<p>Are you passionate about delivering top-tier service in a virtual healthcare setting? We are currently seeking a <strong>Remote Bilingual Patient Service Representative</strong> for a dynamic 4-month temp-to-hire opportunity. This <strong>Patient Service Representative</strong> role offers a competitive pay rate of <strong>$19.50</strong> per hour and the flexibility of working remotely.</p><p><br></p><p><strong>Position Highlights:</strong></p><ul><li><strong>Remote work – </strong>California, Texas, and Illinois residents not eligible</li><li><strong>Pay: </strong>$19.50 per hour</li><li><strong>Hours: </strong>Training (first 6-weeks) Monday – Friday 10:00 AM – 6:30 PM CST and standard hours 10:30 AM – 7:00 PM CST<strong> </strong></li><li><strong>Duration: </strong>4 months with potential for temp-to-hire</li></ul><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Deliver exceptional service to patients and internal teams in a remote call center environment</li><li>Handle a high volume of back-to-back calls efficiently and professionally</li><li>Meet performance goals related to satisfaction, quality, and attendance</li><li>Use dual monitors to manage data entry, live calls, and various resources</li><li>Assist with documentation, claims processing, and insurance benefits</li><li>Maintain confidentiality while handling sensitive patient data</li><li>Provide support for Telehealth and other administrative functions</li></ul><p><br></p>
We are looking for a dedicated Collections Specialist to join our team in Moon Township, Pennsylvania. This Contract-to-Permanent position offers an excellent opportunity to work in the transport industry, focusing on credit and collections activities for assigned customer portfolios. The role involves managing account balances, resolving payment discrepancies, and analyzing account performance to ensure effective credit management.<br><br>Responsibilities:<br>• Organize and maintain credit and collections processes for assigned customer portfolios, ensuring accurate documentation and coordination.<br>• Utilize electronic file systems to retrieve and review documents related to invoicing disputes, and manage corrections such as rebills, misapplied payments, and freight bill adjustments.<br>• Prepare monthly summaries of portfolio collections progress and participate in reviews with the department manager to address escalated issues and strategize collection approaches.<br>• Conduct periodic evaluations of customer accounts to assess credit limits in relation to revenue trends, collaborating with agents and business development teams as needed.<br>• Investigate short-paid invoices and coordinate with agents, business development executives, and carrier services to implement necessary revisions or chargebacks.<br>• Assist the accounting department in gathering customer payment remittance details to support portfolio activities.<br>• Develop and maintain effective communication with shippers and agents to address account discrepancies and provide exceptional customer service.<br>• Collaborate with billing and accounting teams to ensure accurate processing of corrections and adjustments.<br>• Support the department manager in devising strategies for utilizing third-party collection agencies when necessary.<br>• Perform additional duties as assigned to meet departmental and organizational goals.
<p>Are you passionate about delivering top-tier service in a virtual healthcare setting? We are currently seeking a <strong>Remote Patient Service Representative</strong> for a dynamic 4-month temp-to-hire opportunity. This <strong>Remote Patient Service Representative</strong> role offers a competitive pay rate of $19.50 per hour and the flexibility of working remotely.</p><p><br></p><p><strong>Position Highlights:</strong></p><ul><li><strong>Remote work – </strong>California, Texas, and Illinois residents not eligible</li><li><strong>Pay: </strong>$19.50 per hour</li><li><strong>Hours: </strong>Training (first 6-weeks) Monday – Friday 10:00 AM – 6:30 PM CST and standard hours 10:30 AM – 7:00 PM CST<strong> </strong></li><li><strong>Duration: </strong>4 months with potential for temp-to-hire</li></ul><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Deliver exceptional service to patients and internal teams in a remote call center environment</li><li>Handle a high volume of back-to-back calls efficiently and professionally</li><li>Meet performance goals related to satisfaction, quality, and attendance</li><li>Use dual monitors to manage data entry, live calls, and various resources</li><li>Assist with documentation, claims processing, and insurance benefits</li><li>Maintain confidentiality while handling sensitive patient data</li><li>Provide support for Telehealth and other administrative functions</li></ul><p><br></p>
We are looking for an experienced HR Generalist to join our team in Columbus, Indiana. This role is vital to ensuring smooth human resources operations, including recruitment, onboarding, employee relations, and administrative functions. The ideal candidate will possess strong organizational skills and a passion for fostering a positive workplace environment.<br><br>Responsibilities:<br>• Manage the recruitment process, including sourcing candidates, conducting background checks, and coordinating in-house interviews.<br>• Develop and refine onboarding procedures to integrate new hires effectively into the company culture and departmental teams.<br>• Provide support in areas such as compensation, benefits administration, payroll processing, and employee training.<br>• Prepare corporate HR reports and handle ad hoc reporting requests as needed.<br>• Assist in creating and updating employee job descriptions to align with organizational needs.<br>• Maintain employee files and HR records while compiling personnel-related data for reporting purposes.<br>• Collaborate on drafting and editing company policies, procedures, and related documentation.<br>• Support employee relations initiatives by addressing concerns and promoting a positive work environment.<br>• Ensure compliance with company policies, safety regulations, and applicable laws at all times.<br>• Demonstrate reliable attendance and punctuality at the designated work location.
