<p>We are looking for a detail-oriented Bilingual (Spanish) Administrative Assistant to join our team in Raleigh, North Carolina. In this role, you will play a key part in supporting daily operations, ensuring efficient communication, and maintaining organizational tasks. This is a long-term contract position, offering the opportunity to contribute to the success of a non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming phone calls and provide attentive and courteous assistance.</p><p>• Manage and respond to email correspondence in a timely manner.</p><p>• Perform accurate data entry to maintain and update organizational records.</p><p>• Handle scheduling and coordinate appointments effectively.</p><p>• Provide excellent customer service to internal and external stakeholders.</p><p>• Assist with creating and editing documents using Microsoft Word and PowerPoint.</p><p>• Organize and maintain files for easy access and reference.</p><p>• Utilize Microsoft Excel for data tracking and reporting.</p><p>• Support team members with administrative tasks as needed.</p><p>• Ensure all communications and tasks align with the organization's goals and standards.</p>
We are looking for a dedicated and organized Part Time Office Assistant to join our team in Webster, New York. In this long-term contract position, you will play a crucial role in ensuring smooth day-to-day office operations while providing excellent service to clients and colleagues. This opportunity is ideal for someone who thrives in a dynamic environment and is passionate about administrative work.<br><br>Responsibilities:<br>• Welcome and assist clients upon arrival, ensuring a positive and attentive experience.<br>• Update and maintain client records accurately and securely.<br>• Handle incoming phone calls, providing helpful responses and routing calls as necessary.<br>• Scan and organize documents to ensure efficient recordkeeping.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team in various administrative duties to ensure operational efficiency.<br>• Maintain a clean and organized reception area.<br>• Assist with scheduling appointments and managing calendars.<br>• Collaborate with colleagues to address client inquiries and provide solutions.
<p>Our team is seeking a highly organized Property Administrative Assistant to join a reputable tax firm in Mira Mesa, CA. This role is ideal for candidates with exceptional administrative skills and an interest in property tax, real estate, or related financial services.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and organize property tax records, documents, and correspondence for both physical and digital files</li><li>Support research and data entry for property tax filings and appeal processes</li><li>Collect, scan, and track property-related documents from clients and third parties</li><li>Maintain client records and ensure the confidentiality and accuracy of all files</li><li>Coordinate with team members to meet important filing deadlines</li><li>Communicate with clients regarding property tax requirements, deadlines, and necessary documentation</li><li>Support additional administrative projects as assigned</li></ul><p><br></p>
<p>We are looking for a dedicated and organized Receptionist to join our team in St. Rose, Louisiana. This short-term contract to permanent position is ideal for someone who thrives in a fast-paced environment and enjoys providing exceptional administrative support. You will play a key role in ensuring smooth office operations and maintaining excellent communication within the organization.</p><p><br></p><p>Responsibilities:</p><p>• Handle and process paperwork accurately and efficiently.</p><p>• Serve as the primary point of contact for visitors, ensuring they are welcomed and directed appropriately.</p><p>• Communicate directly with mortgage companies to manage inquiries and documentation.</p><p>• Perform essential office tasks such as word processing, filing, and faxing.</p><p>• Assist team members with various projects and administrative needs as required.</p>
We are looking for an organized and reliable Bilingual Administrative Assistant to join our team in Dorchester, Massachusetts. In this role, you will provide essential administrative support for property management operations, ensuring smooth communication and efficient handling of tenant inquiries. This is a long-term contract position that offers the opportunity to work in the dynamic real estate and facilities management industry.<br><br>Responsibilities:<br>• Manage office filing systems and organize documentation to ensure easy access.<br>• Input work orders into the Yardi system and follow up on their progress.<br>• Communicate updates to tenants regarding the status of ongoing projects or issues.<br>• Provide administrative support to the Property Manager, including scheduling and correspondence.<br>• Assess tenant eligibility by collecting necessary information such as income and other required documentation.<br>• Process maintenance work orders and coordinate with vendors to ensure timely completion.<br>• Maintain effective relationships with vendors and external service providers.<br>• Handle incoming calls using a multi-line phone system and direct them appropriately.<br>• Assist with processing tenant applications and other administrative tasks.<br>• Ensure the office operates efficiently by managing supplies and coordinating daily activities.
