<p>We are looking for a detail-oriented Accounting Assistant to join our team on a long-term contract basis in Moorestown, New Jersey. In this role, you will support essential financial operations, ensuring accuracy and efficiency in daily accounting tasks. This is an excellent opportunity for an Accounting Assistant with a solid foundation in accounting processes who are eager to contribute to a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage accounts payable and receivable in a timely and accurate manner.</p><p>• Perform regular bank reconciliations to ensure financial records align with transactions.</p><p>• Utilize QuickBooks to maintain and update financial data.</p><p>• Accurately code invoices to the appropriate accounts and categories.</p><p>• Assist with the preparation of financial reports and documentation.</p><p>• Respond to vendor inquiries and resolve discrepancies.</p><p>• Ensure compliance with company policies and accounting standards.</p><p>• Support month-end and year-end financial close processes.</p><p>• Collaborate with team members to improve accounting workflows and processes.</p>
<p>We are looking for an Accounts Receivable Specialist available for an immediate temp-to-hire assignment in <strong>Chandler, AZ</strong>. This role includes billing, collections, and customer communications, requiring both ERP system knowledge and strong interpersonal skills.</p>
We are looking for an experienced Accounts Payable Specialist to join our finance team in Long Beach, California. In this role, you will play a critical part in managing vendor payments, reconciling accounts, and ensuring accurate financial records. This is a Contract-to-Permanent position offering an excellent opportunity to contribute to a dynamic and successful apparel company.<br><br>Responsibilities:<br>• Process and verify invoices, ensuring accuracy and proper general ledger coding.<br>• Analyze payment and invoice data to provide actionable insights to management.<br>• Reconcile the accounts payable ledger to confirm all transactions are recorded accurately.<br>• Manage administrative tasks such as filing invoices, mailing checks, and organizing files for storage.<br>• Generate detailed accounts payable reports to maintain transparency of account statuses.<br>• Maintain vendor accounts by resolving discrepancies and addressing billing issues.<br>• Facilitate timely payments and manage invoice schedules.<br>• Support additional finance-related tasks as needed to ensure smooth operations.
<p>We are looking for an Accounting Assistant to join our team in Portland, Maine. This is a position that requires a highly detail-oriented individual with strong organizational skills. The ideal candidate will have experience in managing accounting tasks, ensuring accuracy in financial records, and maintaining effective time management.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable and ensure timely and accurate coding of invoices.</p><p>• Manage payroll tasks, including maintaining timekeeping records and ensuring compliance.</p><p>• Handle invoicing duties, including preparation, distribution, and tracking of invoices.</p><p>• Utilize QuickBooks for accounting operations and financial management.</p><p>• Create and analyze Excel spreadsheets using pivot tables and VLOOKUP functions.</p><p>• Organize and maintain accounting records during busy periods to ensure smooth operations.</p><p>• Collaborate with team members to address discrepancies and improve workflows.</p><p>• Provide administrative support for accounting functions, ensuring all deadlines are met.</p><p>• Ensure compliance with financial policies and procedures.</p>
