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706 results for Legal Administrative Assistant jobs

Legal Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are seeking a reliable and detail-oriented Temporary Legal Administrative Assistant to support a busy legal team. This role will provide maternity leave coverage, with the potential for extension, and will assist attorneys with a variety of day-to-day administrative and document-related tasks. Key Responsibilities:<ul><li>Prepare, format, and generate legal documents and correspondence</li><li>Perform data entry and maintain organized electronic and physical files</li><li>Scan, copy, and properly file documents within the firm’s system</li><li>Edit and format documents, including renaming and organizing files</li><li>Assist with general administrative tasks supporting multiple attorneys</li><li>Provide occasional communication with clients or third parties as needed\</li></ul>
2026-05-14T00:00:00Z

Legal Administrative Assistant

Phoenix, AZ
onsite
Temporary to Hire
34 - 40 USD / Hourly
Robert Half Legal is partnering with a high-end midsize law firm to identify a polished and proactive Legal Administrative Assistant for an immediate contract-to-hire opportunity. This is an excellent opportunity for a highly professional Executive Assistant who is interested in pivoting into the legal field. Prior legal experience is not required. This role is on-site four days per week, with the opportunity to work from home on Fridays following an initial training period. The position is expected to start ASAP and offers $35–$40/hour during the contract period, with a strong possibility of conversion to a permanent salary of $80,000–$90,000 plus benefits. The ideal candidate will bring strong executive-level support experience, exceptional organizational skills, and a polished, client-facing presence. This role supports two attorneys and serves as a key point of contact for clients, so professionalism, responsiveness, and strong communication skills are essential. An active Notary Public commission is required. This position is best suited for someone who operates like a true right hand—someone who takes initiative, anticipates needs, manages priorities independently, and ensures both attorneys and clients are supported at a high level. Key Responsibilities<ul><li>Provide high-level administrative support to two attorneys in a fast-paced practice</li><li>Serve as a primary point of contact for clients, delivering polished and professional communication in person, by phone, email, and Zoom</li><li>Anticipate attorney and client needs and independently manage competing priorities</li><li>Coordinate calendars, meetings, conference calls, client appointments, conference rooms, and related materials</li><li>Prepare, revise, format, and organize documents with strong attention to detail</li><li>Assist with document editing, redlining, track changes, and overall document management</li><li>Manage proformas, billing follow-up, and past-due client communications in coordination with attorneys</li><li>Maintain physical and electronic filing systems and ensure accurate organization of records</li><li>Track attorney CLE requirements and maintain related records as needed</li><li>Support office operations and additional administrative responsibilities as assigned</li></ul>
2026-06-02T00:00:00Z

Legal Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our client, a mission-driven legal program supporting children and families, is seeking a Legal Administrative Assistant to provide part-time, temporary support. This is a great opportunity to contribute to meaningful work in a flexible environment. The role offers approximately 10+ hours per week, with a flexible schedule. If you have prior Legal Administrative experience or are looking to get experience in this entry level role, apply today! Responsibilities<ul><li>Monitor and manage the intake line, including routing inquiries and capturing key information</li><li>Provide Spanish-English translation support for client communications as needed</li><li>Assist attorneys with general administrative tasks and case support</li><li>Maintain organized records and track basic case or intake activity</li><li>Support day-to-day operations to ensure smooth program function</li></ul>
2026-06-06T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
35 - 40 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-06-02T00:00:00Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18 - 22 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-05-07T00:00:00Z

Administrative Assistant

Tamarac, FL
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This is a Contract position suited for someone who is organized, responsive, and comfortable handling a mix of front-desk interaction, phone coverage, and clerical support. The ideal candidate will help keep administrative workflows running smoothly by managing information accurately and providing attentive assistance to internal teams and visitors. Responsibilities: • Welcome visitors and provide courteous front-desk support while maintaining an organized office environment. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and relay messages promptly. • Perform data entry tasks with close attention to accuracy, completeness, and timeliness. • Assist with day-to-day administrative activities such as filing, document handling, and general office coordination. • Maintain organized records and ensure information is easy to access for staff when needed. • Support team members with clerical requests to help office operations stay efficient and well-coordinated.
2026-06-05T00:00:00Z

Administrative Assistant

Perrysburg, OH
onsite
Temporary to Hire
20 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations and assist with a range of administrative tasks. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping information organized, handling multiple priorities, and contributing to a team-focused work environment. The position requires strong computer skills, careful attention to detail, and the ability to communicate professionally with both internal staff and external contacts.
2026-06-05T00:00:00Z

