<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive leadership team. The ideal candidate will thrive in a fast-paced environment, demonstrate strong judgment and discretion, and act as a trusted partner in ensuring the smooth day-to-day operations of the executive office.</p><ul><li>Manage complex calendars, schedule meetings, and coordinate logistics across multiple time zones.</li><li>Arrange and oversee domestic and international travel, including itineraries, accommodations, and expense reporting.</li><li>Organize and coordinate on-site and off-site meetings, board meetings, and company events.</li><li>Support special projects and initiatives that require research, coordination, and cross-functional collaboration.</li></ul><p><br></p>
<p>A CPA firm in Timonium, MD is seeking an Administrative Assistant to join their team! The primary job duties in this role include supporting the Office Manager with: </p><p>- Filing tax extensions</p><p>- Data entry </p><p>- E-filing</p><p>- Formatting and typing financial statements</p><p>- Backup to reception </p><p><br></p><p>The ideal candidate will be highly skilled in Excel, comfortable with technology, and eager to learn.</p>
<p>We are looking for a highly organized and proactive Executive Assistant to join our team. This role will provide essential support to one of the owners by ensuring smooth daily operations and effective communication. As a Contract-to-Permanent position, it offers an excellent opportunity to showcase your skills in a dynamic and fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate comprehensive travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Welcome clients and office guests, ensuring a courteous and friendly experience.</p><p>• Manage and maintain meeting room schedules using Outlook, ensuring availability and organization.</p><p>• Handle all incoming and outgoing mail and packages, maintaining efficiency and accuracy.</p><p>• Attend meetings as requested and prepare detailed minutes for reference and distribution.</p><p>• Schedule and organize meetings for the team, ensuring seamless coordination.</p><p>• Monitor office and kitchen supply levels, placing orders and restocking as needed.</p><p>• Assist in preparing Board of Directors books and presentations, ensuring accuracy and professionalism.</p>
<p>We are seeking a detail-oriented and motivated Administrative Assistant to support the smooth, daily operations of our office environment. The Administrative Assistant will play an integral role in ensuring efficient communication, organization, and support. This role requires excellent organizational skills, a proactive attitude, and a strong ability to handle multiple priorities.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><strong>Administrative Support</strong>:</p><ul><li>Manage and maintain calendars, including scheduling meetings, appointments, and events.</li><li>Prepare, edit, and distribute correspondence, memos, reports, and presentations as required.</li><li>Answer and direct phone calls, emails, and other inquiries promptly and professionally.</li></ul><p><strong>Office Coordination</strong>:</p><ul><li>Assist with organizing and maintaining office files and records, ensuring compliance with company documentation protocols.</li><li>Coordinate and order office supplies, ensuring adequate availability at all times.</li><li>Serve as a point of contact for internal and external stakeholders, including vendors and contractors.</li></ul><p><strong>Meeting Coordination</strong>:</p><ul><li>Schedule, organize, and prepare for meetings, including preparing agendas, booking conference rooms, and taking detailed minutes.</li><li>Coordinate travel arrangements and itineraries for staff and management as necessary.</li></ul><p><strong>Data Entry and Reporting</strong>:</p><ul><li>Assist in the creation and maintenance of databases, spreadsheets, and reports as directed.</li><li>Handle data entry with precision, adhering to company data integrity policies.</li></ul><p><strong>Team Collaboration</strong>:</p><ul><li>Support cross-functional teams by managing special projects and initiatives as needed.</li><li>Assist colleagues and leadership in achieving critical deadlines and deliverables.</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Cheyenne Wyoming. In this long-term contract position, you will provide essential support to ensure smooth daily operations, handling a variety of administrative tasks with a high degree of organization and efficiency. The ideal candidate will have a proactive approach to problem-solving and excellent communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Answer and manage inbound calls while providing courteous and attentive assistance.</p><p>• Perform accurate and timely data entry tasks to maintain up-to-date records.</p><p>• Coordinate daily mail activities, including distribution and scanning of documents.</p><p>• Manage office supplies by tracking inventory and placing orders as needed.</p><p>• Maintain confidentiality while handling sensitive documents and agreements.</p><p>• Organize and maintain paper and digital filing systems to ensure easy access to information.</p><p>• Assist in scheduling and coordinating meetings, appointments, and vendor interactions.</p><p>• Utilize tools such as Google Suite, Slack, and Apple Macintosh to enhance productivity.</p><p>• Act as the first point of contact for visitors, ensuring a welcoming and attentive reception.</p><p>• Support the team with additional administrative duties as required.</p>
