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291 results for Healthcare Administrative jobs

Healthcare Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z

Healthcare Administrative Assistant

Redwood City, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z

Healthcare Administrative Assistant

Daly City, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Robert Half partners with top healthcare organizations to connect detail-oriented and proactive Healthcare Administrative Assistants with fast-paced, dynamic teams here in the peninsula. This opportunity is ideal for someone who enjoys supporting cross-functional teams and is committed to delivering exceptional patient and administrative support. Key Responsibilities:<ul><li>Provide administrative support to healthcare providers, clinical staff, and leadership</li><li>Manage calendars, schedule appointments, and coordinate meetings</li><li>Handle patient intake, registration, and documentation with accuracy and confidentiality</li><li>Maintain and update electronic medical records (EMR/EHR systems)</li><li>Respond to patient inquiries via phone/email in a professional and timely manner</li><li>Assist with insurance verification, billing coordination, and referral processing</li><li>Prepare reports, correspondence, and general office documentation</li><li>Ensure compliance with HIPAA and organizational policies</li></ul>
2026-06-05T00:00:00Z

Healthcare Recruiter

Fremont, CA
onsite
Temporary / Contract
40 - 40 USD / Hourly
100% ON-SITE FREMONT, CACONTRACT To Hire ROLE - HEALTHCARE RECRUITERESTIMATED 3 MONTH CONTRACT to hire We are looking for an experienced Healthcare Recruiter to support staffing efforts for a healthcare organization in California. Must have acute-care recruiting experience. This is a contract opportunity focuses on recruiting for hospital-based positions, with an emphasis on acute care talent, and requires a strong understanding of healthcare staffing standards. The ideal candidate will drive the recruitment process from initial outreach through onboarding while helping maintain a consistent pipeline of experienced candidates. Responsibilities:• Lead end-to-end recruitment activities for hospital and acute care openings, managing each stage from intake through successful placement.• Build and sustain candidate pipelines by leveraging job boards, industry networks, employee referrals, and healthcare-focused sourcing channels.• Evaluate applicants by reviewing clinical backgrounds, required licensure, certifications, and overall alignment with organizational culture and patient care expectations.• Partner with hiring teams to coordinate interviews, gather feedback, and move suitable candidates efficiently through the selection process.• Prepare and deliver employment offers while guiding candidates through pre-employment steps and onboarding requirements.• Ensure recruiting practices follow healthcare compliance standards, including credential verification and background screening processes.• Maintain accurate candidate records and workflow activity within the applicant tracking system, with Workday experience strongly prefe
2026-06-11T00:00:00Z

Patient Admin Specialist

Bangor, ME
onsite
Temporary / Contract
18 - 19.15 USD / Hourly
We are offering a long-term contract employment opportunity for an Onsite Patient Admin Specialist in Bangor, Maine. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries. This is a great opportunity if you've been looking to get your foot in the door in the healthcare field! Responsibilities:• Engage in patient-facing activities and provide a high level of customer service.• Process patient credit applications with accuracy and efficiency.• Responsible for answering inbound calls and dealing with patient queries promptly.• Maintain an up-to-date record of patient credit information.• Perform authorizations, benefit functions, and billing functions as part of the role.• Participate in clinical trial operations as required.• Monitor patient accounts and take necessary actions based on account status. Multiple shifts with rotating schedules available, varying hours, shift differential available
2026-06-11T00:00:00Z

Patient Admin Specialist

Lewiston, ME
onsite
Temporary / Contract
18 - 19.15 USD / Hourly
We are offering a long-term contract employment opportunity for an Onsite Patient Admin Specialist in Lewiston, Maine. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries. If you've been looking to get your foot in the door in the healthcare industry, this is the role for you! Responsibilities:• Engage in patient-facing activities and provide a high level of customer service.• Process patient credit applications with accuracy and efficiency.• Responsible for answering inbound calls and dealing with patient queries promptly.• Maintain an up-to-date record of patient credit information.• Perform authorizations, benefit functions, and billing functions as part of the role.• Participate in clinical trial operations as required.• Monitor patient accounts and take necessary actions based on account status. Multiple shifts with rotating schedules available, varying hours, shift differential available
2026-06-11T00:00:00Z

