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707 results for Legal Administrative Assistant jobs

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-09-09T00:00:00Z

Legal Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
Our client is seeking a detail-oriented Legal Administrative Assistant to support daily office operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative tasks. The role requires strong communication skills, accuracy in routine clerical work, and the ability to handle front-office responsibilities effectively. The Legal Administrative Assistant will play a key role in supporting daily business operations by providing administrative, organizational, and clerical assistance to department leadership and staff. This individual will help coordinate communications, prepare documents and reports, schedule meetings and travel, maintain records, and ensure the office operates efficiently. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide administrative support to department leaders and team members while managing multiple priorities and deadlines.</li><li>Prepare, edit, and format presentations, correspondence, spreadsheets, reports, and other business documents.</li><li>Proofread materials for accuracy, consistency, and professional presentation.</li><li>Coordinate meetings, maintain calendars, schedule appointments, and arrange travel as needed.</li><li>Compile and distribute reports, meeting agendas, and other departmental communications.</li><li>Answer and route incoming phone calls and respond to general inquiries professionally.</li><li>Maintain organized filing systems, records, and departmental documentation.</li><li>Manage incoming and outgoing mail, shipments, and office correspondence.</li><li>Assist with general office operations, including ordering office supplies, copying, scanning, printing, and other administrative tasks.</li><li>Provide backup administrative support to other departments when needed.</li><li>Create purchase requisitions and process goods and service receipts using SAP.</li><li>Support additional projects and administrative initiatives as assigned.</li></ul>
2026-09-08T00:00:00Z

Legal Administrative Assistant

Rock Island, IL
onsite
Temporary to Hire
18 - 22 USD / Hourly
Robert Half is partnering with a well-established local law firm to hire a Legal Administrative Assistant. This role is a great fit for an experienced administrative professional who is highly organized, detail-oriented, and comfortable supporting a fast-paced office environment. Prior legal office experience is not required, strong administrative skills are what matter most! Key responsibilities:<ul><li>Provide general administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents and correspondence</li><li>Answer phones, manage emails, and handle professional client communication</li><li>Maintain organized electronic and paper filing systems</li><li>Assist with data entry, tracking, and general office projects</li></ul>This is an excellent opportunity to join a professional legal setting while leveraging transferable administrative skills, with training provided on firm-specific processes.
2026-08-31T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-09-14T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an organized and service-oriented Administrative Assistant to support daily front desk operations and office coordination in Bee Cave, Texas. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming environment, keeping administrative processes on track, and staying ahead of office needs in a busy workplace. The role combines receptionist duties, document preparation, inventory oversight, and event support while working on-site during standard business hours. Responsibilities: • Welcome guests, employees, and visitors with professionalism, answer incoming inquiries, and help direct people to the appropriate contact or area. • Keep the reception space, kitchen, and shared office areas presentable, stocked, and ready for daily use. • Prepare, edit, and organize business documents, spreadsheets, and correspondence using Microsoft Office applications. • Enter, categorize, and maintain receipt records in expense tracking tools while ensuring files are complete and accurate. • Upload documentation to Dropbox using consistent naming practices and organized folder structures for easy retrieval. • Design simple flyers in Canva and provide administrative coordination for meetings, catered functions, and workplace events. • Track supply levels for office materials, beverages, snacks, and cleaning items, and flag replenishment needs before shortages occur. • Arrange vendor visits, monitor completion of requested services, and communicate follow-up items to management as needed. • Partner with on-site support staff to assist with event setup, breakdown, catering logistics, and related office activities.
2026-09-16T00:00:00Z

