<p>Greet and welcome visitors in a professional and friendly manner</p><p>Answer, screen, and direct incoming phone calls</p><p>Manage incoming and outgoing mail and deliveries</p><p>Maintain a clean and organized front desk and reception area</p><p>Schedule appointments and manage calendars as needed</p><p>Provide information and direct guests to appropriate departments</p><p>Assist with basic administrative tasks such as filing, data entry, and document preparation</p>
Receptionist Receptionist Opportunities We currently have an opening for an articulate, highly-skilled Receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you. How you will make an impact · Greet visitors · Answer all incoming phone calls · Excellent communication and social skills · Excellent spelling and grammar · Sense of urgency and capable of prioritizing · Responding to inquiries, providing excellent customer service · Receiving, reviewing, and distributing incoming mail according to specified procedures · Maintaining various office files and providing general office filing support · Ordering office and kitchen supplies · Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks Please apply online or through our Robert Half app
<p>We are seeking a professional, reliable, and organized Front Desk Receptionist to provide maternity leave coverage for a healthcare organization in Lindon, Utah. This individual will serve as the first point of contact for visitors, guests, and staff while supporting a variety of administrative and office coordination tasks.</p>
<p>We are looking for a dependable Receptionist to support a small law firm. This permanent, in-office position is well suited to someone who enjoys creating a welcoming environment while keeping daily office operations organized and on track. The ideal candidate brings strong judgment and a hands-on approach to administrative support in a fast-paced legal setting.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients, guests, and service providers with a courteous and attentive presence at the front desk.</p><p>• Manage a multi-line phone system, screen incoming calls, and route messages to the appropriate team members promptly.</p><p>• Sort incoming mail, accept deliveries, and distribute correspondence to maintain smooth daily office flow.</p><p>• Keep the reception area and shared office spaces neat, presentable, and ready for visitors throughout the day.</p><p>• Provide refreshments and general hosting support to help create a positive experience for clients and guests.</p><p>• Assist with administrative duties such as filing, document organization, tracking assignments, and completing routine office tasks.</p><p>• Support attorneys and office staff with day-to-day operational needs and special projects as priorities arise.</p><p>• Help handle legal and procedural administrative work, including navigating court-related systems and processing documents accurately.</p>
We are looking for a bilingual Receptionist to support front office operations and provide a welcoming first point of contact for visitors and callers in Commerce, California. This Long-term Contract position is well suited for someone who communicates clearly in both languages, stays organized in a busy environment, and can manage intake tasks with accuracy and discretion. The role combines traditional reception support with legal intake coordination, helping ensure calls, visitors, and administrative requests are handled efficiently throughout the day.<br><br>Responsibilities:<br>• Welcome visitors, maintain a strong front desk presence, and direct guests to the appropriate staff or department.<br>• Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately.<br>• Gather and document intake information with attention to detail, ensuring records are complete and organized.<br>• Provide bilingual communication support for callers and visitors, helping facilitate clear and effective interactions.<br>• Monitor the reception area, coordinate basic front office activities, and assist with daily administrative tasks as needed.<br>• Respond to routine questions, relay messages to internal team members, and follow up on front desk requests in a timely manner.<br>• Maintain confidentiality when handling sensitive client or case-related information.<br>• Support office workflow by tracking appointments, updating logs, and assisting with clerical duties tied to front desk operations.
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a contract position based in San Jose, California. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized office environment. The ideal candidate is comfortable managing a busy phone system, handling incoming inquiries efficiently, and providing dependable administrative support in a part-time capacity.<br><br>Responsibilities:<br>• Greet visitors, clients, and staff in a courteous manner while maintaining an organized and well-kept reception area.<br>• Manage a multi-line phone system by answering, screening, and routing incoming calls to the appropriate contacts.<br>• Respond to general questions from callers and guests, ensuring accurate information is provided in a timely manner.<br>• Take clear messages and relay them promptly to team members when direct contact is not available.<br>• Support day-to-day front office activities, including basic administrative tasks that help the site run smoothly.<br>• Monitor visitor flow and assist with sign-in procedures to maintain an orderly front-desk experience.
