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478 results for Executive Personal Assistant jobs

Executive Personal Assistant

Gilbertsville, PA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for a highly organized Executive Personal Assistant to support a business owner with a wide range of detail-oriented business and personal priorities in Berks County. This position is ideal for someone who is resourceful, discreet, and comfortable taking initiative in a fast-moving environment. The Personal Assistant will anticipate needs, keep activities on track, and create structure that helps the executive stay focused on high-value decisions. Responsibilities:• Oversee a dynamic schedule by arranging appointments, coordinating meetings, and resolving calendar conflicts before they become issues.• Plan and manage travel from start to finish, including itineraries, lodging, transportation, backup arrangements, and other trip details for domestic and international travel.• Coordinate media-related activities ensuring all logistics are handled smoothly.• Handle sensitive personal and business information with a high level of confidentiality, professionalism, and sound judgment.• Maintain momentum on active projects by tracking deadlines, monitoring action items, and following up with stakeholders to ensure timely completion.• Improve day-to-day efficiency by identifying workflow gaps, recommending practical solutions, and independently advancing initiatives with minimal oversight.• Manage household operations by overseeing service providers, supervising home-related projects, and arranging errands, purchases, and recurring maintenance needs.• Act as a vehicle services coordinator by organizing registrations, inspections, insurance tracking, maintenance appointments, repairs, transportation, and detailing while keeping records current.
2026-07-20T00:00:00Z

Executive Personal Assistant

Colorado Springs, CO
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A confidential client is seeking a highly organized and proactive Personal Assistant to provide day-to-day support with scheduling, administrative tasks, personal projects, and household coordination. This position requires someone who can anticipate needs, adapt to changing priorities, maintain discretion, and serve as a trusted partner in both routine and complex matters. What You'll Do<ul><li>Manage complex calendars, appointments, and scheduling</li><li>Coordinate personal and business travel arrangements</li><li>Handle errands and day-to-day personal assistance tasks</li><li>Provide administrative support for business and personal matters</li><li>Assist with household management and vendor coordination</li><li>Track projects, deadlines, and priorities across multiple areas of responsibility</li><li>Serve as a trusted right hand to ensure daily operations run smoothly</li><li>Create systems, organization, and efficiency for a busy executive</li></ul>What Makes Someone Successful in This RoleSuccess in this position is less about a specific industry background and more about attitude, adaptability, and emotional intelligence.The ideal candidate will:<ul><li>Anticipate needs before being asked</li><li>Read situations well and adjust their approach accordingly</li><li>Remain calm and flexible when priorities change</li><li>Be resourceful, proactive, and highly dependable</li><li>Exercise exceptional discretion and confidentiality</li><li>Enjoy supporting others and taking ownership of getting things done</li><li>Bring organization and structure to a fast-moving environment</li></ul>About the ExecutiveThe executive is known for being highly intelligent, driven, caring, and generous. She manages multiple businesses and maintains high standards while genuinely valuing the people who support her. She prefers a quiet, focused environment and appreciates individuals who are thoughtful, organized, and able to work independently. The person who succeeds in this role will develop a strong partnership built on trust, reliability, and mutual respect. Compensation & Benefits<ul><li>$65,000-$75,000 annual salary, depending on experience</li><li>Benefits eligible</li><li>Full-time schedule, Monday-Friday</li><li>Opportunity to work directly with a successful entrepreneur and business owner in a trusted partnership role</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Cincinnati, OH
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization in Cincinnati, Ohio. This contract opportunity with potential for a permanent role is ideal for a highly organized individual who can manage competing priorities, maintain clear communication, and keep executive operations running smoothly. The position will play a key role in coordinating schedules, travel, meetings, and presentation materials while serving as a dependable partner to leadership. Responsibilities: • Manage complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments. • Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives. • Coordinate executive-level meetings by preparing agendas, organizing materials, confirming attendees, and handling follow-up items. • Develop, format, and refine board-facing presentations and other business documents with strong attention to accuracy and detail. • Serve as a central point of administrative support for senior leadership, handling correspondence and helping maintain efficient office workflows. • Track key deadlines, appointments, and action items to support timely completion of leadership initiatives and recurring responsibilities. • Use Microsoft Outlook, Word, and Excel to create reports, manage communications, and organize information for executive review.
2026-07-30T00:00:00Z