Patient Admin Specialist

Roanoke, VA
onsite
Temporary / Contract
17 - 18.15 USD / Hourly
We are offering a long-term contract employment opportunity for a Patient Access Specialist in Roanoke, VA. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries. This is a great opportunity if you've been looking to get your foot in the door in the healthcare field! Responsibilities:• Engage in patient-facing activities and provide a high level of customer service.• Process patient credit applications with accuracy and efficiency.• Responsible for answering inbound calls and dealing with patient queries promptly.• Maintain an up-to-date record of patient credit information.• Perform authorizations, benefit functions, and billing functions as part of the role.• Participate in clinical trial operations as required.• Monitor patient accounts and take necessary actions based on account status. Multiple shifts with rotating schedules available, varying hours, shift differential available
2026-06-11T00:00:00Z

Patient Admin Specialist

Lewes, DE
onsite
Temporary / Contract
19.05 - 19.9 USD / Hourly
We are offering a long-term contract employment opportunity for a Patient Access Specialist in Lewes, DE. This role is in the healthcare industry where you will be interacting with customers and patients, managing their accounts, and handling their inquiries. This is a great opportunity if you've been looking to get your foot in the door in the healthcare field! Responsibilities:• Engage in patient-facing activities and provide a high level of customer service.• Process patient credit applications with accuracy and efficiency.• Responsible for answering inbound calls and dealing with patient queries promptly.• Maintain an up-to-date record of patient credit information.• Perform authorizations, benefit functions, and billing functions as part of the role.• Participate in clinical trial operations as required.• Monitor patient accounts and take necessary actions based on account status. Multiple shifts with rotating schedules available, varying hours, shift differential available
2026-06-10T00:00:00Z

Human Resources Administrator

Merced, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
A Human Resources (HR) Administrator is known for their organization skills and ability to keep track and process information related to all aspects of HR. The role involves administrating HR-related documentation, ensuring the relevant HR database is up to date and accurate, obtaining references, and ensuring company-wide compliance with all HR policies and procedures. The key responsibilities may include: Preparing and amending HR documents (like employment contracts and recruitment packs)Assisting with the recruitment process by setting up interviews, issuing relevant correspondence, and posting job advertisementsProcessing employees' requests and provide relevant informationMaintaining and updating employee records and HR databasesCoordinating HR projects such as meetings or surveys and taking minutes during meetingsAssisting in payroll preparations by providing relevant dataParticipating in HR projects such as helping to draft policies and proceduresEnsuring compliance with health and safety obligationsThe minimum qualifications usually include: A Bachelor's degree in Human Resources or related field, or equivalent work experienceExperience with HR software can be beneficialStrong administrative and organization skillsExcellent communication and interpersonal abilitiesAbility to handle data with confidentialityProficiency in MS Office applicationsKnowledge of labor laws and disciplinary proceduresAttention to detail and problem-solving skills highly desired.
2026-05-30T00:00:00Z

Human Resources Administrator

North Hollywood, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resources Administrator to support a non-profit organization in California. This long-term contract opportunity is ideal for someone who can manage sensitive employee information, coordinate benefits and payroll-related administration, and keep HR records accurate and up to date. The role combines hands-on administrative support with compliance-focused recordkeeping and employee service across key human resources functions. Responsibilities: • Examine employee time and attendance details before payroll is finalized, partnering with supervisors to address missing or inconsistent information. • Manage benefits-related administrative work by reviewing invoices, confirming accuracy, and preparing submissions for multiple insurance and retirement vendors. • Support payroll, benefits, and related administrative accounting activities to help ensure timely and accurate processing. • Maintain current employee data across personnel files, HR systems, benefits platforms, and retirement records while preserving data accuracy. • Process benefit enrollment events, status updates, and separations, ensuring changes are communicated promptly to carriers and external providers. • Update vendor and carrier portals to reflect employee changes and resolve issues involving eligibility, billing, enrollment, or coverage. • Organize and maintain electronic personnel records, including scanning, filing, and document retention in alignment with policy and legal standards. • Prepare spreadsheets, reports, and supporting documentation tied to employee records, payroll support, benefits administration, and ongoing HR operations. • Respond to employee questions regarding benefits, payroll documentation, HR records, and standard human resources procedures. • Provide broad administrative assistance to the HR team and contribute to special assignments as business needs evolve.
2026-06-05T00:00:00Z