We are looking for an experienced and dependable Receptionist to support daily front-desk operations in Los Angeles, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks efficiently, and serving as a key point of contact for visitors and staff. The successful candidate will bring strong organizational skills, attention to detail, and the ability to handle multiple priorities in a fast-paced setting.<br><br>Responsibilities:<br>• Welcome visitors and provide a positive first impression while directing guests to the appropriate contacts or areas.<br>• Answer incoming calls, respond to routine inquiries, and route messages accurately and promptly.<br>• Maintain the reception area so it remains organized, presentable, and ready for daily business activities.<br>• Coordinate mail, packages, and deliveries, ensuring items are distributed to the correct recipients.<br>• Assist with scheduling, calendar updates, and other general administrative support as needed.<br>• Monitor office traffic and support basic check-in procedures for guests, vendors, and staff.<br>• Keep records current by updating logs, contact details, and other front-office documentation.<br>• Provide day-to-day support to internal teams by handling clerical tasks and helping with office coordination.
<p>A legal services office in Honolulu is seeking an experienced Receptionist to manage front desk operations, welcome visitors, and provide administrative support. This role requires prior experience, strong communication skills, and the ability to answer phones in a polished and professional manner. Preference will be given to Hawaii residents due to onsite work and interview requirements If interested in this role, please call Kenji Nakano at <strong>808.452.0265.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Answer and direct incoming phone calls professionally</li><li>Greet clients and visitors in a courteous manner</li><li>Manage front desk activities and maintain reception area</li><li>Schedule appointments and update calendars</li><li>Handle mail, messages, and general administrative duties</li><li>Support office staff with clerical tasks as needed</li></ul><p><br></p>
<p>We are seeking a friendly, detail oriented, and organized <strong>Receptionist</strong> to serve as the first point of contact for visitors and callers. This role is responsible for managing the front desk, handling administrative tasks, and ensuring a positive and welcoming experience for all guests and employees.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and welcome visitors in a professional and courteous manner</li><li>Answer, screen, and route incoming phone calls</li><li>Maintain a clean, organized, and presentable front desk and reception area</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Schedule appointments, meetings, and conference rooms</li><li>Provide general administrative support to staff and leadership</li><li>Maintain visitor logs and issue badges as needed</li><li>Assist with data entry, filing, and document preparation</li><li>Order office supplies and support general office operations</li><li>Handle inquiries and direct requests to the appropriate departments</li></ul>
<p>Robert Half is seeking a reliable and detail-oriented <strong>Office Clerk</strong> to support daily administrative and clerical operations. This role is responsible for maintaining records, handling correspondence, data entry, filing, and providing general office support to help ensure efficient day-to-day business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general clerical duties such as filing, scanning, copying, and data entry</li><li>Answer and direct phone calls, emails, and other communications</li><li>Sort, distribute, and manage incoming and outgoing mail</li><li>Maintain organized office files, records, and documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Prepare routine reports, forms, and correspondence</li><li>Order and maintain office supplies and inventory</li><li>Support various departments with administrative tasks and special projects</li><li>Greet visitors and provide general front office support when needed</li><li>Ensure accuracy and confidentiality in handling company information</li></ul><p><br></p>
<p>Our client is seeking a Legal Receptionist (Bilingual Spanish) to join their team in San Jose in a full-time, fully on-site role. This<strong> </strong>Legal Receptionist will serve as the face of the office, supporting client interactions, front desk operations, and translation needs in a fast-paced legal environment. This is a great opportunity for someone eager to start their legal career while making a direct impact supporting a diverse client base.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet and assist clients in person, via phone, and email in both English and Spanish</li><li>Translate conversations, documents, and client communications as needed</li><li>Manage incoming calls, screen inquiries, and route messages appropriately</li><li>Schedule appointments and maintain attorney calendars</li><li>Handle intake forms and assist with new client onboarding</li><li>Maintain front desk organization and office supplies</li><li>Perform light administrative tasks including data entry, filing, and scanning</li></ul><p><br></p>
We are looking for a dependable Office Assistant to support onsite production, printing, and mailroom activities for a contract position based onsite. This role helps keep daily operations organized by preparing printed materials, coordinating shipments, and ensuring internal teams receive timely support. The ideal candidate is comfortable balancing clerical tasks with hands-on production work and takes pride in accuracy, quality, and efficient service.<br><br>Responsibilities:<br>• Coordinate daily workflow for print production and mailroom services, ensuring requests are completed accurately and on schedule.<br>• Prepare documents and materials for meetings, conferences, client deliveries, and internal distribution across the organization.<br>• Package, label, and ship printed items, office materials, gifts, and equipment in accordance with established procedures.<br>• Process incoming and outgoing mail, organize deliveries, and arrange courier or shipping pickups as needed.<br>• Use desktop publishing and design tools to update, format, and produce high-quality materials such as brochures, invitations, and presentation handouts.<br>• Operate digital printing, scanning, and finishing equipment while monitoring output quality and basic equipment performance.<br>• Set up print jobs by selecting paper, loading materials, adjusting settings, and checking color consistency before production begins.<br>• Review completed work carefully to confirm accuracy, visual quality, and readiness for distribution.<br>• Partner with internal teams to understand production needs, improve document presentation, and maintain reusable print-ready templates.