Executive Assistant

Matthews, NC
onsite
Temporary to Hire
42.75 - 49.5 USD / Hourly
We are looking for an experienced and resourceful Executive Assistant to support senior leadership in North Carolina. This contract-to-permanent opportunity is ideal for someone who excels in a fast-moving business environment and can keep executive operations organized, responsive, and efficient. The person in this role will manage priorities with sound judgment, maintain confidentiality, and help leaders stay focused on strategic objectives through strong administrative coordination. Responsibilities: • Provide dedicated administrative support to executive leadership, ensuring daily operations run smoothly and priorities remain on track. • Organize complex calendars, coordinate meetings, and adjust schedules proactively to resolve conflicts before they impact business activities. • Prepare, edit, and format detailed documents, reports, presentations, and correspondence for executive review and distribution. • Arrange business travel, build detailed itineraries, and manage related logistics for meetings and events. • Track follow-up items, deadlines, and ongoing initiatives so leadership has clear visibility into key commitments and next steps. • Act as a key point of contact for internal teams and external partners, handling communications with discretion and tact. • Safeguard sensitive information and exercise strong judgment when managing confidential business matters. • Support additional operational and administrative needs for other business leaders as priorities shift.
2026-07-20T00:00:00Z

Executive Assistant

Newburyport, MA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Massachusetts. This contract-to-permanent opportunity is ideal for someone who thrives in a fast-paced environment, handles sensitive information with discretion, and brings strong organizational judgment to daily operations. The person in this role will serve as a key partner to the President, help coordinate executive priorities, and contribute to internal communications, reporting, and special events. Responsibilities: • Manage the President’s day-to-day administrative needs, including drafting clear correspondence, preparing documents, and ensuring timely follow-through on key requests. • Support leadership initiatives by coordinating projects, organizing materials, and providing clerical and administrative assistance across a range of business priorities. • Create high-quality reports, spreadsheets, presentations, and charts while compiling leadership updates for recurring finance and board-level reporting. • Prepare and distribute internal communication materials on behalf of executive leadership, ensuring messaging is clear, accurate, and delivered on schedule. • Maintain a high level of confidentiality when handling sensitive information, executive communications, and organizational documents. • Provide oversight and guidance for front desk and reception coverage to help ensure an efficient office experience. • Plan and coordinate company and board events by securing venues, arranging catering, assembling materials, organizing support staff, and assisting on-site as needed. • Partner with organizational leadership on fundraising efforts by helping develop and execute events and activities that advance strategic goals. • Coordinate executive calendars, schedule meetings, and arrange travel logistics to support leadership effectiveness and time management.
2026-07-31T00:00:00Z