<p>We are looking for a detail-oriented Accounting Assistant to join our team in Beaumont, Texas. This Contract-to-long-term position requires working onsite and offers an excellent opportunity to contribute to a dynamic accounting department. The ideal candidate will assist with essential financial operations, ensuring accuracy and efficiency in daily tasks.</p><p><br></p><p>Responsibilities:</p><p>· Answers telephone, take accurate messages, screen telephone calls and visitors, and answer routine questions and/or route calls to appropriate staff persons for the department</p><p>· Receive, read, and route incoming mail to the Manager and Staff. Prepares and mails all outgoing mail, including general mailings for the department</p><p>· Maintains files of correspondence and other records for the department </p><p>· Maintains calendar including but not limited to meetings, appointments, workshops, seminars, conferences, etc. for the department</p><p>· Prepares all payment orders and maintain on-going budget files for the department</p><p>· Make deliveries, pickups, purchases as requested</p><p>· Maintains a good working relationship with co-workers</p><p>· Maintains confidentiality of all materials </p><p>· Must be able to prioritize work and coordinate with Manager and staff</p><p>· Demonstrates attention to detail</p><p>· Able to take direction from multiple staff members</p><p>· Must have a reliable means of transportation, proof of financial responsibility, must provide a copy of valid Driver’s license and proof of personal automobile insurance </p><p>· Assumes and/or performs additional duties as requested and assigned by the Manager</p><p>· Maintains supply list and supplies for department including but not limited to paper, notebooks, general office supplies, etc. </p><p>· In coordination with Manager assist in all procedural documents</p><p>· Assist with data entry of budgets, research invoices and payments</p><p>· Other related duties as assigned</p>
<p>We are looking for a meticulous Bookkeeper with specialized knowledge in dental billing to join our client’s thriving practice. This role offers an exciting opportunity to contribute to a privately-owned dental company, ensuring smooth financial operations and exceptional client service.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily financial transactions with accuracy, including bookkeeping for operating accounts, accounts payable, accounts receivable, and bank reconciliations.</p><p>• Process vendor payments promptly and accurately to maintain strong relationships.</p><p>• Record and post payments to client accounts, ensuring all necessary documentation is in place.</p><p>• Prepare and issue invoices while submitting insurance claims for dental procedures in compliance with industry standards.</p><p>• Communicate with insurance companies to clarify patient coverage and address disputes related to rejected claims.</p><p>• Follow up proactively with clients regarding outstanding payments to ensure timely collections.</p><p>• Oversee biweekly payroll processing, including payroll tax reporting and timely payment submissions.</p><p>• Collaborate with management to uphold and enhance the quality of customer service.</p><p>• Perform additional administrative and financial tasks to support the company’s broader business goals.</p>
We are looking for an experienced Accounts Receivable Specialist to join our team on a contract basis in Willoughby, Ohio. In this role, you will manage payment applications, invoicing, and problem resolution to ensure the accuracy and efficiency of our accounts receivable operations. The ideal candidate will bring strong analytical skills, attention to detail, and proficiency in relevant software systems to contribute to the financial health of the organization. This position is fully onsite and offers an excellent opportunity to work in a dynamic environment.<br><br>Responsibilities:<br>• Process and reconcile customer payments, ensuring timely application and resolution of discrepancies.<br>• Prepare and distribute invoices and account statements to customers while maintaining accuracy.<br>• Address and resolve billing issues by collaborating with internal teams and stakeholders.<br>• Monitor aging accounts and manage collections to reduce outstanding balances.<br>• Utilize credit card processing systems and accounting software to support daily operations.<br>• Conduct credit risk analysis using financial data to adjust customer terms as needed.<br>• Maintain accurate records of accounts receivable transactions and ensure compliance with company policies.<br>• Provide recommendations for write-offs of uncollectible accounts and report on delinquent balances.<br>• Support the preparation of monthly financial reports and aging summaries.<br>• Assist with additional finance-related tasks as required by the team.
