<p>We are seeking a highly organized and personable <strong>Front Desk Coordinator</strong> to be the face of our office and provide critical on-the-ground support to our fully remote team. This role is perfect for someone who thrives in a dynamic environment, enjoys being the go-to person for office needs, and is comfortable helping refine processes as we continue to grow.</p><p>What You’ll Do</p><ul><li><strong>Front Desk & Guest Experience:</strong> Greet visitors, answer phones and emails, and ensure all guests feel welcome.</li><li><strong>Office Management:</strong> Order supplies, set up and tidy workstations, and maintain a clean and professional office environment.</li><li><strong>Onboarding Support:</strong> Give tours, show new hires around, and ensure their stations are properly set up.</li><li><strong>Ground Support:</strong> Serve as the only on-site team member, providing a local presence while collaborating closely with a remote team.</li><li><strong>Process Improvement:</strong> Help establish and refine office routines and workflows as we continue to build out our space.</li></ul><p><br></p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
We are looking for an organized and detail-oriented Receptionist to join our team in Houston, Texas. In this Contract to permanent role, you will be the first point of contact for visitors and callers, ensuring seamless communication and providing exceptional customer service. This position is ideal for someone who thrives in a fast-paced environment and enjoys multitasking.<br><br>Responsibilities:<br>• Manage a multi-line phone system, answering and directing inbound calls promptly and professionally.<br>• Greet and assist visitors, ensuring a welcoming and efficient front desk experience.<br>• Maintain an organized and clean reception area, reflecting the company’s professionalism.<br>• Handle inquiries from clients and staff, providing accurate information or redirecting as necessary.<br>• Coordinate with internal teams to ensure smooth communication and workflow.<br>• Manage scheduling and appointments as needed, ensuring timely follow-ups.<br>• Process incoming and outgoing mail and packages efficiently.<br>• Maintain records and logs of calls, messages, and visitor details.<br>• Support administrative tasks to assist other departments when required.
<p>We are seeking a detail-oriented and professional Administrative Assistant to join a dynamic team in North Houston. This role offers an excellent opportunity to grow within an organization and transition from a contract-to-hire position. The ideal candidate will demonstrate strong organizational skills and possess a customer-centric attitude to handle diverse front office and administrative responsibilities effectively.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Collect financial paperwork and ensure proper documentation and filing.</li><li>Manage both over-the-phone and face-to-face communication with clients and team members in a professional and courteous manner.</li><li>Oversee front desk duties, including greeting visitors, managing incoming calls, and maintaining a welcoming environment.</li><li>Assist with processing funds and ensuring accurate records for financial transactions.</li></ul>
<p>We are looking for a dedicated Part Time Office Assistant to join our team in Fairfax, Virginia. This is a contract position requiring an attentive and organized individual who can provide support across multiple tasks. The role involves working onsite Monday through Friday 9 am to 2:30 pm/3.00 pm.</p><p>Responsibilities:</p><p>• Greet employees and visitors at the front office, ensuring a welcoming and organized environment.</p><p>• Provide assistance to staff with a variety of administrative tasks, including scheduling, organizing files, and inventory management.</p><p>• Travel between office locations as needed, requiring reliable transportation.</p><p>• Maintain office supplies by monitoring inventory and restocking as necessary.</p><p>• Operate and load the dishwasher to ensure a clean and organized workspace.</p><p>• Answer and manage multi-line phone systems, directing calls appropriately.</p><p>• Perform data entry and maintain accurate records using Microsoft Word and Outlook.</p><p>• Assist in organizing and maintaining office files to ensure accessibility.</p><p>• Build strong relationships through clear communication and empathy.</p><p>• Adapt to changing situations and take ownership of problems to find effective solutions.</p>
<p>We are seeking a friendly, organized, and professional Receptionist to be the welcoming face of for several frequent needs for our local clients. As the first point of contact for visitors and callers, you will play a key role in creating a positive and efficient front office experience.</p>
<p>We are looking for a detail-oriented and approachable Receptionist to provide front desk coverage for a three-day assignment. This contract role is ideal for someone who excels in customer service and enjoys creating a welcoming environment for visitors and staff. Located in Moline, Illinois, this position offers a chance to showcase your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Warmly greet and assist visitors upon arrival, ensuring they feel welcomed and supported.</p><p>• Answer and direct incoming calls using a multi-line phone system with efficiency and professionalism.</p><p>• Maintain a clean and organized reception area to uphold a positive first impression.</p><p>• Provide general administrative support to staff and guests as needed.</p><p>• Manage inquiries and direct them to appropriate personnel in a timely manner.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Uniondale, New York. This contract position requires someone with excellent communication skills and the ability to manage multi-line phone systems effectively. As the first point of contact for our organization, you will play a vital role in ensuring smooth operations and providing exceptional service to guests and callers.<br><br>Responsibilities:<br>• Greet visitors and guests warmly, ensuring a welcoming environment.<br>• Manage a multi-line phone system, including answering, transferring, and directing calls efficiently.<br>• Handle inbound calls with care, addressing inquiries or directing them to the appropriate departments.<br>• Maintain a clean and organized reception area to provide a positive first impression.<br>• Assist in administrative tasks such as scheduling and record-keeping.<br>• Monitor and respond to emails or messages related to reception duties.<br>• Support team members with various front-desk operations as needed.<br>• Ensure confidentiality and discretion when handling sensitive information.<br>• Coordinate with other departments to manage visitor appointments and meeting schedules.