Administrative Assistant

Delray Beach, FL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Administrative Assistant to CEOLocation: Delray BeachCompany: Multi-Entity Holding Company within Property Management, Construction and development Position OverviewWe are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do.This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs.Key ResponsibilitiesOffice Support<ul><li>Answer incoming phone calls and greet visitors in a professional and welcoming manner</li><li>Maintain organization and cleanliness of common areas, including the kitchen</li><li>Monitor and order office supplies as needed</li><li>Coordinate weekly lunch orders for team meetings</li></ul>Executive Support to CEO<ul><li>Provide day-to-day administrative support to the CEO</li><li>Manage scheduling, including appointments and calendar coordination</li><li>Assist with personal tasks such as:</li><li>Ordering coffee and meals as needed during the day</li><li>Managing prescriptions and vitamins</li><li>Handling online purchases (e.g., clothing, household items, miscellaneous needs)</li></ul>Collections & Inventory Assistance<ul><li>Support inventory tracking for the CEO’s collectibles</li><li>Assist with receiving and organizing new items</li><li>Coordinate packaging and shipping for sold items</li></ul>Why Join Us<ul><li>Direct exposure to executive leadership</li><li>Varied responsibilities—no two days are the same</li><li>Opportunity to grow within a fast-moving, entrepreneurial environment</li></ul>If you’d like, I can also:<ul><li>Tighten this into a shorter version for job boards like Indeed/LinkedIn</li><li>Adjust tone (more formal vs. more casual/family office feel)</li><li>Add compensation framing to attract the right level of candidate</li></ul>Just tell me 👍
2026-05-20T00:00:00Z

Administrative Assistant

Lafayette, IN
onsite
Temporary to Hire
17 - 17 USD / Hourly
We are looking for a dependable part-time Administrative Assistant to support warehouse operations in Lafayette, Indiana. This contract position with permanent potential is a strong fit for someone who enjoys organized, hands-on work and wants to build experience in the logistics industry. The role combines administrative coordination, record management, and communication with drivers and warehouse staff in a fast-moving environment.Hours for position: Saturday 8am - 7pmSunday 8am - Noon Responsibilities:• Support daily office and clerical activities that keep shipping and receiving operations running smoothly• Welcome and assist drivers during arrival, gathering and reviewing required paperwork for accuracy and completeness• Enter, maintain, and update shipment information in company systems with a high level of precision• Finalize completed loads by verifying records and closing transactions in a timely manner• Help coordinate schedules and monitor freight activity using internal tracking tools• Organize operational documents and maintain clear, accurate files for ongoing warehouse activity• Communicate with team leads and warehouse personnel to resolve routine administrative issues and status questions
2026-06-05T00:00:00Z

Administrative Assistant

Allentown, PA
onsite
Temporary to Hire
19 - 22 USD / Hourly
Robert Half is seeking a detail-oriented and organized Administrative Assistant to support daily office operations and help ensure the team runs efficiently. This role requires strong communication skills, the ability to manage multiple priorities, and a proactive approach to administrative support. Key Responsibilities:<ul><li>Provide administrative support to managers and team members</li><li>Answer and direct phone calls, emails, and other correspondence</li><li>Schedule meetings, maintain calendars, and coordinate appointments</li><li>Prepare reports, presentations, and other business documents</li><li>Organize and maintain filing systems, records, and office supplies</li><li>Greet visitors and assist with front desk coverage as needed</li><li>Support data entry, expense reporting, and general clerical duties</li><li>Assist with special projects and other administrative tasks as assigned</li></ul>
2026-06-04T00:00:00Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000 - 54000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-05-27T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for an organized administrative team member to support daily office operations in Miami, Florida. This Long-term Contract position is ideal for someone who can balance clerical responsibilities, document management, and communication tasks with accuracy and professionalism. The role will involve providing dependable administrative support, maintaining records, and helping the office run efficiently in a fast-paced environment. Responsibilities: • Enter and track work orders accurately while keeping related records current and easy to access. • Organize, file, and retrieve documents, reports, and other business records as needed by the team. • Create and format correspondence, memos, invoices, and other administrative documents with a high level of accuracy. • Respond to routine inquiries and direct communications to the appropriate contacts in a timely manner. • Support day-to-day office operations by managing clerical tasks such as scanning, photocopying, and document distribution. • Maintain office recordkeeping systems and assist with basic administrative reporting and bookkeeping-related tasks. • Help coordinate office supply needs and ensure essential materials are available for daily operations.
2026-06-05T00:00:00Z

