<p>We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. </p><p><br></p><p>Key Responsibilities</p><p>• Manage calendars, schedules, meetings, and priorities</p><p>• Serve as point of contact for communications and requests</p><p>• Book domestic and international travel with detailed itineraries</p><p>• Watch and oversee the house as needed</p><p>• Run personal errands, including taking clothes to the dry cleaner</p><p>• Coordinate vendors, service providers, and household appointments</p><p>• Organize personal and professional tasks, projects, and events</p><p>• Draft and edit correspondence and documents</p><p>• Handle confidential information with discretion</p><p><br></p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
<p>We are currently looking for a qualified Executive Assistant to assist our clients’ frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. </p><p>The ideal candidate should possess a bachelor’s degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeeding in this role. </p>
We are looking for a highly organized and proactive Personal Assistant to support a key executive in a dynamic startup environment. In this Contract to permanent position, you will play a vital role in ensuring day-to-day operations run smoothly, managing detail-oriented and occasional personal tasks with discretion and efficiency. This role requires exceptional judgment, adaptability, and the ability to anticipate needs in a fast-paced setting.<br><br>Responsibilities:<br>• Oversee the executive’s calendar by scheduling meetings, appointments, and travel while prioritizing time-sensitive engagements.<br>• Organize and manage domestic and international travel arrangements, including booking flights, accommodations, and handling expense tracking.<br>• Prepare meeting materials, presentations, agendas, and follow up on action items as needed.<br>• Maintain confidentiality while managing sensitive information with a high level of discretion.<br>• Assist with personal errands, appointments, and logistical tasks to support the executive's efficiency.<br>• Coordinate special projects and conduct research to provide actionable insights.<br>• Serve as a liaison between the executive, internal teams, board members, investors, and external partners.<br>• Ensure seamless organization across multiple workstreams in a fast-evolving startup environment.<br>• Respond to ad hoc requests and provide proactive support to address immediate needs.
<p>We are looking for a highly organized and proactive Executive Assistant to support two founders of a dynamic startup in San Francisco, California. In this role, you will play a critical part in ensuring the smooth operation of daily activities, acting as a trusted partner in managing schedules, logistics, and communications. This position is ideal for someone who thrives in a fast-paced environment and is eager to grow alongside a rapidly scaling company.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, scheduling, and email inboxes for two founders to ensure seamless daily operations.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.</p><p>• Organize logistics for meetings, including board and investor sessions, and provide executive-level communication support.</p><p>• Oversee office operations to maintain an efficient and productive work environment.</p><p>• Anticipate potential conflicts or challenges and proactively address them before they arise.</p><p>• Execute personal assistant tasks such as running errands and managing personal travel for the founders.</p><p>• Act as a reliable point of contact for sensitive matters, maintaining discretion and professionalism.</p><p>• Adapt to changing priorities and contexts, ensuring flexibility while maintaining high standards of organization.</p><p>• Assist in blending executive and personal assistant responsibilities to support founders effectively.</p>
<p>Our client is looking for an experienced and discreet Personal Assistant to provide high-level support to a private individual. This role primarily involves managing personal, lifestyle, and day-to-day tasks, with occasional business-related responsibilities. The ideal candidate will be proactive, trustworthy, and capable of working independently to ensure smooth management of personal affairs. This position offers a salary of $95,000-$100,000 annually + bonus + a comprehensive benefits package including medical coverage through BCBSIL PPO, with dental and vision plans that are 80 percent company paid for the employee and eligible dependents, if needed. Additional benefits include unlimited PTO, and a 401(k) plan with no employer match.</p><p><br></p><p>Responsibilities:</p><p>• Organize and oversee personal schedules, appointments, and travel arrangements.</p><p>• Coordinate household staff, vendors, and upkeep of private residences.</p><p>• Act as a gatekeeper for personal communications and requests, ensuring smooth access and prioritization.</p><p>• Handle sensitive information related to legal, financial, and medical matters with utmost confidentiality.</p><p>• Manage personal projects and commitments, ensuring timely completion.</p><p>• Proactively anticipate needs, address challenges, and streamline daily operations.</p><p>• Maintain detailed records and organization across personal and digital systems.</p><p>• Support travel planning, including itineraries and logistics for domestic and international trips.</p><p>• Uphold privacy and protect boundaries while fostering efficiency in daily operations.</p><p>• Assist with select business-related scheduling or travel when necessary.</p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic environment. This contract position is based in San Francisco, California, and requires someone who can adapt quickly to changing priorities while maintaining a high level of professionalism. The ideal candidate will excel in managing schedules, coordinating travel, and providing administrative assistance.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring all meetings, deadlines, and appointments are organized efficiently.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare for executive meetings by compiling relevant documents, taking notes, and following up on actionable items.<br>• Provide occasional personal assistance tasks to support executives in their daily activities.<br>• Monitor and handle incoming communications, prioritizing urgent matters and responding on behalf of executives when needed.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Utilize technology and tools, including AI-based platforms, to streamline processes and improve efficiency.<br>• Handle overtime tasks when necessary, showcasing flexibility to meet the demands of a fast-paced environment.<br>• Collaborate with other departments to ensure seamless coordination of projects and goals.<br>• Act as a liaison between executives and internal/external stakeholders.