<p><strong>About the Role:</strong></p><p> Join our network as an Accounts Receivable Specialist to manage billing, collections, and customer payments while supporting cash flow operations for our client companies.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and send customer invoices and statements</li><li>Apply payments and post cash receipts to accounts</li><li>Perform collections and resolve outstanding balances</li><li>Maintain AR aging reports and account reconciliations</li><li>Support month-end and year-end close processes</li></ul><p><br></p><p><br></p>
<p>Our client is seeking an Accounts Payable Specialist in Houston, TX. In this role, you will manage the full cycle of accounts payable processes, ensuring accuracy and efficiency in both manual and automated workflows. This position offers an opportunity to contribute to a dynamic environment where organizational skills and attention to detail are highly valued.</p><p><br></p><p>Responsibilities:</p><p>• Process, review, and verify invoices for accuracy and compliance with company policies.</p><p>• Manage the full accounts payable cycle, including coding invoices, matching purchase orders, and reconciling discrepancies.</p><p>• Perform regular check runs and ensure timely payments to vendors.</p><p>• Utilize SAP software to maintain accurate records and streamline workflows.</p><p>• Collaborate with internal teams to address and resolve invoice-related issues.</p><p>• Facilitate manual and automated accounts payable processes, ensuring smooth operations.</p><p>• Generate reports and maintain records using intermediate Microsoft Excel skills.</p><p>• Identify opportunities for process improvement and contribute to automation initiatives.</p><p>• Ensure compliance with financial regulations and company standards.</p><p>• Communicate effectively with vendors and stakeholders to resolve payment inquiries.</p>
<p>We are looking for a detail-oriented Bookkeeper to join our team on a contract basis in Coconut Creek, Florida. In this role, you will handle a variety of financial tasks, including managing accounts receivable and payable, creating invoices, and ensuring timely payments. This position offers an excellent opportunity to contribute to a technology company.</p><p><br></p><p>Responsibilities:</p><p>• Manage accounts receivable processes, including billing customers and ensuring timely collection of payments.</p><p>• Prepare and issue invoices using QuickBooks Desktop Enterprise 2024.</p><p>• Oversee accounts payable tasks, ensuring accuracy and timely payments.</p><p>• Perform bank reconciliations to maintain accurate financial records.</p><p>• Record and maintain journal entries for monthly expenses and other financial transactions.</p><p>• Collaborate with cross-functional teams to support financial operations and reporting.</p><p>• Process purchase orders and manage order volumes efficiently.</p><p>• Assist in tracking and documenting customer orders and related financial data.</p><p>• Ensure compliance with company policies and procedures in all financial activities.</p>
We are looking for a skilled Bookkeeper to join our team in Long Beach, California. This is a Contract-to-Permanent position with the opportunity to transition into a long-term role. The ideal candidate will thrive in a collaborative, small-business environment and bring expertise in managing financial operations, including invoicing, accounts payable, and accounts receivable.<br><br>Responsibilities:<br>• Manage and process accounts payable and accounts receivable transactions with accuracy and attention to detail.<br>• Handle heavy invoicing tasks to ensure timely billing and payment processing.<br>• Maintain and update financial records using QuickBooks software.<br>• Collaborate with team members to support the overall accounting operations.<br>• Reconcile accounts and prepare aging reports for accounts receivable.<br>• Generate financial reports to assist in business decision-making.<br>• Ensure compliance with company policies and procedures in all financial activities.<br>• Assist in other bookkeeping and administrative tasks as needed.<br>• Address and resolve discrepancies in financial records promptly.
<p><strong>Accounts Receivable Assistant – Full Time | Onsite | local to Bloomfield, CT</strong></p><p><br></p><p><strong>Company Overview:</strong></p><p>Our client is a well-established construction company local to Bloomfield, CT, known for their commitment to quality and service. As our client continues to grow, they are seeking an energetic, highly organized AR Assistant to join their team. If you're detail-oriented, assertive, and ready for a change, please keep reading!</p><p><br></p><p><strong>Position Overview:</strong></p><p>The <strong>AR Assistant</strong> will be responsible for support the collections and AR team handling tasks such as account maintenance, follow up on customer inquiries regarding account balances and issues, documentation maintenance and management, and general administrative support. This is a full-time <strong>onsite</strong> position.</p><p><br></p><p><strong>Requirements:</strong></p><ul><li>1+ years in a recent administrative capacity supporting an accounting team in some way, or experience in an AR related position</li><li>Proficiency in <strong>Microsoft Excel</strong></li><li>Experience working with <strong>accounting software</strong></li><li>Strong communication and problem-solving skills</li><li>High attention to detail and strong organizational skills</li></ul><p><strong>Compensation & Benefits:</strong></p><ul><li><strong>Salary:</strong> Up to <strong>$58,000</strong> annually, depending on experience</li><li><strong>Schedule:</strong> Full-Time, Monday – Friday, onsite</li><li><strong>Benefits:</strong> Health insurance, Paid Time Off (PTO)</li></ul><p><strong>Ready to Apply?</strong></p><p>If you meet the requirements and are excited to be part of a dynamic construction company, please apply today to Daniele.Zavarella@roberthalf com!</p>