Executive Assistant

Flemington, NJ
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This long-term contract opportunity is ideal for a polished professional who thrives in a fast-paced environment, enjoys being the go-to resource for executives, and takes pride in keeping operations organized and running seamlessly. The right candidate will be highly organized, proactive, and able to balance multiple priorities while maintaining professionalism and confidentiality. Responsibilities:<ul><li>Manage executive calendars, schedule meetings, and coordinate travel arrangements.</li><li>Organize meetings, prepare materials, and ensure conference rooms and technology are ready.</li><li>Greet visitors and assist with front desk and office support activities.</li><li>Handle incoming and outgoing mail, shipments, and office deliveries.</li><li>Prepare, format, and distribute documents, reports, presentations, and other business materials.</li><li>Coordinate employee recognition and company-sponsored activities.</li><li>Maintain an organized reception area and support overall office operations.</li><li>Assist with facilities-related requests and administrative tracking.</li><li>Support special projects and additional administrative duties as needed.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Rochester, NY
onsite
Temporary / Contract
24 - 28 USD / Hourly
<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports</li><li>Prepare reports, presentations, agendas, and meeting materials</li><li>Serve as a liaison between executives, internal teams, and external stakeholders</li><li>Screen calls, emails, and other correspondence, responding or escalating as appropriate</li><li>Organize and maintain files, records, and confidential documents</li><li>Support planning and execution of meetings, events, and special projects</li><li>Track deadlines, follow up on action items, and ensure timely completion of tasks</li><li>Assist with budget tracking, invoice processing, and other administrative tasks as needed</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Beverly Hills, MI
onsite
Temporary / Contract
33.65 - 33.65 USD / Hourly
We are looking for an organized and resourceful Executive Assistant to provide high-level administrative support within a services environment that values accuracy and organization in Bingham Farms, Michigan. This Long-term Contract position is well suited for someone who can stay ahead of shifting priorities, manage sensitive information with discretion, and keep executive operations running smoothly. The role also offers the opportunity to contribute to client intake activities and strengthen day-to-day office coordination as you become established in the position. Responsibilities: • Coordinate executive schedules by arranging meetings, managing appointments, and helping prioritize daily commitments. • Serve as a central point of contact for incoming calls, messages, and correspondence, ensuring timely and effective communication. • Create, organize, and maintain digital and physical records so important documents remain accurate and easy to access. • Monitor follow-up items, deadlines, and materials awaiting executive review to support efficient decision-making. • Oversee routine office support tasks, including supply management, shipping coordination, and general administrative coverage. • Assist with client intake by gathering required information, organizing documentation, and preparing materials for leadership review. • Handle special assignments and ad hoc administrative projects that support executive and office operations. • Perform administrative data entry and front-desk style support duties as needed to maintain smooth daily workflow.
2026-07-27T00:00:00Z

Executive Assistant

Torrance, CA
remote
Temporary / Contract
47.5 - 55 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership in a fast-paced Contract position. This role focuses on keeping schedules organized, coordinating complex travel plans, and ensuring executive meetings run smoothly. The ideal candidate brings strong judgment, attention to detail, and the ability to manage competing priorities with professionalism and discretion. Responsibilities:• Manage executive calendars by scheduling appointments, resolving conflicts, and maintaining alignment with business priorities.• Arrange domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries.• Coordinate meeting logistics for leadership, including room scheduling, agenda preparation, and follow-up support.• Monitor schedule changes and adjust plans quickly to accommodate shifting priorities and urgent requests.• Serve as a key administrative partner to executives by anticipating needs and maintaining organized day-to-day support.• Prepare and distribute meeting materials to help leaders stay informed and ready for internal and external discussions.• Track travel details and confirm reservations to ensure seamless execution of business trips.
2026-07-30T00:00:00Z