We are looking for a dedicated Administrative Assistant to join our team in Clearwater, Minnesota. This contract position offers an opportunity to work closely with subcontractors, ensuring compliance with insurance requirements and supporting construction projects. If you have a detail-oriented mindset and experience in the construction industry, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the onboarding process for subcontractors, ensuring all necessary documentation and insurance requirements are met.<br>• Collaborate with subcontractors' insurance agents to verify coverage and resolve any compliance issues.<br>• Maintain accurate records of subcontractor policies and insurance documentation.<br>• Monitor and track insurance coverage to ensure continuous compliance throughout the duration of projects.<br>• Provide administrative support to the construction team, including organizing files, preparing reports, and coordinating communications.<br>• Review subcontractor proposals for completeness and adherence to company standards.<br>• Assist in maintaining office operations by handling administrative tasks and ensuring smooth communication within the team.<br>• Serve as a point of contact for subcontractors regarding administrative queries and insurance-related concerns.<br>• Ensure all processes align with company policies and industry regulations.<br>• Support the team in other administrative duties as needed.
<p><strong>Part-Time Administrative Assistant – Flexible Hours</strong></p><p> We're looking for a reliable, detail-oriented Administrative Assistant to join our Bedford-based office. This part-time role (15–20 hours/week) is perfect for someone with a strong administrative background who enjoys a variety of tasks and values a flexible schedule. Bookkeeping experience is a plus and may lead to expanded responsibilities.</p><p><br></p><p><strong>Pay:</strong> $20-$25/hr</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Track the status of client tax returns</li><li>Log and track incoming/outgoing packages</li><li>Scan and organize invoices and physical mail</li><li>Send out billing emails to clients</li><li>Perform data entry and general administrative tasks</li><li>Support basic bookkeeping functions (if experienced)</li></ul><p><strong>What We're Looking For:</strong></p><ul><li>Strong foundation in administrative work</li><li>Organized, dependable, and detail-oriented</li><li>Comfortable juggling multiple tasks independently</li><li>Exposure to bookkeeping is a bonus</li><li>Good communication skills and a proactive attitude</li></ul><p><strong>Why Join Us:</strong></p><ul><li>Flexible hours and independent work style</li><li>Opportunity to take on more bookkeeping tasks if desired</li><li>Small, supportive office environment</li></ul>
<p>We are seeking an Administrative Assistant to join our team in McLean, Virginia. This role involves a variety of administrative tasks, ranging from data entry to customer service. The successful candidate will be instrumental in ensuring smooth operations within our team by performing tasks such as managing customer inquiries, maintaining accurate records and processing applications. You will be working onsite.</p><p>Responsibilities:</p><p>• Undertake the responsibility of maintaining up-to-date and organized records.</p><p>• Manage inbound calls and provide exceptional customer service</p><p>• Perform data entry tasks with accuracy and efficiency</p><p>• Maintain effective email correspondence with customers and team members</p><p>• Utilize Microsoft Office Suite extensively, especially Excel and Outlook</p><p>• Schedule appointments and manage calendars for team members</p><p>• Provide administrative assistance in various office functions</p><p>• Contribute to administrative management tasks</p><p>• Contact members to communicate their eligibility status </p><p>• Provide ad-hoc administrative assistance as required.</p><p>• Take charge of filing duties to keep all documents properly managed.</p><p><br></p>
We are looking for a skilled Senior Executive Assistant to join our team in Victor, New York. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel plans, and communication needs are seamlessly managed. This is a Contract-to-Permanent position within the medical devices industry.<br><br>Responsibilities:<br>• Coordinate and manage executive calendars, ensuring all appointments and meetings are accurately scheduled and updated.<br>• Arrange and oversee domestic and international travel plans, including accommodations, itineraries, and conference registrations.<br>• Regularly update and maintain the executive’s Curriculum Vitae (CV) to reflect current achievements and activities.<br>• Handle incoming calls, directing them to appropriate executives and delivering clear, documented messages.<br>• Welcome and assist visitors, managing access to relevant parties within the organization.<br>• Evaluate and recommend updates to administrative policies and office procedures to improve efficiency and effectiveness.