<p>We are looking for an experienced Sr. Accounting Lead to join our client's team in West Hollywood, California. In this role, you will oversee critical accounting operations, ensuring accuracy and compliance across financial reporting, payroll, and vendor management. This position offers an opportunity to contribute to the growth and efficiency of this unique and dynamic organization by implementing best practices and maintaining strong financial controls.</p><p><br></p><p>Responsibilities:</p><p>• Manage month-end close processes, including preparing workpapers, reviewing reconciliations, and assembling financial statements with variance analysis.</p><p>• Oversee bookkeeping and vendor management activities, ensuring accurate coding and reconciliation of transactions while maintaining quality standards.</p><p>• Coordinate accounts payable processes, including vendor onboarding, payment approvals, and tracking early-pay discounts.</p><p>• Ensure accurate invoicing and accounts receivable aging, collaborating with sales teams to enforce credit rules and manage collections.</p><p>• Reconcile inventory reports with financial records, documenting adjustments and maintaining discipline around landed-cost entries.</p><p>• Monitor daily cash flow, prepare weekly payment runs, and maintain a 13-week cash forecast for management review.</p><p>• Lead compliance activities, including sales tax reporting, year-end financial statements, and regulatory filings.</p><p>• Develop and enforce internal financial controls to safeguard company assets and optimize operational efficiency.</p>
<p>We are looking for an experienced Accounts Payable Specialist to assist our client in Scottsdale, Arizona. In this role, you will play a key part in ensuring the accuracy and efficiency of our accounts payable processes. </p><p><br></p><p>Responsibilities:</p><p>• Process and review a high volume of invoices, ensuring all payments are accurate and timely.</p><p>• Perform three-way matching of invoices, purchase orders, and receipts to maintain compliance with internal policies.</p><p>• Manage vendor statements, resolving discrepancies and maintaining strong communication with vendors.</p><p>• Address invoice backlogs by processing 50-60 invoices daily while maintaining high attention to detail.</p><p>• Ensure proper account coding and adherence to accounting standards within the ERP system.</p><p>• Collaborate with internal teams to clarify and resolve payment-related issues.</p><p>• Utilize accounting software systems such as ADP, Concur, and NetSuite to streamline workflows.</p><p>• Assist in transitioning accounts payable systems and processes as required.</p><p>• Conduct audits and reconciliations to ensure data accuracy and completeness.</p><p>• Handle Automated Clearing House (ACH) transactions efficiently and securely.</p>
<p>Our client, a reputable <strong>plumbing company in Vista</strong>, is searching for an <strong>Accounts Payable (AP) Specialist</strong> to join their finance team. This role is perfect for someone who is detail-oriented, highly organized, and enjoys keeping the financial engine of the company running smoothly.</p><p>The AP Specialist will handle all facets of invoice processing, vendor management, and payment execution while working closely with project managers and the accounting team. If you enjoy the structure of accounting but like being in a collaborative, fast-moving industry, this role offers both stability and growth potential.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><ul><li>Process a high volume of vendor invoices accurately and efficiently.</li><li>Verify invoice coding, approvals, and compliance with company policies.</li><li>Reconcile vendor statements and resolve discrepancies in a timely manner.</li><li>Prepare weekly check runs, ACH payments, and wire transfers.</li><li>Maintain accurate vendor files and support 1099 reporting.</li><li>Assist with month-end close by preparing accruals and reconciliations.</li><li>Collaborate with project managers to track costs against budgets.</li><li>Support audits by providing necessary documentation.</li><li>Recommend improvements to AP processes and workflows.</li></ul>
