<p><strong>Accounts Payable Specialist – Contract/Contract-to-Hire</strong></p><p>Dutchess County, NY | Manufacturing Industry</p><p>Are you ready to dive into a high-energy, high-impact finance role supporting a growing manufacturing leader in Dutchess County? We’re looking for an Accounts Payable Specialist to become a crucial link in our supply chain – making sure our vendors stay happy, our numbers stay tight, and our business keeps humming!</p><p><strong>What You’ll Do:</strong></p><ul><li>Take charge of accounts payable processes from receipt through payment – with a focus on accuracy, speed, and compliance.</li><li>Review and code a high volume of invoices, performing two and three-way matching with purchase orders and receipts.</li><li>Process vendor payments, including ACH, wire transfers, and checks, with meticulous attention to detail.</li><li>Maintain great relationships with vendors—answering inquiries, resolving discrepancies, and keeping our partnerships running smoothly.</li><li>Accurately code invoices to the general ledger, and assist with month-end closing routines.</li><li>Collaborate with internal teams (purchasing, receiving, and more) to resolve discrepancies and improve processes.</li><li>Adapt to any software system – whether it’s QuickBooks, Great Plains, Sage, NetSuite, or your other favorite tools.</li></ul><p><br></p>
<p><strong>Overview:</strong></p><p>Our client is seeking a detail-oriented Accounts Payable Specialist to support invoice and reimbursement processing in a fast-paced healthcare environment. This is a temp-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process all invoices, reimbursements, credits, and refunds accurately and on time in the ERP system, including purchase order (PO) and non-PO invoices.</li><li>Review and resolve invoice exceptions and unapproved invoices in coordination with internal departments.</li><li>Ensure compliance with policies and documentation requirements for invoice and expense processing.</li><li>Work with vendors to resolve discrepancies and reconcile statements regularly.</li><li>Support electronic invoice submission and help onboard suppliers to EDI where applicable.</li><li>Maintain accurate supplier records to ensure correct payment processing.</li><li>Perform regular audits to identify errors or improvement opportunities.</li><li>Provide timely support to staff and vendors regarding payment inquiries and policies.</li><li>Collaborate with departments such as Supply Chain, Finance, and Receiving to maintain efficient workflows and high service standards.</li><li>Assist with other tasks and provide coverage as needed.</li></ul><p><br></p>
<p>We are looking for an organized and dependable Accounts Payable Clerk to join our team on a part-time basis in Altamont, New York. In this role, you will handle essential financial tasks, ensuring the accuracy and efficiency of accounts payable processes. As part of a mission-driven organization, your work will contribute to maintaining smooth financial operations while supporting the broader goals of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Review and validate vendor invoices and employee reimbursement requests for accuracy.</p><p>• Match invoices with purchase orders and address any discrepancies promptly.</p><p>• Accurately assign expenses to the correct funds, grants, and departments.</p><p>• Prepare and execute weekly payment processes, including checks and electronic transactions.</p><p>• Organize and maintain vendor records, ensuring compliance with documentation requirements.</p><p>• Reconcile vendor statements and resolve outstanding credits or issues.</p><p>• Assist with month-end closing activities, including accounts payable accruals and report generation.</p><p>• Provide necessary accounts payable documentation for annual audit preparation.</p><p>• Collaborate with staff and vendors to resolve inquiries related to payments and invoices.</p>
<p>Duties & Responsibilities </p><p>● Support day to day operations in the finance department </p><p>● Maintain grant records and report on their activity </p><p>● Analyze expenses to ensure they are recorded appropriately </p><p>● Create & manage accurate and up to date excel spreadsheets to ensure contract/grant compliance </p><p>● Prepare and submit monthly contract/grant reimbursements/vouchers to NYS DOL, NYS OCFS and other grantors </p><p>● Correspond with our NYS DOL Contract Manager, typically via email, with any requests regarding contract vouchers</p><p> ● Reconcile bank accounts monthly </p><p>● Review and approve Travel & Expense Reports </p><p>● Review and approve GTM payroll reports </p><p>● Create payroll and TIAA bi-monthly spreadsheets and enter into the accounting system </p><p>● Reconcile monthly American Express Statements and enter into the accounting system </p><p>● Retain all archived files for Accounts Payable, payroll, grants and bank records </p><p>● Work with Grants Program Manager and communicate with regional staff as required </p><p>● Assist in preparing and processing year-end 1099 reports </p><p>● Ensure continued team success through training and development </p><p>● Ad hoc reporting and special projects </p><p>● Other duties as required</p>
