We are looking for a skilled Senior Executive Assistant to join our team in Victor, New York. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel plans, and communication needs are seamlessly managed. This is a Contract-to-Permanent position within the medical devices industry. Responsibilities: • Coordinate and manage executive calendars, ensuring all appointments and meetings are accurately scheduled and updated. • Arrange and oversee domestic and international travel plans, including accommodations, itineraries, and conference registrations. • Regularly update and maintain the executive’s Curriculum Vitae (CV) to reflect current achievements and activities. • Handle incoming calls, directing them to appropriate executives and delivering clear, documented messages. • Welcome and assist visitors, managing access to relevant parties within the organization. • Evaluate and recommend updates to administrative policies and office procedures to improve efficiency and effectiveness.

• Proven experience in managing executive-level calendars with exceptional attention to detail. • Ability to coordinate complex travel arrangements, including international itineraries. • Strong organizational skills with the capability to maintain and update documents such as CVs. • Excellent communication skills for managing calls, messages, and visitor interactions. • Proficiency in recommending and implementing changes to administrative processes. • Experience in the medical devices industry is preferred but not required.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Victor, NY
onsite
Contract / Temporary to Hire
31.66 - 36.66 USD / Hourly
We are looking for a skilled Senior Executive Assistant to join our team in Victor, New York. In this role, you will provide high-level administrative support to executives, ensuring their schedules, travel plans, and communication needs are seamlessly managed. This is a Contract-to-Permanent position within the medical devices industry. Responsibilities: • Coordinate and manage executive calendars, ensuring all appointments and meetings are accurately scheduled and updated. • Arrange and oversee domestic and international travel plans, including accommodations, itineraries, and conference registrations. • Regularly update and maintain the executive’s Curriculum Vitae (CV) to reflect current achievements and activities. • Handle incoming calls, directing them to appropriate executives and delivering clear, documented messages. • Welcome and assist visitors, managing access to relevant parties within the organization. • Evaluate and recommend updates to administrative policies and office procedures to improve efficiency and effectiveness.
2025-10-02T17:34:03Z

Sr. Executive Assistant Job in Victor | Robert Half