Human Resources Administrator

Bakersfield, CA
onsite
Temporary to Hire
38.817 - 44.946 USD / Hourly
We are looking for a Human Resources Administrator to support a growing organization in California. This position is ideal for an experienced HR specialist who can manage core employee processes, support compliance efforts, and serve as a dependable point of contact for workforce needs. The position requires a hands-on approach to onboarding, benefits coordination, employee documentation, and day-to-day HR administration in a fast-paced environment. Responsibilities:• Lead the full onboarding process for new employees, ensuring paperwork, orientation steps, and pre-employment requirements are completed accurately and on time.• Manage offboarding activities and separation documentation while helping ensure exit processes follow company standards and applicable employment regulations.• Administer employee benefits by coordinating enrollments, processing changes, and responding to questions related to available plans and coverage.• Conduct background screening activities and verify that all required employment documents are collected, reviewed, and properly maintained.• Prepare HR-related forms, notices, and written communications with a high level of accuracy and professionalism.• Serve as a reliable resource for employees by addressing HR questions, explaining policies, and supporting day-to-day personnel matters.• Help maintain compliance with labor laws and internal policies through consistent documentation practices and careful attention to regulatory requirements.• Partner with supervisors and leadership to support the development, communication, and application of HR policies and procedures.• Maintain confidential employee files and HR records, ensuring information remains organized, current, and secure.• Provide bilingual Spanish support to communicate effectively with employees and assist with HR matters across the workforce.
2026-06-05T00:00:00Z

Human Resources Administrator

Merced, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources Administrator to support daily HR operations and help maintain an organized, compliant, and employee-focused environment in Merced, California. This Long-term Contract position is ideal for someone who excels at coordinating documentation, managing sensitive information, and providing dependable administrative support across multiple human resources functions. The role will contribute to recruiting, employee record management, payroll support, and policy administration while helping the organization uphold consistent HR practices. Responsibilities: • Create, update, and organize employment documentation, onboarding materials, and other HR records to ensure accuracy and consistency. • Support hiring activities by scheduling interviews, preparing candidate communications, posting openings, and coordinating pre-employment steps such as reference and background checks. • Respond to employee questions regarding HR processes, policies, benefits, and administrative requests in a timely and thorough manner. • Maintain employee files and HR databases by entering, reviewing, and auditing information for completeness, accuracy, and confidentiality. • Assist with payroll preparation by gathering timekeeping, attendance, and employee data and submitting required information to the appropriate teams. • Coordinate HR meetings, surveys, and special projects, including preparing materials, tracking action items, and documenting key discussion points. • Contribute to the development and revision of HR policies, procedures, and internal guidelines to support compliance and operational effectiveness. • Monitor adherence to workplace regulations, health and safety standards, and company policies, escalating concerns when needed.
2026-06-11T00:00:00Z

Benefits Administrator

Dublin, OH
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for a Benefits Administrator to support daily benefits operations and provide dependable administrative coordination for employees and internal teams in Dublin, Ohio. This position focuses on maintaining accurate records, organizing benefit-related documentation, managing schedules and communications, and assisting with reports and data updates. The ideal candidate brings strong attention to detail, discretion with sensitive information, and experience handling benefit and leave administration tasks in a fast-paced environment. Responsibilities: • Coordinate benefit administration activities, including employee support related to enrollments, updates, and general benefits questions. • Organize calendars, arrange meetings, and manage appointments to keep benefit-related activities and team priorities on schedule. • Maintain accurate files, documentation, and records to support compliance and efficient access to important information. • Prepare reports, presentations, and routine documents that assist with benefits tracking and administrative planning. • Enter and update information in databases and internal systems with a high level of accuracy and timeliness. • Handle office logistics such as supply coordination, shipment tracking, and communication with external vendors when needed. • Provide day-to-day administrative assistance to team members and contribute to special projects tied to benefits and employee support. • Manage sensitive employee information with professionalism and confidentiality, including records connected to leave administration and benefits processing.
2026-05-29T00:00:00Z