<p>We are looking for detail-oriented, Part-Time, Office Manager to join our client's team outside of Schenectady, New York. In this long-term, contract to hire position, you will play a vital role in supporting certified payroll functions, assisting in accounts payable and accounts receivable management, and office administrative tasks. This is a great opportunity for an organized individual with hands-on experience in QuickBooks and bookkeeping to contribute to a collaborative work environment. Have experience working in the construction industry would be a huge plus!</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate financial records by entering data into QuickBooks and ensuring all transactions are properly recorded.</p><p>• Assist in accounts payable and accounts receivable processes, ensuring timely and accurate payments and collections.</p><p>• Provide payroll support, including processing weekly payroll using systems ADP and QuickBooks to manage certified payroll as required.</p><p>• Assist with administrative tasks related to financial and office operations.</p><p>• Monitor and verify financial data to ensure compliance with company policies and regulations.</p><p>• Collaborate with team members to address and resolve any discrepancies in financial records.</p><p>• Produce accurate financial reports and summaries as needed by the management team.</p><p>• Maintain organized and up-to-date documentation for all financial transactions.</p><p><br></p><p>Please reach out to Mary Christman or Gabrielle Maisonet at 518-462-1430 to learn more. We look forward to speaking with you!</p>
<p>Rachel Miller is partnering with a company in the Rotterdam Area on a Part Time Bookkeeper/Administrative Assistant role. The role primarily involves bookkeeping, administrative tasks, and project coordination.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assist in preparing end of month financial reports</p><p>• Handle accounts receivable and payable tasks</p><p>• Conduct credit card reconciliations</p><p>• Manage and maintain accurate customer credit records</p><p>• Handle administrative tasks as necessary</p><p>• Utilize software such as QuickBooks and Microsoft Excel for data entry and bookkeeping tasks</p><p>• Ensure accuracy and efficiency in processing customer credit applications</p><p>• Monitor customer accounts and take appropriate actions as needed</p><p>• Use skills such as account reconciliation, bank reconciliations, and month-end close procedures in day-to-day tasks</p>
<p>We are looking for a detail-oriented Senior Accounting Coordinator to join our team in Albany, New York. In this role, you will manage all aspects of financial record-keeping, payroll, and compliance while ensuring the accuracy and timeliness of critical accounting processes. The ideal candidate will have strong organizational skills and extensive experience with working in a construction or similar environment.</p><p><br></p><p>Responsibilities:</p><p>• Handle accounts receivable, payroll, and job costing processes using Sage 100 Contractor.</p><p>• Prepare weekly client invoices and monthly requisitions with accuracy and efficiency.</p><p>• Process payroll for both union and nonunion employees, ensuring compliance with prevailing wage requirements.</p><p>• Maintain detailed employee records and manage quarterly and annual payroll tax filings.</p><p>• Compile data for audits related to workers' compensation, disability, paid family leave, and general liability insurance.</p><p>• Manage subcontractor contracts and oversee payment applications.</p><p>• Process vendor invoices, payments, and resolve discrepancies as needed.</p><p>• Ensure compliance with sales and use tax regulations, including maintaining exemption certificates and filing monthly returns.</p><p>• Conduct job cost reporting and analysis, including the input of adjusting journal entries.</p><p>• Reconcile multiple bank accounts monthly and collaborate with accountants for annual audits and corporate tax filings</p>
<p><strong>Summary</strong></p><p>Our client is seeking a Finance Administrative Assistant to support their Child Care Scholarship Programs on a temp-to-hire basis. Reporting to the Director of Finance, this is a client-facing, administrative role that works closely with the Accounts Payable Coordinator and Child Care Scholarship Counselors to ensure accurate, timely processing of provider payments and related documentation. This role is ideal for someone who is detail-oriented, organized, and comfortable working with financial data while communicating regularly with families and providers.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Support the Accounts Payable Coordinator with all finance-related duties for Child Care Scholarship Programs</li><li>Maintain agreements and documentation for Child Care Providers</li><li>Enter, review, and verify invoices for accuracy, approvals, and required signatures</li><li>Collect and manage W-9s; set up and maintain vendor records</li><li>Print checks, schedule check signings, and coordinate mailing</li><li>Communicate with Child Care staff, families, and providers via phone and email to gather required documentation</li><li>Manage the Child Care Scholarship finance inbox, responding to inquiries and routing information as needed</li><li>Perform invoice and general ledger entries in MIP Fund Accounting</li><li>Track and process scholarship payment invoices</li><li>Resolve invoice discrepancies and payment disputes with providers and vendors</li><li>Update and maintain Family, Child, and Provider records across paper files, systems, and spreadsheets</li><li>Prepare documentation for monthly state reimbursement claims</li><li>Create and maintain spreadsheets and financial reports; proofread for accuracy</li><li>Assist with annual audits by providing requested financial documentation</li><li>Maintain organized and accurate accounting files</li><li>Attend Child Care staff meetings</li><li>Assist with ordering and managing finance-related supplies</li><li>Perform other related duties as assigned</li></ul>