We are looking for an experienced Administrative Assistant to join our team in Memphis, Tennessee. This is a fully onsite, long-term contract position within the healthcare industry, offering an excellent opportunity to support a diverse and collaborative team. The role involves managing administrative tasks for a group of team members, ensuring seamless daily operations.<br><br>Responsibilities:<br>• Coordinate and manage calendars for multiple team members, ensuring schedules are optimized and conflicts are avoided.<br>• Arrange travel accommodations and process reimbursement requests for staff members.<br>• Provide administrative support to approximately 35 team members, with a primary focus on eight key personnel.<br>• Handle inbound calls and ensure prompt and attentive communication with internal and external stakeholders.<br>• Organize and maintain records, ensuring accuracy and accessibility for the team.<br>• Assist with scheduling meetings and appointments, ensuring all logistics are handled efficiently.<br>• Support the team by performing data entry tasks and maintaining updated information in relevant systems.<br>• Act as a receptionist when needed, greeting visitors and managing front desk responsibilities.<br>• Foster a friendly and cooperative work environment by collaborating effectively with team members.<br>• Ensure all administrative tasks are completed in a timely and thorough manner.
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in Phoenix, Arizona. In this Contract to permanent position, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This role requires exceptional organizational skills and the ability to multitask effectively in a fast-paced environment.<br><br>Responsibilities:<br>• Manage incoming calls and provide prompt, attentive assistance to callers.<br>• Deliver excellent customer service by addressing inquiries and resolving issues efficiently.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Compose and respond to emails in a clear and concise manner.<br>• Handle both inbound and outbound calls with a focus on effective communication.<br>• Utilize Microsoft Excel, Word, PowerPoint, and Outlook to create reports, presentations, and manage schedules.<br>• Coordinate and schedule appointments while keeping calendars updated.<br>• Collaborate with team members to ensure timely completion of administrative tasks.<br>• Maintain confidentiality of sensitive information and adhere to company policies.
<p>We are looking for a detail-oriented Accounting Clerk in Eugene, Oregon. In this Contract to permanent position, you will play a key role in managing financial records, ensuring accuracy in transactions, and supporting the organization’s accounting needs. This is an on-site opportunity offering part-time hours with the potential to transition into a long-term role.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain invoices, receipts, and other financial documentation.</p><p>• Perform reconciliation tasks for accounts to ensure accuracy and completeness.</p><p>• Manage accounts payable and accounts receivable processes efficiently.</p><p>• Set up and implement a structured accounting system for future use.</p><p>• Schedule and coordinate tasks to streamline financial operations.</p><p>• Utilize QuickBooks Online to track and manage financial data.</p><p>• Maintain and organize files both physically and digitally.</p><p>• Support data entry and ensure timely processing of invoices.</p><p>• Collaborate with management to provide insights and recommendations on financial matters.</p><p>• Ensure proper use of Microsoft Office tools, including Excel, for reporting and analysis.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Greenville, South Carolina. This role involves providing essential administrative support to ensure smooth operations within the office environment. The position offers an opportunity to contribute to organizational success while utilizing your skills in communication, data management, and customer service.<br><br>Responsibilities:<br>• Perform accurate rent calculations and assist with housing-related administrative tasks.<br>• Utilize Yardi software to manage and update records effectively.<br>• Handle inbound and outbound calls, providing excellent customer service and resolving inquiries.<br>• Maintain organized schedules by arranging appointments and coordinating meetings.<br>• Process and manage data entry tasks with accuracy and efficiency.<br>• Respond to email correspondence professionally and in a timely manner.<br>• Create and edit documents using Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook.<br>• Support office operations by managing administrative tasks as needed.<br>• Collaborate with team members to ensure seamless workflow and communication.<br>• Adhere to company policies and procedures while maintaining confidentiality.
