in a construction environment. This newly created position is perfect for someone who enjoys variety, thrives in a fast-paced setting, and wants to help establish processes and procedures.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><ul><li>Oversee inventory cycle counts and maintain accurate stock levels.</li><li>Manage receiving of materials and ensure proper documentation and quality checks.</li><li>Coordinate purchasing activities, including vendor communication, pricing, and order tracking.</li><li>Act as a liaison between the warehouse and accounting to ensure smooth operations.</li><li>Assist with paperwork, contracts, billing, and administrative projects as needed.</li><li>Support process improvements and help set up systems for efficiency.</li></ul><p><br></p>
We are looking for a motivated Buyer to join our team in Duluth, Minnesota, on a long-term contract basis. In this role, you will manage procurement activities to ensure the seamless acquisition and delivery of production parts while maintaining strong relationships with suppliers. The ideal candidate will have a strong background in supply chain operations, strategic sourcing, and inventory planning to support efficient production processes.<br><br>Responsibilities:<br>• Oversee the procurement of production parts by managing purchase orders, requisitions, and supplier communications.<br>• Collaborate with suppliers and internal teams to ensure timely delivery of components and resolve part shortages.<br>• Coordinate transportation and logistics with suppliers and the transportation department to optimize delivery methods and costs.<br>• Monitor supplier performance and create purchasing metrics to track progress and identify areas for improvement.<br>• Address and resolve non-conforming part issues in collaboration with the quality team and external suppliers.<br>• Support technical reviews with suppliers and ensure compliance with design changes and new component releases.<br>• Analyze production schedules to ensure accurate and timely placement of purchase orders.<br>• Participate in continuous improvement initiatives and enterprise excellence projects to enhance procurement processes.<br>• Investigate and propose cost-saving opportunities while driving informed decision-making through cross-functional collaboration.<br>• Provide updates on parts availability and potential supply chain risks to leadership and stakeholders.
<p>We are looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in Bedminster, New Jersey. This role requires a proactive individual capable of managing schedules, coordinating meetings, and preparing high-level presentations. As a long-term contract position, this opportunity is ideal for someone seeking stability while contributing to organizational success.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executives' calendars, ensuring all appointments and deadlines are effectively managed.</p><p>• Schedule and coordinate executive meetings, including preparation of agendas and materials.</p><p>• Assist in the creation and delivery of board presentations, ensuring accuracy and professionalism.</p><p>• Utilize Microsoft Word and Excel to draft, edit, and manage documents and spreadsheets.</p><p>• Host and manage virtual meetings using platforms such as Zoom and Microsoft Teams.</p><p>• Act as a liaison between executives and other departments to facilitate communication and collaboration.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Monitor and prioritize incoming communications, responding on behalf of executives when appropriate.</p><p>• Coordinate travel arrangements and logistics for business trips.</p><p>• Support additional administrative tasks as needed to ensure smooth operations.</p>
<p>We are seeking an experienced and detail-oriented <strong>Executive Assistant</strong> to provide high-level administrative and strategic support to executive leadership. This role involves managing day-to-day operations, overseeing schedules, coordinating meetings, and serving as a vital liaison between executives and internal/external stakeholders. The ideal candidate possesses exceptional organizational skills, a proactive mindset, and the ability to juggle traditional administrative duties with tech-focused responsibilities such as leveraging workflow automation tools and navigating CRM systems.</p>
<p>We are looking for a detail-oriented Purchasing Admin Assistant to join our team in Palm Beach Gardens, Florida. In this role, you will support purchasing operations through administrative tasks, ensuring accuracy and efficiency in processing orders and managing vendor communications. This position offers an excellent opportunity to contribute to the smooth functioning of the purchasing department within a dynamic work environment.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and distribute client contracts for signatures in a timely manner.</p><p>• Perform high-volume data entry tasks with accuracy and attention to detail.</p><p>• Create detailed proposals and purchase orders related to accounts payable and receivable processes.</p><p>• Coordinate with vendors to confirm order details, track order statuses, and provide updates as needed.</p><p>• Maintain accurate and up-to-date budget records and financial documentation.</p><p>• Process subcontractor payments and notarize release of liens for payments issued.</p><p>• Collaborate with team members to support purchasing activities and ensure compliance with organizational standards.</p>