We are looking for a motivated Administrative Assistant to join our team in Indianapolis, Indiana. This position is in the non-profit sector and offers an opportunity to contribute to meaningful projects while enhancing your organizational skills. As a Contract-to-long-term role, it provides the potential for growth within the organization.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks, such as managing schedules, preparing documents, and organizing files.<br>• Support team members by coordinating meeting logistics, travel arrangements, and event planning.<br>• Maintain and update records within organizational databases to ensure accuracy and accessibility.<br>• Address member inquiries with care and efficiency, assisting with account updates, renewals, and event registrations.<br>• Draft and distribute newsletters, announcements, and other communications to engage stakeholders.<br>• Update website content and manage social media posts to support outreach efforts.<br>• Provide logistical support for educational programs, webinars, and annual meetings.<br>• Manage event registration processes and prepare necessary materials for successful execution.<br>• Coordinate communications with participants, vendors, and other stakeholders to ensure smooth operations.
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Columbia, South Carolina. In this role, you will provide vital administrative support to diocesan governance and records management, ensuring smooth operations and efficient organization. This position requires someone with excellent organizational skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Maintain and organize files for active, retired, and deceased clergy, ensuring records are accurate and up-to-date.<br>• Oversee licensure applications and manage the supply clergy list, ensuring compliance with requirements.<br>• Collect and organize annual reports for non-parochial and non-canonical clergy.<br>• Manage and maintain lay licensure files, including sending applications and processing relevant documentation.<br>• Organize and preserve Diocesan Archives, including maintaining electronic filing systems.<br>• Update and manage the FileMaker database with current clergy, diocesan officer, and congregational officer records.<br>• Collaborate with staff to plan, coordinate, and execute the Diocesan Convention.<br>• Provide administrative support by maintaining canonical records, including letters dimissory, ordinations, and consents.<br>• Prepare ordination certificates and letters of institution for signing and sealing.<br>• Process background and credit checks for congregations, ensuring timely and accurate handling.