Administrative Assistant

Austin, TX
onsite
Permanent / Full Time
50000 - 55000 USD / Yearly
We are looking for an organized and personable Administrative Assistant to support daily office operations at our location within a mission-driven non-profit environment. This fully in-office role serves as a central point of coordination for visitors, staff, facilities, and administrative activities, helping the workplace run smoothly and efficiently. The ideal candidate brings strong communication skills, sound judgment, and the ability to manage competing priorities with care and attention to detail. Responsibilities: • Oversee day-to-day reception and office support activities, creating a welcoming and efficient experience for employees, guests, and partners. • Receive visitors, answer general inquiries, and direct individuals to the appropriate staff members or resources in a thoughtful and organized manner. • Process incoming and outgoing mail, including package distribution and shipment coordination through certified mail and courier services. • Maintain orderly shared spaces by monitoring office, lobby, and breakroom supplies and replenishing inventory as needed. • Coordinate meeting room readiness by arranging room setups, updating schedules, and resolving booking conflicts throughout the day. • Partner with internal teams to track administrative items related to loan documentation, including insurance requirement updates. • Liaise with building and service vendors to address maintenance, safety, access, cleaning, storage, and other facility-related needs. • Support workplace operations by assisting with employee onboarding setups, identification badges, business card orders, and office access requests. • Help organize internal events, meal coordination for meetings, vehicle-related administrative tasks, and special projects across departments.
2026-09-08T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support a legal team handling business immigration matters in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who thrives in a detail-driven, high-volume environment and enjoys keeping records, communications, and daily operations organized. The person in this role will help maintain case-related documentation, update client information, and provide dependable administrative support to ensure work moves forward efficiently on site. Responsibilities:• Provide day-to-day administrative support to the legal team while following guidance from assigned staff leadership.• Build and maintain both digital and paper-based client records with a high degree of accuracy and organization.• Enter, review, and update client and case information in internal databases and computer-based tracking systems.• Prepare, sort, scan, copy, print, and file legal and administrative documents to support immigration case processing.• Monitor case progress, track key deadlines and expiration dates, and generate reports to assist with status oversight.• Draft routine written communications for clients and help manage outgoing correspondence.• Receive, organize, and distribute incoming mail according to established office procedures.• Take ownership of assigned independent administrative projects and complete them within expected timelines.
2026-09-18T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Dallas, Texas. This Long-term Contract position is ideal for someone who communicates professionally, handles a steady flow of inbound calls, and keeps administrative tasks moving efficiently. The role requires strong attention to detail, dependable data entry skills, and a proactive approach to front-office support. Responsibilities: • Manage day-to-day administrative activities to help maintain an efficient and well-organized office environment. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate contacts when needed. • Perform accurate data entry and maintain records so information remains current, complete, and easy to retrieve. • Provide front-desk and receptionist support by welcoming visitors and assisting with general office communication. • Coordinate routine office tasks such as document handling, filing, and tracking administrative requests. • Support team members with clerical duties and help prioritize assignments to meet daily business needs.
2026-09-18T00:00:00Z

Administrative Assistant

New Orleans, LA
onsite
Temporary to Hire
34 - 36 USD / Hourly
We are looking for an Administrative Assistant to join a legal office in New Orleans, Louisiana in a contract to permanent capacity. This position will provide day-to-day support to a busy team of attorneys by coordinating administrative tasks, managing communications, and helping keep legal matters organized and on schedule. The ideal candidate is comfortable working in a fast-paced setting, can balance multiple priorities, and brings strong attention to detail to every assignment. Responsibilities:• Provide administrative support to multiple attorneys by organizing daily workflows, maintaining files, and tracking priorities across active matters.• Manage incoming calls, direct messages appropriately, and serve as a reliable point of contact for clients, court personnel, and internal staff.• Prepare, format, and revise legal and business correspondence, pleadings, and other case-related documents with accuracy and consistency.• Coordinate court filings and assist with document submission processes in accordance with applicable deadlines and procedural requirements.• Enter, update, and maintain information in office records and case files to ensure documentation remains complete and accessible.• Support reception and general office coverage as needed, helping maintain smooth front-office operations during busy periods or staff absences.• Monitor calendars, deadlines, and appointments for attorneys while helping ensure meetings, filings, and follow-up activities stay on track.• Assist with a range of litigation-related administrative tasks, including document preparation and organization for ongoing legal matters.
2026-09-14T00:00:00Z

Administrative Assistant

Proctor, AR
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily operations for a commercial construction team in West Memphis, Arkansas. This Long-term Contract position will play an important role in keeping site administration organized, coordinating schedules and meetings, and ensuring shared spaces and team support activities run smoothly. The role works closely with on-site administrative staff and provides direct assistance to the construction team in a fast-paced, hands-on environment. Responsibilities:• Coordinate day-to-day administrative support for the construction team, including calendars, meeting logistics, and general office organization.• Maintain spreadsheets, track site-related information, and assist with scheduling activities such as visitor or inspection bookings.• Prepare and submit expense documentation using approved reporting tools, including systems such as Concur or similar platforms.• Arrange catering, support meal setup, and help keep kitchen and common work areas clean, stocked, and ready for daily use.• Organize seating arrangements, workspace assignments, and onboarding setup so new team members have the equipment and space they need.• Support on-site and off-site meetings by managing invitations, room coordination, materials, and follow-up details through Outlook and Microsoft Office tools.• Provide front-office style assistance such as responding to calls, handling administrative requests, and entering accurate data into internal records.• Collaborate with the existing administrative team in the site trailer office to keep workflows efficient and responsive to project needs.
2026-09-02T00:00:00Z