<p><strong>Accounting Manager- Manufacturing </strong></p><p><strong>***MUST BE BILINGUAL***</strong></p><p><strong>Torrington, CT area</strong></p><p><strong>Contact: </strong>Brittany Rizzo / [email protected]</p><p><strong>Reference ID: </strong>BR0013355178</p><p><br></p><p><strong>Job Summary</strong></p><p>The Accounting Manager is responsible for overseeing daily accounting operations for a manufacturing organization, ensuring accurate financial reporting, compliance with applicable regulations, and effective internal controls. This role manages accounting staff, supports month-end and year-end close processes, and partners with operations to support cost accounting and inventory management. The ideal candidate has strong manufacturing accounting experience and is fully bilingual in English and Spanish.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage and oversee daily accounting operations, including general ledger, accounts payable, accounts receivable, payroll, and fixed assets</li><li>Lead month-end, quarter-end, and year-end close processes, ensuring timely and accurate financial statements</li><li>Prepare and review journal entries, account reconciliations, and financial reports</li><li>Oversee cost accounting functions, including standard costing, variance analysis, inventory valuation, and work-in-process (WIP)</li><li>Partner with manufacturing and operations teams to analyze costs, improve efficiencies, and support budgeting and forecasting</li><li>Ensure compliance with GAAP, company policies, and internal controls</li><li>Coordinate audits and support external auditors and tax advisors</li><li>Supervise, train, and mentor accounting staff; conduct performance reviews</li><li>Assist in the development and implementation of accounting policies, procedures, and system improvements</li><li>Communicate financial information clearly to both English- and Spanish-speaking team members</li></ul><p><br></p>
<p><strong>Summary:</strong></p><p>We are seeking a detail-oriented and motivated<strong> Accounting Assistant</strong> to support a busy finance department. This role will assist with the development and implementation of goals and priorities related to financial management, budgeting, accounting, purchasing, and payroll in accordance with company policies and standard accounting practices.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain general and subsidiary ledgers, accounts receivable, accounts payable, revenue distribution, depreciation, cost, operating expenses, and insurance records.</li><li>Verify and ensure accuracy of general ledger coding; enter accounts receivable and payable invoices.</li><li>Prepare accounts payable check runs.</li><li>Assist with monthly cost analyses and departmental variance reporting.</li><li>Prepare and perform (or assist with) event settlements and sponsor contracts.</li><li>Support internal and external audit processes.</li><li>Perform additional accounting duties and projects as assigned.</li></ul>
<p>We are looking for a dedicated Accounting Manager to oversee essential financial operations for a nonprofit organization in Albany, New York. This role requires a proactive leader who can manage accounting functions, ensure compliance, and provide valuable financial insights to support organizational goals. If you are passionate about driving financial efficiency in a purpose-driven environment, this position is an excellent opportunity to make an impact. This is a direct-hire opportunity with excellent growth potential that offers hybrid flexibility after initial training. </p><p><br></p><p><strong><u>Responsibilities Include:</u></strong></p><p>• Oversee day-to-day accounting processes, including accounts payable and receivable, general ledger management, and payroll operations.</p><p>• Lead month-end closings and ensure timely preparation of accurate financial statements.</p><p>• Manage grant and fund accounting, ensuring proper tracking and reporting of restricted revenue.</p><p>• Develop and maintain internal controls, policies, and compliance standards.</p><p>• Coordinate audit preparation and serve as the primary liaison with external auditors.</p><p>• Provide financial analysis and recommendations to organizational leadership.</p><p>• Support the budgeting process and monitor financial performance against projections.</p><p>• Identify opportunities to optimize accounting systems and processes for improved efficiency.</p><p><br></p><p><strong><u>Salary Range and Benefits:</u></strong> $70,000 - $80,000 base salary, with a generous benefits package including time off, hybrid flexibility, insurance, retirement plans, and more!</p>
<p><strong>Accounts Receivable Specialist (Contract/Contract-to-Hire) – Retail | Dutchess County, NY</strong></p><p>Are numbers your jam? Do you thrive in fast-paced environments and love keeping things organized behind the scenes? Join our dynamic retail team in Dutchess County as an <strong>Accounts Receivable Specialist</strong> and make an immediate impact on our financial success!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Take charge of billing and invoicing, ensuring our clients receive accurate statements every time.</li><li>Drive business-to-business collections—be the friendly yet persistent pro who keeps cash flowing smoothly.</li><li>Collaborate with sales and operations teams to resolve client questions and keep relationships strong.</li><li>Prepare and maintain detailed AR records, using whichever software suits you best (QuickBooks, Great Plains, Sage, Netsuite—if you’ve used it, we’re open to it!).</li><li>Assist with month-end close, reconciliations, and reporting.</li><li>Contribute ideas for continuous process improvement—your voice matters!</li></ul><p><br></p>