Benefits Administrator

Saint Louis, MO
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
The Benefits Analyst is a key contributor to the People & Culture team, supporting the administration and optimization of employee benefits and retirement programs. This role plays a critical part in ensuring a seamless experience for team members across all benefit offerings, including medical, dental, vision, life, disability, and 401(k). Key Responsibilities<ul><li>Manage day-to-day benefits operations (enrollments, terminations, life events)</li><li>Serve as point of contact for employee benefit inquiries and issue resolution</li><li>Support annual open enrollment process and employee communications</li><li>Maintain and audit benefits data; reconcile vendor invoices</li><li>Assist with leave programs (FMLA, STD/LTD, state leaves)</li><li>Support workers’ compensation claims and OSHA compliance</li><li>Liaise with brokers and carriers to resolve issues</li><li>Assist with 401(k) and workers’ compensation audits</li></ul>
2026-06-04T00:00:00Z

Benefits Administrator

Van Nuys, CA
onsite
Temporary to Hire
30 - 38.5 USD / Hourly
We are looking for a Benefits Administrator to support employee benefits programs for an organization based in Van Nuys, California. This contract to hire opportunity is ideal for someone with hands-on experience managing benefit processes, responding to employee questions, and ensuring accurate administration of leave and continuation coverage. The role requires someone who is highly organized and can coordinate daily benefits activity while helping maintain compliance and a positive employee experience. Position is onsite in Van Nuys, CA - remote will not be considered. Responsibilities:• Administer day-to-day employee benefit programs, including enrollments, changes, terminations, and routine plan updates.• Coordinate benefits-related communication by answering employee questions and guiding staff through available coverage options and processes.• Manage COBRA administration activities, including eligibility tracking, notifications, and related documentation.• Support leave of absence administration by monitoring requests, maintaining records, and coordinating with internal and external stakeholders.• Review benefits transactions for accuracy and help ensure records are current, complete, and aligned with company policies.• Assist with compensation and benefits support activities, including reporting, data review, and general program coordination.• Partner with HR and vendors to resolve benefit issues, address discrepancies, and improve the overall administration process.
2026-06-05T00:00:00Z

Benefits Administrator

Sacramento, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for a Benefits Administrator to support human resources operations for a mission-driven non-profit organization based in Sacramento, California. This position serves as a key point of contact for employees and managers, helping ensure benefit programs, leave administration, and related HR services are handled accurately and professionally. The role also contributes to onboarding, employee support, and day-to-day HR coordination across a geographically distributed workforce. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Administer employee benefit programs and support enrollment, changes, and ongoing coordination with accuracy and attention to deadlines.• Respond to questions from employees, applicants, and supervisors regarding HR policies, benefit matters, and general employment-related requests, escalating sensitive issues when needed.• Coordinate leave of absence processes, including tracking documentation, maintaining communication, and helping employees and managers understand next steps.• Assist with onboarding activities, employee status updates, and the maintenance of organized and accurate personnel records.• Support recruiting logistics by coordinating interviews, communications, and related hiring activities.• Contribute to employee relations processes by helping prepare documentation, participating in meetings when appropriate, and supporting follow-up actions.• Help administer HR programs that may include compensation, accommodations, performance support, safety-related matters, and offboarding activities.
2026-06-04T00:00:00Z

Medical Administrative Clerk (Part-Time )