<p>Our client, a leading biotechnology company, is seeking an accomplished Executive Assistant with 5–7 years of professional experience in the biotech or life sciences sector. This individual will support the CEO by streamlining operations, and driving company growth in a dynamic and innovative environment.</p><p>Responsibilities:</p><ul><li>Serve as the primary administrative partner to senior executives, managing complex calendars, travel arrangements, and meeting logistics</li><li>Prepare, review, and organize confidential documents related to research, regulatory, and business activities</li><li>Coordinate communications across departments and with external partners within the biotech ecosystem</li><li>Support project management efforts, including tracking timelines and deliverables</li><li>Manage expense reporting, procurement requests, and sensitive company information</li><li>Facilitate event planning for conferences, industry meetings, or onsite events</li><li>Assist with onboarding and communications for new hires, ensuring compliance with company and industry protocols</li></ul><p><br></p>
<p><strong>About the Company</strong></p><p> Robert Half is partnering with a fast-growing and innovative technology company seeking a highly organized and proactive Executive Assistant to support senior leadership. This organization operates in a dynamic, fast-paced environment and values discretion, efficiency, and strong communication skills.</p><p><strong>Position Overview</strong></p><p> The Executive Assistant will provide high-level administrative support to C-level executives and senior leaders. This individual will act as a strategic partner, ensuring seamless daily operations, managing complex schedules, and serving as a key point of contact across internal and external stakeholders.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex calendars, schedule meetings, and coordinate across multiple time zones</li><li>Prepare agendas, presentations, reports, and executive-level correspondence</li><li>Coordinate domestic and international travel arrangements, including itineraries and expense reports</li><li>Support board meetings and leadership meetings, including materials preparation and note-taking</li><li>Act as liaison between executives and internal departments, clients, and external partners</li><li>Track action items and follow up to ensure timely completion</li><li>Assist with special projects, event planning, and operational initiatives</li><li>Maintain confidentiality and handle sensitive information with discretion</li></ul><p><br></p>
<p>We are looking for a detail-oriented and organized Executive Assistant to provide vital support to a small, collaborative team in Charlotte, North Carolina. This role involves managing administrative tasks, overseeing bookkeeping functions, and ensuring smooth communication across the team. The ideal candidate will be proactive and skilled in financial operations, with a strong ability to maintain accuracy and efficiency.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative & Executive Support</strong></p><ul><li>Collaborate with fellow administrators to deliver exceptional service and consistent support across the organization.</li><li>Manage complex travel logistics for investment professionals, including:</li><li>Full-cycle travel planning</li><li>Monitoring flight schedules and adjustments</li><li>Coordinating group travel and aligning schedules across teams</li><li>Completing expense reports and related documentation</li><li>Maintain and manage executive calendars; proactively identify conflicts and respond quickly to unexpected scheduling changes.</li><li>Coordinate board meetings, investment-related travel, and multi‑party scheduling needs.</li></ul><p><strong>Office & Operational Support</strong></p><ul><li>Organize internal and external meetings, including onsite and offsite arrangements.</li><li>Partner with third‑party vendors and service providers.</li><li>Occasionally assist with select personal requests (e.g., family travel) for senior leaders.</li><li>Build strong, professional relationships with executives across partner companies, advisory contacts, and other external stakeholders.</li><li>Support general office operations and maintain shared spaces as needed.</li><li>Own long-term administrative projects and manage them with minimal oversight.</li><li>Maintain the highest level of confidentiality, professionalism, and discretion.</li></ul><p><strong>Team Culture & Function-Specific Expertise</strong></p><ul><li>Demonstrate a positive attitude, reliability, and a commitment to excellence.</li><li>Offer assistance proactively and complete tasks independently.</li><li>Over time, develop subject‑matter expertise in certain operational areas (e.g., events, IT coordination, philanthropic activities, office services, office relocations).</li><li>Experience with office moves is helpful but not required.</li></ul><p><br></p>