<p>We are looking for a motivated Senior Buyer to join our client based in the Lebanon County, Pennsylvania area. In this role, you will play a key part in procuring materials, supplies, and services while ensuring favorable pricing and terms for the organization. You will collaborate with vendors, evaluate bids, and maintain strong supplier relationships to support continuous improvement and optimize inventory levels. This role will provide the opportunity to learn the business and grow to a manager role. </p><p><br></p><p>Responsibilities:</p><p>• Prepare purchase orders by verifying specifications, pricing, and obtaining necessary approvals.</p><p>• Monitor and expedite orders to ensure timely delivery and resolve any shipment discrepancies with suppliers.</p><p>• Authorize payments by validating receipts and forwarding documentation for processing.</p><p>• Maintain organized vendor information and purchasing records for easy access and reference.</p><p>• Analyze purchasing data and trends to provide insights for planning and cost control.</p><p>• Conduct cost analyses and set benchmarks to optimize spending across various categories.</p><p>• Coordinate the delivery of goods and supplies to ensure inventory levels meet organizational needs.</p><p>• Identify opportunities for process improvements and cost savings within supply categories.</p><p>• Research and establish relationships with suppliers to secure advantageous terms and build long-term partnerships.</p><p>• Collaborate with internal stakeholders to ensure specifications and expectations are communicated effectively.</p>
<p>We are looking for a dedicated Purchase & Sales Specialist to join our team in Miami, Florida. In this role, you will play a vital part in ensuring smooth sales and purchasing operations, managing orders, and maintaining inventory accuracy. The ideal candidate will have strong organizational skills and the ability to coordinate effectively across departments.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the full sales order cycle, including data entry, tracking, and shipment.</p><p>• Monitor inventory levels to ensure product availability and prevent shortages.</p><p>• Track repair orders, ensuring adherence to lead times and timely completion.</p><p>• Maintain comprehensive reports on open sales and purchase orders to provide accurate updates.</p><p>• Handle parts exchanges and ensure proper documentation and processing.</p><p>• Generate invoices for freight costs, repairs, and late shipments.</p><p>• Review vendor contracts thoroughly to ensure compliance and accuracy.</p><p>• Collaborate with various departments to facilitate the release of goods after payments are confirmed.</p><p>• Analyze order data to identify trends and patterns in parts demand.</p><p>• Partner with the Purchasing team to guarantee inventory accuracy and efficiency.</p><p><br></p><p>**** AVIATION EXPERIENCE PREFERRED****</p><p><br></p><p>If you are a recent graduate with an AA degree and interested in exploring into Aviation, this client will be open to training.</p><p>Call me for more details Janet 786-393-4588 or janet,garcia@roberthalfcom</p>
We are looking for an experienced Accounting Specialist to join our team in Holland, Michigan. In this role, you will handle a variety of transactional accounting tasks and play a key role in ensuring the accuracy and efficiency of financial processes. This position is ideal for someone who thrives in a dynamic environment and is eager to contribute to multiple business operations.<br><br>Responsibilities:<br>• Manage accounts payable and accounts receivable processes, including verifying, posting, and reconciling transactions.<br>• Utilize QuickBooks to maintain accurate financial records and streamline accounting operations.<br>• Perform data entry tasks to ensure timely and precise processing of invoices and payments.<br>• Collaborate with various teams across multiple companies to support their accounting needs.<br>• Prepare and review financial documents to ensure compliance with company policies and regulations.<br>• Assist in month-end and year-end closing procedures to ensure accurate reporting.<br>• Identify and resolve discrepancies in financial transactions to maintain integrity of records.<br>• Provide support for audits by gathering necessary documentation and addressing inquiries.<br>• Maintain organized and detailed records for easy access and reporting purposes.