Arcadia, CA
onsite
Temporary / Contract
19.81 - 25 USD / Hourly
A Medical Company in Arcadia is seeking a detail-oriented and organized Part-Time Medical Administrative Clerk to support daily office operations. This Part-Time Medical Administrative Clerk is ideal for someone with strong administrative, data entry, and document management skills who can help maintain efficient office workflows and accurate records. Monday–Friday, 8:30 AM – 1:00 PM Key Responsibilities:<ul><li>Complete and maintain administrative paperwork and filing systems</li><li>Perform accurate data entry and document management</li><li>Utilize Microsoft Excel for basic data tracking and reporting</li><li>Type correspondence, forms, and other business documents</li><li>Organize and maintain office records and files</li><li>Provide general administrative support to the office team</li><li>Assist with day-to-day clerical duties as needed</li></ul>Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-09T00:00:00Z

Administrative Support

Odessa, FL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Support team member to provide dependable front-office and operational assistance for a contract position based in Florida. This role serves as a key point of contact for visitors, vendors, and staff while helping maintain organized administrative processes across the office. The ideal candidate is detail-oriented, reliable, and comfortable managing reception, documentation, and routine office coordination in a fast-paced environment. Responsibilities: • Oversee entry to the main office and gate area, helping maintain a secure and orderly reception process. • Welcome guests, respond to general inquiries, and offer courteous assistance to members of the public and internal staff. • Accept incoming packages and shipments, verify delivery details, and distribute items to the appropriate recipients. • Support accounts payable activities by confirming ordered items have been received and routing invoices for processing. • Track office supply usage, maintain inventory levels, and coordinate replenishment orders to avoid shortages. • Draft and format business correspondence, internal memos, meeting agendas, and meeting notes as assigned by leadership. • Provide day-to-day administrative support for department operations, including data entry, phone coverage, and document organization.
2026-06-12T00:00:00Z

Human Resource Administrator

Griffin, GA
onsite
Temporary / Contract
20 - 22.4 USD / Hourly
We are looking for a Human Resource Administrator to support day-to-day HR operations in Griffin, GA. This Long-term contract position (with potential to go permanent) plays an important role in payroll coordination, employee record maintenance, recruiting support, and responsive assistance for employees and managers. The ideal candidate is highly organized, handles sensitive information with care, and can manage multiple administrative priorities in a fast-paced environment. Responsibilities:• Administer weekly payroll activities, ensuring pay-related information is entered accurately and processed on schedule.• Maintain employee records in HR systems by updating job changes, compensation adjustments, transfers, new hires, and separations.• Review attendance activity, track point accumulation, and elevate concerns according to established company guidelines.• Research payroll questions, resolve discrepancies, and provide timely support to employees regarding pay and timekeeping matters.• Assist with recruitment efforts by sourcing candidates, coordinating interviews, conducting initial screenings, and arranging pre-employment steps.• Prepare onboarding paperwork and support orientation activities to help new employees transition smoothly into the organization.• Generate regular HR reports and organize documentation to support compliance, reporting, and daily administrative operations.• Contribute to employee engagement programs by helping plan and execute workplace events and related initiatives.
2026-06-10T00:00:00Z

Dental Office Administrator

Red Bank, NJ
onsite
Permanent / Full Time
48000 - 60000 USD / Yearly
benefits:<ul><li>paid time off</li><li>dental covered</li><li>hybrid</li></ul>Responsibilities<ul><li>Manage front desk operations including scheduling, phones, and patient check-in/check-out</li><li>Verify insurance eligibility, process claims, and follow up on denials</li><li>Handle patient billing, collections, and payment plans</li><li>Maintain accurate patient records in dental software systems</li><li>Coordinate with dentists, hygienists, and external providers</li><li>Oversee office supplies, ordering, and vendor coordination</li><li>Ensure compliance with HIPAA and office policies</li></ul>
2026-06-01T00:00:00Z

Medical Billing

Scranton, PA
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking a detail-oriented Medical Billing Specialist to join our healthcare team. This role is responsible for accurate billing, claims submission, payment posting, and follow-up to ensure timely reimbursement from insurance carriers and patients. The ideal candidate has a strong understanding of medical billing processes, payer rules, and HIPAA compliance.Key Responsibilities<ul><li>Prepare, review, and submit medical claims to commercial insurance, Medicare, and Medicaid</li><li>Verify patient insurance eligibility and benefits</li><li>Post payments, adjustments, and denials accurately</li><li>Follow up on unpaid or denied claims and resolve billing discrepancies</li><li>Review Explanation of Benefits (EOBs) for accuracy</li><li>Communicate with insurance companies, patients, and internal teams regarding billing questions</li><li>Maintain patient confidentiality and comply with HIPAA regulations</li><li>Ensure billing practices align with payer guidelines and company policies</li></ul>
2026-06-11T00:00:00Z

