We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Little Ferry, New Jersey. In this Contract to permanent position, you will play a vital role in supporting engineering projects and ensuring the smooth operation of administrative tasks. The ideal candidate will have excellent communication skills, proficiency in Microsoft Office tools, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to engineering teams, ensuring project tasks are completed efficiently.<br>• Draft and distribute clear and concise memos and correspondence as needed.<br>• Prepare, organize, and manage project deliverables to meet deadlines.<br>• Coordinate the transit and delivery of project materials and documents.<br>• Maintain and update standard engineering records and documentation.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete daily tasks.<br>• Assist with data entry, email correspondence, and scheduling appointments.<br>• Handle inbound and outbound calls, ensuring prompt and effective communication.<br>• Leverage SharePoint for document management and collaboration, if applicable.
<p>Are you an organized and detail-oriented professional with a passion for supporting dynamic legal teams? Robert Half is seeking an Administrative Assistant for a leading law firm. This is a contract position offering exciting opportunities to contribute to the firm's success through your skills and expertise in administrative support.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist attorneys and legal staff with <strong>dictation</strong> and document preparation to ensure efficient workflow.</li><li>Maintain and update <strong>scheduling calendars</strong>, including meetings, deadlines, and appointments.</li><li>Perform <strong>notarization</strong> duties (if certified) as required for legal documents and transactions.</li><li>Provide support for <strong>various administrative tasks</strong>, including correspondence, filing, data entry, and client communication as needed by the team.</li><li>Coordinate with other team members to adapt to changing priorities and ensure all administrative functions are handled seamlessly.</li></ul>
We are looking for a detail-oriented Administrative Assistant to support our team in Durham, North Carolina. This contract position involves performing a variety of administrative tasks, including data entry, scheduling, and customer service. The role offers an opportunity to contribute to the efficient operation of a dynamic office environment.<br><br>Responsibilities:<br>• Maintain accurate and organized records to ensure seamless access to information.<br>• Handle inbound calls professionally and deliver exceptional customer service.<br>• Perform precise data entry tasks to support office operations.<br>• Utilize Microsoft Office tools, including Excel and Outlook, for efficient task completion.<br>• Schedule appointments and coordinate calendars for team members.<br>• Assist with general office functions and provide administrative support as needed.<br>• Contribute to administrative management tasks to enhance productivity.<br>• Manage filing duties to keep documents organized and accessible.<br>• Offer ad-hoc administrative support to address immediate office needs.
We are looking for a detail-oriented Administrative Assistant to join our team in Tucson, Arizona. In this long-term contract role, you will play a pivotal part in ensuring smooth operations through effective communication, data management, and organizational support. This position is ideal for someone who thrives in a dynamic environment and is passionate about administrative excellence.<br><br>Responsibilities:<br>• Track and manage expenses by collecting receipts, maintaining spreadsheets, and submitting reports to the accounting team.<br>• Handle child care complaints from initiation to resolution, coordinating with complainants, regulatory agencies, and law enforcement where necessary.<br>• Assist in data collection, analysis, and reporting, including compiling surveys, aggregating results, and fulfilling specific data requests for stakeholders.<br>• Gather consumer feedback to drive continuous quality improvements in program development and service performance.<br>• Maintain provider information with regular updates, ensuring data accuracy and sending reminders for incomplete submissions.<br>• Prepare detailed reports such as monthly narratives, quarterly updates, and annual utilization and satisfaction summaries.<br>• Represent the organization at community events and meetings, advocating for its mission and services.<br>• Utilize software systems to manage consumer data, analyze program performance, and meet operational requirements.<br>• Complete additional tasks as assigned by senior management to support organizational goals.