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T00:00:00Z

Executive Assistant

McLean, VA
onsite
Temporary / Contract
24 - 25 USD / Hourly
We are seeking an experienced Executive Assistant to support the management team in a fast-paced, professional environment. The ideal candidate will have strong organizational skills, attention to detail, and the ability to manage multiple administrative priorities effectively. This position is onsite Monday to Friday with occasional need for overtime on Saturdays during the busy season. Responsibilities:<ul><li>Provide administrative support to the management team</li><li>Manage calendars and coordinate scheduling</li><li>Process invoicing and maintain accurate records</li><li>Prepare and submit expense reports</li><li>Handle general executive support tasks and special projects as needed</li></ul>
2026-07-23T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and service-oriented team member to support daily front office and workplace operations for a Contract position in New York, New York. This opportunity is ideal for someone who enjoys creating a welcoming environment, coordinating office activity, and ensuring visitors and internal teams receive responsive administrative support. The role sits within a fast-paced real estate and property setting and requires strong organization, attention to detail, and confidence handling routine office needs. Responsibilities: • Welcome guests, candidates, and business partners, provide a positive first impression, and manage check-in procedures in line with site security expectations. • Answer and direct incoming calls, respond to general inquiries, and help maintain smooth communication across the office. • Coordinate meeting spaces by arranging room setups, confirming technology availability, and organizing food service or other support needs before scheduled events. • Submit requests for building-related services such as housekeeping or facilities assistance to keep shared spaces prepared and presentable. • Handle day-to-day administrative support, including sorting deliveries, distributing mail, processing packages, and maintaining essential office materials. • Monitor incoming and outgoing shipments, arrange courier or messenger support when required, and help track deliveries accurately. • Assist with guest accommodations by helping organize transportation, reservations, or other hospitality-related arrangements as needed. • Complete assigned tasks by following established procedures, escalating non-routine issues appropriately, and maintaining accuracy in routine office operations.
2026-07-24T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Temporary / Contract
33 - 35 USD / Hourly
We are looking for an Executive Assistant to provide high-level administrative and operational support to Employee Relations leadership in Burbank, California. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving environment, exercises sound judgment, and handles sensitive matters with discretion. The role supports senior leaders across a broad employee relations function and helps ensure meetings, travel, communications, and team activities run smoothly. This position offers the chance to contribute to an organization focused on building a respectful, consistent, and positive employee experience. Responsibilities:• Oversee complex scheduling for senior Employee Relations leaders, coordinating shifting priorities, recurring meetings, and cross-functional appointments across multiple time zones.• Arrange meeting logistics from end to end, including invitations, conference details, presentation readiness, room setup, and guest coordination to support seamless executive interactions.• Maintain accurate and confidential records through detailed data entry and careful handling of sensitive information.• Organize onsite and offsite meetings and events, partnering with stakeholders across different leadership levels to manage timelines, materials, and execution.• Coordinate domestic and international travel plans, preparing detailed itineraries, managing trip logistics, and providing responsive support while leaders are away from the office.• Develop effective PowerPoint presentations and other business documents that support leadership communications and team initiatives.• Monitor changing business needs and adjust calendars, meeting plans, and administrative priorities with speed and accuracy.• Serve as a dependable point of coordination for internal partners and visiting stakeholders, ensuring clear communication and a positive experience.
2026-07-31T00:00:00Z

Executive Assistant

Washington, DC
onsite
Permanent / Full Time
145000 - 165000 USD / Yearly
We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.
2026-07-29T00:00:00Z

Executive Assistant

Atlanta, GA
onsite
Temporary to Hire
34 - 38 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to the Office of the President in Atlanta, Georgia. This fully onsite contract-to-permanent opportunity is ideal for a candidate with relevant experience who thrives in a fast-moving environment and can keep executive priorities organized, on schedule, and well supported. The role calls for excellent judgment, strong communication skills, and the ability to manage confidential matters with care while helping leadership stay focused on strategic goals. Responsibilities: • Oversee complex executive calendars by arranging appointments, adjusting priorities, and ensuring leadership is prepared for daily commitments. • Organize meetings, conference calls, and special events, including coordinating logistics, confirming attendance, and distributing materials in advance. • Develop agendas, presentation content, briefing packets, and other documents needed to support executive decision-making and external engagements. • Manage domestic and international travel plans by securing transportation, lodging, itineraries, and related meeting arrangements while addressing changes quickly. • Prepare and submit expense documentation, including support for Concur and Concur Travel processes, with close attention to accuracy and timeliness. • Maintain organized records, correspondence, and administrative files while monitoring deadlines and following up on outstanding action items. • Act as a central point of coordination between executive leadership and internal or external stakeholders, including senior leaders, board contacts, donors, and partners. • Provide dependable office support during periods of heavy activity, travel, or executive absence to help maintain continuity across key operations. • Handle sensitive information with discretion and deliver responsive administrative support that reflects a high standard of excellence.
2026-07-27T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
We are looking for an Executive Assistant to support a busy studio environment. This position plays a central role in keeping leadership, project teams, and daily office operations organized in a fast-moving work setting. The ideal candidate brings strong judgment, excellent attention to detail, and the ability to manage multiple priorities while maintaining a high level of service. This role is well suited to someone who thrives on coordination, communication, and proactive problem-solving. Responsibilities: • Manage complex calendars for studio leadership, arrange domestic and international travel, and oversee renewals for licenses and memberships. • Provide day-to-day administrative support by coordinating meetings, preparing written communications, and completing expense documentation accurately and on time. • Help maintain smooth studio operations by organizing internal meetings, supporting staffing coordination, tracking financial details, collecting time records, and assisting with presentation materials. • Review, format, and proofread client and consultant contract documents to ensure accuracy and quality before distribution. • Support project teams with administrative coordination such as maintaining project folders, recording and circulating meeting notes, tracking project documentation, and setting up new records in accounting systems. • Plan travel for studio staff using corporate booking tools while ensuring itineraries are complete, efficient, and aligned with business needs. • Strengthen office culture by organizing team events, celebrations, and retreats while monitoring related budgets. • Coordinate onsite meetings by reserving space, preparing agendas, arranging food and beverages, and welcoming visitors courteously. • Maintain physical project archives and work closely with internal administrative groups to promote effective communication and operational continuity. • Provide occasional front desk coverage and offer backup support to administrative colleagues when needed.
2026-07-31T00:00:00Z