<p><strong>Robert Half Permanent Placement</strong> is partnering with a modern <strong>Property Management</strong> company based out of <strong>Williamsville, NY </strong>on their search for a <strong>Sr. Accounting Clerk</strong> to join their team. This is an <strong>in-office</strong> role with a starting salary of <strong>$60,000 - $70,000</strong> and includes a comprehensive benefits package. In this role you will focus on A/P, A/R, and other accounting functions in a team-oriented environment. Our great partner is experiencing a tremendous growth period!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><strong> </strong></p><ul><li>Support a high-functioning accounting department with daily operations including processing rent adjustments, payments, and monthly tenant activity close</li><li>Handle Accounts Payable tasks such as invoice entry, payment processing, and purchase order management</li><li>Manage fixed assets by creating entries in the subledger and running depreciation schedules</li><li>Prepare and reconcile general ledger reports to ensure compliance with monthly and quarterly SOX requirements</li><li>Draft and format professional correspondence, memos, reports, and presentations as requested by leadership team</li><li>Maintain organized filing systems and assist with general paperwork as needed</li><li>Contribute to the development and implementation of finance policies and procedures to improve efficiency</li><li>Perform additional tasks and special projects assigned by the Controller and/or Staff Accountants</li></ul><p><br></p>
We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Tucson, Arizona. This role is essential for ensuring smooth front desk operations and providing a welcoming experience to visitors and staff. The ideal candidate will excel in multitasking, communication, and administrative tasks while maintaining a high level of customer service.<br><br>Responsibilities:<br>• Greet visitors and staff with a detail-oriented and friendly demeanor, ensuring a positive first impression.<br>• Manage a multi-line phone system, directing calls to the appropriate departments or individuals.<br>• Schedule and coordinate appointments efficiently, keeping calendars updated and organized.<br>• Handle email correspondence promptly and with attention to detail, addressing inquiries and forwarding messages as needed.<br>• Perform accurate data entry tasks, maintaining records and documentation as required.<br>• Organize and maintain filing systems to ensure easy access to important documents.<br>• Utilize Microsoft Office tools, including Excel, Word, and Outlook, to complete administrative tasks.<br>• Provide exceptional customer service by addressing questions or concerns and resolving issues effectively.<br>• Collaborate with team members and supervisors to support daily operations and special projects.
<p>Our client, a welcoming local church in West Knoxville, is seeking a personable and detail-oriented Administrative Assistant to join their team on a part-time, contract-to-hire basis. This onsite role offers 20 hours per week and plays a critical part in keeping church communications and operations running smoothly. Monday- Thursday hours, NO FRIDAYS!!!!</p><p><br></p><p>Key Responsibilities:</p><p><br></p><p>Answer incoming calls for the church, offering helpful and friendly information to members and the general public.</p><p>Communicate important updates and general information to the congregation through emails, phone calls, and in-person interactions.</p><p>Produce a weekly church bulletin using template software, ensuring accuracy and timeliness.</p><p>Create and distribute a biweekly newsletter using Canva or similar graphic design tools, supporting church outreach and engagement.</p><p>Edit and maintain the church directory, including handling additions, changes, and updates using MS Word and Publisher.</p><p>Manage the church calendar, coordinating event and facility schedules and communicating with staff and members as needed.</p><p>Provide general administrative support to church staff, including preparing correspondence, sending out cards, and assisting with special projects.</p><p>Maintain a high level of professionalism, confidentiality, and organization in all tasks.</p><p>Requirements:</p><p><br></p><p>Previous administrative or office support experience preferred, especially in a church or nonprofit setting.</p><p>Proficiency with Microsoft Word, Publisher, and basic graphic design tools (Canva, etc.).</p><p>Excellent verbal and written communication skills.</p><p>Strong organizational skills and attention to detail.</p><p>Ability to work independently, manage multiple priorities, and meet deadlines.</p><p>Friendly, welcoming demeanor and ability to interact with diverse groups.</p><p>Position Details:</p><p><br></p><p>Location: Onsite in West Knoxville</p><p>Schedule: Part-time (20 hours per week), contract-to-hire</p><p>This is an excellent opportunity to make a positive impact in the local community and support the mission of a vibrant church organization.</p><p><br></p><p>Interested candidates should submit their resume for immediate consideration.</p><p><br></p><p>Ready to take the next step? Contact Kelly Fellows at 865-370-2219 This position will start the first week of January! </p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in New York, New York. This short-term position requires someone with exceptional communication skills, strong organizational abilities, and the capability to handle front desk responsibilities in a fast-paced environment. The role involves providing a welcoming experience for visitors and supporting daily administrative tasks.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring they are directed to the appropriate person or location.<br>• Handle incoming and outgoing packages, coordinating with couriers as necessary.<br>• Maintain accurate visitor logs and distribute security badges as required.<br>• Manage the scheduling and upkeep of the boardroom, including equipment setup.<br>• Provide general administrative support, such as typing, filing, photocopying, and preparing mailers.<br>• Ensure the reception area remains organized and detail-oriented at all times.<br>• Collaborate with the Workplace Experience Manager to address reactive needs as they arise.<br>• Communicate effectively with clients and team members to ensure smooth operations.<br>• Uphold confidentiality while handling sensitive information.<br>• Follow workplace policies regarding meal breaks and dress attire.