<p>Robert Half is searching for Accounts Payable Specialists to start immediately for an assignment that offers great long-term potential. As the Accounts Payable Specialist, you will match and batch code, resolve A/P issues, process expense reports, update and reconcile sub-ledger to G/L, and process checks. The Accounts Payable Clerk reports to the Accounting Manager in this fast paced and expanding department. The assignment offers an opportunity to transition full-time. For immediate consideration email your resume and call 626.463.2030 to schedule an interview. </p><p>Invoice Processing:</p><p>· Receive and review invoices from vendors and suppliers.</p><p>· Verify that invoices are accurate, complete, and in compliance with company policies.</p><p>Invoice Approval:</p><p>· Obtain necessary approvals from authorized personnel before processing payments.</p><p>· Resolve any discrepancies or issues with invoices through communication with vendors and internal departments.</p><p>Vendor Management:</p><p>· Maintain accurate vendor records, including contact information and payment terms.</p><p>· Communicate with vendors regarding payment status, inquiries, and discrepancies.</p><p>Expense Reconciliation:</p><p>· Reconcile vendor statements with the accounts payable records to ensure accuracy.</p><p>· Investigate and resolve any discrepancies in a timely manner.</p><p>Document Management:</p><p>· Organize and maintain electronic and physical records of invoices, payments, and related documentation.</p><p>· Ensure compliance with document retention policies.</p><p>Expense Reporting:</p><p>· Assist in the preparation of financial reports related to accounts payable.</p><p>· Provide necessary information for budgeting and forecasting processes.</p><p>Compliance and Policies:</p><p>· Adhere to company policies and procedures related to accounts payable.</p><p>· Stay informed about changes in regulations affecting accounts payable processes.</p><p><br></p><p><br></p>
We are looking for a detail-oriented Staff Accountant to join our team in Stamford, Connecticut. In this long-term contract role, you will play a pivotal part in maintaining accurate financial records, ensuring compliance with accounting standards, and supporting the accounts payable process. This position is fully on-site and provides an excellent opportunity to work in the waste management industry.<br><br>Responsibilities:<br>• Create and assign purchase orders to invoices, ensuring proper documentation for payment processing.<br>• Perform three-way matching of invoices to ensure accuracy and compliance.<br>• Reconcile balance sheet accounts and address backlog issues to maintain up-to-date financial records.<br>• Conduct general ledger reconciliations to ensure the accuracy of financial data.<br>• Assist with financial reconciliation tasks, including monthly account and balance sheet reviews.<br>• Support the accounts payable team by resolving discrepancies and ensuring timely payments.<br>• Collaborate with the team to streamline accounting processes and improve efficiency.<br>• Utilize accounting software, such as NetSuite, to manage and organize financial data.
<p>Our client located near Morristown NJ is seeking a detail-oriented and proactive individual to support their construction department. This entry-level role offers hands-on experience in project coordination, budget tracking, vendor management, and administrative support across a dynamic portfolio of franchise locations nationwide.</p><p><br></p><p>What You’ll Do:</p><ul><li>Organize and update construction timelines and vendor databases</li><li>Assist with invoice processing and budget documentation</li><li>Coordinate team meetings, travel plans, and office logistics</li><li>Help prepare presentations and support small-scale project initiatives</li><li>Liaise with municipalities for permits and approvals</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Farmingdale, New York. In this role, you will manage various aspects of accounts payable operations, ensuring timely and accurate processing of invoices and payments. If you thrive in a fast-paced environment and have a strong background in financial systems, we encourage you to apply.<br><br>Responsibilities:<br>• Process and verify invoices to ensure accuracy and compliance with company policies.<br>• Manage account reconciliations to maintain accurate financial records.<br>• Handle check runs and ensure timely payment to vendors.<br>• Code invoices appropriately and ensure proper documentation.<br>• Perform data entry tasks with precision and attention to detail.<br>• Collaborate with team members to resolve discrepancies and vendor inquiries.<br>• Utilize financial software such as Oracle, SAP, and QuickBooks for daily operations.<br>• Monitor accounts payable aging and prepare reports as needed.<br>• Assist in month-end closing activities related to accounts payable.<br>• Maintain organized records for auditing and reporting purposes.