<p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
We are looking for an organized and dependable Office Assistant to support daily administrative operations for teams serving the interior design, construction, and outdoor living businesses. This contract opportunity with potential for a permanent role is ideal for someone who can keep schedules, documents, and communications moving smoothly while providing consistent support to both internal staff and clients. The role requires strong attention to detail, sound coordination skills, and the ability to manage multiple priorities in a fast-paced office environment.<br><br>Responsibilities:<br>• Oversee daily administrative activities that help the office operate efficiently across multiple business lines.<br>• Coordinate calendars, meetings, client appointments, site visits, and team check-ins to keep schedules aligned.<br>• Create, organize, and maintain records such as proposals, contracts, invoices, purchase orders, and project documentation.<br>• Communicate with clients to confirm appointments, monitor follow-up needs, and help ensure timely responses to inquiries.<br>• Work with vendors and suppliers to track orders, arrange deliveries, and gather required paperwork.<br>• Provide scheduling updates and share key information between office personnel, project teams, designers, and field staff.<br>• Monitor office supply levels and help keep shared work areas, samples, and materials organized.<br>• Enter and update information in spreadsheets, office systems, and project tracking tools with a high level of accuracy.<br>• Assist with billing-related tasks, expense monitoring, and basic bookkeeping coordination as needed.<br>• Contribute to process improvements and special administrative projects that support efficient workflow across the organization.
We are looking for a dependable Office Assistant to support daily test center operations. This Long-term Contract position is ideal for someone who stays calm in a structured, fast-moving setting and takes pride in delivering a detail-oriented experience for every visitor. The role combines front-desk support, administrative coordination, and exam room oversight while following strict security and compliance standards. Candidates should be comfortable with a flexible schedule that may include weekday, Saturday, occasional evening, and possible Sunday hours.<br><br>Responsibilities:<br>• Welcome test takers and visitors, provide clear check-in guidance, and confirm identity documents in accordance with site procedures.<br>• Supervise the testing environment throughout the day, ensuring rules are followed and irregular activity is addressed promptly and appropriately.<br>• Carry out required security steps, which may include screening measures and biometric or digital record collection when applicable.<br>• Support front-office operations by answering inbound calls, scanning documents, handling clerical tasks, and maintaining organized records.<br>• Protect confidential testing materials and maintain a secure, orderly workspace at all times.<br>• Document incidents, exceptions, and candidate concerns accurately, escalating issues quickly when needed.<br>• Assist with basic equipment handling, including packing, unpacking, and moving materials or devices in line with safety expectations.<br>• Help create a fair and comfortable experience for all candidates by providing attentive assistance and consistent policy enforcement.<br>• Adapt to changing weekly schedules based on site operating hours and testing demand.