<p>We are seeking a proactive and highly organized Executive Assistant to provide comprehensive support to a Menomonee Falls, WI area organization. The ideal candidate will excel in managing a variety of tasks such as scheduling meetings, expense reporting, booking travel, and overseeing social media accounts. This role demands a detail-oriented, tech-savvy professional with exceptional communication skills and the ability to anticipate needs in a fast-paced environment. </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage complex calendars, coordinate schedules, and ensure meetings are organized efficiently.</li><li>Prepare detailed expense reports and handle reimbursements in alignment with company policies.</li><li>Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations.</li><li>Assist in managing the organization’s social media presence by scheduling posts, monitoring engagement, and providing analytics.</li><li>Handle confidential information and communications with discretion.</li><li>Serve as a point of contact between senior leadership, clients, and other internal or external stakeholders.</li><li>Create and edit correspondence, reports, spreadsheets, and presentations as needed.</li><li>Organize and maintain electronic files, contracts, and important documents.</li><li>Participate in planning and execution of special projects or events.</li><li>Continuously seek ways to enhance operational efficiency and prioritize key initiatives.</li></ul>
<p>We are looking for a dedicated and detail-oriented Executive Assistant to provide exceptional administrative and operational support to our leadership team. This role focuses on ensuring smooth day-to-day operations, enabling leadership to concentrate on strategic goals and initiatives. The position requires strong organizational skills and the ability to manage multiple tasks efficiently. While this role doesn't require out-of-town travel, some after-hours and weekend work may be required depending on the CEO's travel schedule. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact between leadership and clients, vendors, and employees, handling inquiries, relaying messages, and escalating concerns as needed.</p><p>• Coordinate and maintain schedules, appointments, and correspondence on behalf of the leadership team.</p><p>• Perform a variety of administrative tasks, including managing both business and personal matters for senior management.</p><p>• Organize and oversee travel arrangements, including booking flights, accommodations, and managing logistics for tradeshows and client visits.</p><p>• Collaborate with internal departments to provide information on clients, vendors, products, and deliveries as required.</p><p>• Assist in sourcing and acquiring new inventory, ensuring alignment with company needs and goals.</p><p>• Participate in online auctions and manage related activities to support inventory procurement.</p><p>• Prepare sales reports and analysis to aid in decision-making and strategic planning.</p><p>• Support outbound sales initiatives to enhance client relationships and drive revenue growth.</p><p><br></p><p>This is a wonderful opportunity with a well-established privately held business for a professional Executive Assistant who thrives on handling multiple, concurrent needs and can proactively self-manage in a busy office setting. For extremely confidential consideration, please apply and call Carrie Lewis at 504-383-0612. Thank you for your interest in Robert Half!</p>
<p>A health care organization in Honolulu is looking for a detail-oriented, organized, and proactive <strong>Administrative Assistant</strong> to join their team. This is an onsite position requiring strong administrative skills, the ability to multitask, and effective communication while supporting day-to-day operations. Preference will be given to <strong>Hawaii residents</strong> due to the onsite interviewing and work requirements. This role is perfect for a candidate looking to work in a fast-paced and rewarding environment in the healthcare industry. Preference is given to <strong>local Hawaii residents</strong> due to the onsite requirements and in-person interviewing process. To apply or inquire about the position, please call <strong>808-531-0800</strong>. Ensure your resume and qualifications are ready for review during the application process.</p><p><br></p><p><strong>Primary Responsibilities:</strong></p><ul><li>Provide <strong>administrative support</strong> to executives, managers, and department teams.</li><li>Maintain and organize <strong>schedules, calendars, and appointments</strong> for leaders and staff.</li><li>Prepare and edit <strong>documents, reports, and correspondence</strong> in a timely manner.</li><li>Handle <strong>phone calls, emails, and inquiries</strong> with a professional demeanor and efficient follow-up.</li><li>Manage, track, and organize <strong>files and records</strong>, ensuring confidentiality.</li><li>Assist with <strong>meeting coordination</strong>, including preparation of agendas, minutes, and logistics.</li><li>Support <strong>office operations</strong>, including ordering supplies, maintaining office equipment, and resolving logistical issues.</li><li>Contribute to <strong>team communication</strong> and <strong>workflow optimization efforts</strong>.