We are looking for a detail-oriented Administrative Assistant to join our team in City of Industry, California. In this long-term contract role, you will play a key part in supporting daily operational needs, ensuring smooth workflow and effective communication across departments. This position offers an excellent opportunity to contribute to a dynamic work environment while honing your administrative skills.<br><br>Responsibilities:<br>• Provide exceptional customer service by answering inbound calls and addressing inquiries promptly.<br>• Organize and manage calendars, schedule meetings, and coordinate appointments for team members.<br>• Process invoices, payments, and purchase orders with accuracy and attention to detail.<br>• Maintain and update documentation, including filing, distributing incoming and outgoing mail, and managing time sheets.<br>• Assist with travel arrangements, expense account tracking, and vendor communication.<br>• Create dashboards and reports to streamline processes and improve workflow efficiency.<br>• Support training initiatives and ensure proper documentation for process improvements.<br>• Handle onsite administrative tasks such as distributing faxes and providing backup support.<br>• Collaborate with finance teams to manage specifications and review payments.<br>• Facilitate communication with vendors and coordinate logistics as needed.
We are looking for a meticulous and organized Accounts Payable Clerk to join our team in Albuquerque, New Mexico. This role is essential in ensuring smooth financial operations, with a focus on accurate processing of invoices, payments, and clerical support. The ideal candidate will thrive in a dynamic environment and bring strong attention to detail to all accounting tasks.<br><br>Responsibilities:<br>• Process and verify credit card receipts and statements with precision.<br>• Record and post checks to accounts receivable systems.<br>• Support the Accounts Payable team by entering bills and assigning them to appropriate job accounts.<br>• Perform routine office tasks, including filing, data entry, and answering inbound calls.<br>• Maintain organized records of invoices and payments to ensure accuracy and compliance.<br>• Assist with coding invoices and preparing them for check runs.<br>• Collaborate with team members to resolve discrepancies and ensure timely payments.<br>• Provide excellent customer service when addressing inquiries related to accounts payable.<br>• Utilize accounting software and Microsoft Excel for data management and reporting.<br>• Prioritize and manage multiple tasks to meet deadlines efficiently.
We are looking for a highly detail-oriented Claims Data Entry Clerk to join our team in Grand Rapids NT, Michigan. This Contract-to-permanent position is ideal for someone who thrives in a structured and repetitive work environment, with a focus on maintaining accuracy and efficiency. The role involves processing medical, dental, and vision claims, requiring precision to ensure claims are entered correctly and paid accurately.<br><br>Responsibilities:<br>• Accurately input medical, dental, and vision claims into the QuickLink claims processing system.<br>• Maintain a high level of accuracy, achieving 99% audit compliance during training and beyond.<br>• Follow strict confidentiality protocols while handling sensitive claim information.<br>• Collaborate with the team and trainer to review errors and improve data entry techniques.<br>• Meet daily productivity goals, including processing up to 60 claims per day after completing training.<br>• Complete an extensive training program lasting approximately 60 days to master the system and workflow.<br>• Handle both simple and complex claims, some requiring additional attachments and knowledge.<br>• Rely on experienced team members for guidance and support during the learning process.<br>• Take on additional responsibilities as workload expands over time.<br>• Ensure the consistent transposition of information from paper claims into digital systems.
We are looking for a skilled Grant Accountant to join our team in Austin, Texas. This Contract-to-permanent position offers the opportunity to manage financial operations related to grants, including accounts payable, receivable, and reporting. The ideal candidate will contribute to maintaining accurate financial records and ensuring compliance with organizational policies and grant requirements.<br><br>Responsibilities:<br>• Review and process invoices, ensuring proper coding and alignment with the general ledger, department, and fund accounts.<br>• Investigate and resolve discrepancies in invoices, addressing unusual or questionable items.<br>• Prepare payment reports for approval and remit payments to vendors and suppliers in a timely manner.<br>• Reconcile accounts payable transactions and analyze accounts as needed.<br>• Manage prepayments and accruals during the month-end close process, preparing journal entries and accounting schedules.<br>• Record checks and electronic payments, deposit funds, and assist with bank statement reconciliations.<br>• Monitor outstanding balances and process billing for grants to maintain accurate accounts receivable records.<br>• Collaborate on the preparation of the annual budget and ensure compliance with audit and financial reporting standards.<br>• Support the financial audit process by organizing and providing required documentation and processing necessary adjustments.<br>• Participate in special projects and promote adherence to agency standards and financial policies.