<p>We are looking for a detail-oriented part-time Administrative Assistant to join our team in Charlotte, North Carolina. In this long-term contract role, you will play a vital part in supporting our insurance operations and ensuring administrative tasks are completed efficiently. This position offers an opportunity to work in a dynamic environment while contributing to key business processes. This role will be 25 hours a week Monday-Friday ideally 9am-2pm or 10am-3pm. </p><p><br></p><p>Responsibilities:</p><p>• Perform administrative tasks such as faxing, filing, and scanning important documents to maintain organized records.</p><p>• Provide assistance with various insurance-related services, including property and casualty policies, church property claims, retirement plans, and life insurance.</p><p>• Utilize Microsoft Excel to update spreadsheets, manage customer accounts, and ensure data accuracy.</p><p>• Communicate effectively through written and oral channels to support team collaboration and customer inquiries.</p><p>• Answer inbound calls and address client concerns with professionalism and efficiency.</p><p>• Handle receptionist duties, including greeting visitors and managing phone systems.</p><p>• Assist in data entry tasks to maintain accurate and up-to-date information in company systems.</p><p>• Collaborate with team members to streamline administrative processes and enhance operational performance.</p>
<p>Robert Half is looking for an Administrative Assistant to provide administrative and operational support to the buying team at an established luxury retail and e-commerce company located in Beverly Hills. The role involves performing various clerical tasks, tracking purchase orders, and coordinating with internal teams across both in-store and online channels. The ideal candidate should have excellent organizational skills, attention to detail, and the ability to excel in a dynamic and fast-paced environment that promotes a high-end shopping experience. This is a contract position that has the chance to go permanent for the right individual. The pay range is $24/hr-$30/hr and you will work Monday-Friday from 10am-6pm.</p><p> </p><p><strong>Responsibilities Include:</strong></p><ul><li>Answering incoming calls and managing email correspondence professionally and promptly.</li><li>Maintaining organized filing systems and performing accurate data entry with robust proficiency in Excel required; familiarity with NetSuite and Magento is preferred.</li><li>Collaborating with customer service, sales associates, and cross-functional teams to provide updates on shipping ETAs, product availability, and order status, ensuring operational efficiency.</li><li>Tracking purchase orders, shipments, and deliveries while communicating updates to relevant teams.</li><li>Creating and maintaining purchase orders, including processing price changes and conducting follow-ups to ensure accuracy and deadline compliance.</li><li>Adjusting priorities and managing tasks effectively in a fast-paced retail workplace.</li><li>Generating and distributing weekly and monthly reports to key stakeholders, ensuring timely delivery and accuracy of essential data.</li><li>Working autonomously and collaboratively while meeting deadlines and ensuring precision under pressure.</li><li>Assisting e-commerce and marketing teams in executing website updates such as product details, promotions, imagery, and site maintenance; contributing to online merchandising efforts like product uploads and content validation. </li></ul><p><strong> </strong></p><p><br></p>
We are looking for a dedicated Administrative Assistant to support daily operations and ensure a smooth experience for our team and clients. This long-term contract position is based in Chatham, New Jersey, and offers the opportunity to contribute to a dynamic work environment while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Welcome visitors and clients warmly, creating a detail-oriented and friendly atmosphere.<br>• Provide accurate and timely information to prospective and current residents.<br>• Organize and maintain office files and documentation related to property management.<br>• Monitor office inventory and place orders for supplies as needed.<br>• Collaborate with the maintenance team to process and follow up on resident work orders.<br>• Manage and update the waitlist, including sending out relevant correspondence.<br>• Conduct daily property inspections to ensure cleanliness, organization, and proper upkeep.<br>• Handle inbound calls and direct inquiries to the appropriate departments.<br>• Perform additional administrative tasks as assigned to support overall operations.
