<p><strong>We are seeking a highly skilled IT Administrator to support and enhance our IT infrastructure across multiple locations. This role is evenly split between network and systems administration responsibilities and requires deep expertise in Hyper-V, Microsoft Azure, and Cisco environments. The ideal candidate will be a self-motivated problem solver with a strong background in security, virtualization, and multi-site network management.</strong></p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Systems Administration (50%)</strong></p><ul><li><strong>Administer and maintain virtualized environments using Hyper-V.</strong></li><li><strong>Manage and optimize Microsoft Azure cloud services.</strong></li><li><strong>Perform system upgrades, patching, and backups.</strong></li><li><strong>Monitor system performance and resolve issues proactively.</strong></li><li><strong>Ensure endpoint, server, cloud, and email security compliance.</strong></li><li><strong>Administer Windows Server environments and Active Directory.</strong></li></ul><p><strong>Network Administration (50%)</strong></p><ul><li><strong>Configure, maintain, and troubleshoot Cisco routers, switches, and firewalls.</strong></li><li><strong>Manage WAN/LAN across multiple locations, including Wi-Fi technologies.</strong></li><li><strong>Monitor network performance and implement traffic management strategies.</strong></li><li><strong>Support and maintain VoIP systems and VPNs.</strong></li><li><strong>Create and maintain network documentation and diagrams.</strong></li><li><strong>Implement and monitor network security protocols.</strong></li></ul><p><br></p><p><strong>Required Qualifications:</strong></p><ul><li><strong>Minimum 5 years of experience in a multi-location WAN/LAN environment.</strong></li><li><strong>Strong knowledge of network infrastructure and security protocols.</strong></li><li><strong>Proven experience with endpoint, server, cloud, and email security.</strong></li><li><strong>Expertise in Wi-Fi technologies and network monitoring tools.</strong></li><li><strong>Advanced skills in Windows Server administration and virtualization.</strong></li><li><strong>Experience with VoIP systems and traffic management.</strong></li><li><strong>Ability to visualize and solve complex technical problems.</strong></li><li><strong>Proficiency in creating network documentation and diagrams.</strong></li><li><strong>Strong analytical and problem-solving skills.</strong></li><li><strong>Excellent communication and interpersonal abilities.</strong></li><li><strong>Self-motivated and able to work independently or collaboratively.</strong></li><li><strong>Flexible, dependable, and committed to delivering high-quality results.</strong></li></ul><p><br></p>
Examples of Duties<br>Under administrative direction, is responsible for managing and maintaining our IT infrastructure, ensuring optimal performance, security and reliability. This position support Active Directory and Identity Management, Microsoft 365 Exchange Online; VMware & Server Infrastructure, Security and compliance: Administers and maintains active directory, group policy objects and domain services; manages Azure Entra ID, implements Single Sign-on, MFA and conditional access policies; manages microsoft 365 exchange online, troubleshoots email flow issues and security policies, administers VMware vSphere and ESXi environments, server patching, updates and security hardening, windows server roles, backup disaster recovery and business continuity.<br>Minimum Qualifications <br>High School Diploma or GED required. An Associates Degree in Information Technology, Computer Science, Networking or related field from an accredited college, university or vocation school is required. a Bachelor's Degree is preferred. Three years of full time paid experience in IT/IS, two of which are in support of users in a Windows environment, required. (Substitution: A certification in Microsoft Azure Administration Associate, Microsoft 365 Certified Exchange Administrator, VMware Certified Professional, CompTIA Security+ or equivalent may substitute Degree and work experience.) Strong communication, documentation ability, leadership, and organizational skills are needed. Must be able to lift and carry a minimum of thirty pounds. Valid State of Ohio Driver’s License required.<br>Supplemental Information<br>Provides troubleshooting & support for tier 2/3 escalated server and infrastructure issues, works with IT teams to resolve network, authentication and application related issues and documents configurations, processes and troubleshooting steps. Candidate should have experience in server administration, Active Directory and Microsoft 365 Exchange. Familiar with Azure Entra ID, IAM policies and cloud identity management. Hands-on experience with VMware vSphere, ESXi and windows server infrastructure. Understand network fundamentals of DNS, DHCP, TCP/IP, VPNs, and Firewalls. Strong analytical and troubleshooting skills.