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in a dynamic environment. This Contract to permanent position requires exceptional attention to detail, strong communication abilities, and the capability to manage multiple priorities effectively. Based in San Diego, California, this role offers an opportunity to make a significant impact through seamless administrative support.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring all appointments and meetings are accurately scheduled.<br>• Arrange and coordinate complex travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all documentation is readily available.<br>• Serve as the primary point of contact for internal and external communications on behalf of the executive.<br>• Handle confidential information with utmost discretion and professionalism.<br>• Track and manage deadlines, ensuring timely completion of tasks and projects.<br>• Coordinate logistics for special events or business engagements as needed.<br>• Assist in preparing reports, presentations, and correspondence for executive review.<br>• Proactively identify and resolve scheduling or administrative conflicts.<br>• Support additional administrative tasks to streamline operations and improve efficiency.
<p>We are seeking an accomplished Executive Assistant with 5–7 years of experience providing high-level administrative support to multiple C-suite executives in a fast-paced, dynamic environment. The ideal candidate excels at anticipating needs, managing complex schedules, is comfortable handling confidential information, and serves as a strategic partner to organizational leadership.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Proactively manage complex calendars, schedule internal/external meetings, travel arrangements (international and domestic), expense reports, and event coordination for multiple C-level executives (e.g., CEO, CFO, CTO).</li><li>Screen and prioritize communications to ensure timely responses and follow-up.</li><li>Prepare correspondence, presentations, and board materials with a high degree of accuracy and professionalism.</li><li>Serve as liaison between executives and internal/external stakeholders, maintaining a high level of professionalism, discretion, and confidentiality.</li><li>Support the coordination of executive off-sites, board meetings, and leadership initiatives.</li><li>Draft, edit, and proofread high-level documents, reports, and communications.</li><li>Track deliverables and project timelines, ensuring all executives’ commitments are met.</li><li>Adapt quickly to shifting priorities in a fast-changing environment.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Odessa, Texas. This long-term contract position requires someone who is highly organized, attentive to detail, and capable of handling sensitive information with discretion. The ideal candidate will thrive in a dynamic environment and possess excellent communication skills.<br><br>Responsibilities:<br>• Review, proofread, and ensure the accuracy of contracts and other confidential documents.<br>• Coordinate and complete personal and task-related errands while managing task lists effectively.<br>• Maintain and organize complex schedules, calendars, and travel arrangements.<br>• Act as a gatekeeper for sensitive information, ensuring confidentiality at all times.<br>• Prepare detailed reports, correspondence, and essential documentation with precision.<br>• Communicate effectively with internal and external stakeholders to foster strong relationships.<br>• Provide support in project management, including tracking progress and ensuring timely follow-ups.<br>• Assist in ad hoc tasks and responsibilities as directed by leadership.