Administrative Assistant

Wheatfield, IN
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a construction-focused team in Indiana. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring information is accurately maintained. The right candidate will be comfortable handling communications, entering data with precision, and contributing to a productive office environment. Responsibilities: • Manage day-to-day administrative tasks to help the office run efficiently and keep records organized. • Respond to incoming phone calls in a courteous and timely manner, directing inquiries to the appropriate team members. • Welcome visitors and provide attentive reception support while maintaining a positive first impression of the office. • Enter, update, and maintain business information in internal systems with a high level of accuracy. • Prepare routine documents, correspondence, and reports to support office and project-related activities. • Coordinate schedules, appointments, and general office communications for staff as needed. • Organize files and documentation so that information is easy to access and properly maintained. • Assist with administrative updates related to office processes or system changes when required.
2026-08-31T00:00:00Z

Administrative Assistant

Houston, TX
remote
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support chapter operations in Houston, Texas. This Long-term Contract opportunity is ideal for someone who can balance multiple priorities, keep committees organized, and ensure meetings, communications, and records are handled efficiently. The position calls for strong administrative judgment, comfort with digital collaboration tools, and the ability to keep projects moving across leadership groups and workstreams. Responsibilities: • Organize calendars for chapter leaders, arrange virtual meetings, and confirm scheduling details for participants. • Create and circulate meeting agendas using information provided by leadership, ensuring materials are clear and delivered on time. • Assemble approved documents and presentation items for meetings and distribute them to the appropriate groups. • Capture important discussion points, document decisions, and track follow-up tasks assigned during meetings. • Keep leadership directories, membership rosters, and related records accurate and up to date. • Coordinate approved communications for chapters and committees to support consistent outreach and engagement. • Monitor timelines, maintain progress trackers, and follow the status of action items across multiple workgroups. • Connect chapter leaders with relevant committees and help coordinate activities among subcommittees and teams. • Prepare and update dashboard reporting and maintain official chapter documentation within company systems.
2026-09-18T00:00:00Z

Administrative Assistant

Brentwood, TN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to provide onsite support for a biotechnology company in Brentwood, Tennessee. This Contract position focuses on keeping daily lab support and office activities organized through accurate documentation, materials coordination, and shipment preparation. The role is well suited for someone who works carefully, follows established procedures, and thrives in a detail-focused, fast-moving environment. A flexible part-time schedule of approximately 3 to 4 hours per day, Monday through Friday, is available. Responsibilities: • Manage administrative support tasks that help laboratory operations run smoothly, with a strong focus on accuracy and organization. • Prepare and apply labels to samples and related materials while ensuring all information is recorded correctly. • Maintain documentation, file records, and keep administrative materials current and easy to access. • Organize supplies, paperwork, and sample-related items to support an orderly onsite workspace. • Assemble and seal sample containers for shipping in accordance with established handling procedures. • Answer inbound calls and assist with general front-office or receptionist-related duties as needed. • Enter data into tracking systems and verify information to reduce errors and support project timelines.
2026-09-15T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-09-14T00:00:00Z

Administrative Assistant

Oceanside, CA
onsite
Temporary / Contract
25.5 - 27.5 USD / Hourly
A growing manufacturing company in Oceanside is looking for an Administrative Assistant to support its Operations and Production teams.This position is ideal for someone who is extremely organized and comfortable working with orders, inventory information, spreadsheets, vendors, production documentation, and multiple departments.The right person will be someone who can spot a missing number, follow up on an overdue request, and keep information organized without needing constant direction. YOUR DAY-TO-DAY<ul><li>Provide administrative support to Operations and Production leadership</li><li>Enter customer and production information into internal systems</li><li>Maintain spreadsheets, reports, and operational records</li><li>Assist with purchase orders and vendor documentation</li><li>Coordinate internal meetings and schedules</li><li>Track inventory-related information</li><li>Prepare production and operations reports</li><li>Assist with order documentation</li><li>Communicate with vendors and internal departments</li><li>Research discrepancies and missing information</li><li>Maintain digital and physical files</li><li>Assist with shipping and receiving documentation</li><li>Help coordinate office and production-related projects</li><li>Process routine administrative requests</li><li>Support special projects for Operations leadership</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Severna Park, MD
remote
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations. This contract position is ideal for someone who enjoys keeping administrative processes running smoothly, managing front-office tasks, and handling documents with accuracy. The role requires a dependable individual with strong attention to detail who can balance communication, record handling, and supply coordination in a fast-paced office environment. Responsibilities:• Coordinate day-to-day administrative activities to help maintain an efficient and well-organized office environment.• Welcome visitors, answer incoming communications, and provide attentive front-desk support as needed.• Process incoming and outgoing mail, ensuring items are sorted and distributed promptly to the appropriate recipients.• Scan, file, and organize business documents to maintain accurate and accessible records.• Enter and update information in office systems with a high level of accuracy and attention to detail.• Monitor inventory levels for office materials and place orders to keep essential supplies stocked.• Support accounts payable activities by assisting with invoice tracking and related administrative documentation. If you are interested, please apply and call us at (510) 421-6563
2026-09-17T00:00:00Z