We are looking for an Administrative Assistant to join our team in Miami, Florida. This position is contract-to-permanent and offers an opportunity to support essential office operations while working closely with a technician. The ideal candidate will play a key role in ensuring smooth workflows and maintaining effective communication with clients.<br><br>Responsibilities:<br>• Provide assistance with data recovery services and ensure accurate documentation.<br>• Maintain effective communication with clients regarding service updates and inquiries.<br>• Oversee daily office operations to ensure efficiency and organization.<br>• Perform data entry tasks and manage filing systems.<br>• Coordinate the shipping and return of computers and equipment to clients.
We are looking for a dedicated Legal Assistant to join our team on a contract basis in Manchester, New Hampshire. In this role, you will provide essential support to attorneys by handling legal and administrative tasks related to estate planning, probate cases, and Medicaid applications. The ideal candidate will possess strong organizational skills, a keen eye for detail, and the ability to thrive in a dynamic, fast-paced environment.<br><br>Responsibilities:<br>• Draft and revise estate planning documents, including wills and powers of attorney.<br>• Prepare and submit court filings for probate matters with accuracy and efficiency.<br>• Manage Medicaid application processes from start to finish.<br>• Organize and maintain legal and administrative files to ensure easy access and compliance.<br>• Maintain accurate records and track deadlines for legal cases.<br>• Coordinate schedules, calendars, and client communications to support attorneys.<br>• Assist in general administrative duties to ensure smooth office operations.<br>• Utilize legal office software and tools to enhance productivity and workflow.
<p>Our client is seeking an organized and detail-oriented professional to provide essential office support in the automotive industry. This role is responsible for processing DMV paperwork, maintaining accurate vehicle inventories, and preparing all necessary documentation to support contract processing.</p><p><strong>Role Purpose:</strong></p><p>Provide direct support to the office, including processing DMV paperwork, maintaining vehicle inventories, and preparing paperwork needed to send out contracts.</p><p><strong>Leadership:</strong></p><p>This role does not hold direct leadership responsibilities but is expected to lead by example through professionalism and a strong work ethic.</p><p><strong>Core Accountabilities:</strong></p><ul><li>Assist with deal breakdown processes as needed. Prepare contracts for Finance Sources and compile all necessary DMV paperwork for review and signature.</li><li>Process all lien payoffs and reconcile supporting schedules.</li><li>Prepare and submit DMV paperwork according to DMV regulations in a timely and accurate manner.</li><li>Manage online motor vehicle reports, reconcile registration schedules, and process DMV customer refunds with manager approval.</li><li>Coordinate with Office Managers to ensure required information is available for sales commissions and DMV documentation.</li><li>Complete processing of swap and wholesale vehicle deals.</li><li>Post all new and used vehicle transactions in accounting software.</li><li>Follow up on missing used vehicle titles.</li><li>Prepare and conduct quarterly audits for K-208, used titles, certificates of origin, and dealer plates.</li><li>Adhere to all policies and procedures, especially Hoffman Auto Group Privacy Act Policy.</li><li>Perform additional duties as assigned.</li></ul><p><br></p>
<p>Are you an experienced leader in office administration? Robert Half is working with a respected local organization to find an Office Manager to oversee daily operations, improve processes, and support a dynamic administrative team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and supervise administrative and clerical staff, providing training, mentorship, and performance feedback.</li><li>Oversee office workflows to maintain efficiency, including managing calendars, supply inventories, and vendor relationships.</li><li>Implement and refine office policies and procedures, ensuring compliance with company standards.</li><li>Serve as the point of contact between management, staff, and external partners.</li><li>Track department budgets, process invoices, and assist with payroll or HR functions as needed.</li><li>Coordinate company events, meetings, and office projects.</li><li>Support onboarding for new staff and maintain employee records.</li></ul>
<p>Prestigious, construction firm seeks a Full Charge Bookkeeper with previous QuickBooks experience. This role will be responsible for maintaining income and expenses, invoice processing, assisting with account reconciliations, monitoring inventory controls, processing the monthly close, documenting settlements, preparing financial reports, and assisting with general office duties. The successful Full Charge Bookkeeper must have QuickBooks knowledge, administrative experience, knowledge of accounting and bookkeeping systems, and the ability to ensure compliance with local, state, and federal regulations.</p><p><br></p><p>What you get to partake in:</p><p>· Manage accounts receivable/payable transactions</p><p>· Process and generate vendor invoices</p><p>· Maintain general ledger</p><p>· Reconcile monthly bank statements</p><p>· Assist the controller as needed</p><p>· Review payroll tax payments</p><p>· Accounts Reconciliations</p><p>· Prepare financial statements</p><p>· Assist with administrative tasks</p>