<p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.</p><p>• Take meeting minutes and distribute them accordingly.</p><p>• Prepare and edit correspondence, communications, presentations, and other documents.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
<p>Are you detail-oriented, organized, and good at keeping track of things? We’re looking for an Inventory Clerk to join a team in Mechanicsburg, PA! In this key role, you’ll manage inventory records, track stock levels, and help ensure that our operations run efficiently. You’ll be the go-to person for accurate inventory data, helping the company deliver products and services seamlessly.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Track and maintain accurate inventory records in the system</li><li>Perform cycle counts and physical inventories</li><li>Monitor stock levels and notify management of discrepancies or low stock</li><li>Assist in receiving, storing, and organizing inventory items</li><li>Coordinate with purchasing, warehouse, and operations teams to ensure inventory accuracy</li><li>Prepare reports on inventory status, discrepancies, and trends</li><li>Maintain a clean, safe, and organized inventory area</li></ul><p><br></p>
<p><strong>Executive Assistant to the CEO</strong></p><p>Join a fast-paced, global company as the <strong>Executive Assistant</strong> to our CEO! In this highly visible role, you’ll manage calendars, meetings, travel, and communications—keeping top priorities on track and operations running smoothly.</p><p>You’ll act as a trusted partner to senior leadership, supporting board activities, corporate communications, and key strategic initiatives. This role calls for exceptional organization, professionalism, and discretion.</p><p><strong>What You’ll Do:</strong></p><ul><li>Manage the CEO’s schedule, travel, and correspondence</li><li>Prepare materials and reports for executive and board meetings</li><li>Coordinate with senior leaders on governance and corporate initiatives</li><li>Handle confidential information with integrity and precision</li></ul><p>If you’re detail-oriented, resourceful, and thrive in an executive environment—<strong>we want to hear from you!</strong></p>
<p>Follow Shad On LinkedIN at #chalkboardtalk for videos on his open roles!</p><p> </p><p> </p><p>📍 <strong>Location:</strong> West Houston, TX (Hybrid)</p><p> 💼 <strong>Compensation:</strong> Base Salary 💰 + Bonus Potential 🎯 + Full Benefits 🏥</p><p> 🤝 <strong>Engagement:</strong> Working with <strong>Robert Half</strong> on behalf of a <strong>multi-billion dollar client</strong> 💼</p><p> 👥 <strong>Team:</strong> Dynamic Leadership 🌟 | Collaborative Culture 🤝</p><p><br></p><p><strong>🔍 About the Role</strong></p><p>Robert Half is partnering with a <strong>multi-billion dollar client</strong> to hire an <strong>inquisitive</strong>, <strong>collaborative</strong>, and <strong>strategic thought leader</strong> for a key procurement analytics role. If you love turning data into actionable insights and influencing high-impact decisions, this is the opportunity for you!</p><p><br></p><p><strong>📊 Key Responsibilities</strong></p><ul><li>📈 Develop and maintain dashboards to monitor procurement KPIs (cost savings, supplier performance, contract compliance).</li><li>🔎 Analyze spend data to uncover trends, risks, and opportunities across suppliers and dealerships.</li><li>🤝 Collaborate with sourcing teams and managers to support strategic initiatives.</li><li>💡 Translate data into actionable recommendations for sourcing strategies and supplier negotiations.</li><li>🧹 Lead data cleansing, enrichment, and classification efforts.</li><li>🛠️ Implement and manage analytics platforms (Power BI, Qlik).</li><li>🤖 Utilize AI-driven tools to enhance procurement insights.</li><li>⚠️ Support supplier segmentation and risk analysis using internal/external data.</li><li>🔗 Partner with IT and Finance to ensure system integration and data alignment.</li><li>🧠 Present findings to senior leadership to guide decision-making.</li><li>📚 Stay current on procurement analytics trends and digital transformation.</li></ul><p><br></p><p><strong>🎓 Qualifications</strong></p><p><strong>Capabilities:</strong></p><ul><li>🗣️ Excellent communication skills, including executive-level presentations.</li><li>🤝 Strong collaboration skills across global, cross-functional teams.</li><li>🚀 Initiative and ownership of complex projects.</li><li>📊 Business acumen and technical rigor.</li><li>💪 Self-motivated and results-driven.</li></ul><p><strong>Education & Experience:</strong></p><ul><li>🎓 Bachelor’s degree in Business Administration or related field.</li><li>📅 5–7 years of experience in procurement data analytics.</li></ul><p><strong>Preferred Skills:</strong></p><ul><li>📊 Advanced Excel: VLOOKUP/XLLOOKUP, Power Query, pivot tables, complex formulas.</li><li>🧮 Strong ad hoc analysis and data manipulation skills.</li></ul><p><br></p><p>For Confidential Consideration e-mail Shad at [email protected]</p>