Administrative Assistant

Herndon, VA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Our company is seeking a highly organized and detail-oriented Administrative Assistant to support a Christian nonprofit organization with daily office operations and help ensure the officeruns efficiently. This role is ideal for someone with strong communication skills, excellent time management, and the ability to manage multiple priorities in a busy environment. Responsibilities<ul><li>Provide day-to-day administrative support to staff and leadership</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, and other documents</li><li>Maintain filing systems, records, and office documentation</li><li>Handle data entry and support workflow coordination</li><li>Assist with front office responsibilities, including greeting visitors and answering phones</li><li>Support special projects and other administrative tasks as needed</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Grand Rapids, MI
onsite
Temporary / Contract
18.012 - 20.856 USD / Hourly
We are looking for an Administrative Assistant to support a busy office in Grand Rapids, Michigan. This Long-term Contract position is ideal for someone who enjoys keeping operations organized, managing time-sensitive administrative work, and providing dependable support during a high-volume season. The role offers a steady 40-hour schedule and will focus on payroll follow-up, onboarding coordination, and general office assistance for a growing team. Responsibilities: • Monitor and collect employee timecards to help ensure payroll information is complete and submitted on schedule. • Provide day-to-day administrative support for the office, including data entry, document handling, and general coordination tasks. • Assist with onboarding activities such as preparing hiring paperwork, supporting processing requirements for all candidates, and organizing materials for new employee orientation. • Respond to inbound calls and direct inquiries professionally while helping maintain smooth front-office operations. • Work closely with team members across multiple locations to gather information and support shared administrative needs. • Use Microsoft Office applications and internal platforms to update records, track details, and complete routine office processes. • Learn office-specific systems and follow established procedures to support accurate and efficient administrative workflows.
2026-06-03T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for an experienced administrative team member to support daily office operations in Miami, Florida. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly, and can manage multiple priorities in a fast-paced environment. The role includes a mix of clerical coordination, invoice processing, document management, and executive support activities. Candidates who are bilingual in Spanish and English and bring steady, consistent work history will be well suited for this opportunity. Responsibilities: • Process and submit invoices accurately using internal systems while maintaining organized financial records. • Manage and update documents, files, and team resources within SharePoint to keep information accessible and current. • Provide day-to-day administrative assistance for office and leadership needs, including correspondence, scheduling support, and general clerical tasks. • Answer inbound calls courteously, respond to routine inquiries, and direct requests to the appropriate contacts. • Prepare, format, and review business documents, reports, and written communications using Microsoft Word and Excel. • Support records management activities by organizing, scanning, photocopying, and distributing documents as needed. • Assist with basic bookkeeping-related tasks and research assignments to help maintain accurate office information. • Deliver reliable support to internal teams and executives while handling multiple assignments with strong attention to detail.
2026-06-05T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary to Hire
22 - 24 USD / Hourly
Bilingual Administrative Assistant (English/Spanish) Schedule: Tuesday – Saturday, 9:00 AM – 6:00 PM Location: Miami, FL Job Type: Contract-to-Hire Robert Half is seeking a professional and customer-focused Bilingual Administrative Assistant to support a busy real estate sales office in Miami. This is an excellent opportunity for someone who enjoys interacting with people, staying organized, and serving as the face of the office. The ideal candidate will be fluent in both English and Spanish and thrive in a fast-paced, client-facing environment.Responsibilities<ul><li>Greet clients, visitors, and team members in a professional and welcoming manner.</li><li>Serve as the first point of contact for the office, providing exceptional customer service in both English and Spanish.</li><li>Answer and direct incoming calls through a multi-line phone system and accurately relay messages.</li><li>Provide administrative support to sales leadership and office staff.</li><li>Maintain and coordinate calendars, appointments, and scheduling requests.</li><li>Enter, update, and maintain office records with a high degree of accuracy.</li><li>Prepare documents, correspondence, reports, and other administrative materials as needed.</li><li>Assist with filing, office organization, and general office operations.</li><li>Coordinate office supplies and help maintain a professional and organized workspace.</li><li>Support daily office activities and special projects as assigned.</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Glen Burnie, MD
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a non-profit organization in Glen Burnie, Maryland. This is a Long-term Contract position suited for someone who thrives in a high-volume environment, delivers thoughtful service, and manages administrative work with care and accuracy. The ideal candidate is proactive, communicates clearly, and can balance independent work with responsiveness to team needs. Responsibilities: • Provide front-line administrative support by handling inbound and outbound communications with professionalism and courtesy. • Maintain organized filing systems and ensure records are accurate, accessible, and up to date. • Enter and update data in office systems and spreadsheets with strong attention to detail. • Coordinate calendars, schedule appointments, and assist with routine office planning activities. • Prepare, review, and distribute written communications such as emails, correspondence, and basic documents. • Use Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to complete daily administrative tasks. • Follow verbal and written directions carefully while managing assignments with minimal supervision. • Contribute to a positive experience for internal and external contacts through patient, service-oriented support.
2026-06-05T00:00:00Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for an Administrative Assistant to support the packaging team in Baltimore, Maryland within the food and food processing industry. This Long-term Contract position is ideal for someone who combines strong administrative coordination with solid analytical skills and is comfortable working in a manufacturing or distribution environment. The person in this role will help maintain organized department operations, support reporting accuracy, and contribute to compliance-focused administrative processes across the team. Responsibilities: • Investigate and reconcile timekeeping issues by gathering records, reviewing details, and correcting discrepancies in a timely manner. • Partner with Human Resources to monitor attendance, maintain documentation, and support adherence to departmental compliance expectations. • Compile, organize, and analyze operational data for reporting needs, working closely with corporate partners to ensure information is accurate and useful. • Prepare and distribute department performance reports, including key metrics that support decision-making and operational visibility. • Review system entries for errors, make corrections when needed, and help maintain dependable administrative records. • Provide day-to-day administrative support to the packaging department, helping create structure and consistency across office processes. • Assist with special assignments and cross-functional initiatives as business needs evolve. • Learn and work within new systems and tools as needed to support department operations and reporting requirements.
2026-06-04T00:00:00Z