We are looking for a detail-oriented Administrative Assistant to support daily operations within an insurance-focused environment. This is a long-term contract position based in Austintown, Ohio, offering stability and the opportunity to grow professionally. The ideal candidate will possess excellent organizational skills, proficiency in Excel, and a proactive approach to administrative tasks.<br><br>Responsibilities:<br>• Coordinate and manage day-to-day administrative activities to ensure smooth office operations.<br>• Handle incoming calls professionally, providing accurate information and directing inquiries appropriately.<br>• Perform accurate data entry to maintain organized and up-to-date records.<br>• Support reception duties, including welcoming visitors and managing front desk operations.<br>• Utilize Microsoft Excel to create, update, and analyze spreadsheets as needed.<br>• Collaborate with team members to streamline administrative processes and improve efficiency.<br>• Prepare and manage documentation, reports, and correspondence.<br>• Maintain a clean and organized workspace to promote a productive environment.<br>• Assist with insurance-related administrative tasks as required.<br>• Ensure confidentiality and security of sensitive information.
<p>We are looking for an Administrative Assistant to support key operations within a local government office in Richmond, Virginia. This long-term contract position requires someone who is detail oriented and can manage administrative tasks efficiently while maintaining confidentiality. The role is ideal for candidates with experience in clerical work, data entry, and providing exceptional support to staff and clients.</p><p><br></p><p>Responsibilities:</p><p>• Handle sensitive client information with discretion, maintaining confidentiality at all times.</p><p>• Provide clerical support to caseworkers, assisting with tasks such as filing and document preparation.</p><p>• Perform accurate data entry to maintain updated records and reports.</p><p>• Manage inbound calls and direct inquiries to the appropriate department or individual.</p><p>• Coordinate with various departments to ensure client requests are processed efficiently.</p><p>• Perform receptionist duties, such as greeting visitors and managing front desk operations.</p><p>• Organize and maintain office supplies, ensuring adequate inventory levels.</p><p>• Assist in scheduling appointments and meetings for staff as needed.</p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Metairie, Louisiana. This short-term contract-to-permanent position offers an excellent opportunity to showcase your administrative and customer service skills in a dynamic showroom environment. The role requires a proactive individual who can manage front desk operations efficiently while providing exceptional support to clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a welcoming and detail-oriented environment.</p><p>• Answer incoming phone calls promptly and direct them to the appropriate departments or individuals.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Provide outstanding customer service by addressing inquiries and resolving issues effectively.</p><p>• Manage daily administrative tasks, including scheduling and correspondence.</p><p>• Organize and maintain the reception area to ensure a clean and functional workspace.</p><p>• Assist with showroom operations, including facilitating client interactions and supporting sales staff.</p><p>• Utilize Microsoft Word and other tools to create and manage documents as needed.</p><p>• Support additional tasks such as shipping coordination or assisting with inventory, depending on business needs.</p><p>• Collaborate with team members to ensure smooth operations and address any challenges proactively.</p>
1. Gather, scan, and electronically bookmark paper and electronic documents for tax preparation (example, 1040 documents). <br>2. Provide initial review of data validation for input into tax return using Autoflow. <br>3. Collating tax returns, both paper and via Safe Send, and securely upload tax returns using Safe Send and transmit to clients for signature. <br>4. Build, maintain, and organize files within the Tax department, both electronically and physically, utilizing the systems and software provided. <br>5. Serve as general backup for all areas of client support in gathering information as needed to respond to client requests and inquiries in a timely and courteous manner. <br>6. Support with Year End correspondence – bulk mailing, consent forms, engagement letters, tax organizers, etc. <br>7. Administration and documentation of year end documents as received. <br>8. Responsible for adding new client workflows, importing client assignments, and adding new engagement binders. <br>9. Securely run reports for annual evaluations. <br>10. Release efile returns as appropriate and maintain efile system <br>11. Monitor for rejection notices from electronic filings and escalate any needed actions. <br>12. Assist with the batch extension process and updating due dates in workflow software. <br>13. Monitor Safe Send and download completed documents and organizers as submitted by clients to H2R. <br>14. Assist with workflow and production reporting. <br>15. Monitor CPE tracking for tax department. <br>16. Send and monitor CPE surveys for tax department.