<p>We are offering a short-term contract employment opportunity for a Receptionist. This position is based in Herndon, Virginia, you will be the first point of contact for clients, ensuring their queries are addressed, and their needs are met with utmost efficiency. Working onsite Monday to Friday.</p><p>Responsibilities: </p><p>• Providing top-notch customer service to clients</p><p>• Managing inbound calls and addressing inquiries promptly</p><p>• Assisting with administrative tasks as needed</p><p>• Use interpersonal skills to create a welcoming and friendly environment for all visitors and staff.</p><p>• Assist in maintaining the office environment, replenishing breakroom and office supplies as needed.</p><p>• Organize and maintain files, ensuring easy accessibility and up-to-date records</p><p><br></p>
<p>We are looking for a dedicated and friendly Receptionist to join our team in Kansas City, Missouri. This is a Contract to permanent position offering an excellent opportunity to showcase your organizational skills and customer service abilities in a detail-oriented environment. The ideal candidate will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a welcoming and detail-oriented atmosphere.</p><p>• Answer and manage inbound calls using a multi-line phone system, directing calls to the appropriate departments.</p><p>• Maintain accurate records of incoming and outgoing communications.</p><p>• Provide administrative support, including scheduling appointments and managing correspondence.</p><p>• Handle inquiries and provide information about the organization to callers and visitors.</p><p>• Ensure the reception area is clean, organized, and fully stocked with necessary materials.</p><p>• Collaborate with team members to ensure seamless office operations.</p><p>•Keep common areas and kitchen area tidied up. </p><p><br></p><p><br></p>
<p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half! </p>
<p>Robert Half is looking for innovative Front Desk Coordinators for our local clients ongoing needs in the area! The Front Desk Coordinator will sit at the front desk and answer busy multi-line phones, check-in visitors and direct other walk-in traffic. Candidates who are successful in the Front Desk Coordinator contractual roles typically are proficient in Microsoft Office Suite skills and are comfortable updating and maintaining reports, tracking, and documenting detailed information, and entering information into company databases. The successful Front Office Coordinator will have experience with multi-line phones, and strong alphanumeric data entry and Microsoft Office Suite skills, including working with reports and mail merge. If you have outstanding customer service skills, excellent attention to detail, and are organized and motivated, then apply with Robert Half! </p>
<p>Are you a friendly and organized individual with a passion for creative services? If so, Robert Half has an exciting <strong><em>Receptionist</em></strong> opportunity for you at a Honolulu-based Creative Services Firm. We're looking for a welcoming and efficient front-desk professional to be the first point of contact for clients, partners, and team members. If you are success-driven, detail-oriented, and thrive in a fast-paced environment, we want to hear from you!</p><p> </p><p>Key Responsibilities:</p><p>- Welcome and assist visitors with a warm and friendly demeanor.</p><p>- Manage incoming and outgoing phone calls and relay messages.</p><p>- Maintain the reception area's cleanliness and organization.</p><p>- Handle incoming and outgoing mail and packages.</p><p>- Assist with scheduling appointments and managing meeting room reservations.</p><p>- Support various departments with administrative tasks as needed.</p><p>- Perform general office duties such as filing, data entry, and photocopying.</p><p>- Restock kitchen supplies</p>
<p>Our financial services client in West L.A. are in need of a receptionist to join their growing team. </p><p>You'll be the first point of contact for guests, clients and vendors and will also answer and transfer calls, order office supplies and provide back-up clerical support as needed. </p>
<p><strong>We are hiring a Bilingual Receptionist (Spanish/English)</strong></p><p> We’re looking for a friendly and professional <strong>Receptionist</strong> who is fluent in <strong>Spanish and English</strong>. You’ll be the first point of contact for our clients—answering phones, greeting visitors, and providing excellent customer service.</p><p><br></p>
<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