Executive Assistant

Tucson, AZ
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative support in Tucson, Arizona. This contract opportunity is ideal for someone who excels at managing schedules, coordinating communication, and keeping executive priorities organized. The right candidate will bring strong judgment, excellent communication skills, and the ability to handle multiple responsibilities with accuracy and discretion. Responsibilities: • Manage complex calendars, arrange meetings, and coordinate appointments to support daily executive operations. • Prepare, format, and distribute presentation materials, reports, and other business documents using Microsoft PowerPoint and Excel. • Record key discussion points during meetings and produce clear, organized minutes for follow-up and documentation. • Monitor shifting priorities and help ensure executives stay informed, prepared, and on schedule throughout the workday. • Serve as a central point of coordination for internal and external communications, responding effectively and routing information appropriately. • Organize travel plans, meeting logistics, and related administrative details to support efficient executive workflow. • Maintain confidential information with discretion while handling sensitive correspondence and operational matters. • Track action items and follow through on deadlines to help ensure projects and meetings move forward efficiently.
2026-07-29T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners. Responsibilities:• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion. The salary range for this position is $100,000 to $130.000. Benefits:M/D/V - 100% paid for employees401k with match15 days PTO7 holidays + 3 cultural days
2026-07-17T00:00:00Z

Executive Assistant

Oregon City, OR
onsite
Temporary / Contract
27 - 35 USD / Hourly
We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role
2026-07-30T00:00:00Z

Executive Assistant

Menlo Park, CA
onsite
Temporary / Contract
40 - 55 USD / Hourly
Key Responsibilities<ul><li>Manage executive calendars, meetings, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and meeting materials.</li><li>Coordinate internal and external communications.</li><li>Organize meetings, take minutes, and follow up on action items.</li><li>Maintain confidential records and documents.</li><li>Assist with special projects and administrative tasks as assigned.</li></ul>
2026-07-30T00:00:00Z

Executive Assistant

La Mesa, CA
onsite
Temporary / Contract
36 - 40 USD / Hourly
Our client is seeking a highly organized, proactive, Executive Assistant to provide high-level administrative support to executive leadership. This contract-to-permanent opportunity is ideal for a professional who thrives in a fast-paced environment, exercises sound judgment, and can effectively manage multiple priorities while maintaining the highest level of confidentiality. Key Responsibilities<ul><li>Provide executive-level administrative support to senior leadership.</li><li>Manage complex calendars, coordinate meetings, and schedule appointments.</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reports.</li><li>Prepare correspondence, presentations, reports, and meeting materials.</li><li>Screen and prioritize phone calls, emails, and other communications.</li><li>Coordinate executive meetings, board meetings, and special events.</li><li>Track projects, deadlines, and follow up on action items.</li><li>Maintain confidential files and sensitive information with discretion.</li><li>Serve as a liaison between executives, internal departments, clients, and external stakeholders.</li><li>Assist with office operations and special projects as assigned.</li></ul>
2026-07-31T00:00:00Z