<p><strong>About the Role:</strong></p><p> We are seeking detail-oriented and organized Accounts Payable Specialists to join our growing network. This role is ideal for professionals who thrive in fast-paced environments and are passionate about ensuring accurate, timely payments and maintaining strong vendor relationships.</p><p><strong>Responsibilities:</strong></p><ul><li>Process a high volume of invoices accurately and efficiently</li><li>Verify invoice coding, approvals, and match POs to receipts</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain AP files, records, and documentation for audits</li><li>Assist with month-end closing and accrual entries</li></ul><p><br></p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team on a contract basis in Atwater, California. In this role, you will provide essential administrative and financial support, ensuring smooth and efficient operations. This position is expected to last approximately 4 to 8 weeks.</p><p><br></p><p>Responsibilities:</p><p>• Process customer payments accurately and efficiently.</p><p>• Handle light invoicing tasks to support billing operations.</p><p>• Deliver exceptional customer service while assisting clients with inquiries.</p><p>• Provide general clerical support to the administrative team.</p><p>• Maintain organized records of transactions and financial documents.</p><p>• Ensure compliance with payment handling procedures and cash management protocols.</p><p><br></p><p>For immediate consideration contact Robert Half at 209-232-1991. </p>
<p><strong>Join Our Team as an Accounts Receivable Administrator!</strong></p><p><strong>We are looking for a highly organized and detail-focused Accounts Receivable (AR) Administrator</strong> for a contract to hire opportunity based in Oakland, California. In this role, you will oversee the management of customer accounts, ensure timely and accurate invoicing, and support operational efficiency. If you thrive in structured environments and enjoy working with numbers, this opportunity may be the perfect next step in your career!</p><p><br></p><p><strong>Why This Role Matters</strong></p><p>As an integral part of our finance team, the <strong>Accounts Receivable Administrator</strong> ensures cash flow accuracy by processing invoices, managing collections, and reconciling accounts. Your dedication will support both internal teams and external customers, creating a seamless and streamlined accounts receivable function.</p><p><br></p><p>Please note this position is located onsite and only candidates who meet the experience requirements and who can commute to the location will be considered.</p><p><br></p><p><strong>Work Schedule & Location</strong></p><p>This is a <strong>full-time, fully onsite position,</strong> <strong>Monday through Friday, 8:00 AM to 5:00 PM. Potential for a hybrid work schedule after 30 days.</strong></p><p><br></p><p><strong>Your Key Responsibilities Include:</strong></p><ul><li>Prepare and distribute accurate and timely <strong>customer invoices</strong>.</li><li>Record and apply customer payments, including <strong>checks, ACH transfers, and credit card transactions</strong>, to ensure accurate account balances.</li><li>Monitor and manage <strong>accounts receivable aging reports</strong>, prioritizing collections efforts to meet company benchmarks.</li><li>Follow up with customers regarding <strong>past-due accounts</strong>, resolving discrepancies professionally and promptly.</li><li>Reconcile customer accounts by verifying, recording, and investigating unapplied payments or account discrepancies.</li><li>Answer customer inquiries related to their invoices, statements, and account status, demonstrating a high level of customer service.</li><li>Assist in the preparation of <strong>monthly AR reports</strong> to support financial reviews, forecasting, and reporting processes.</li><li>Work closely with the sales and customer service teams to resolve billing discrepancies and ensure accuracy in orders and invoicing.</li><li>Maintain proper records and filing of AR documentation in accordance with company and compliance standards.</li><li>Support month-end closing processes, including reconciling AR sub-ledgers to the general ledger.</li><li>Contribute to the development of efficient AR processes and policies to improve workflows and prevent errors.</li></ul><p><br></p><p><br></p>
We are looking for a motivated Accounting Assistant to join a reputable construction firm in New York, New York. This Contract-to-permanent position offers a unique opportunity to work closely with experienced professionals, gaining hands-on experience in essential accounting practices within the construction industry. Ideal for individuals early in their accounting career, this role provides exposure to diverse financial tasks and systems.<br><br>Responsibilities:<br>• Perform reconciliations, including accounts payable and receivable transactions.<br>• Prepare and review invoices related to construction projects, ensuring accuracy and compliance.<br>• Support the finance team with journal entries and month-end closing activities.<br>• Utilize accounting software such as QuickBooks and project management platforms like Ebuilder.<br>• Collaborate with team members to maintain efficiency and accurate financial records.<br>• Assist with coding invoices and resolving discrepancies as needed.<br>• Conduct bank reconciliations to ensure proper accounting of financial transactions.<br>• Contribute to maintaining organized and up-to-date documentation of accounting processes.