<p>We are looking for an Accounts Payable Tech/Admin to join our team! This Contract-to-Permanent role offers an opportunity to contribute to the financial operations of a non-profit organization. The ideal candidate will have a strong attention to detail and a proactive approach to managing accounts payable processes.</p><p><br></p><ul><li>Generate and review reports; make necessary corrections as needed</li><li>Process and distribute checks via mail or in-person pickup</li><li>Manage voided or canceled checks and reissue as necessary</li><li>Audit vouchers and documents for accuracy, completeness, validity, and compliance with policies and standards</li><li>Develop, evaluate, and improve disbursement policies and procedures</li><li>Perform general clerical duties such as data entry, scanning, filing, and document indexing</li><li>Respond to emails, phone calls, and internal inquiries in a professional and timely manner</li><li>Schedule meetings, maintain calendars, and support department staff with administrative tasks</li><li>Prepare and distribute memos, letters, and other routine communications</li><li>Assist with onboarding tasks and training documentation for new staff</li><li>Collaborate with systems analysts to enhance campus financial systems</li><li>Research and resolve outstanding account balances; communicate with vendors and departments promptly</li><li>Compile data for financial reports and analysis</li><li>Support month-end close process, including report generation, account reconciliations, and vendor withholding analysis</li><li>Assist in preparing quarterly and year-end accrual information</li><li>Lead accounts payable workshops and training sessions for campus personnel</li><li>Maintain and organize documents in a virtual document management system</li><li>Drive continuous improvements to the payment process</li><li>Route and collect documents and e-signatures through workflow systems</li></ul><p><br></p>
<p>A reputable Bay Area law firm is in search of Litigation Legal Assistant based in our San Jose office. The role primarily involves providing comprehensive administrative and secretarial support to attorneys and paralegals. The industry involved is legal, and the successful candidate will be expected to handle multiple functions such as document preparation, scheduling, client communication, and file management.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Drafting, formatting, and editing various legal documents and administrative correspondence.</p><p>• Organizing and maintaining attorney calendars; scheduling conferences, meetings, court appearance dates, and discovery deadlines.</p><p>• Communicating effectively with clients, courts, opposing counsel, and other parties through phone, electronic communication, and written correspondence.</p><p>• Handling the creation, formatting, and filing of legal documents including Table of Contents and Table of Authorities in State, Federal, and Appellate Courts.</p><p>• Processing and reviewing invoices.</p><p>• Assisting in the organization of exhibits, documents, evidence, briefs, and appendices.</p><p>• Promptly opening and closing matters in accordance with firm policies and procedures.</p><p>• Maintaining client and administrative files in line with firm policies and procedures.</p><p>• Providing backup support to assigned team members and performing other duties as assigned.</p><p>• Utilizing strong skills in Microsoft Word, Outlook, and Excel, as well as proficiency in e-filing in State, Federal, and Appellate Courts.</p>
<p>We are looking for a detail-oriented and motivated Title Specialist to join our team in Indianapolis, Indiana. In this Contract-to-permanent position, you will play a key role in processing and perfecting automotive titles accurately and efficiently, ensuring compliance with state-specific requirements. This role requires strong organizational skills, a collaborative mindset, and the ability to thrive in a fast-paced, goal-driven environment. This is an in-office position.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Accurately process and perfect automotive titles in the correct lending partner's name within established timelines.</p><p>• Verify and audit loan and title documents to ensure all details are accurate and complete.</p><p>• Maintain the Title Check Queue and ensure tasks are managed effectively and efficiently.</p><p>• Provide timely and constructive feedback to management on title processing issues.</p><p>• Deliver exceptional customer service and meet established service level agreements.</p><p>• Stay informed about state-specific title laws and requirements for lien perfection.</p><p>• Handle sensitive information with a high level of professionalism and confidentiality.</p><p>• Assist in updating internal processes to reflect changes in state titling forms and requirements.</p><p>• Monitor accounts for potential fraud or irregularities and escalate concerns appropriately.</p><p>• Document information in the system of record following applicable policies and procedures.</p>