<p>We are seeking an experienced attorney to serve as In-House Counsel for a commercial real estate development firm. This role will handle a wide range of legal matters including contract drafting and negotiation, lease administration, tenant disputes, and compliance. The attorney will work closely with leadership and project teams to provide practical legal guidance that supports the company’s business objectives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, review, and negotiate contracts, leases, purchase and sale agreements, and related real estate documents.</li><li>Deliver demand letters and manage tenant disputes, defaults, and enforcement actions.</li><li>Advise on property acquisitions, financing, and development transactions.</li><li>Ensure compliance with corporate governance and regulatory requirements.</li><li>Oversee outside counsel as needed for litigation or specialized matters.</li><li>Identify and mitigate legal risks, providing strategic recommendations to leadership.</li><li>Maintain accurate legal records and contract documentation.</li></ul><p><br></p><p><br></p>
<p>The Front Desk Coordinator will manage and coordinate all front office activities. This position is crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.</p><p>Responsibilities:</p><ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol><p><br></p>
<p>We are looking for a Credentialing Demographic Coordinator to join our team on a contract basis for 6-12 weeks. This role is essential in managing provider demographic and credentialing information with precision and efficiency. Based in Minnetonka, Minnesota, you will play a vital part in ensuring data accuracy for claims processing and network reporting, which directly impacts members and providers.</p><p><br></p><p>Responsibilities:</p><p>• Input and maintain provider demographic and credentialing information in various databases with a focus on accuracy.</p><p>• Collaborate with internal teams to ensure provider data is correct and meets regulatory requirements.</p><p>• Troubleshoot and resolve data errors, identifying potential downstream impacts on claims processing.</p><p>• Prioritize tasks effectively to adapt to shifting work priorities and ensure timely completion.</p><p>• Interpret provider demographic requests and translate them into optimal data entries for multiple systems.</p><p>• Monitor and update provider records to reflect changes, ensuring seamless member and provider experience.</p><p>• Support training efforts by sharing expertise and assisting in the development of policies and procedures.</p><p>• Meet production and quality standards in a fast-paced environment.</p><p>• Utilize software tools such as Microsoft Word, Excel, Access, and Outlook to perform daily tasks efficiently.</p><p>• Communicate effectively to address data-related discrepancies and maintain high-quality standards.</p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
<p>Our client is looking for a <strong>Bilingual Receptionist </strong>to join our team in Spring, Texas, for a contract to permanent position within the manufacturing industry. This role involves managing front desk operations and providing logistical and administrative support to ensure smooth daily operations. Ideal candidates will bring strong organizational skills, attention to detail, and the <strong>ability to communicate effectively in English or Spanish.</strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Greet visitors and answer incoming calls using a multi-line phone system, ensuring courteous and detail-oriented communication.</p><p>• Provide administrative support by handling tasks such as filing, typing, copying, scanning, and maintaining office supplies inventory.</p><p>• Coordinate shipping information and request quotes from freight carriers to support logistics operations.</p><p>• Process invoices for various order types, including will calls, consignment, and release orders.</p><p>• Research and provide tracking information to customers, addressing inquiries and resolving issues promptly.</p><p>• Follow up on freight invoice disputes or claims to ensure timely resolution.</p><p>• Collaborate with team members to maintain efficient workflow and contribute to a positive office environment.</p><p>• Work independently while demonstrating adaptability, problem-solving skills, and confidentiality.</p><p>• Support quality, environmental, and occupational health and safety requirements as applicable to the position.</p><p><br></p><p>The position is fully onsite Monday-Friday from 8-5- apply today for immediate consideration!</p>