Administrative Assistant

Oklahoma City, OK
onsite
Temporary to Hire
19 - 20 USD / Hourly
Child & Family Data Coordinator (Temp-to-Hire)📍 Location: 100% Onsite – South Oklahoma City💲 Pay: $19–$20/hr🕒 Schedule: Monday–Friday, 8:00 AM – 5:00 PM🔄 Type: Temp-to-Hire (90 days) Position OverviewWe are seeking a detail-oriented Child & Family Data Coordinator to support the accuracy and integrity of program data within a fast-paced environment. This role is responsible for maintaining child and family records, ensuring compliance with program standards, and supporting staff with data entry and reporting needs.This is a great opportunity for someone who is organized, tech-savvy, and enjoys working behind the scenes to support operational success. Key Responsibilities<ul><li>Maintain and update child and family records with a high level of accuracy and confidentiality</li><li>Audit data to ensure completeness, timeliness, and compliance with program requirements</li><li>Generate reports and assist with tracking enrollment, attendance, and eligibility data</li><li>Support staff with data entry processes and provide basic system troubleshooting</li><li>Assist with monitoring and meeting compliance standards</li><li>Identify discrepancies and help implement solutions to improve data quality</li><li>Collaborate with internal teams to ensure data is aligned across departments</li></ul>
2026-05-29T00:00:00Z

Administrative Assistant

Richmond, VA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a credit union in Richmond, Virginia. This Contract position requires someone who can manage communications, maintain accurate records, and provide dependable administrative support in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable using Microsoft Office tools to keep schedules, correspondence, and information flowing efficiently. Responsibilities: • Manage incoming phone calls and direct inquiries to the appropriate team members while providing courteous and attentive service • Coordinate calendars and arrange appointments to help maintain smooth day-to-day operations • Prepare, update, and organize records through accurate data entry and document management • Draft, send, and monitor email communications to support internal coordination and external responses • Use Microsoft Word, Excel, Outlook, and PowerPoint to create documents, track information, and support reporting needs • Assist with outbound calls and follow-up communication as needed to support administrative and service-related activities • Maintain orderly files and office information so materials are accessible and up to date • Provide general administrative assistance to help the team meet operational priorities and service expectations
2026-06-05T00:00:00Z