<p><strong>Overview:</strong></p><p>Our client is seeking a detail-oriented Accounts Payable Specialist to support invoice and reimbursement processing in a fast-paced healthcare environment. This is a temp-to-hire opportunity.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process all invoices, reimbursements, credits, and refunds accurately and on time in the ERP system, including purchase order (PO) and non-PO invoices.</li><li>Review and resolve invoice exceptions and unapproved invoices in coordination with internal departments.</li><li>Ensure compliance with policies and documentation requirements for invoice and expense processing.</li><li>Work with vendors to resolve discrepancies and reconcile statements regularly.</li><li>Support electronic invoice submission and help onboard suppliers to EDI where applicable.</li><li>Maintain accurate supplier records to ensure correct payment processing.</li><li>Perform regular audits to identify errors or improvement opportunities.</li><li>Provide timely support to staff and vendors regarding payment inquiries and policies.</li><li>Collaborate with departments such as Supply Chain, Finance, and Receiving to maintain efficient workflows and high service standards.</li><li>Assist with other tasks and provide coverage as needed.</li></ul><p><br></p><p><br></p>
<p><strong>Accounting Manager – Accounts Payable</strong></p><p>A growing real estate investment and operations firm is seeking a detail-oriented and experienced <strong>Accounting Manager</strong> to lead its <strong>Accounts Payable</strong> function. This full-time, remote role offers the opportunity to work in a dynamic, fast-paced environment with a team committed to operational excellence and continuous improvement.</p><p><br></p><p><strong>Position Overview</strong></p><p>Reporting to the Controller of Operational Accounting, the Accounting Manager will oversee the Accounts Payable team and ensure timely and accurate processing of invoices, vendor communications, and compliance with tax and audit requirements. This role is ideal for professionals with a strong accounting background, leadership experience, and a passion for optimizing financial operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Oversee invoice processing and ensure timely review and approval.</li><li>Analyze and improve coding accuracy to reduce errors.</li><li>Review account reconciliations and prioritize payments.</li><li>Update and validate compliance with internal processes and policies.</li><li>Manage responsibilities aligned with tax and audit schedules, including 1099 processing.</li><li>Oversee vendor onboarding and W-9 documentation.</li><li>Resolve vendor inquiries and payment issues.</li><li>Monitor team performance using KPIs and trackers.</li><li>Collaborate with Treasury and other departments as needed.</li><li>Contribute to process documentation and continuous improvement initiatives.</li></ul><p><strong>Excited about this opportunity?</strong> Apply today and send your resume via LinkedIn to <strong>Jonathan Christian (JC) del Rosario</strong> — I’d love to connect!</p>
<p>Montgomery County, construction firm seeks a Sr. Project Accountant with excellent communication skills. This role will be responsible for generating project schedules, processing contractor billings, assisting with project cost tracking, bi-weekly payroll processing, high-volume invoicing, maintaining supplier documentation, investigating project variances, assisting with change orders, preparing financial reports, reconciling subcontractor billings, analyzing project profitability, providing billing structures, and review project expenses. This Sr. Project Accountant must have strong knowledge of construction related accounting software, solid communication skills, and excellent time management abilities. </p><p><br></p><p>How you will make an impact</p><p>· Create and monitor project accounts</p><p>· Process subcontractor invoices</p><p>· Provide profit analysis reports to management</p><p>· Compile monthly project reconciliations</p><p>· Monitor project budgets and cost allocation</p><p>· Maintain documentation for compliance</p><p>· Project Analysis</p><p>· Assist with month/quarter-end process</p><p>· Ad hoc projects as requested</p>
<p>We are looking for an experienced Business Systems Analyst to join our team. You will play a key role in analyzing, improving, and automating business systems to optimize organizational workflows and data processing capabilities. The ideal candidate will work closely with stakeholders, bridging the gap between technical teams and business units to implement effective solutions.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with business units to gather and document requirements, translating them into actionable plans for developers and programmers.</p><p>• Communicate with clients to understand their data processing and computational needs and provide tailored solutions.</p><p>• Conduct cost-benefit and return-on-investment analyses to guide decision-making on system implementations.</p><p>• Perform interviews, surveys, or direct observation to analyze job functions and determine information processing needs.</p><p>• Coordinate and integrate computer systems within the organization to improve compatibility and facilitate information sharing.</p><p>• Advise management on system principles to ensure alignment with organizational goals.</p><p>• Modify or expand existing systems to meet new objectives or enhance workflow efficiency.</p><p>• Provide technical expertise to ensure system designs align with business requirements and industry standards.</p>