<p>We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a time-sensitive project in Gramercy, Louisiana. This is a contract position expected to last up to 2 months, making it ideal for someone who can quickly step in and stay focused on meeting deadlines. The person in this role will help keep office workflows organized by managing calls, handling document processing, and completing essential clerical tasks with accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide front-desk support while maintaining a detail-focused and organized office environment.</p><p>• Answer incoming calls, direct inquiries appropriately, and relay messages in a timely manner.</p><p>• Scan, file, and organize business documents to support accurate recordkeeping and easy retrieval.</p><p>• Perform routine administrative work such as data entry, document preparation, and general clerical support.</p><p>• Maintain vendor files and ensure records are updated, complete, and properly stored.</p><p>• Assist with office documentation and system-related tasks as needed to help complete a high-priority project on schedule.</p><p>• Use SAP and other office systems to enter, track, and manage information accurately.</p>
<p>We are seeking a bilingual Spanish contract to hire Office Assistant to support daily office operations in a fast-paced environment for our client in Hayward, CA. This role requires strong data entry skills, proficiency in Microsoft Office Suite, and the ability to manage documents, schedules, and communications with accuracy and professionalism. The ideal candidate is organized, tech-savvy, and comfortable using AI tools.</p><p><br></p><p><strong><u>Office Assistant Key Responsibilities:</u></strong></p><p>• Perform accurate data entry, record updates, and database maintenance</p><p>• Use Microsoft Office Suite, including Excel, to prepare spreadsheets, reports, and other administrative documents</p><p>• Manage phone calls, emails, and correspondence in both English and Spanish</p><p>• Coordinate calendars, meetings, appointments, and travel arrangements</p><p>• Organize and maintain physical and electronic filing systems, records, and documents</p><p>• Prepare, proofread, and edit reports, memos, invoices, contracts, and other office materials</p><p>• Provide back-office administrative support, including processing forms, payroll-related data entry, and handling confidential information</p><p>• Assist with meeting and event coordination, including agendas, notes, logistics, and follow-up communication</p><p>• Support clients, visitors, and internal staff with professional customer service and timely follow-up</p><p>• Use office software, digital platforms, and AI tools to help streamline workflows and improve team efficiency</p><p>• Assist with special projects and provide additional administrative support as needed</p><p><br></p><p><strong><u>Preferred Qualifications:</u></strong></p><p>• Experience in administrative support, office coordination, or a related role</p><p>• Strong data entry accuracy and attention to detail</p><p>• Proficiency in Microsoft Office Suite, especially Excel, Word, Outlook, and PowerPoint</p><p>• Bilingual fluency in English and Spanish</p><p>• Familiarity with AI tools and technology used for office productivity</p><p>• Strong organizational, communication, and multitasking skills</p><p><br></p><p>If you are interested in this Office Assistant role, please apply.</p>
We are looking for a proactive Office Manager to support day-to-day workplace operations in San Francisco, California. This Long-term Contract position is ideal for someone who takes pride in maintaining an efficient, welcoming office while providing dependable administrative support across teams. The role is onsite on a part-time schedule, approximately three days per week for 3–5 hours per day, and requires a detail-oriented approach, strong organization, and an excellent service mindset.<br><br>Responsibilities:<br>• Oversee daily office operations to keep shared spaces, conference rooms, kitchens, and work areas clean, organized, and ready for employees and guests.<br>• Coordinate visitor arrivals, room bookings, access badges, and meeting preparations to ensure a smooth and well-organized onsite experience.<br>• Support executive and workplace administration by preparing documents, handling signature packages, arranging mailings, and assisting with related coordination tasks.<br>• Manage incoming and outgoing shipments, deliveries, and mail while serving as a point of contact for vendors, building staff, and external service providers.<br>• Track office inventory and place orders for supplies, snacks, and beverages to maintain consistent stock levels and support workplace needs.<br>• Submit and monitor facilities requests for maintenance, cleaning, equipment, and environmental issues, following through to resolution.<br>• Assist with meeting and event logistics, including room setup, catering coordination, calendar oversight, and basic A/V readiness.<br>• Partner with HR and IT to help facilitate onboarding and offboarding activities such as workspace setup, access coordination, and equipment-related support.<br>• Contribute to purchasing and expense tracking by managing recurring orders, supporting invoice or accounts payable processes, and monitoring office spending patterns.<br>• Help strengthen office procedures and workplace programs, including emergency coordination, space organization, and employee culture initiatives.
<p>We are seeking an onsite Office Assistant to support a property management team in Hawaii. This role requires prior phone experience, a strong ability to answer phones, and a service-oriented approach when assisting tenants, vendors, and staff. Hawaii residents are strongly preferred. <strong>To learn more, please call Kenji Nakano at 808.452.0265.</strong></p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and respond to general office inquiries</li><li>Route calls related to maintenance, leasing, and tenant concerns</li><li>Assist with scheduling appointments and service requests</li><li>Maintain records, files, and office documentation</li><li>Support correspondence, data entry, and reporting</li><li>Help coordinate vendor communication and office logistics</li><li>Provide general administrative support to the property team</li></ul><p><br></p>
We are looking for a dependable Office Assistant to support a small property management office in Palm Beach, Florida. This Long-term Contract position will focus on administrative coordination, document preparation, and day-to-day office support on a part-time schedule. The ideal candidate is comfortable working independently, confident using Microsoft Word, and able to keep office tasks organized and moving efficiently.<br><br>Responsibilities:<br>• Prepare, format, and update client-facing documents using Microsoft Word and other basic office software.<br>• Send completed materials to clients for review and help maintain clear, timely administrative communication.<br>• Perform routine office support duties such as filing records, making copies, and organizing paperwork.<br>• Enter and maintain accurate data in office documents, logs, and related administrative files.<br>• Provide general administrative assistance to help daily operations run smoothly in a small office environment.<br>• Keep digital and physical files organized so information can be accessed quickly when needed.