We are looking for an experienced Executive Assistant to provide high-level support to executives in a fast-paced environment. This Contract to permanent position requires exceptional organizational skills and the ability to manage multiple priorities effectively. Based in Wilmington, North Carolina, this role offers the opportunity to work closely with leadership and contribute to the efficient operation of executive-level activities.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring all appointments, meetings, and events are scheduled accurately and efficiently.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation, while adhering to company policies.<br>• Coordinate detailed travel itineraries to ensure seamless travel experiences for executives.<br>• Prepare and organize materials for executive meetings, including agendas, presentations, and reports.<br>• Act as a liaison between executives and internal or external stakeholders, maintaining clear and detail-oriented communication.<br>• Handle confidential information with utmost discretion and integrity.<br>• Monitor and prioritize incoming communications, including emails and phone calls, ensuring timely responses.<br>• Assist with special projects and administrative tasks as assigned by executives.<br>• Ensure smooth coordination of day-to-day activities to support executive productivity.<br>• Maintain accurate records and documentation related to executive activities.
We are looking for a skilled and dedicated Executive Assistant to provide exceptional support to senior investment professionals at a distinguished private equity firm in Boston, Massachusetts. In this pivotal role, you will act as a key business partner, ensuring seamless operations and contributing to the overall success of the team. This position requires a proactive, detail-oriented individual who can thrive in a dynamic, fast-paced environment while maintaining a meticulous and collaborative approach.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring all appointments, meetings, and deadlines are coordinated efficiently.<br>• Organize and facilitate high-level meetings with portfolio company leaders and Limited Partners, ensuring smooth communication and logistics.<br>• Coordinate and oversee intricate domestic and international travel arrangements, including accommodations, itineraries, and transportation.<br>• Plan and execute logistics for board meetings, including preparation of materials and management of schedules.<br>• Provide hospitality services to ensure a welcoming and well-maintained office environment for all visitors.<br>• Prepare and maintain event spaces, oversee catering arrangements, and assist with firm-wide gatherings such as investor meetings and offsite events.<br>• Handle expense reporting and tracking for executives, ensuring accuracy and timely submissions.<br>• Act as a steward of the office environment, ensuring it consistently reflects the firm’s high standards.<br>• Collaborate with team members to uphold a culture of excellence and high standards.<br>• Serve as a point of contact for various administrative needs, ensuring timely resolution of issues.
<p>Our client, a leading organization in the education field, is seeking a highly skilled Senior Executive Assistant to support their executive leadership team. This role requires someone with exceptional organizational skills, attention to detail, and the ability to manage complex schedules and confidential information in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to senior executives, including calendar management, email correspondence, and travel arrangements.</li><li>Organize and prepare materials for meetings, presentations, and reports.</li><li>Serve as a liaison between executives, staff, and external stakeholders.</li><li>Manage confidential information with the utmost discretion.</li><li>Coordinate and prioritize multiple projects, ensuring deadlines are met.</li><li>Support event planning, board meetings, and special projects as needed.</li><li>Handle sensitive matters and make well-informed decisions on behalf of the executive team.</li></ul><p><br></p>
<p>f you are professional and highly skilled, there is an opening for an Executive Assistant that might be the perfect job for you! This Executive Assistant position is for someone who can maintain various administrative duties for executive management. In this role, you will provide high-level administrative support to executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p>Responsibilities:</p><p><br></p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p>
<p>Are you an energetic, organized professional ready to be the backbone of a dynamic executive team? If you thrive in a fast-paced environment, anticipate needs before they arise, and consistently drive efficiency, we want to meet you!</p><p><strong>About the Role:</strong></p><p>As an Executive Assistant, you’ll partner directly with senior leaders—managing complex schedules, coordinating high-impact meetings and global travel, and delivering flawless administrative support that enables our executives to focus on strategic priorities. You’ll handle confidential information with discretion, act as a liaison to key stakeholders, and be central to maintaining our culture of trust, collaboration, and high performance.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Management of executive calendars, communication, and travel</li><li>Process expenses, timesheets, invoices, and administrative tasks with accuracy</li><li>Prepare and assemble polished presentations, reports, and materials</li><li>Organize and facilitate leadership team meetings including agendas and follow-up</li><li>Handle communication across leadership and departments </li><li>Assist with projects as requested</li><li>Display professionalism, reliability, and confidentiality in all interactions</li></ul><p><strong>Why Join Us?</strong></p><p>This is your chance to play a pivotal role with our executive team, where your contributions will be valued and visible. We offer competitive compensation, growth opportunities, and a supportive culture focused on teamwork, excellence, and performance.</p>