<p><br></p><p><strong>Overview</strong></p><p>Robert Half is partnering with a growing company in need of a reliable and detail-oriented <strong>Shipping Clerk</strong> to support their warehouse operations. The ideal candidate will have strong organizational skills, solid attention to detail, and the ability to thrive in a fast-paced environment. This is a great opportunity for someone who enjoys hands-on work and wants to join a stable, team-oriented workplace.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare and process outgoing shipments using company and carrier systems (UPS, FedEx, etc.)</li><li>Verify, label, and pack products according to order specifications and shipping requirements</li><li>Inspect outgoing materials for accuracy, quality, and proper documentation</li><li>Maintain accurate shipping records and update internal tracking systems</li><li>Assist with receiving incoming deliveries and inventory organization as needed</li><li>Operate pallet jacks or other warehouse equipment safely and efficiently</li><li>Collaborate with warehouse and customer service teams to resolve order or shipping issues</li><li>Ensure all shipments comply with company and carrier safety and handling standards</li></ul><p><br></p><p>Robert Half offers competitive pay, weekly paychecks, access to benefits (medical, dental, vision), and opportunities for long-term or permanent placement with leading local employers. </p>
<p><strong>Contract Billing Clerk – Transportation Industry</strong></p><p>We are currently seeking a detail-oriented <strong>Contract Billing Clerk</strong> to support our operations team in the transportation industry. This short-term contract role (6–8 weeks) based in <strong>Tallmadge, Ohio</strong>, offers an opportunity to contribute to the financial accuracy and efficiency of our business processes.</p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately prepare, review, and process detailed invoices in a timely manner to maintain a consistent cash flow.</li><li>Generate and manage billing statements, ensuring compliance with company policies and proper documentation.</li><li>Leverage <strong>QuickBooks</strong> to update and manage billing systems with precision and efficiency.</li><li>Investigate and resolve billing discrepancies, maintaining high levels of professionalism and accuracy.</li><li>Create and analyze financial reports using <strong>Microsoft Excel</strong> to assist with internal operational reporting.</li><li>Collaborate effectively with cross-functional teams to meet billing cycle deadlines.</li><li>Maintain strict accuracy, consistency, and security of data within computerized billing systems.</li><li>Provide organized billing documentation for audits and financial reviews.</li><li>Promptly and professionally address customer inquiries regarding invoices, payments, and account details.</li><li>Ensure all billing activities comply with organizational policies and adhere to industry standards.</li></ul><p><strong>Key Qualifications</strong></p><ul><li><strong>Proficiency in QuickBooks and Microsoft Excel</strong> is required for this role.</li><li>Excellent attention to detail, problem-solving ability, and organizational skills.</li><li>Proven ability to prioritize tasks and meet deadlines in a fast-paced environment.</li><li>Previous experience in billing or invoicing, preferably within the transportation or logistics sector.</li><li>Strong written and verbal communication skills to effectively interact with team members, clients, and external stakeholders.</li></ul><p><br></p>
We are looking for a motivated Warehouse Associate to support inventory management and logistics operations within our growing team in Wilmington, Massachusetts. This role offers an excellent opportunity to contribute to a dynamic environment while honing your skills in shipping, receiving, and inventory processes. As part of this position, you will play a key role in ensuring the accuracy and efficiency of warehouse activities.<br><br>Responsibilities:<br>• Organize and maintain inventory systems to ensure accurate tracking of all warehouse assets.<br>• Conduct physical inventory counts annually and as needed to verify stock levels.<br>• Assist with shipping and receiving operations, including processing incoming and outgoing goods.<br>• Support assembly line processes by managing materials and inventory flow.<br>• Monitor warehouse inventory levels to prevent shortages and overstock.<br>• Coordinate logistics for inventory transfers and shipments within the organization.<br>• Ensure compliance with safety and quality standards in all warehouse operations.<br>• Prepare reports and documentation related to inventory and logistics activities.<br>• Collaborate with team members to optimize warehouse workflows and processes.