</li></ul><p><br></p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to provide essential support to our team. This role involves performing a variety of administrative and clerical tasks to ensure the efficient and smooth day-to-day operations of the office. The ideal candidate is a proactive problem solver with strong communication skills and the ability to handle multiple priorities effectively.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong> Perform general administrative duties, including answering phone calls, managing emails, scheduling meetings, and preparing correspondence.</li><li><strong>Documentation and Record Keeping:</strong> Maintain organized filing systems (digital and physical) and update records such as invoices, reports, and contact lists.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate meetings, book conference rooms, prepare agendas, and take meeting minutes as needed.</li><li><strong>Travel and Expense Management:</strong> Arrange travel accommodations and process expense reports accurately and in a timely manner.</li><li><strong>Customer Service:</strong> Provide exceptional customer service by greeting visitors, handling inquiries, and addressing issues professionally.</li><li><strong>Office Organization:</strong> Manage office supplies and inventory, ensuring adequate stock; assist in maintaining a clean and professional work environment.</li><li><strong>Project Assistance:</strong> Support team projects by coordinating tasks, creating presentations, and providing timely updates to project stakeholders.</li></ul>
<p>Are you an organized and detail-oriented professional eager to support a dynamic team in the fast-paced world of finance? An established investment firm is seeking a talented <strong>Administrative Assistant</strong> to provide critical support to its leadership and operational teams.</p><p>Key Responsibilities</p><ul><li><strong>Calendar Management:</strong> Coordinate and schedule meetings and appointments to ensure efficient time management for executives.</li><li><strong>Document Preparation:</strong> Prepare, proofread, and distribute correspondence, reports, and presentations with the utmost accuracy and professionalism.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, and itineraries.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external stakeholders, maintaining clear lines of communication.</li><li><strong>Data Entry and Organization:</strong> Manage and organize data in spreadsheets, databases, or financial software tools.</li><li><strong>Office Operations:</strong> Ensure supplies are adequately stocked, organize files, and help maintain a welcoming office environment.</li></ul><p><br></p>
<p>Are you an organized and detail-oriented professional eager to support a dynamic team in the fast-paced world of finance? An established investment firm is seeking a talented <strong>Administrative Assistant</strong> to provide critical support to its leadership and operational teams.</p><p>Key Responsibilities</p><ul><li><strong>Calendar Management:</strong> Coordinate and schedule meetings and appointments to ensure efficient time management for executives.</li><li><strong>Document Preparation:</strong> Prepare, proofread, and distribute correspondence, reports, and presentations with the utmost accuracy and professionalism.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel plans, including flights, accommodations, and itineraries.</li><li><strong>Communication Support:</strong> Act as the primary point of contact for internal and external stakeholders, maintaining clear lines of communication.</li><li><strong>Data Entry and Organization:</strong> Manage and organize data in spreadsheets, databases, or financial software tools.</li><li><strong>Office Operations:</strong> Ensure supplies are adequately stocked, organize files, and help maintain a welcoming office environment.</li></ul><p><br></p>
<p>We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties.</p><p><br></p><p>The Administrative Assistant will be over:</p><ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing, and faxing</li><li>Support on diverse projects for other employees as needed</li><li>Communications with customers and clients</li></ul>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a Contract basis in Washington, District of Columbia. This role is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional organizational and communication support. As an integral member of our team, you will assist with daily administrative tasks and ensure the smooth operation of office functions. Apply today! By sending an updated resume to Fana Belcher at [fana.belcher][at]roberthalf[dot][com].</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, members, and guests with professionalism and a positive attitude.</p><p>• Handle incoming and outgoing mail, packages, and deliveries efficiently.</p><p>• Manage and coordinate calendars for staff and leadership, scheduling meetings, conference calls, and appointments.</p><p>• Organize meeting logistics, including reserving rooms, setting up technology, and preparing materials.</p><p>• Draft, proofread, and format correspondence, memos, and reports with attention to detail.</p><p>• Maintain well-organized filing systems, both electronic and physical.</p><p>• Perform data entry tasks and ensure accurate record-keeping and database updates.</p><p>• Monitor office supplies, place orders, and maintain inventory levels.</p><p>• Respond to membership inquiries and communications as directed.</p><p>• Prepare materials and provide support for programs, conferences, and events.</p>