<p>A construction company out of Galveston is looking for a Senior Project Accountant to join their team for an immediate opening. Offering competitive pay and excellent benefits. The ideal candidate will have a degree in Accounting or Finance, and relevant experience in project accounting or construction accounting. If you are interested in joining a family-oriented company, please apply and send your resume to Alyssa.white@roberthalf for immediate consideration!</p><p><br></p><p>The Senior Project Accountant works directly with the project team(s) to oversee the financial functions necessary for profitable completion of the assigned project(s). The Senior Project Accountant has direct responsibility for all AP, AR, and compliance management processes.</p><p><br></p><p>Essential Duties and Responsibilities:</p><ul><li>Sets up and manages project AP, AR, financial tracking and reporting of assigned projects.</li><li>Ensures compliance with the Company’s financial policies and procedures, including revenue recognition and payables processing.</li><li>Manages project document repositories and contract compliance.</li><li>Manages operational data maintaining accuracy and integrity.</li><li>Works with Financial Controller to set up internal control systems and develop and maintain proper policies for financial reporting.</li><li>Reviews financial data monthly to ensure completeness of the data.</li><li>Produces monthly owner draw requests/bills and presents them as required.</li><li>Reviews monthly subcontractor/vendor pay requests against contract expectations related to budget & required support.</li><li>Understands and manages job overhead costs (payroll hours, office supplies, consumables, etc.)</li><li>Analyzes and forecasts project profitability, revenue, budgets, and margin.</li><li>Follows up with clients, when necessary, regarding unpaid invoices.</li><li>Supports management in completing special projects, ad-hoc reporting, analysis requests and other duties as assigned.</li></ul><p><br></p>
<p>We are looking for a skilled <strong><em>Receptionist </em></strong>on a contract basis for a tax preparation company in Honolulu, Hawaii. This <strong><em>Receptionist </em></strong>role is ideal for someone who thrives in a detail-oriented environment and has excellent organizational and communication skills. As the first point of contact for the office, you will play a vital role in ensuring smooth operations and a welcoming atmosphere.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage inbound and outbound calls efficiently using a multi-line phone system.</p><p>• Handle mail processing, including sorting, distributing, and preparing outgoing mail.</p><p>• Maintain and organize office supplies, keeping inventory updated and accessible.</p><p>• Provide administrative support by preparing outlines and other documentation as needed.</p><p>• Assist with scheduling and coordination of meetings and appointments.</p><p>• Utilize Microsoft Office Suite to create, edit, and manage documents.</p><p>• Ensure the reception area is clean, organized, and presentable at all times.</p><p>• Collaborate with team members to address daily operational needs.</p>
<p><strong>Position Summary</strong>: </p><p><br></p><p>We are seeking a motivated and detail-oriented Service Administrative Assistant to join our team. The ideal candidate will play a vital role in supporting administrative operations by managing job tracking, coordinating purchase orders, and maintaining organized records. They will also assist with dispatching, payroll preparation, invoice processing, and various administrative tasks to ensure efficiency and accuracy across service workflows.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p><br></p><p><strong>Job Tracking and Document Management</strong></p><ul><li>Track hours for jobs, create check sheets, e-file them, and maintain stocked copies.</li><li>File and organize incoming paperwork to ensure accessibility and consistency.</li></ul><p><strong>Purchase Order and Vendor Coordination</strong>:</p><ul><li>Pull specific purchase orders as needed for operations and technicians.</li><li>Call vendors to request invoice copies and research purchase orders (POs).</li></ul><p><strong>Invoice Processing</strong>:</p><ul><li>Process incoming invoices from technicians and accounting.</li></ul><p><strong>Administrative Assistance</strong>:</p><ul><li>Backup dispatching and payroll processes as needed.</li><li>Prep materials and labor transfers.</li><li>Process approved vacation requests.</li></ul><ol><li><strong>Customer and Technician Support</strong>:</li></ol><ul><li>Send warranty letters to customers.</li><li>Pull purchase orders for technicians and create work orders.</li><li>Order parts for technicians on spot numbers.</li></ul><p><strong>Logistics and Document Handling</strong>:</p><ul><li>Check mailboxes, manage packing slips, and e-file them for tracking.</li><li>Send out gas receipts for technicians.</li><li>Enter new equipment data into company software (e.g., AS400).</li><li>Track warehouse refrigerant disbursements via spreadsheets and AS400.</li></ul><p><br></p>