<p>Are you detail-oriented, self-motivated, and thrive in a fast-paced environment? We’re hiring for a Warehouse Operations Administrative Clerk to join our client's team in an onsite, dynamic role. This position is ideal for someone who values organization, customer service, and has a strong administrative background.</p><p><br></p><p>What You’ll Do:</p><p>As a Warehouse Operations Administrative Clerk, you’ll play a vital role in keeping our warehouse operations running smoothly. Your primary responsibilities will include:</p><p>Data Entry: Accurate and efficient data entry of pick ticket stubs into DNS systems.</p><p>Customer Service: Acting as the go-to support for warehouse operations and supervisors.</p><p>Printer Management: Managing 11 printers with urgency and precision.</p><p>System Navigation: Navigating multiple computer systems, including DNS (Dealer Network System) and WCS.</p><p>Excel Support: Using Excel occasionally for reporting and documentation.</p><p>Document Handling: Backup duties for printer room, BOL tasks, customs documents, and will-call requests.</p><p><br></p><p>Key Responsibilities:</p><p>Troubleshooting inventory and shipping material issues.</p><p>Handling administrative tasks in a warehouse/shipping office environment.</p><p>Ensuring attention to detail and maintaining a reliable attendance record.</p><p><br></p><p>Why You’ll Love This Role:</p><p>Full-Time with potential for overtime: 2nd Shift role: to 2:00pm to 10:30pm, with possibility of overtime.</p><p>Active Workstyle: Be on your feet throughout most of your shift while contributing to essential operations.</p><p>Team-Oriented Environment: Collaborate with coworkers in lull times to optimize workflow.</p><p><br></p><p>If you’re an administrative professional with warehouse experience and enjoy combining organization with customer service, this job is for you! Ready to take on an exciting role where your skills and attention to detail will be highly valued? Connect with our team today - call Erin, Christin or Lydia today at (563) 359-7535!</p><p><br></p><p>Important Notes:</p><p>This is a 100% onsite position – no remote option available.</p><p>Visa sponsorship is not offered now or in the future for this role.</p>
We are looking for a detail-oriented Inventory Clerk to join our team in Greenville, South Carolina. In this position with the potential for long-term employment, you will play a key role in managing inventory operations and ensuring accurate data entry. The ideal candidate will possess strong organizational skills and the ability to handle physical tasks effectively.<br><br>Responsibilities:<br>• Track and manage inventory records, ensuring all data is accurately entered into the system.<br>• Perform physical inventory checks and assist in annual inventory reconciliation processes.<br>• Handle moderate to heavy lifting while organizing and maintaining storage areas.<br>• Collaborate with team members on asset inventory and tracking for operational efficiency.<br>• Support assembly line operations by monitoring inventory levels and replenishing stock as needed.<br>• Maintain clear and organized documentation related to inventory and asset management.<br>• Communicate effectively with other departments to address inventory discrepancies or concerns.<br>• Assist in budget management by tracking inventory-related expenses and adhering to cost guidelines.<br>• Ensure compliance with company policies and procedures during all inventory tasks.