We are looking for a detail-oriented Administrative Assistant to join our team in Novi, Michigan. In this long-term contract role, you will play a vital part in ensuring the efficient operation of our office by handling a variety of administrative and organizational tasks. This position offers an excellent opportunity to contribute to a dynamic work environment while supporting managers and team members in their daily activities.<br><br>Responsibilities:<br>• Manage and maintain calendars, schedule appointments, and coordinate meetings and events to ensure smooth daily operations.<br>• Prepare reports, maintain organized filing systems, and handle correspondence to facilitate effective communication within the office.<br>• Provide comprehensive support to managers and employees by assisting with daily administrative tasks and office needs.<br>• Arrange travel plans and create detailed itineraries for executives and team members.<br>• Answer inbound calls and respond to inquiries with professionalism and accuracy.<br>• Handle email correspondence, ensuring timely and clear communication with internal and external stakeholders.<br>• Perform data entry tasks with precision to maintain accurate records.<br>• Utilize Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook, to complete various administrative tasks.<br>• Schedule and confirm appointments while keeping track of any updates or changes.<br>• Deliver exceptional customer service to colleagues, clients, and visitors.
We are looking for a meticulous Administrative Assistant to join our team in Blue Ash, Ohio. In this Contract-to-Permanent position, you will play a key role in ensuring smooth office operations by managing administrative tasks and coordinating workplace activities. This role offers an excellent opportunity for individuals who thrive in a dynamic environment and enjoy contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative support to ensure efficient day-to-day office operations.<br>• Answer and direct incoming calls in a polite and courteous manner.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage receptionist duties, including greeting visitors and handling inquiries.<br>• Organize and coordinate workplace activities, ensuring seamless operations.<br>• Maintain office supplies inventory and handle procurement as needed.<br>• Assist in scheduling meetings and preparing materials for presentations.<br>• Handle correspondence and distribute communications within the office.<br>• Collaborate with team members to support various administrative functions.
<ul><li>Greet patients warmly, check them in, and confirm appointments with professionalism and empathy.</li><li>Answer phones, respond to inquiries, and direct calls to the appropriate team members </li><li>Ensure accurate patient scheduling, both in person and over the phone, while optimizing daily calendars for providers.</li><li>Handle patient data entry in our electronic medical records (EMR) system, ensuring attention to detail and compliance with HIPAA regulations.</li><li>Verify insurance coverage, assist with basic billing questions, and process payments.</li><li>Maintain a clean and welcoming reception area outfitted with all necessary materials.</li><li>Coordinate with clinical teams to manage patient flow efficiently and reduce wait times.</li><li>Perform additional clerical duties, such as filing, faxing, and recordkeeping as needed</li></ul>
We are looking for a motivated Administrative Assistant to join our team in Mount Pleasant, South Carolina. This Contract-to-Permanent position requires an individual who is highly organized, detail-oriented, and capable of managing multiple tasks efficiently. The role involves maintaining a positive demeanor with clients while ensuring smooth administrative operations.<br><br>Responsibilities:<br>• Perform general administrative duties, including data entry, filing, and document management.<br>• Answer incoming calls and provide courteous assistance to clients and team members.<br>• Manage client communications to ensure they receive timely and thorough responses.<br>• Coordinate schedules and prioritize tasks to maintain efficiency in daily operations.<br>• Prepare detailed reports and maintain accurate records.<br>• Serve as the first point of contact for visitors, providing a welcoming and organized experience.<br>• Assist in organizing meetings and events, ensuring all logistics are handled effectively.<br>• Handle multiple responsibilities simultaneously without compromising on quality or attention to detail.<br>• Maintain a high level of care and attention in all client interactions and communications.