<p><strong>About the Role:</strong></p><p> Our client in Covina is seeking a detail-oriented and organized <strong>Administrative Assistant</strong> with strong QuickBooks skills to join their team on a <strong>temp-to-hire basis</strong>. This role will support daily office operations, handle bookkeeping tasks, and assist with administrative functions to ensure smooth business operations.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative duties including filing, scanning, data entry, and handling correspondence</li><li>Answer and direct phone calls; greet visitors in a professional manner</li><li>Manage accounts payable and accounts receivable using QuickBooks</li><li>Reconcile bank statements and process invoices/payments</li><li>Assist with expense reports and financial record keeping</li><li>Maintain organized electronic and paper filing systems</li><li>Support management with ad hoc projects and reporting as needed</li></ul><p><br></p>
<p>We are looking for an Executive Assistant to provide high-level administrative support to senior executives. This role requires excellent organizational skills, effective communication, and the ability to handle sensitive information with discretion. Based in Roseland, New Jersey, you will play a key role in ensuring the smooth operation of executive activities and projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and coordinate complex executive calendars, including scheduling meetings and appointments.</p><p>• Prepare and refine correspondence, reports, presentations, and other well-crafted documents.</p><p>• Act as the primary liaison between executives and internal or external stakeholders.</p><p>• Maintain confidentiality while handling sensitive information with professionalism.</p><p>• Assist in preparing for meetings by organizing agendas, materials, and ensuring follow-up actions are completed.</p><p>• Track and monitor progress on key projects, deadlines, and deliverables to ensure timely completion.</p><p>• Process expense reports, invoices, and support budget-related tasks.</p><p>• Organize and maintain office systems, files, and records to ensure efficient workflow.</p>
<p>Part-Time Executive Assistant (EA)</p><p> <strong>Location:</strong> South Los Angeles, CA</p><p> <strong>Schedule:</strong> 20–25 hours per week, onsite 2–3 days per week</p><p><b> </b>We are seeking a detail-oriented, proactive, and highly organized Executive Assistant to support our Executive Director (ED) and team. This role is ideal for someone with strong administrative skills, board experience, and the ability to manage multiple priorities efficiently.</p><p><strong>Position Summary:</strong></p><p> The Executive Assistant (EA) will provide high-level administrative support to the Executive Director and the broader team. A strong candidate will have experience supporting executives, taking detailed notes during board meetings, preparing minutes, and assisting in day-to-day operational tasks. This is an onsite role requiring 2–3 days per week.</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li>Provide executive-level administrative support to the ED and team, including calendar management, scheduling, and correspondence.</li><li>Attend board and team meetings, take accurate notes, and prepare minutes and action items.</li><li>Organize and maintain confidential files and records.</li><li>Assist in planning and coordinating meetings, events, and special projects.</li><li>Draft, review, and edit documents, reports, and presentations as needed.</li><li>Manage communications with internal staff, board members, and external partners.</li><li>Prepare agendas, briefing materials, and other supporting documentation for meetings.</li><li>Track action items and follow up with relevant team members to ensure timely completion.</li><li>Support team operations with ad hoc administrative tasks as assigned.</li></ul><p><b> </b></p><p><strong>Work Schedule:</strong></p><ul><li>Part-time: 20–25 hours per week.</li><li>Onsite presence required 2–3 days per week. Flexible scheduling may be discussed.</li></ul><p><br></p>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p><br></p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p><br></p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p><br></p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p><br></p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p><br></p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p><br></p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p><br></p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>We are currently seeking an exceptional Office Assistant to join our team. The ideal candidate will have excellent organization skills and the ability to handle a range of administrative tasks. They will have a strong sense of responsibility, with a focus on accuracy, discretion and teamwork.</p><p>Responsibilities:</p><ol><li>Answer and direct phone calls in a professional manner.</li><li>Organize and schedule meetings and appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes and forms.</li><li>Develop and maintain a filing system.</li><li>Update and maintain office policies and procedures.</li><li>Order office supplies and research new deals and suppliers.</li><li>Provide administrative support to management and other staff.</li><li>Maintain the professional and clean appearance of office areas.</li></ol><p><br></p>