<p>Growing startup is seeking a Contracts Administrator to oversee the lifecycle of legal agreements and ensure the smooth operation of contractual processes for our organization. This role offers the opportunity to contribute significantly by managing contract drafting, negotiations, and analysis, as well as fostering collaboration across business units. This is a fully remote position that requires prior contract negotiation experience in data centers. . </p><p><br></p><p>Responsibilities:</p><p>• Manage the preparation, review, negotiation, and organization of various contracts, including commercial, vendor, real estate, and corporate agreements.</p><p>• Establish and maintain a centralized contracts repository to ensure easy access to legal documents while maintaining their integrity.</p><p>• Collaborate with cross-functional teams to align contract terms with business objectives and support team-wide initiatives.</p><p>• Oversee outside counsel relationships to manage legal costs effectively and ensure quality support.</p><p>• Continuously improve standard contract templates, policies, and procedures to streamline processes and enhance efficiency.</p><p>• Provide legal training and guidance to internal stakeholders, ensuring they understand relevant contractual and legal matters.</p><p>• Prioritize and execute time-sensitive projects while managing competing priorities in a dynamic work environment.</p><p>• Conduct thorough analysis and redlining of contract documents to mitigate risks and ensure compliance.</p><p>• Handle special projects and provide ad-hoc analytical support as needed.</p>
<p>Are you a resourceful, tech-savvy professional with exceptional organizational skills and a passion for providing high-level support to executive leadership? Robert Half is seeking experienced Executive Assistants for ongoing opportunities with our clients across various industries. If you thrive in fast-paced environments, enjoy managing complex schedules, and are adept at multitasking, we want to connect with you.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Oversee and maintain the executive’s schedule, including meetings, appointments, and conferences.</li><li><strong>Travel Coordination:</strong> Arrange domestic and international travel, including flights, accommodations, transportation, and detailed itineraries.</li><li><strong>Communication Support:</strong> Serve as the point of contact for internal and external communications, manage email correspondence, and prioritize messages for timely responses.</li><li><strong>Meeting Preparation:</strong> Coordinate meeting logistics, create agendas, prepare materials, and record minutes.</li><li><strong>Workflow Management:</strong> Assist with workflow automation efforts, improve cross-functional processes, and help ensure operational efficiency in daily tasks.</li><li><strong>Document Management:</strong> Draft, format, edit, and manage confidential reports, presentations, and communications.</li><li><strong>Vendor and Relationship Management:</strong> Interface with vendors, clients, and stakeholders while maintaining professional relationships.</li><li><strong>Event Coordination:</strong> Plan and execute executive events, such as team retreats, client meetings, and networking forums.</li></ul>
<p>We are looking for a skilled Payroll Administrator to join our team in Tukwila, Washington. This is a primarily remote contract position that offers part-time hours and the potential for transitioning to a permanent role. The ideal candidate will bring proven expertise in payroll processes, particularly in the construction industry, and thrive in an environment that values precision and collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Process multi-state payroll for union and non-union employees across multiple companies.</p><p>• Review and verify timecards to ensure accuracy and compliance with company policies.</p><p>• Manage certified payroll submissions and ensure compliance with government regulations.</p><p>• Handle payroll taxes, including calculations, submissions, and reconciliations.</p><p>• Utilize payroll software such as Deltek ComputerEase and Viewpoint Spectrum to process payroll efficiently.</p><p>• Collaborate with the accounting team to address payroll-related inquiries and resolve discrepancies.</p><p>• Ensure compliance with labor laws and union agreements in payroll processing.</p><p>• Support the transition to remote work by demonstrating proficiency in payroll tools and systems.</p><p>• Contribute to maintaining a positive and team-oriented company culture.</p><p>• Prepare reports and documentation for audits and management review.</p>
<p>Robert Half is partnered with a great law firm in downtown St Paul seeking a full-time Legal Assistant/Paralegal. The position is in office every day. Remote flexibility on a case to case basis after 1 year.</p><p><br></p><p>You will be responsible for drafting and preparing legal motions and pleadings, scheduling court hearings. Coordinate with attorneys and clients updating firm’s case management and clients management systems. </p><p><br></p><p>Bring your 1+ years of experience working in a law firm or legal department. Familiarity with real estate title matters would be helpful. You have strong communication skills and are able to maintain a professional demeanor in a busy environment. Must have a positive attitude, excellent work ethic, and be detail-oriented. </p>