We are looking for a detail-oriented Administrative Assistant to join our team in Harpursville, New York. This Contract-to-Permanent position offers an opportunity to contribute to various administrative and accounting functions while working in a dynamic office setting. Ideal candidates will have strong organizational skills and a proactive approach to managing tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors professionally, ensuring a positive experience.<br>• Receive incoming deliveries and maintain a clean and organized office environment.<br>• Perform general clerical duties such as filing, document preparation, and correspondence.<br>• Support accounts payable processes by handling invoices and payment records.<br>• Enter and manage data accurately across various systems and platforms.<br>• Assist in preparing bid documents and obtaining competitive quotes.<br>• Conduct inventory checks and generate detailed reports for the controller.<br>• Review and analyze weekly purchase activities, providing summaries for management.<br>• Oversee fleet management tasks, ensuring operational efficiency and compliance.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Chester, New Jersey. This Contract-to-permanent position offers an opportunity to contribute to essential office operations while supporting a fast-paced environment in the mortgage industry. The ideal candidate will possess strong communication skills, attention to detail, and a willingness to grow within the company.<br><br>Responsibilities:<br>• Serve as the primary point of contact at the front desk, welcoming visitors and directing them to the appropriate areas.<br>• Manage daily office tasks such as printing, copying, scanning, and handling mail distribution.<br>• Coordinate and prepare documentation for real estate closings, ensuring all materials are organized and delivered on time.<br>• Maintain office supplies, restock snacks, and oversee kitchen organization to meet team needs.<br>• Handle travel arrangements and assist in planning for employees' in-office schedules.<br>• Deliver packages and mail to designated recipients promptly and accurately.<br>• Support social media efforts by creating posts related to real estate closings and other company events.<br>• Take initiative to learn and take on new responsibilities as they arise.<br>• Adapt quickly to new software systems with provided training, ensuring efficient workflow.<br>• Uphold professionalism and confidentiality when handling sensitive financial and legal information.
<p>We’re working with a property management company in Santa Monica who are looking for an Administrative Assistant to join their team on a contract to hire basis. The Administrative Assistant will be responsible for heavy scheduling and calendar management, composing correspondence, project coordination, processing expense reports, coordinating with vendors and special projects as needed. </p>
We are looking for a detail-oriented Administrative Assistant to provide essential support to our team in Norfolk, Virginia. This long-term contract position is ideal for an individual with strong organizational skills who thrives in a dynamic, fast-paced environment. The role requires excellent communication abilities and a commitment to delivering superior customer service.<br><br>Responsibilities:<br>• Deliver administrative and clerical support to staff, ensuring smooth daily operations.<br>• Process eVA purchase order transactions efficiently and accurately.<br>• Respond to inquiries from external customers and direct them to appropriate team members when necessary.<br>• Manage incoming mail, time-stamp documents, and distribute bids promptly.<br>• Create reports and correspondence using computer software, either independently or under supervisor guidance.<br>• Maintain a well-organized office environment by adhering to current business practices and procedures.<br>• Utilize Microsoft Office Suite tools, including Word, Excel, PowerPoint, and Outlook, to complete tasks effectively.<br>• Assist with data entry and email correspondence in a timely and organized manner.<br>• Handle inbound and outbound calls with a focus on delivering superior customer service.<br>• Collaborate with team members to ensure efficient workflow and address operational needs.
<p>We’re currently working with a dynamic and fast-paced organization in Streetsboro, Ohio, to find a detail-oriented <strong>Administrative Assistant</strong>. This role offers the potential for long-term growth, providing an excellent opportunity for professionals seeking to build a career in administrative support.</p><p><strong>Position Type:</strong> Contract-to-Permanent </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Customer Service:</strong> Provide first-class customer service by addressing inquiries, resolving issues quickly, and building strong relationships.</li><li><strong>Data Management:</strong> Accurately enter, update, and maintain critical information in databases and systems.</li><li><strong>Purchase Orders:</strong> Support processes by placing purchase orders.</li><li><strong>Logistics Coordination:</strong> Manage container logistics and collaborate with trucking companies to support operational functions.</li><li><strong>Pricing Management:</strong> Handle pricing tasks for various products and maintain accurate pricing records.</li><li><strong>Document and Spreadsheet Creation:</strong> Prepare and manage spreadsheets, reports, and documents using Microsoft Excel and other Microsoft Office tools.</li><li><strong>Email and Calendar Management:</strong> Manage email correspondence, schedule appointments, and organize calendars as needed.</li><li><strong>Administrative Support:</strong> Assist the team with a variety of other administrative tasks, adapting to changing priorities in a fast-paced setting.</li><li><strong>Attention to Detail:</strong> Ensure accuracy and efficiency in all tasks, helping the office run smoothly.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Indianapolis, Indiana. This Contract-to-permanent position offers an excellent opportunity to contribute to a dynamic office environment while enhancing organizational efficiency. The ideal candidate will excel in administrative support tasks and foster smooth communication within the office.<br><br>Responsibilities:<br>• Manage incoming calls professionally, ensuring prompt and courteous responses.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Provide administrative support to various office functions, including scheduling and correspondence.<br>• Act as the first point of contact for visitors, handling receptionist duties with a welcoming attitude.<br>• Organize and maintain office files and documentation for easy accessibility.<br>• Assist in coordinating meetings and preparing necessary materials.<br>• Ensure the office operates efficiently by addressing day-to-day administrative needs.<br>• Communicate effectively with team members to support collaborative efforts.<br>• Uphold confidentiality and professionalism when handling sensitive information.