<p>We are looking for an experienced Bookkeeper to join our client's team in the San Joaquin County. This role requires a detail-oriented individual with a strong background in accounting, payroll processing, and budget preparation, particularly within non-profit organizations. The ideal candidate will play a key role in managing financial records, ensuring compliance with federal and state regulations, and supporting the organization's financial integrity. If interested call or text Edgar Gonzalez 209.395.2259 </p><p><br></p><p>Responsibilities:</p><p>• Oversee and approve the timely payment of bills and related taxes to maintain good credit standing and avoid late fees.</p><p>• Collaborate with the Artistic Director to establish purchasing guidelines and ensure accurate account allocations for materials and services.</p><p>• Reconcile all bank accounts and deposits to maintain accurate financial records.</p><p>• Process bi-weekly payroll, ensuring all applicable taxes and fees are properly handled.</p><p>• Monitor production budgets, ensuring alignment with financial goals.</p><p>• Assist the Artistic Director in preparing and reviewing the annual budget with the VP of Finance and Finance Committee before presenting it to the Board.</p><p>• Manage relationships with insurance agents, ensuring compliance with policy requirements and assisting with claims as needed.</p><p>• Maintain the security and organization of financial records and files.</p><p>• Coordinate building and property maintenance, including plumbing and electrical systems.</p><p>• Enforce rental contracts and work with community agencies to utilize resources effectively.</p>
<p>We are looking for an experienced Full Charge Bookkeeper to manage comprehensive bookkeeping tasks for multiple clients in a fast-paced environment. This role requires meticulous attention to detail, strong organizational skills, and the ability to work independently while meeting strict deadlines. Based in Cedar Rapids, Iowa, this position offers an opportunity to collaborate with a diverse range of businesses and provide valuable financial support.</p><p><br></p><p>Responsibilities:</p><p>• Handle full-cycle bookkeeping for multiple companies, ensuring accuracy and timely completion of tasks.</p><p>• Perform account reconciliations, including bank and credit card accounts, to maintain financial integrity.</p><p>• Manage accounts payable and receivable processes, including coding, entering, and processing invoices.</p><p>• Process payroll and payroll taxes, ensuring compliance with regulatory requirements.</p><p>• Monitor cash flow for multiple entities to maintain financial stability.</p><p>• Oversee intercompany transactions and ensure accurate recording across multiple sets of books.</p><p>• Assist with month-end close processes and prepare consolidated financial reports as needed.</p><p>• Identify opportunities to improve bookkeeping processes and implement efficiency enhancements.</p><p>• Communicate directly with clients to address discrepancies, gather financial data, and provide updates on their accounts.</p><p>• Stay informed about industry best practices, accounting standards, and advancements in bookkeeping technology.</p><p><br></p><p>This company offers a collaborative, small, close-knit environment. If you are looking for a company that is open to growing their employees and expanding their knowledge where they excel than this may be the place for you! </p>
We are looking for a detail-oriented Accounts Payable Coordinator to join our team on a long-term contract basis in Houston, Texas. This hybrid position requires a mix of onsite work Monday through Thursday and remote work on Fridays, offering a dynamic and collaborative environment. The role involves overseeing accounts payable processes, ensuring compliance with policies, and serving as a key liaison between vendors, the business, and internal teams.<br><br>Responsibilities:<br>• Act as the primary liaison for the Source to Pay (S2P) process, promoting compliance and resolving queries related to purchase orders and vendor issues.<br>• Coordinate accounts payable activities, including monitoring invoice approvals, payment inquiries, and tolerance failure resolutions.<br>• Collaborate with supply chain, accounting, and field operations to drive adherence to corporate procurement agreements and preferred supplier usage.<br>• Assist vendors with onboarding processes, invoice submissions, and payment inquiries to ensure smooth operations.<br>• Monitor open purchase order reports and aged items, ensuring timely resolutions and accurate record-keeping.<br>• Partner with finance and accounting teams to address supplier billing issues and resolve payment discrepancies.<br>• Provide training and mentoring to team members, enhancing their understanding of S2P processes and tools such as Coupa and Oracle.