<p>We are looking for an Office Assistant to support daily workplace operations. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming office environment, coordinating front-desk activities, and keeping shared spaces running smoothly. In this role, you will assist employees, visitors, and candidates while helping with office services, events, and administrative support. You will also partner with workplace and cross-functional teams to maintain an organized, efficient, and detail-oriented onsite experience.</p><p><br></p><p>Responsibilities:</p><p>• Create a positive first impression by greeting employees, guests, and candidates with a service-focused approach.</p><p>• Keep the reception area and common spaces tidy, stocked, and ready to support a welcoming office atmosphere.</p><p>• Receive incoming packages and deliveries, monitor their arrival, and promptly alert employees when items are ready for pickup.</p><p>• Coordinate daily lunch arrangements by managing vendor selections, welcoming couriers, and organizing meal setup for large onsite groups.</p><p>• Use workplace tools to monitor desk usage and help maintain visibility into where teams are seated throughout the office.</p><p>• Prepare recurring security-related reports, including summaries of metrics and patterns connected to workplace incidents.</p><p>• Help organize in-office gatherings such as team events, social functions, and team socials by handling schedules, materials, budgets, and vendor communication.</p><p>• Work closely with the Workplace team and internal stakeholders to support operational initiatives and ongoing office projects.</p><p>• Provide administrative assistance for workplace processes, including offboarding tasks, expense-related coordination, visitor management, and ticket follow-up.</p>
<p>We are looking for a dependable Office Assistant to support daily administrative operations for an on-site team in West Palm Beach, Florida. This Contract to permanent opportunity is ideal for someone who enjoys keeping an office organized, welcoming visitors, and ensuring communication flows smoothly throughout the day. The person in this role will handle a mix of front-desk interaction and clerical support while helping maintain efficient office processes.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and provide attentive front-desk support to create a positive first impression for the office.</p><p>• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.</p><p>• Perform a range of administrative tasks such as filing, data organization, and general office support to keep daily operations running efficiently.</p><p>• Scan, organize, and maintain paper and digital documents to support accurate recordkeeping and easy retrieval.</p><p>• Assist with routine clerical work, including preparing materials, updating information, and handling office correspondence.</p><p>• Support the team with day-to-day coordination needs to help maintain an orderly and productive work environment.</p>
<p>We are seeking a detail-oriented Office Assistant to support daily administrative operations and help ensure a smooth, organized workplace. This role is ideal for someone who is highly adaptable, organized and comfortable managing a range of office support responsibilitie</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
<p>Our company is seeking a detail-oriented and organized Office Assistant to support daily administrative operations and help keep the office running efficiently. </p><p><br></p><p>Responsibilities</p><ul><li>Answer phones and greet visitors</li><li>Manage mail, supplies, and office organization</li><li>Assist with data entry and document preparation</li><li>Support scheduling and general office needs</li></ul><p><br></p>
We are looking for a dependable Office Coordinator to support daily administrative and front-desk operations in Boston, Massachusetts. This Contract to permanent position is ideal for someone who enjoys keeping an office organized, providing a welcoming first point of contact, and handling a range of clerical tasks with accuracy. The role combines reception support, document management, and general administrative coordination to help ensure smooth day-to-day business operations. <br> Responsibilities: • Welcome visitors and serve as the first point of contact for incoming calls, directing inquiries to the appropriate team members with careful attention to detail. • Manage front-desk activities by answering phones, taking messages, and providing courteous assistance to internal staff and external contacts. • Scan, organize, and maintain physical and electronic documents to support accurate recordkeeping and easy file retrieval. • Perform a variety of administrative tasks such as data entry, filing, copying, and preparing routine office materials. • Support general office operations by keeping shared areas organized and helping maintain an efficient workflow throughout the day. • Assist with clerical coordination for correspondence, forms, and other business documents as needed. • Monitor incoming paperwork and ensure documents are processed, filed, or distributed promptly and accurately.