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1959 results for Administrative jobs

Paralegal
  • Sacramento, CA
  • onsite
  • Permanent
  • 60000.00 - 95000.00 USD / Yearly
  • <p>Innovative candidates with an interest in the legal field might thrive in this Trusts and Estates Paralegal position. If you are highly organized and efficient, there is an immediate opening for a Paralegal you might be interested in. Based in the Sacramento area, this position is a permanent role. The solution to advancing your career could be in this position—if you possess a strong drive to succeed, savvy computer skills, and the ability to effectively prioritize.</p><p><br></p><p>Responsibilities</p><p><br></p><p>- Ability to prioritize, organize and handle heavy workload</p><p><br></p><p>- Data base management of all relevant documents</p><p><br></p><p>- Study, analyze and review complex legal documents</p><p><br></p><p>- Assist attorney with a variety of case tasks</p>
  • 2025-11-17T17:49:25Z
Office Manager
  • Valley Center, CA
  • onsite
  • Temporary
  • 28.00 - 35.00 USD / Hourly
  • <p>A well-established construction firm in Valley Center is looking for a <strong>hands-on Office Manager</strong> to oversee daily operations, support field and office staff, and maintain the administrative backbone of the company. This role requires a proactive leader who is comfortable handling everything from HR paperwork to purchasing to general office workflow.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage daily office operations including supply inventory, vendor coordination, and maintenance scheduling</li><li>Supervise admin support staff and ensure smooth communication between office and field teams</li><li>Oversee onboarding packets, safety documentation, and compliance recordkeeping</li><li>Assist with basic bookkeeping tasks such as AP/AR support and invoice review</li><li>Maintain project folders, job site paperwork, and internal tracking systems</li><li>Coordinate travel, meetings, and company-wide communication updates</li></ul>
  • 2025-11-21T21:54:22Z
Accounting Associate
  • Jupiter, FL
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • <p>We are looking for a detail-oriented Accounting Assistant to join our team in Jupiter, Florida. This role involves overseeing various purchasing and administrative functions, ensuring efficiency and compliance within the department. The ideal candidate will have experience in procurement processes, software systems, and vendor coordination.</p><p>Responsibilities:</p><p>• Manage and document service requests, ensuring accurate logging and tracking of work orders.</p><p>• Generate reports detailing work order status, team productivity, and available hours for management review.</p><p>• Administer and provide training for Lucity software, offering user support as needed.</p><p>• Organize and oversee safety training programs, monitoring staff certifications and scheduling renewals.</p><p>• Facilitate contract administration, including compliance checks, contractor inspections, and vendor communication.</p><p>• Supervise departmental permitting activities, maintaining expertise in municipal permitting software.</p><p>• Utilize Munis software to handle work orders and accounts payable efficiently</p>
  • 2025-11-20T20:17:54Z
Document Controller
  • Lexington-fayette, KY
  • onsite
  • Contract / Temporary to Hire
  • 19.95 - 21.00 USD / Hourly
  • <p>Robert Half Lexington is looking for a detail-oriented Document Controller to join a team in Lexington-Fayette, Kentucky. In this contract-to-permanent position, you will play a key role in managing and maintaining a portfolio of company contracts, ensuring compliance, and supporting various contract-related tasks. This is an excellent opportunity for someone seeking to contribute to a dynamic environment within the wholesale distribution industry. Apply today to be considered! </p><p><br></p><p>Responsibilities:</p><p>• Oversee a portfolio of contracts, managing events, renewals, price adjustments, close-outs, and bid preparation.</p><p>• Maintain accurate and organized records of contracts, amendments, bids, and related documentation within the contract management system.</p><p>• Track and monitor deadlines, ensuring timely completion of contractual actions and milestones.</p><p>• Respond to internal and external inquiries regarding contracts, providing prompt and accurate information.</p><p>• Draft and prepare documentation for contract modifications, renewals, price changes, and closeouts.</p><p>• Summarize and review contracts, identifying critical language and provisions for clarity and compliance.</p><p>• Notify relevant departments of upcoming contractual actions and assist in communicating contract specifics.</p><p>• Provide support for bids and solicitations, including summarizing opportunities and ensuring business requirements are met.</p><p>• Collaborate with cross-functional teams to organize efforts related to contract opportunities.</p><p>• Ensure all contract-related updates are accurately captured in the management system</p>
  • 2025-11-19T21:19:03Z
HighJump Analyst
  • Memphis, TN
  • onsite
  • Permanent
  • 85000.00 - 100000.00 USD / Yearly
  • <p>We are looking for a <strong>HighJump Analyst </strong>to join our team and help bridge the gap between business processes and technology solutions. This role involves analyzing business needs, designing system enhancements, and ensuring that technology supports organizational goals effectively. The ideal candidate will have strong problem-solving skills, excellent communication abilities, and experience working with enterprise systems.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Gather and document business requirements from stakeholders.</li><li>Analyze existing systems and processes to identify areas for improvement.</li><li>Translate business needs into functional and technical specifications.</li><li>Collaborate with IT teams to implement, test, and deploy system solutions.</li><li>Support ERP and other enterprise applications, including troubleshooting and enhancements.</li><li>Develop process documentation, workflows, and training materials.</li><li>Ensure data integrity and compliance with organizational standards.</li></ul><p><br></p>
  • 2025-11-17T21:48:45Z
Property Accounting Manager
  • Selbyville, DE
  • onsite