<p>Administrative Assistant (Contract)</p><p><br></p><p>We are seeking a meticulous and patient Administrative Assistant to join our team in Elk Grove, California, on a contract basis. This role is pivotal in ensuring seamless front desk operations and supporting critical administrative functions. The ideal candidate excels in a dynamic environment, demonstrates strong organizational skills, and is adept at managing detailed and specific tasks.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Front Desk Management</strong>: Act as the primary point of contact, warmly greeting visitors, answering inbound calls promptly, and directing inquiries to the appropriate team members.</li><li><strong>Invoicing and Vendor Payments</strong>: Prepare, process, and track invoices with precision, ensuring timely vendor payments and accurate financial documentation.</li><li><strong>Mail Handling</strong>: Manage all incoming and outgoing mail, ensuring proper distribution and organization.</li><li><strong>Supplies Management</strong>: Monitor and maintain office supplies and inventory, placing orders to ensure consistent availability.</li><li><strong>Administrative Coordination</strong>: Organize schedules, appointments, and meetings to support efficient office operations.</li><li><strong>Data and Documentation</strong>: Perform accurate data entry and maintain organized records and databases in compliance with company policies.</li><li><strong>Process Optimization</strong>: Work closely with team members to streamline workflows and enhance operational efficiency.</li><li><strong>Special Projects</strong>: Assist with ad hoc administrative tasks and special projects as needed, demonstrating flexibility and attention to detail.</li></ul><p><br></p>
General office services, cleaning and filling office pantries, sorting and delivering mail/packages, assisting with copy and reprographics jobs, assisting with room set ups (moving tables and chairs), must be able to lift 50 lbs. o Answer and transfer calls on a multi-line phone system. o Accept deliveries, sort mail, and maintain phone lists. o Handle additional projects as assigned. Handle sensitive and/or confidential documents and information. o Communicate with manager and client on job or deadline issues. o Minimum of one-year office service experience, preferably in a legal, banking or large corporate environment. o Previous receptionist, switchboard or administrative assistant experience preferred. o Excellent verbal and written communication skills. • Day to Day Duties: • Will assist only with mail, no copy (repro) or facilities • Must be very independent; they are by themselves at this office • Must be able to speak to first level clients (facilities, drivers) • Ask questions if something is not understood. • Log packages • Pitney Bowes machine experience is helpful • Must have a car, some public transportation is available, but it is very intermittent and not reliable
<p>Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)</p><p>We are looking to hire a professional, highly-skilled executive assistant to maintain various administrative duties for the executive management team.</p>
<p>We are seeking a detail-oriented and organized Contract Coordinator to support our field operations, accounting, payroll, and subcontractor teams. This role is responsible for managing project documentation, overseeing contract administration, and ensuring accurate processing of invoices, pay applications, and lien releases. The ideal candidate will have a background in construction and a strong understanding of job cost accounting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the primary liaison between field operations, accounting, payroll, and subcontractors, ensuring all required documentation is collected and processed.</li><li>Support project management and field teams by administering project documents, maintaining contract files, and organizing accounting records.</li><li>Manage contract execution, project start-up, and closeout processes.</li><li>Handle daily project administrative duties, both in the office and in the field.</li><li>Prepare and execute contracts, including change orders, purchase orders, subcontracts, service contracts, pay applications, and lien releases.</li><li>Process and submit contract invoices through contractor invoicing portals; verify, code, and track documentation.</li><li>Assist with subcontractor payments and ensure compliance with contract requirements.</li><li>Contribute to job costing and revenue tracking for each project.</li><li>Maintain, monitor, and renew contract documentation as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Richmond, Virginia. In this long-term contract role, you will provide essential administrative support to ensure smooth operations within a local government setting. This position requires strong organizational skills and proficiency in Microsoft Office applications.<br><br>Responsibilities:<br>• Manage and maintain schedules, appointments, and calendars to ensure efficient time management.<br>• Provide excellent customer service by addressing inquiries and resolving issues promptly.<br>• Handle case management tasks, ensuring proper documentation and follow-up.<br>• Organize, review, and control documents to maintain accurate records.<br>• Scan and digitize documents to support electronic file management.<br>• Answer inbound calls professionally and direct them to the appropriate departments.<br>• Perform thorough document reviews to ensure accuracy and compliance.<br>• Utilize Microsoft Excel, Word, and Outlook to perform administrative tasks efficiently.<br>• Assist in managing telephone answering systems, ensuring responsiveness to calls.