Executive Assistant

Seattle, WA
onsite
Temporary / Contract
38 - 44 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership. This Long-term Contract position is ideal for a highly organized individual who can manage competing priorities, protect sensitive information, and keep executive operations running efficiently. The role requires strong judgment, effective communication, and the ability to coordinate schedules, travel, documentation, and reporting in a fast-moving environment. Responsibilities:• Oversee complex executive calendars, schedule appointments, and adjust priorities to accommodate urgent business needs.• Arrange domestic and international travel, build detailed itineraries, and help ensure smooth logistics for business trips.• Maintain organized digital and physical records so documents can be accessed quickly and stored appropriately.• Handle sensitive correspondence and confidential materials with a high degree of discretion and care.• Support financial administration by preparing invoices, assisting with expense tracking, and contributing to basic bookkeeping tasks.• Gather information for leadership requests and develop presentations, summaries, and reports for meetings and decision-making.• Monitor office supply levels, coordinate purchasing, and help maintain day-to-day administrative efficiency
2026-07-31T00:00:00Z

Executive Assistant

La Jolla, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Our client, a mission-driven organization in the nonprofit industry, is seeking an experienced Executive Assistant for a contract-to-permanent opportunity in San Diego, CA. This role will provide high-level administrative support to executive leadership and requires a professional who can manage confidential information, coordinate complex schedules, and help keep daily operations running smoothly. Key Responsibilities:<ul><li>Provide direct administrative support to executive leadership</li><li>Manage complex calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen calls, emails, and inquiries and respond or route appropriately</li><li>Coordinate travel arrangements, itineraries, and expense reports</li><li>Organize board meetings, leadership meetings, and special events</li><li>Maintain confidential files, records, and sensitive information</li><li>Track deadlines, follow up on action items, and support ongoing projects</li><li>Serve as a liaison with internal teams, donors, community partners, and external stakeholders</li><li>Assist with general office coordination and special administrative projects as needed</li></ul>
2026-07-29T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
26.6 - 30 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to a senior leader within a nonprofit organization in Los Angeles, California. This Long-term Contract opportunity is suited for someone who can balance executive support with cross-functional project coordination, helping move key initiatives forward across the organization. The role calls for sound judgment, strong communication skills, and the ability to manage sensitive matters with discretion. Responsibilities: • Oversee a complex executive calendar, prioritize scheduling needs, and coordinate meetings to align with shifting business demands. • Arrange domestic and potentially international travel, prepare detailed itineraries, and ensure all logistics are handled accurately and efficiently. • Lead and track special projects across areas such as human resources, finance, administration, operations, and executive leadership priorities. • Conduct research, review findings, and organize information into clear summaries, recommendations, and decision-support materials. • Draft clear correspondence, reports, presentations, and policy-related documents for executive and organizational use. • Partner with internal teams and leadership stakeholders to keep initiatives moving forward, resolve roadblocks, and maintain accountability for deadlines. • Support board-related activities by preparing materials, coordinating communications, and helping manage follow-up items. • Handle confidential records and sensitive information with a high degree of discretion and sound judgment.
2026-07-17T00:00:00Z

Executive Assistant

Irvine, CA
onsite
Temporary / Contract
28.538 - 33.044 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Irvine, California. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, handles competing priorities with sound judgment, and communicates with professionalism at all times. The role requires strong coordination skills, discretion with sensitive information, and the ability to keep executive operations running smoothly across meetings, travel, projects, and administrative activities. Responsibilities: • Oversee a complex executive calendar, arrange meetings based on business priorities, and resolve scheduling conflicts with minimal disruption. • Monitor incoming requests and correspondence, respond promptly when appropriate, and keep leadership informed of urgent matters and required follow-up actions. • Prepare for executive and stakeholder meetings by organizing agendas, gathering supporting materials, and capturing clear meeting notes with action items, owners, and timelines. • Maintain organized records of corporate documents, reports, and other important files, ensuring materials can be retrieved quickly when needed. • Act as a point of coordination for legal-related administrative matters by managing confidential documentation, fulfilling attorney requests, tracking deadlines, and reviewing invoices for accuracy. • Support assigned projects by documenting requirements, coordinating communication among stakeholders, tracking progress against timelines and scope, and compiling status updates. • Arrange meeting logistics for investors, attorneys, affiliates, and visitors, including directions, parking details, hospitality, and presentation support as needed. • Handle domestic and international travel planning, including flights, lodging, ground transportation, and itinerary coordination. • Provide additional executive support with personal errands, shipments, deliveries, event logistics, and gift coordination as requested.
2026-07-31T00:00:00Z