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed agendas, reports, and presentations to support leadership and team meetings.</p><p>• Handle expense reports by tracking and reconciling costs accurately.</p><p>• Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.</p><p>• Manage office operations, including ordering supplies and overseeing vendor relationships.</p><p>• Greet and assist visitors, acting as a reliable liaison for guests and vendors.</p><p>• Plan and coordinate meetings, including logistics, scheduling, and material preparation.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Utilize Microsoft Excel and Outlook to support administrative and operational needs.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Lodi, California. This is a Contract to permanent position designed for an individual who excels in administrative tasks and office operations. The ideal candidate will possess excellent communication skills and a proactive attitude to support daily office activities efficiently.<br><br>Responsibilities:<br>• Manage and maintain administrative workflows, ensuring tasks are completed accurately and on time.<br>• Answer and direct inbound calls professionally, providing excellent customer service.<br>• Perform data entry tasks with precision to keep records and databases up to date.<br>• Serve as the first point of contact by handling receptionist duties, including greeting visitors and managing inquiries.<br>• Assist with general office operations, including organizing files and maintaining supplies.<br>• Support team members with various clerical tasks to ensure smooth office operations.<br>• Handle basic financial tasks, such as processing checks using QuickBooks, if needed.<br>• Coordinate schedules and appointments to facilitate efficient time management.<br>• Prepare and distribute correspondence, reports, and other documentation as required.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Memphis, Tennessee. In this role, you will support daily office operations, ensuring tasks are completed efficiently and effectively. The ideal candidate will be highly organized, possess excellent communication skills, and demonstrate proficiency in various administrative tools and platforms.<br><br>Responsibilities:<br>• Handle inbound and outbound calls, providing exceptional customer service to address inquiries and concerns.<br>• Manage email correspondence, ensuring timely and clear communication.<br>• Perform accurate data entry tasks, including processing invoices and updating customer records.<br>• Schedule appointments and coordinate calendars to optimize team efficiency.<br>• Prepare and edit documents using Microsoft Word, Excel, PowerPoint, and Outlook.<br>• Maintain organized records and files to support smooth office operations.<br>• Assist with customer invoicing and ensure all documentation is accurate and up-to-date.<br>• Support the team with administrative tasks as needed to ensure seamless workflow.