<p>We are looking for a dedicated and detail-oriented Receptionist to join our team on a short-term contract basis in New Orleans, Louisiana. In this role, you will handle front desk responsibilities and provide excellent customer service while our primary receptionist is on leave. This is a great opportunity for someone with strong organizational and communication skills to make a meaningful contribution in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients in a friendly and attentive manner, ensuring a welcoming atmosphere.</p><p>• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.</p><p>• Maintain calendars and schedule appointments as needed to ensure smooth operations.</p><p>• Handle incoming and outgoing correspondence, including emails, with accuracy and professionalism.</p><p>• Perform data entry tasks and maintain organized digital and physical filing systems.</p><p>• Provide administrative support to various departments as required, ensuring timely completion of tasks.</p><p>• Use Microsoft Office applications, including Word, Excel, and Outlook, to create and manage documents.</p><p>• Coordinate with team members to address any front desk or operational needs effectively.</p><p>• Monitor and restock office supplies to maintain a well-functioning workspace.</p>
Seeking an Office Assistant in the Whitmore Lake, MI area. This role is fully onsite and designed to provide permanent front desk coverage. Hours are M-F 9:00 am - 5:00 pm with a half hour lunch, unless set schedule agreed otherwise. Pay up to $18/hr. <br><br>Description: <br>A Receptionist/Office Assistant position is available for a busy, fast paced office. <br>Must have knowledge/skills in some of the following areas: <br>• Answering Phone and directing calls - please phone manners a must<br>• Microsoft office, including EXCEL <br>• Spreadsheets <br>• Data entry and Number calculations <br>• Number calculations <br>• Clerical work on QuickBooks (experience not necessary but welcome) <br>• Filing <br>• Ordering lunch <br>• Making copies <br>• Making phone payments to suppliers <br><br>Skills Preferred: <br>• Dependable <br>• Detail-oriented <br>• Adaptable <br>• Answer multi-line telephone <br>• Able to multitask <br>• Work well with others <br>• A self-starter <br>• Trustworthy
<p><strong>Robert Half is supporting the recruiting efforts of a company in the distribution industry to find a Accounting Specialist. This is a full time, permanent position in Denver. It is 100% in office, and is paying $55,000-$62,000. Additional information and job requirements are below. For a full job description with company information, and for immediate consideration, please email your resume to Morgan.Racicot(at symbol) roberthalf (dotcom) today … or your Robert Half recruiter if you have one!! </strong></p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Efficiently process and issue sales orders</p><p>• Keep a detailed record of shipments</p><p>• Manage and enter payments for invoices, primarily using QuickBooks</p><p>• Maintain a thorough understanding of the accounting cycle</p><p>• Handle billing tasks efficiently</p><p>• Manage Accounts Receivable (AR) by overseeing aging reports and making necessary adjustments</p><p>• Provide excellent customer service by answering phone inquiries</p><p>• Perform account reconciliation tasks</p><p>• Utilize Microsoft Excel for data entry and other related tasks</p><p>• Maintain accurate records of customer credit.</p>
We are looking for a meticulous and friendly Receptionist to join our team in Newton, Massachusetts. As the first point of contact for visitors and callers, you will play a key role in creating a welcoming environment and ensuring smooth communication within the organization. This is a Contract position ideal for someone with excellent organizational and communication skills.<br><br>Responsibilities:<br>• Greet visitors warmly and direct them to the appropriate personnel or department.<br>• Manage a multi-line phone system, answering and transferring calls efficiently.<br>• Handle inbound calls, providing accurate information or redirecting inquiries as needed.<br>• Maintain a well-organized reception area, ensuring it is tidy and presentable.<br>• Assist with basic administrative tasks, such as scheduling appointments and managing correspondence.<br>• Provide support for the switchboard, ensuring seamless operation of phone lines.<br>• Collaborate with team members to address any reception or communication challenges.<br>• Uphold a meticulous demeanor while interacting with clients, staff, and guests.<br>• Monitor and distribute incoming mail or packages to appropriate recipients.<br>• Maintain records of visitor logs and other reception-related documentation.