<p>Our client is looking for an AP Specialist with vendor mgmt experience for a contract to hire role! In this role, you will handle vendor management processes, ensure accurate updates of vendor information, and maintain compliance with necessary documentation requirements. This is a long-term contract position in the healthcare industry, offering the opportunity to contribute to financial operations in a dynamic and collaborative environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage vendor accounts by updating and maintaining accurate information in internal systems.</p><p>• Process and upload essential documentation, such as W9 forms, to meet compliance standards.</p><p>• Verify and confirm organizational account details to ensure proper record-keeping.</p><p>• Reconcile accounts to resolve discrepancies and maintain accurate financial data.</p><p>• Handle invoice processing and coding to ensure timely payments to vendors.</p><p>• Conduct regular check runs and oversee payment distribution processes.</p><p>• Perform efficient and accurate data entry tasks related to accounts payable.</p><p>• Collaborate with team members to ensure adherence to company policies and procedures.</p><p>• Assist in maintaining organized records for audits and internal reviews.</p>
<p>The Executive Assistant will provide comprehensive administrative support to our executive team, ensuring smooth and efficient operations. This role requires a high level of professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be detail-oriented, proactive, and possess excellent communication skills.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.</li><li>Prepare and edit correspondence, reports, presentations, and other documents.</li><li>Act as a liaison between executives and internal/external stakeholders.</li><li>Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Handle confidential information with discretion and professionalism.</li><li>Conduct research and gather information as needed to support executive decision-making.</li><li>Assist in the preparation and management of budgets, expense reports, and other financial documents.</li><li>Manage special projects and initiatives as assigned by the executive team.</li><li>Provide administrative support to other departments as needed.</li></ul><p><br></p>
<p>We are looking for a professional, highly-organized Executive Assistant to provide comprehensive support to our senior leadership team. The successful candidate will handle a variety of responsibilities, including managing calendars, coordinating travel, and assisting with administrative duties. This is an excellent opportunity for a detail-oriented and flexible individual who wants to grow their career in a supportive and dynamic environment.</p><p>Primary Responsibilities:</p><p>• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.</p><p>• Coordinate operations of executives' offices including preparing and organizing documents for meetings, coordinating with other departments and assisting with special projects as needed.</p><p>• Take meeting minutes and distribute them accordingly.</p><p>• Prepare and edit correspondence, communications, presentations, and other documents.</p><p>• Maintain office supplies by checking inventory and order items as needed.</p>
<p>The Manager of Enterprise Work Management Solutions leads the strategic management and execution of enterprise-wide work management, scheduling, vendor coordination, and related ancillary systems a local Utility</p><p>This role aligns technology and operational solutions with the company’s strategic objectives, drives cost savings and risk mitigation across the solution portfolio, and provides leadership in business decision-making, problem-solving, performance management, and team development.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Mentor and develop the enterprise work-management team, building strong cross-functional trust and leveraging market intelligence.</li><li>Collaborate with operational stakeholders across the organization to define and implement work-management tools and solutions that support company's enterprise goals.</li><li>Ensure vendor and market-intelligence insights are provided to the leadership team to improve decision-making and results.</li><li>Establish and maintain stakeholder relationships to anticipate upcoming operational challenges, influence decisions, and address issues proactively.</li><li>Staff, lead, motivate, and manage a high-performing professional team to accomplish area goals and maintain high service quality through coaching, feedback, recognition, and development.</li><li>Develop and manage the EWMS budget, set targets on defined metrics, and balance business demands with performance objectives.</li><li>Build trusted relationships with EWMS partners to support across sustainability goals and promote a circular model for continuous improvement.</li><li>Proactively manage vendor relationships, define and track performance indicators, anticipate and minimize risks, and drive value through continuous improvement.</li><li>Ensure EWMS processes align with ITIL-based service-management frameworks, including incident, change, release coordination, and configuration oversight.</li><li>Perform other duties and projects as assigned by leadership.</li></ul>
We are looking for a detail-oriented Executive Assistant to join our team in Branchville, New Jersey. This is a long-term contract position within the insurance industry, offering an excellent opportunity to support senior executives and contribute to the organization’s success. The ideal candidate will bring expertise in administrative functions, travel coordination, and document management, ensuring seamless operations in a dynamic corporate environment.<br><br>Responsibilities:<br>• Coordinate and book travel arrangements for senior executives using systems like Concur, ensuring efficiency and accuracy.<br>• Assist executives with registrations and presentations for conferences and meetings.<br>• Manage document collection, including responding to policy retrieval requests and processing expense reports with receipts.<br>• Provide support for subpoena responses, including tasks such as photocopying and Bates stamping.<br>• Utilize business software such as Microsoft Office, Adobe, Syncplicity, SharePoint, and OneDrive to streamline administrative processes.<br>• Deliver training on relevant software to enhance team proficiency and productivity.<br>• Adapt to shifting priorities and deadlines, maintaining flexibility and focus in a fast-paced environment.<br>• Collaborate with legal teams, leveraging prior experience in corporate legal settings to provide specialized support.<br>• Organize bulk mailings and ensure timely communication as needed.
<p>Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail-oriented grace to a fast‑moving environment. </p><p><br></p><p>Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. </p><p><br></p><p>Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences—calls, emails, visitors—with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.</p>
Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail oriented grace to a fast‑moving environment. Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences, calls, emails, visitors, with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.
Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail oriented grace to a fast‑moving environment. Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences—calls, emails, visitors—with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.