<p>Join a well-established, growing <strong>construction and marine development company</strong> with over 50 years of industry expertise. Specializing in marine development, land acquisition, real estate development, and property management, this organization offers an excellent opportunity for an experienced administrative professional to become a key member of their small, collaborative team. The company values long-term commitment and provides training on industry-specific processes and projects.</p><p><strong>Position Overview:</strong></p><p>We are seeking a professional and detail-oriented <strong>Construction Administrative Assistant</strong> to support the daily operations of a dynamic and multi-faceted business. In this role, you will handle administrative tasks such as typing invoices, drafting agreements, revising important documents, organizing QuickBooks entries, and supporting meetings with architects, engineers, and attorneys. Flexibility, strong communication skills, and the ability to thrive in a fast-paced environment are essential.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft, revise, and finalize documents, including invoices, agreements, and other paperwork.</li><li>Maintain and update records in <strong>QuickBooks</strong> to ensure organized and accurate financial tracking.</li><li>Act as the <strong>first point of contact</strong> for the business, managing phone communications with professionalism and confidence.</li><li>Organize and manage day-to-day office operations, including scheduling, email correspondence, and file management.</li><li>Participate in meetings to familiarize yourself with various in-progress projects and assist in administrative follow-up.</li><li>Collaborate with the company’s leadership, including the owner, president, and external CPA firm who oversee bookkeeping.</li><li>Wear multiple hats within the organization, taking on diverse responsibilities as needed.</li></ul><p><strong>Top Qualifications and Skills – Must-Haves:</strong></p><ol><li>Strong communication skills, particularly professional and confident phone etiquette.</li><li><strong>Office experience in a fast-paced, high-pressure environment</strong>; ability to prioritize and pivot effectively under pressure.</li><li>Proficiency in <strong>Microsoft Office Suite</strong> (Word, Outlook, and OneDrive).</li></ol><p><strong>Preferred Qualifications:</strong></p><ul><li>Bachelor’s degree is a plus but not required.</li><li>Experience working in <strong>construction, development, or real estate industries</strong> is a bonus.</li></ul><p><strong>Soft Skills & Personality Fit:</strong></p><ul><li><strong>Professional presence</strong>: Ability to work closely with attorneys, architects, engineers, and other high-level professionals.</li><li><strong>Adaptability</strong>: Strong organizational skills with a demonstrated ability to prioritize, pivot, and manage competing demands.</li><li><strong>Confidence and maturity</strong>: A professional yet firm demeanor when managing phone calls and office communications.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Bridgewater, New Jersey. In this role, you will provide essential clerical support to a fast-paced department, ensuring efficient operations and seamless coordination. If you thrive in a dynamic environment and have strong organizational skills, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative tasks such as preparing agendas, handling correspondence, and managing documentation.</p><p>• Answer and direct incoming calls professionally, providing a positive experience for callers.</p><p>• Schedule and coordinate meetings, appointments, and events using calendar management tools.</p><p>• Utilize Microsoft Word, Excel, and Outlook to create, edit, and organize documents and communications.</p><p>• Assist in the preparation of reports and presentations as needed.</p><p>• Handle data entry tasks with precision and attention to detail.</p><p>• Support special projects and ad hoc tasks as assigned to meet departmental goals.</p><p>• Maintain organized records and ensure timely retrieval of information.</p><p>• Collaborate with team members to streamline workflows and improve efficiency.</p><p>• Provide exceptional support to ensure departmental operations run smoothly.</p>
We are looking for a skilled Administrative Assistant to join our team in Brookfield, Wisconsin. This is a Contract-to-permanent position, offering a dynamic opportunity for someone who thrives in a fast-paced environment and enjoys building relationships. You will play a key role in ensuring smooth operations by managing loan documentation and providing exceptional support to both customers and internal teams.<br><br>Responsibilities:<br>• Process loan documents accurately and efficiently, acting as the liaison between the company and customers to ensure timely collection of required materials.<br>• Handle inbound and outbound calls professionally, addressing inquiries and providing solutions.<br>• Maintain detailed records of all interactions and updates in company software systems.<br>• Coordinate email correspondence, ensuring timely and accurate communication.<br>• Provide exceptional service with quick response times, prioritizing customer needs.<br>• Perform data entry tasks with precision and attention to detail.<br>• Utilize Microsoft Excel, Outlook, Word, and PowerPoint to support administrative tasks.<br>• Collaborate with team members to ensure consistent workflow and a positive work environment.<br>• Demonstrate a commitment to long-term career growth within the organization.