<p>We are looking for an experienced Executive Assistant to provide comprehensive administrative and logistical support to C-suite executives. This role involves managing complex schedules, coordinating travel arrangements, and overseeing event logistics to ensure smooth operations. This is a long-term contract position based in Santa Barbara, California, with occasional on-site requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage executive calendars ensuring seamless scheduling and prioritization.</p><p>• Arrange and coordinate travel plans, including booking accommodations, transportation, and handling real-time changes.</p><p>• Process and track expense reports, ensuring accuracy and compliance.</p><p>• Organize and support events such as team dinners, offsites, and other executive gatherings.</p><p>• Maintain clear and proactive communication with executives and stakeholders to address needs and resolve issues promptly.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Prepare materials and documents for executive meetings, ensuring all details are accurate and timely.</p><p>• Collaborate with other teams to ensure logistics align with organizational priorities.</p><p>• Provide proactive solutions to streamline administrative processes and improve efficiency.</p><p>• Adapt quickly to a fast-paced environment while maintaining exceptional attention to detail.</p>
<p>We are looking for a detail-oriented Executive Assistant to join our team in Des Moines, Iowa. In this role, you will provide high-level administrative support to senior executives while overseeing office operations and ensuring smooth day-to-day functionality. This position requires exceptional organizational skills, the ability to manage sensitive information, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily office operations, including ordering supplies, handling mail, and maintaining communication between departments, clients, and vendors.</p><p>• Coordinate and oversee the planning of company events, ensuring timely follow-ups and evaluations post-event.</p><p>• Prepare and submit accurate expense reports while maintaining compliance with company policies.</p><p>• Assist with special projects by conducting research, compiling data, and preparing detailed summaries.</p><p>• Organize and maintain confidential records and files in both physical and digital formats.</p><p>• Handle sensitive information with professionalism and discretion at all times.</p><p>• Screen incoming calls and visitors, directing high-priority matters to the appropriate executive.</p><p>• Schedule and prepare for meetings by creating agendas, distributing materials, and taking detailed minutes, while ensuring follow-ups are completed.</p><p>• Manage complex executive calendars, including scheduling appointments, meetings, and travel arrangements.</p><p>• Coordinate all aspects of domestic and international travel, including bookings, itineraries, and expense management.</p><p><br></p><p>If you are looking for a company that is innovative, shows appreciation to their employees, truly lives by their core values, offers ample growth opportunities, and many other perks then you don't want to miss out on this opportunity! </p><p>Please apply today! </p>
<p>Robert Half is looking for a skilled Executive Assistant to provide comprehensive support to senior leadership in a fast-paced environment. This Executive Assistant role involves managing administrative operations, facilitating communication with stakeholders, and ensuring organizational priorities are met efficiently. The ideal candidate will possess exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.</p><p><br></p><p>Responsibilities:</p><ul><li>Organize and oversee complex scheduling, including calendar management, coordinating meetings, and arranging travel across multiple time zones.</li><li>Prepare high-quality presentations, briefing materials, and reports for leadership, franchise partners, and external stakeholders.</li><li>Act as a point of contact, screening calls, drafting thorough correspondence, and maintaining confidentiality.</li><li>Coordinate Board of Directors meetings, investor updates, and track action items from executive sessions.</li><li>Assist in financial processes such as budgeting, forecasting, audits, and reporting while tracking key performance metrics.</li><li>Facilitate cross-functional projects involving finance, operations, franchise development, and executive leadership.</li><li>Serve as a liaison between executives and franchise owners/operators to ensure seamless communication.</li><li>Manage expense reporting, invoices, and maintain organized filing systems for digital and physical documentation.</li><li>Implement administrative tools and workflows to enhance operational efficiency and streamline processes.</li></ul>