<p>Robert Half has partnered with a local not-for-profit to bring an experienced Bookkeeper onto their rapidly-growing team. This position requires a strong command of social skills and a readiness to collaborate with others. Think you'd be a good fit? Feel free to contact us. Offered as a a long-term contract / contract to permanent opportunity, this Bookkeeper position will be based in the Albany, New York area. </p><p><br></p><p> <strong>Your responsibilities in this role:</strong></p><p> - Manage and review general ledger </p><p> - Outline Accounts Receivable invoices, reviewing payments received, and record deposits </p><p> - Be responsible for accounts by verifying, allocating, and posting transactions </p><p> - Supervise bookkeeping policies and procedures, along with developing a framework to track financial transactions with an established chart of accounts </p><p> - Uphold quality historical records by filing documents </p><p> - Arrange financial reports by collecting, analyzing, and summarizing account information </p><p> - Monitor accounts by balancing entries </p><p><br></p><p> If you are interested in this opportunity, please contact Mary Christman or Gabrielle Maisonet of Robert Half Contract Talent at 518-462-1430. We look forward to hearing from you!</p>
<p>We are looking for an experienced Bookkeeper to manage financial operations and ensure accurate record-keeping for multiple entities. This role requires someone with a strong understanding of accounting principles, excellent organizational skills, and the ability to handle financial processes with precision. 5 days in office we prefer someone that is flexible with locations as we have locations in Saratoga, Clifton Park, Latham and Niskayuna. The main location is Niskayuna or Latham. This position is ideal for a detail-oriented individual who thrives in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Maintain financial records and general ledger entries for multiple entities, ensuring all transactions are accurately recorded and posted.</p><p>• Prepare and file monthly and quarterly sales tax returns in compliance with regulatory requirements.</p><p>• Reconcile bank accounts, credit cards, and other financial statements, addressing discrepancies and ensuring accuracy.</p><p>• Handle intercompany transactions, including billing, reconciliations, and journal entries.</p><p>• Manage accounts payable and receivable processes, including invoice compilation, collections, bill payments, and cash flow analysis.</p><p>• Process credit card payments for accounts receivable and ensure timely updates to financial records.</p><p>• Prepare year-end financial information for tax purposes and assist in bringing books to trial balance for annual tax return preparation.</p><p>• Oversee payroll functions, including employee onboarding documentation, tracking leave balances, and ensuring biweekly payroll compliance.</p><p>• Supervise and train entry-level bookkeeping staff, providing guidance and support as needed.</p>
<p>We are looking for a dedicated Accountant/Bookkeeper to join our team in Latham, New York. This position is ideal for someone with a strong background in accounting who is eager to grow their career within the construction and real estate industry. The role offers an opportunity to work with a collaborative team while managing essential financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the complete accounts payable cycle, ensuring timely and accurate processing of transactions.</p><p>• Perform account reconciliations and monitor financial activities to maintain accuracy.</p><p>• Maintain and update the general ledger, job costing records, and intercompany accounting processes.</p><p>• Assist in month-end and year-end closing procedures, ensuring compliance and precision.</p><p>• Prepare financial reports and contribute to budgeting efforts to support business goals.</p><p>• Collaborate with other departments to ensure financial data aligns with organizational objectives.</p><p>• Utilize accounting software to streamline processes and improve efficiency.</p><p>• Ensure compliance with company policies and industry standards in all financial operations.</p><p>• Provide support in transitioning to advanced roles, such as Staff Accountant, as opportunities arise.</p>
<p><strong>Overview:</strong></p><p>We are seeking a detail-oriented and reliable <strong>Accounts Receivable Clerk</strong> to join our clients accounting team on a temporary basis. The ideal candidate will bring strong communication skills, a positive and professional attitude, and experience managing receivables or collections in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process customer payments, apply cash receipts, and reconcile accounts</li><li>Monitor aging reports and follow up on overdue invoices</li><li>Communicate with clients to resolve billing or payment discrepancies</li><li>Prepare AR reports and assist with month-end close activities</li><li>Collaborate with accounting and operations teams to ensure timely and accurate receivable management</li><li>Maintain organized records and documentation for all AR transactions</li></ul>