<p>Robert Half is partnering with a growing company seeking a professional and personable Front Desk Coordinator to serve as the first point of contact for clients, visitors, and staff. This role is ideal for someone who excels at organization, communication, and creating a welcoming office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet clients, visitors, and vendors in a professional and courteous manner.</li><li>Answer and direct incoming calls, emails, and inquiries efficiently.</li><li>Manage appointment scheduling, meeting room bookings, and calendar coordination.</li><li>Assist with administrative tasks, including filing, scanning, and document preparation.</li><li>Maintain a clean and organized reception area and office supplies.</li><li>Support internal teams with ad hoc administrative projects as needed.</li><li>Ensure a positive and professional first impression for all guests and clients.</li></ul><p><br></p>
<p>We are seeking a welcoming Front Desk Coordinator to manage front desk operations in Kirkland, WA and act as the first point of contact for visitors and clients. In this contract role, the Receptionist will ensure smooth day-to-day operations while providing excellent customer service and administrative support.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients, visitors, and employees in a friendly and approachable manner.</li><li>Answer and direct incoming phone calls, taking messages and providing information as needed.</li><li>Manage the front desk area, keeping it organized, clean, and stocked with necessary materials.</li><li>Respond to inquiries via phone, email, or in-person and direct them to the appropriate departments.</li><li>Maintain appointment calendars and assist with scheduling meetings.</li><li>Process incoming and outgoing mail, including courier services, and coordinate deliveries.</li><li>Provide general administrative support, such as data entry, filing, and record maintenance.</li><li>Assist in the preparation of documents and correspondence as directed.</li><li>Ensure visitors adhere to office security policies, including check-ins and badge distribution.</li></ul>
<p>Front Desk Coordinator</p><p><br></p><p><br></p><p>We are looking for a Front Desk Coordinator to join our team in Greenwood Village, Colorado. The ideal candidate will excel in customer service, maintain a detail-oriented demeanor, and provide efficient support to front office operations.</p><p><br></p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Welcome and assist visitors and staff with a positive attitude and attention to detail.</p><p><br></p><p>• Set up and organize lunch deliveries, ensuring the kitchen is ready for use and cleaned afterward.</p><p><br></p><p>• Answer and manage light call volumes using a multi-line phone system.</p><p><br></p><p>• Receive and distribute packages, ensuring timely delivery to the appropriate departments.</p><p><br></p><p>• Provide general support to other departments, including handling paperwork and completing assigned tasks.</p><p><br></p><p>• Remain alert and available at the front desk during downtime while using the time productively, such as reading or taking company-sponsored classes.</p><p><br></p><p>• Collaborate closely with other front office staff to maintain a seamless workflow.</p><p><br></p><p>• Assist with organizing and maintaining files to ensure accessibility and efficiency.</p><p><br></p><p>• Take initiative to address tasks or help colleagues when needed.</p>
<p>Robert Half's client is seeking a proficient art <strong>Part Time Administrative Assistant</strong> to join their team based in Fairfax, Virginia. As a <strong>Part Time Administrative Assistant</strong>, your main responsibility will be to carry out a range of clerical support tasks, manage and ensure seamless office operations. This is a part time opportunity working Monday to Thursday 9 am to 3 pm.</p><p>Responsibilities: </p><p>• Organizing Executive meetings</p><p>• Manage catering orders.</p><p>• Use Microsoft Excel, Microsoft Word, and Microsoft Outlook to maintain records and manage scheduling appointments.</p><p>• Implement inventory control procedures to ensure adequate supplies and materials are available to meet the staff's needs.</p><p>• Professionally and promptly handle email communications.</p><p>• Provide support to other departments as needed, ensuring a coordinated approach to office management.</p><p>• Handle multiple lines, transferring calls as necessary</p>
<p>We are seeking a versatile and detail-oriented <strong>Receptionist/Office Manager</strong> for an exciting opportunity with a growing organization in <strong><u>Dallas, TX.</u></strong> This role involves overseeing front desk operations while managing office-wide administrative tasks to ensure efficiency and a welcoming environment for employees and visitors alike.</p>