<p>Executive Assistant to the Board & Senior Leadership</p><p><strong>Location: South Los Angeles (Onsite)</strong></p><p> <strong>Full-Time</strong></p><p>About the Organization</p><p>A community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven <strong>Executive Assistant</strong> to support its Board of Directors and senior leadership team.</p><p>The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact.</p><p>This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission.</p><p><br></p><p>Position Overview</p><p>The Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff.</p><p>This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment.</p><p><br></p><p>Key Responsibilities</p><p>Board Support & Governance</p><ul><li>Serve as primary administrative support to the Board of Directors</li><li>Schedule and coordinate board meetings (in-person, hybrid, virtual)</li><li>Prepare meeting agendas and board books</li><li>Coordinate meeting logistics (venue, technology, refreshments)</li><li>Take accurate meeting minutes and track action items</li><li>Distribute materials and ensure timely follow-up</li><li>Maintain board documentation, contact lists, onboarding/offboarding materials</li><li>Manage governance calendar including board terms, filings, renewals, and key deadlines</li><li>Coordinate logistics for board committees and track committee membership</li></ul><p>Executive & Leadership Support</p><ul><li>Manage calendars for board members and senior leadership</li><li>Coordinate internal and external meetings</li><li>Support correspondence, confidential materials, and executive-level communications</li><li>Assist with preparing reports and presentations for board review</li><li>Gather data and format documents for clarity and impact</li><li>Support special projects and cross-departmental initiatives as needed</li></ul><p>Administrative & Operational Support</p><ul><li>Maintain document management systems (electronic and paper)</li><li>Track board-related expenses</li><li>Support stakeholder communications and outreach</li><li>Monitor deliverables and send reminders to ensure follow-through</li></ul>
<p>We are looking for a dedicated Executive Assistant to join our clients team in LaGrange, Ohio. </p><p><br></p><p>Responsibilities:</p><p>• Facilitate the planning and execution of meetings, ensuring agendas are prepared and outcomes are documented.</p><p>• Manage calendars and schedules to optimize efficiency and prioritize tasks.</p><p>• Oversee the organization of events, including logistics and follow-up communications.</p><p>• Coordinate travel arrangements for employees, ensuring seamless experiences.</p><p>• Handle task and project management responsibilities, ensuring deadlines are met and objectives are achieved.</p><p>• Maintain and update charts, protocols, and operational documents as needed.</p><p>• Provide reminders and follow-ups on key deliverables to ensure accountability.</p><p>• Assist with smaller personal tasks, such as arranging car services, as required.</p><p>• Foster positive employee relations and contribute to a supportive workplace environment.</p><p>• Take detailed meeting notes and ensure proper dissemination to relevant stakeholders.</p>
<p>We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur.</p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.</p><p>• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.</p><p>• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.</p><p>• Oversee travel arrangements and expense reporting using systems like Concur.</p><p>• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.</p><p>• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.</p><p>• Provide administrative support for special projects and events as needed.</p><p>• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.</p><p>• Uphold confidentiality and attention to detail in handling sensitive information.</p><p>• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.</p>
We are looking for a dedicated and highly organized Executive Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a pivotal role in supporting senior leadership by managing daily operations, coordinating schedules, and ensuring seamless communication across departments. The ideal candidate will thrive in a fast-paced environment and possess exceptional time management and organizational skills.<br><br>Responsibilities:<br>• Coordinate and manage executive schedules, ensuring all meetings, appointments, and travel arrangements are efficiently planned.<br>• Serve as the primary point of contact for correspondence and communication on behalf of executives.<br>• Organize and facilitate conference calls, meetings, and presentations using platforms such as Cisco Webex.<br>• Maintain accurate records and documentation, including timekeeping using systems like Kronos.<br>• Handle expense reporting and financial tasks through tools such as Concur.<br>• Assist with CRM data entry and updates to streamline business operations.<br>• Ensure timely and detail-oriented correspondence, including drafting and editing emails, memos, and other documentation.<br>• Support event planning and logistics for executive and team gatherings.<br>• Monitor and manage deadlines, ensuring priorities are met across multiple tasks.<br>• Collaborate with internal and external stakeholders to address inquiries and resolve issues promptly.