<p>Robert Half is working with a client in Dallas that needs a contract to permanent Desktop Support Analyst. The ideal candidate will have at least 5 years of experience with end user support including software and hardware. </p><p> </p><p><strong>POSITION: DESKTOP SUPPORT</strong></p><p><strong>LOCATION: DOWNTOWN DALLAS 5 DAYS ONSITE</strong></p><p><strong>DURATION: 12 MONTH CONTRACT </strong></p><p><strong>RATE: $27-$32/hr</strong></p><p> </p><p><strong><u>RESPONSIBILITIES </u></strong></p><ul><li>Provides end user support to internal staff </li><li>Resolving hardware and software problems</li><li>Install, configure, and troubleshoot software applications,</li><li>Operating systems, and drivers on various devices</li><li>Manage Office 365 accounts, troubleshoot email and collaboration tool issues,</li><li>Perform regular system updates, patches, and antivirus scans to ensure security and performance</li></ul><p><br></p>
We are looking for an Executive Assistant to provide high-level administrative support to the leadership team in a dynamic and fast-paced environment. Based in North Charleston, South Carolina, this Contract-to-permanent position requires a proactive individual capable of managing calendars, coordinating travel, and facilitating communication across various departments and external stakeholders. The ideal candidate will bring professionalism, discretion, and organizational excellence to the role, ensuring seamless operations within the company.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, scheduling meetings, site visits, and strategic sessions with precision.<br>• Coordinate comprehensive travel arrangements, including transportation, accommodations, and detailed itineraries.<br>• Prepare and distribute meeting agendas, minutes, and briefing materials, ensuring follow-up actions are clearly outlined.<br>• Draft and edit reports, presentations, and internal memos using Microsoft Office Suite with a focus on accuracy and professionalism.<br>• Support special projects and initiatives, including executive outreach and community relations.<br>• Oversee office systems, including filing, procurement of supplies, and administrative coordination.<br>• Collaborate with cross-functional teams to facilitate documentation and executive engagement on projects.<br>• Handle sensitive information with the utmost confidentiality and exercise sound judgment under pressure.<br>• Represent the company and leadership team with professionalism and integrity in all interactions.
<p>We are seeking a <strong>Patient Administrative Specialist</strong> to join our front office team in an outpatient clinic environment. As a <strong>Patient Administrative Specialist</strong>, you will play a vital role in ensuring smooth daily operations through coordination of new patients, surgery scheduling, and administrative support. This <strong>Patient Administrative Specialist</strong> position is ideal for someone who excels in communication, multitasking, and thrives in a patient-centered setting.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Serve as the first point of contact at the front desk for patient check-in and check-out.</li><li>Welcome and assist patients with appointment-related inquiries, payments, and schedules.</li><li>Answer and manage multi-line phone system; direct calls, take messages, and route appropriately.</li><li>Confirm that insurance verifications and authorizations are completed before appointments.</li><li>Coordinate with providers to manage scheduling preferences and urgent patient requests.</li><li>Support provider-patient interactions using internal reference materials.</li><li>Perform administrative tasks such as updating databases, maintaining directories, and processing forms.</li><li>Operate electronic medical records and phone systems efficiently.</li><li>Uphold high standards of service and meet departmental expectations.</li><li>Respond to non-clinical CRMs and escalate when necessary.</li><li>Handle incoming faxes, mail distribution, and filing of clinic documentation.</li></ul>
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
<p>We are looking for a highly organized Administrative Assistant to join our team in Hamilton, New Jersey. This is a Contract position within the education industry, offering an opportunity to contribute to the smooth operation of administrative tasks. The ideal candidate will excel in multitasking and possess strong communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure efficient office operations.</p><p>• Respond to inbound calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized records and documentation.</p><p>• Manage reception duties, including greeting visitors and handling correspondence.</p><p>• Scan and organize documents for easy access and retrieval.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage various documents and presentations.</p><p>• Coordinate schedules and appointments to optimize workflow.</p><p>• Assist in preparing reports and compiling data for projects or presentations.</p><p>• Maintain confidentiality while handling sensitive information.</p><p>• Ensure all office equipment and supplies are maintained and functional.</p>