<br>• Support users in setting up new suppliers and troubleshooting tolerance issues affecting invoice approvals.<br>• Facilitate the utilization of corporate systems like ServiceNow, Outlook, and Excel to streamline reporting and communication.<br>• Ensure compliance with organizational policies and procedures related to accounts payable and procurement processes.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Walbridge, Ohio. In this Contract-to-Permanent position, you'll play a key role in managing invoice processing, vendor communications, and reconciliation tasks within a fast-paced environment. This role is ideal for someone who thrives on staying busy and has experience in construction accounting or a similar field.<br><br>Responsibilities:<br>• Process high volumes of invoices accurately and efficiently, ensuring timely entry into the system.<br>• Perform credit card reconciliations and weekly check runs to maintain accurate financial records.<br>• Assist with purchase order (PO) entries and corrections, supporting project managers with data updates and vendor inquiries.<br>• Act as backup for equipment-related tasks and provide support to other team members as needed.<br>• Reach out to vendors to resolve questions, update certificates of insurance, and address monthly statement discrepancies.<br>• Maintain compliance with company policies while managing accounts payable workflows.<br>• Collaborate with team members to ensure smooth operations during peak workload periods.<br>• Support the department's efforts in clearing backlogs and maintaining timely invoice processing.<br>• Provide assistance in tracking and updating vendor information and documentation.<br>• Contribute to the overall efficiency and organization of the accounts payable team.
<p><strong>Job Posting: Accounts Payable Coordinator (Contract-to-Hire)</strong></p><p><strong>Location:</strong> New Caney, TX (Fully Onsite, Monday–Friday, 8:00 AM–5:00 PM)</p><p><br></p><p>Our client, a <strong>Christian faith-based nonprofit organization</strong>, is seeking a detail-oriented <strong>Accounts Payable Coordinator</strong> for a contract-to-hire opportunity. </p><p><br></p><p><strong>Position Overview</strong></p><p>The Accounts Payable Coordinator will be responsible for end-to-end accounts payable processes, vendor management, and ensuring compliance with organizational policies and procedures. This individual will work closely with department managers and leadership to support operational excellence, cash flow management, and process improvements.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Accurately review and enter invoices into Ramp and the Accounts Payable subledger.</li><li>Collaborate with department managers to ensure correct approval and account coding.</li><li>Monitor invoice due dates and process timely payments.</li><li>Process and record wire transfers and credit card payments.</li><li>Maintain accurate and organized vendor, invoice, and payment records, moving toward electronic records management.</li><li>Prepare and review accounts payable aging reports to provide insight into cash flow and vendor management.</li><li>Enter monthly bank and credit card fees.</li><li>Administer the Ramp Spend Management system.</li><li>Reconcile vendor credit card statements with invoices and GL entries.</li><li>Prepare deposits and ensure timely bank submissions.</li><li>Ensure adherence to organizational policies and internal controls.</li><li>Support process improvements and system enhancements.</li><li>Assist with vendor setup, credit applications, and extending payment terms.</li><li>Support department managers with vendor expense visibility.</li><li>Prepare and process annual 1099 and 1098 forms</li></ul>
We are looking for an Accounts Payable Clerk to join our team in Stamford, Connecticut. In this role, you will be responsible for managing invoice processing, reconciling accounts, and ensuring the accurate and timely handling of payments. This position offers the opportunity to contribute to a dynamic department while advancing your career in accounting.<br><br>Responsibilities:<br>• Open, sort, and distribute incoming departmental mail on a daily basis.<br>• Validate, record, and mail checks while expediting requests requiring special handling.<br>• Organize and maintain records by sorting, logging, scanning, and filing invoices, checks, and related documents.<br>• Provide administrative support to the AP/Finance Department to ensure smooth operations.<br>• Address customer service inquiries from internal business partners in an attentive and precise manner.<br>• Assist in the preparation and execution of internal and external audits as required.<br>• Manage the full-cycle accounts payable process with accuracy and efficiency.<br>• Execute daily financial processes and controls to ensure compliance with company policies.<br>• Process payments in foreign currencies while adhering to established guidelines.