We are looking for a detail-oriented Administrative Assistant to join our team in Fords, New Jersey. This is a long-term contract position that requires an individual with excellent organizational and communication skills. The role is 100% onsite and involves supporting daily operations, ensuring smooth workflow, and maintaining a high standard of work.<br><br>Responsibilities:<br>• Schedule and manage appointments to optimize efficiency.<br>• Perform filing tasks to maintain organized records and documentation.<br>• Draft and edit well-crafted letters and correspondence.<br>• Operate office equipment to fax, scan, and create files as needed.<br>• Coordinate lunch orders and other administrative tasks.<br>• Utilize Microsoft Word, Excel, and Outlook to complete various assignments.<br>• Communicate effectively with clients and team members to ensure clarity and a positive work environment.<br>• Handle incoming calls and direct them to the appropriate personnel.<br>• Manage reception duties and provide a welcoming environment for visitors.
<p><strong>About the Role:</strong></p><p>Our client is seeking a proactive and detail-oriented Accounts Payable Specialist to join their growing finance team. This is a newly created position due to company growth and will play a key role in vendor management, invoice processing, and system transitions. The ideal candidate is a self-starter who can take ownership of their responsibilities and thrive in a collaborative, fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage vendor setup and maintenance, including W-9 collection and 1099 processing for U.S. and international vendors.</li><li>Process and route invoices through the approval workflow in Bill.com, ensuring accuracy and adherence to approval parameters.</li><li>Communicate internally with department leads regarding invoice status, payment timing, and approvals.</li><li>Support the upcoming transition in softwares and assist with ensuring vendor and invoice data accuracy during migration.</li><li>Maintain vendor records across multiple entities and subsidiaries within the organization.</li><li>Review vendor payments for accuracy and compliance before final approval.</li><li>Monitor shared AP email inbox to sort, forward, and organize invoices and vendor communications.</li><li>Provide general office and accounting support as needed.</li></ul>
<p>My client is a growing construction company with 300 employees that prides itself on delivering high-quality projects. They are looking for a detail-oriented Accounts Payable Clerk who can manage the day-to-day AP functions, ensuring timely and accurate payment processing. This role offers an exciting opportunity for career growth, with potential to move into an AP Lead or Manager position for the right candidate.</p><p><br></p><p>Position Overview:</p><p>The Accounts Payable Clerk will be responsible for processing and managing all aspects of the accounts payable cycle, including invoice entry, matching, coding, and payment processing. You will work closely with project managers, vendors, and the accounting team to ensure accuracy and compliance with company policies and procedures.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Process a high volume of vendor invoices for multiple projects in a timely and accurate manner.</li><li>Match invoices to purchase orders and packing slips, ensuring proper documentation and approvals.</li><li>Code invoices to the correct general ledger accounts and job cost codes.</li><li>Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.</li><li>Prepare weekly check runs and electronic payments, ensuring all deadlines are met.</li><li>Assist in month-end closing activities, including accruals and AP reporting.</li><li>Maintain vendor records and manage new vendor setups, ensuring proper documentation.</li><li>Work closely with the construction project managers to track expenses and ensure proper job costing.</li><li>Assist with annual audits and provide necessary documentation as requested.</li><li>Identify opportunities for process improvements and contribute to the overall efficiency of the AP function.</li></ul><p><br></p><p>Benefits:</p><ul><li>Opportunity for professional growth and career advancement to AP Lead or Manager roles.</li><li>Collaborative and supportive work environment.</li></ul><p><br></p><p><strong>Please contact Chuck Bustos with Robert Half at 303-931-4005 for more information and / or apply here for immediate consideration! You can also email chuck.bustos at roberthalf com or find me on LinkedIn ("Chuck Bustos with Robert Half")</strong></p>