<p>Robert Half is in search for a Payroll Lead.</p><ul><li>Process and review bi-weekly payroll across all 50 states for K-1 partners and W-2 staff in a high-pressure environment.</li><li>Lead, mentor, and support a team of three payroll staff.</li><li>Manage payroll systems; identify and resolve processing discrepancies.</li><li>Generate payroll reports, reconcile data, and assist with audits.</li><li>Drive payroll process improvements and automation initiatives.</li><li>Oversee and validate new hires, pay changes, overtime, sick/PTO, and leave calculations.</li><li>Handle garnishments, levies, and child support deductions.</li><li>Review and approve termination and off-cycle paychecks.</li><li>Regularly assess and enhance payroll policies and procedures.</li><li>Ensure accurate data entry and adherence to firm policies.</li><li>Collaborate with the payroll provider to fix tax filing issues.</li><li>Maintain compliance with all payroll-related laws and regulations.</li><li>Review and approve ADP invoices and configure local payroll taxes.</li><li>Prepare general ledger interfaces, journal entries, and account reconciliations.</li><li>Partner with HR and Benefits on cross-functional processes.</li><li>Complete special projects and reports as directed by the Payroll Manager.</li></ul><p><br></p>
We are looking for a meticulous Administrative Assistant to join our team on a contract basis in Malden, Massachusetts. This role is pivotal in ensuring the smooth functioning of daily office operations and providing exceptional support to team members and clients.<br><br>Responsibilities:<br>• Handle incoming phone calls with care and direct inquiries to the appropriate departments.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Organize and manage administrative files and office documentation.<br>• Greet visitors and clients, ensuring a welcoming and organized environment.<br>• Assist in scheduling meetings and maintaining calendars for team members.<br>• Support various office activities, including preparing correspondence and reports.<br>• Coordinate with internal teams to ensure efficient workflow and communication.<br>• Monitor office supplies and place orders as needed to maintain inventory.<br>• Manage routine receptionist duties, including handling mail and deliveries.<br>• Uphold confidentiality and ensure sensitive information is securely managed.
<p>We are looking for a meticulous Human Resource Coordinator to join our team on a contract basis in Berkeley, California. In this role, you will provide essential administrative and HR support, ensuring smooth day-to-day operations. This is an excellent opportunity to contribute to a dynamic environment while utilizing your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls with care to address inquiries and provide timely assistance.</p><p>• Manage appointment scheduling and maintain accurate calendars for HR-related activities.</p><p>• Perform data entry tasks with precision, ensuring all records are up-to-date and error-free.</p><p>• Respond to email correspondence promptly, maintaining clear and thoughtful communication.</p><p>• Support various HR functions using tools such as BambooHR and Microsoft Office applications.</p><p>• Prepare and format documents in Microsoft Word, Excel, and PowerPoint as needed.</p><p>• Assist with customer service tasks, addressing employee and candidate concerns effectively.</p><p>• Coordinate and track multiple tasks to ensure deadlines are met and priorities are managed.</p><p>• Maintain organized records and files to support HR processes and compliance requirements.</p><p>If you are interested in this role, please apply now and immediately call us at (510) 470-7450</p>
We are looking for a meticulous Administrative Assistant to provide comprehensive support to both internal teams and external clients. This is a long-term contract position based in Coppell, Texas, offering an excellent opportunity for someone with strong organizational and interpersonal skills.<br><br>Responsibilities:<br>• Coordinate schedules and facilitate meetings between front office and compliance teams.<br>• Serve as the primary point of contact for client inquiries, ensuring timely and thoughtful responses.<br>• Handle data entry tasks with accuracy and efficiency to maintain organized records.<br>• Perform receptionist duties, including answering inbound calls and greeting visitors.<br>• Support administrative procedures by managing documentation and maintaining filing systems.<br>• Assist in preparing reports and presentations as required by the team.<br>• Ensure compliance with company policies and procedures in all administrative tasks.<br>• Collaborate with colleagues to streamline processes and enhance overall efficiency.<br>• Provide proactive support for special projects and initiatives as needed.