Administrative Assistant

Birmingham, AL
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking a detail-oriented and organized Administrative Assistant to join our team in Birmingham, Alabama. This in-office role will support daily business operations by managing schedules, coordinating office activities, preparing documents, maintaining records, and providing general administrative support to staff and leadership. Based on general knowledge. The ideal candidate is detail oriented, dependable, and able to handle multiple tasks efficiently in a fast-paced office environment. Based on general knowledge. Key Responsibilities: Provide day-to-day administrative support to departments, managers, and team members. Based on general knowledge. Answer and direct phone calls, emails, and other correspondence. Based on general knowledge. Schedule meetings, maintain calendars, and coordinate appointments. Based on general knowledge. Prepare reports, spreadsheets, presentations, and other business documents. Based on general knowledge. Maintain organized filing systems, records, and office documentation. Based on general knowledge. Order office supplies and support general office operations. Based on general knowledge. Greet visitors and assist with front office responsibilities as needed. Based on general knowledge. Help coordinate internal communications, projects, and special administrative assignments. Based on general knowledge.
2026-09-18T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary / Contract
24 - 27 USD / Hourly
A growing construction company in North County is looking for an Administrative Assistant to support its Project Management and Operations teams. This is a great opportunity for someone who enjoys a fast-paced environment where priorities can change quickly and there is always something happening.You won't be sitting behind a desk doing repetitive filing all day. You'll help keep project documentation, subcontractor information, schedules, purchase orders, and communication organized so the field and office teams can stay on track.WHAT YOU'LL HANDLE<ul><li>Provide administrative support to Project Managers and Operations</li><li>Maintain project files and documentation</li><li>Prepare and organize contracts, proposals, and project correspondence</li><li>Assist with purchase orders and vendor documentation</li><li>Enter and update information in company systems</li><li>Coordinate meetings, inspections, and project schedules</li><li>Communicate with vendors and subcontractors</li><li>Track outstanding documents and approvals</li><li>Assist with invoice and billing documentation</li><li>Prepare spreadsheets and project reports</li><li>Maintain subcontractor records and certificates</li><li>Assist with change-order documentation</li><li>Handle incoming calls and emails</li><li>Support new project setup</li><li>Provide general office assistance as needed</li></ul>
2026-09-07T00:00:00Z

Administrative Assistant

Vista, CA
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day human resources and office operations in Vista, California. This Contract to permanent position is ideal for someone who enjoys keeping workflows organized, handling administrative details accurately, and providing dependable support across multiple priorities. The person in this role will contribute to onboarding, document management, scheduling, and office coordination while helping the team maintain efficient and well-organized operations. Responsibilities: • Manage incoming mail by sorting, distributing, and routing materials to the appropriate recipients in a timely manner. • Support employee documentation processes, including employment verification requests and upkeep of personnel records. • Maintain organized physical and electronic files, ensuring required forms are complete, accurate, and easy to retrieve. • Coordinate administrative aspects of onboarding by preparing new employee packets, arranging orientation schedules, and tracking outstanding tasks. • Schedule interviews, meetings, and HR-related appointments while keeping candidate and activity records up to date. • Update recruiting materials and job postings, and assist with gathering data for reports and departmental tracking. • Prepare and distribute forms, notices, invoices, purchase orders, and internal communications using tools such as Microsoft D365. • Oversee routine office support activities, including copying, scanning, shipping, receiving, supply inventory monitoring, and vendor communication. • Assist with employee engagement efforts by helping organize events, recognition programs, service awards, and appreciation activities.
2026-09-18T00:00:00Z

Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
Our client, a mission-driven organization in the nonprofit sector, is seeking a detail-oriented and professional Administrative Assistant to support daily office operations and help ensure organizational efficiency. This role will provide administrative support to leadership and staff, coordinate schedules and communications, and assist with special projects. The ideal candidate is organized, adaptable, and passionate about supporting a purpose-driven team. Key Responsibilities:<ul><li>Provide day-to-day administrative support to department leaders and staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders</li><li>Maintain filing systems, databases, and office records</li><li>Assist with meeting logistics, including agendas, materials, and follow-up notes</li><li>Support event planning, donor meetings, and community outreach activities</li><li>Order office supplies and help coordinate vendor services</li><li>Process expense reports, invoices, and other administrative paperwork</li><li>Assist with special projects and general office coordination as needed</li></ul>
2026-09-08T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-09-12T00:00:00Z

Administrative Assistant

Irvine, CA
onsite
Temporary to Hire
25 - 31 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations in Irvine, California. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming workplace while handling a range of administrative and front desk responsibilities. The person in this role will manage sensitive information with discretion, keep office services running smoothly, and provide timely support to employees, visitors, and leadership. Responsibilities: • Welcome guests and team members professionally, manage front desk interactions, and guide visitors to the appropriate contacts. • Keep the reception and lobby areas orderly, presentable, and aligned with workplace safety expectations. • Administer employee and visitor badge activities, including issuance, tracking, and related record maintenance. • Sort, distribute, and prepare incoming and outgoing mail to support efficient daily office communication. • Monitor break areas and replenish kitchen and refreshment supplies to maintain a functional office environment. • Oversee office inventory by tracking stock levels, placing supply orders, and confirming deliveries from vendors. • Provide general administrative support such as document preparation, filing, scanning, copying, data entry, and record organization. • Contribute to a cooperative office atmosphere by supporting team needs and assisting with additional assignments from management as needed.
2026-09-18T00:00:00Z

Administrative Assistant

Merced, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a bilingual Spanish Administrative Assistant to provide dependable operational support for a busy team in Merced, California. This Long-term Contract position is ideal for someone who is highly organized, communicates clearly in both English and Spanish, and can keep administrative activities running smoothly. The role involves coordinating schedules, preparing business documents, and supporting meetings with accuracy and professionalism. Responsibilities: • Coordinate calendars for staff and board participants, arranging meetings, appointments, and travel details to support daily operations. • Develop and organize meeting materials, including agendas, reports, and follow-up documentation for internal and board-related discussions. • Record and distribute clear meeting notes and minutes to ensure accurate documentation of decisions and next steps. • Create and update presentations, spreadsheets, and written materials to support administrative and reporting needs. • Maintain organized electronic and physical records, ensuring documents are easy to retrieve and properly filed. • Provide bilingual Spanish-English administrative support to facilitate effective communication with internal and external stakeholders.
2026-09-18T00:00:00Z

Administrative Assistant

San Francisco, CA
remote
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support leave-related administrative tasks in a part-time Contract position based in San Francisco, California. This fully remote opportunity is designed for individuals who can maintain a consistent weekly schedule while handling sensitive documentation, coordinating outbound communications, and keeping records current. The role is well suited for someone who is organized, dependable, and comfortable balancing document processing with light logistical support. Responsibilities: • Contact medical offices to obtain outstanding certification documents and resolve incomplete claim information through thorough follow-up communication. • Prepare, review, and organize paper-based leave documents to ensure they are complete and ready for submission. • Print, assemble, and send confidential materials to state agencies through the local post office while following secure handling practices. • Keep claim activity and progress notes updated in the designated system so internal teams can monitor status accurately. • Record mailing and filing expenses using the provided company card and submit supporting receipts for tracking purposes. • Support day-to-day administrative workflows related to leave cases with a strong focus on accuracy and timeliness.
2026-09-18T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
24.7 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a fast-paced nonprofit office in Los Angeles, California. This Long-term Contract position offers a consistent on-site schedule of approximately 28 to 29 hours per week, including a 4-hour shift on Fridays, with potential to transition into a permanent opportunity. The person in this role will help keep daily operations organized while providing a welcoming presence for staff, visitors, and new team members. Responsibilities: • Provide day-to-day administrative support to ensure smooth office operations in a busy nonprofit environment. • Welcome visitors and serve as a helpful first point of contact for guests and incoming inquiries. • Maintain office readiness by coordinating supply orders and monitoring inventory needs. • Process invoices, track unpaid balances, and assist with billing-related follow-up. • Support onboarding activities by helping facilitate orientation tasks for new employees. • Complete and organize property-related documents and other administrative records with accuracy. • Update internal charts, staff directories, and similar reference materials to keep information current. • Assist with basic technical troubleshooting for common office and user issues.
2026-09-17T00:00:00Z