Administrative Assistant

Inola, OK
onsite
Temporary to Hire
18 - 22 USD / Hourly
We’re hiring a Front Desk / HR Admin for a temp-to-hire position (approx. 90 days) in a manufacturing environment. This role is 100% onsite, Monday–Friday, 8:00 AM–5:00 PM, with pay ranging from $18–$22/hour DOE. What you’ll be doing:<ul><li>Greet and assist visitors, vendors, and delivery drivers in a professional manner</li><li>Answer and route incoming calls; take messages as needed</li><li>Provide administrative support to office staff, shop personnel, and management</li><li>Assist with HR-related administrative tasks and internal coordination</li><li>Data entry, document preparation, and general office support</li><li>Coordinate incoming/outgoing mail and deliveries</li><li>Monitor and restock office and breakroom supplies</li><li>Maintain organized filing systems (electronic and hard copy)</li><li>Keep the front office clean, organized, and professional</li></ul>
2026-06-05T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary to Hire
22.9615 - 26.587 USD / Hourly
We are looking for an Administrative Assistant to support key professionals across the investment and portfolio teams in Dallas, Texas. This contract opportunity with long-term potential is ideal for someone who stays composed in a deadline-driven setting, takes initiative, and keeps daily operations running smoothly. The role requires strong judgment, excellent organization, and the ability to manage shifting priorities while maintaining a high level of professionalism. Responsibilities: • Support multiple team members with day-to-day administrative coordination, ensuring schedules, communications, and routine tasks are handled efficiently. • Oversee busy calendars by arranging meetings, resolving scheduling conflicts, and confirming all related logistics in advance. • Coordinate domestic and/or international travel plans, including transportation, lodging, and itinerary details. • Prepare and submit expense documentation accurately, track receipts, and follow up on reimbursements within required timelines. • Maintain office supply levels and help ensure shared equipment remains stocked, organized, and operational. • Contribute to special assignments such as event coordination, operational support activities, and administrative process improvements. • Provide coverage for other administrative team members when needed to help maintain consistent support across the office. • Assist with front-office and communication tasks, including handling inbound calls, greeting visitors, and supporting general office administration. • Perform data entry and record upkeep with a high degree of accuracy and attention to detail.
2026-06-05T00:00:00Z

Administrative Assistant

Huntsville, AL
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily front office operations in Huntsville, Alabama. This is a short-term contract position suited for someone who is organized, responsive, and comfortable handling a variety of clerical and customer-facing tasks. The ideal candidate will help maintain efficient office workflows while providing attentive assistance over the phone and in person. Responsibilities:• Manage day-to-day administrative activities to keep office operations organized and running smoothly.• Receive and direct inbound calls effectively, ensuring messages and inquiries reach the appropriate contacts.• Welcome visitors and provide front desk support in a courteous and efficient manner.• Enter, update, and maintain records accurately within office systems and databases.• Prepare routine documents, reports, and correspondence to support administrative needs.• Coordinate schedules, appointments, and general office communications as needed.• Support clerical processes related to staffing or assignment coordination when required.
2026-06-05T00:00:00Z

Administrative Assistant

Houston, TX
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a trade association in Houston, Texas. This Long-term Contract position is ideal for someone who enjoys creating order, managing multiple priorities, and serving as an organized first point of contact for visitors and callers. The role will provide broad administrative support, including scheduling, travel coordination, record maintenance, and event assistance. Success in this position requires strong organization, attention to detail, and the ability to handle routine office needs with efficiency. Responsibilities: • Welcome guests and manage front desk activities while ensuring an organized and responsive experience for visitors and incoming calls. • Coordinate complex schedules for two senior leaders, including arranging meetings, updating calendars, and helping prevent conflicts. • Prepare, submit, and monitor expense documentation to support accurate reporting and timely reimbursement. • Organize business travel plans, including itineraries, reservations, and related logistics for leadership or staff as needed. • Maintain accurate records by entering and updating information in internal systems and office files. • Monitor workplace supplies and replenish inventory to keep the office stocked and operating efficiently. • Provide day-to-day administrative support such as document preparation, correspondence handling, and general office coordination. • Assist with planning and setup for association events and participate in select functions that may occur outside standard business hours. • Utilize office platforms such as Memberly, MailChimp, or NetSuite when needed; prior exposure is helpful but not mandatory.
2026-06-05T00:00:00Z

Administrative Assistant

West Des Moines, IA
onsite
Temporary to Hire
24 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to join a company in the finance industry in West Des Moines, Iowa. This Contract to permanent opportunity is ideal for someone who thrives in a fast-paced environment, communicates well with clients and internal teams, and takes pride in keeping office operations running smoothly. The role combines front-office support, document coordination, and day-to-day administrative work while handling sensitive information with discretion. Responsibilities:• Coordinate electronic and paper records for tax return documentation, ensuring files are accurate, accessible, and properly maintained• Support client setup activities by preparing engagement materials, organizing documentation, and assisting with reports and billing-related paperwork• Scan, index, and manage tax and administrative documents to maintain orderly digital and physical filing systems• Oversee office supply levels, place replenishment requests as needed, and manage incoming and outgoing mail distribution• Welcome visitors, answer inbound calls, and provide a courteous first point of contact for clients and business partners If you are looking to take the next step in your administrative career, please apply today! 515.706.4974 give us a call, or apply through our Robert Half website.
2026-06-04T00:00:00Z