Administrative Coordinator

New York, NY
onsite
Temporary / Contract
22.8 - 24 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support senior leaders and investor-facing activities in a fast-paced corporate environment. This is a Contract position that will focus on executive administration, meeting coordination, and document preparation within a capital markets setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining a high-quality experience for internal and external stakeholders. Responsibilities: • Coordinate investor and leadership meetings, including scheduling, logistics, and preparation of materials • Develop and format presentations, reports, and other documents used for investor communication and internal updates • Oversee conference room scheduling and ensure meeting spaces are properly arranged for planned sessions • Maintain organized digital and physical records related to office operations and investor documentation • Provide direct support to senior executives through calendar oversight, appointment planning, and daily administrative coordination • Assist with office relocation activities, including tracking logistics and coordinating workspace assignments as needed • Handle day-to-day administrative tasks that support fundraising, investor relations, and broader office operations • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-06-11T00:00:00Z

Administrative Coordinator

Rogers, AR
onsite
Temporary / Contract
15.2 - 17.6 USD / Hourly
We are looking for a dependable Administrative Coordinator to support a six-week Contract position within a retail-related office setting in Rogers, Arkansas. This role is well suited to someone who works carefully, stays organized, and can manage high-volume document handling with consistent accuracy. The position focuses on records preparation, scanning, filing, and storage support in a structured office environment. Candidates who are comfortable with repetitive administrative work and can work independently will thrive in this assignment. Responsibilities: • Review and sort account files to ensure documents are grouped correctly before processing. • Prepare paper records for scanning by removing fasteners and arranging pages in the proper order. • Separate vehicle title documents from general files according to established instructions. • Scan paper materials into digital records and repeat scans when image quality or completeness needs correction. • Organize physical folders by account and maintain a clear, consistent filing structure throughout the project. • Unpack, arrange, and relabel file boxes to support efficient record handling and storage preparation. • Reassemble and repack documents for retention once processing is complete. • Monitor document accuracy and maintain an orderly workspace to support smooth project completion.
2026-06-08T00:00:00Z

Administrative Coordinator

Gaithersburg, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized Administrative Coordinator to support daily office operations and ensure administrative processes run smoothly. The ideal candidate is detail-oriented, proactive and able to manage multiple priorities while providing excellent support to internal teams and external contacts. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-06-09T00:00:00Z

Administrative Coordinator

Littleton, CO
onsite
Temporary to Hire
24 - 25 USD / Hourly
Project Coordinator We are looking for a Project Coordinator to join a wholesale distribution organization in Littleton, Colorado on a contract basis with the potential for a permanent role. This position supports the full lifecycle of incoming sales orders, partnering closely with sales representatives, clients, warehouses, and internal teams to keep projects moving accurately and on schedule. The ideal candidate brings strong administrative coordination skills, works confidently with manual processes, and can manage competing priorities with minimal day-to-day oversight. Responsibilities: • Receive and process sales-related documentation from representatives, establish project records, and prepare files for handoff to the next phase of coordination. • Communicate with sales staff, customers, and internal partners to provide updates, resolve routine questions, and keep activities aligned. • Place product orders and track each step through scheduling, shipment timing, and delivery readiness to help ensure deadlines are met. • Coordinate with warehouse teams on outbound inventory, storage needs, and delivery timing, especially when project schedules shift. • Maintain accurate administrative and operational records in spreadsheets and related systems to support visibility across active work. • Generate invoices and assist with order-related documentation, reporting, and general administrative follow-up. • Monitor multiple active projects at once, identify delays or gaps, and take action to keep tasks organized and progressing. • Operate effectively within a process-driven environment that includes a significant amount of manual coordination and tracking.
2026-06-12T00:00:00Z