  • Permanent
  • 80000.00 - 100000.00 USD / Yearly
  • <p>Our client within the manufacturing industry has an exciting opportunity for a Property Accounting Manager with the proven ability to collaborate cross-functionally and work effectively in a dynamic, fast paced environment. This Property Accounting Manager will be responsible for managing and developing a team with expertise in the assigned area of concentration. The Property Accounting Manager role will oversee daily and monthly accounting activities for all operations within specified areas of expertise, focusing on ensuring the accuracy of financial information to safeguard the company's assets. If you hold a high level of financial modeling skills, have strong technical accounting abilities, and can safeguard company assets, this may be the role for you!</p><p><br></p><p>Responsibilities:</p><ul><li>Complete the month-end close process and reporting, ensure the accuracy and timeliness of all property and general & administrative (G& A) activities by maintaining experienced staff. </li><li>Develop and implement best practices and procedures. </li><li>Provide direction and support for the assigned team, guiding their training and development to increase competency and commitment. </li><li>Prepare ad-hoc reports, analyses, and special projects as needed by the Director of Shared Services. </li><li>Assist and support audit initiatives, and monitor, enforce, and test internal control systems. </li><li>Prepare the annual budget for respective areas. </li><li>Direct and review staff activities and other special projects as assigned.</li></ul>
  • 2025-11-11T20:39:11Z
Inhouse Temp
  • Little Rock, AR
  • onsite
  • Temporary
  • 19.00 - 22.00 USD / Hourly
  • Elizabeth Cheek<br><br>3x week on site in Little Rock<br>Travel to Fayetteville on an as needed basis<br><br>Resumes to Elizabeth <br>CC to Carlie and Nancy Glass<br><br>8 hours a day<br>40 hours a week<br>8:30-5:30p - CST<br><br>#1 for Admin: Resourcefulness<br> - Attitude<br> - Solutions oriented<br> - Problem Solver - esp. remotely<br><br>No education requirements<br>No experience requirements<br><br>MS Office Suite
  • 2025-11-24T19:14:02Z
Fund Controller
  • New York, NY
  • onsite
  • Permanent
  • 250000.00 - 350000.00 USD / Yearly
  • <p>Our client, a New York–based private equity firm investing in companies across healthcare, business services, and consumer services, is currently looking for a fund controller to join their team. This is a high-visibility, hands-on role, reporting directly to the CFO and collaborating closely with partners and the investment team. The Fund Controller will own fund and management-company accounting, build scalable reporting and control frameworks, and serve as a key liaison to administrators, auditors, and investors.</p><p><br></p><p>Key Responsibilities:</p><p>·        Lead all aspects of fund and management-company accounting, reporting, and financial controls</p><p>·        Oversee quarterly and annual closes, audits, and tax filings with external partners</p><p>·        Manage cash flow, capital calls/distributions, and liquidity forecasting</p><p>·        Build models and analytics to support fundraising, portfolio monitoring, and investor reporting</p><p>·        Enhance systems, processes, and controls as the firm scales beyond QuickBooks</p><p><br></p><p>This is a rare opportunity to design and lead the finance function of a respected, growing private equity firm from day one. For immediate consideration please email Alex.Muzaurieta@roberthalf.</p>
  • 2025-11-03T18:44:06Z
Financial Planning Analyst
  • Philadelphia, PA
  • onsite
  • Permanent
  • 60000.00 - 70000.00 USD / Yearly
  • <p>Our client, a prominent financial advisory firm located in Center City, Philadelphia, is seeking a <strong>Financial Planning Analyst</strong> to join their dynamic team. In this role, you will collaborate with Senior Analysts and Advisors to meet the wealth management and financial planning needs of the firm’s clients. This position focuses on providing essential support to Advisors, including account administration, preparation of investment proposals, performance reviews, and delivery of comprehensive financial planning services.</p><p>The <strong>Financial Planning Analyst</strong> will also have significant administrative responsibility, including client account setup, alternative investment subscriptions, and handling custodian-related paperwork.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Compile monthly and quarterly performance reports on client portfolios.</li><li>Track and update client asset allocations.</li><li>Research and conduct due diligence on mutual funds, ETFs, separate account managers, and hedge funds.</li><li>Prepare materials and coordinate efforts for client meetings.</li><li>Assist in compiling quarterly tax projections.</li><li>Support preparation or review of select client income tax returns (e.g., Forms 1040).</li></ul><p>Operational Functions:</p><ul><li>Execute money movement processes (wires and journal entries).</li><li>Create and maintain client accounts.</li><li>Handle ad hoc project management tasks.</li><li>Provide portfolio performance updates.</li><li>Ensure accurate CRM database management.</li></ul><p><br></p><p><br></p><p><br></p>
  • 2025-11-28T13:13:34Z
Bookkeeper
  • Mercer Island, WA
  • onsite
  • Contract / Temporary to Hire
  • 26.13 - 30.25 USD / Hourly
  • We are looking for a detail-oriented Bookkeeper to join our team in Mercer Island, Washington. This Contract to permanent employment position offers the opportunity to manage key financial processes while contributing to the overall efficiency of our operations. The ideal candidate will have experience in payroll, accounts payable, and bookkeeping, as well as proficiency in QuickBooks.<br><br>Responsibilities:<br>• Process accounts payable transactions promptly and accurately.<br>• Assist with payroll administration, ensuring timely and accurate processing.<br>• Handle administrative tasks such as healthcare enrollments and other employee-related documentation.<br>• Manage month-end closing activities, including reconciliations and reporting.<br>• Collaborate with auditors to support financial audits for multiple properties.<br>• Support accounts receivable processes, ensuring collections are properly documented.<br>• Utilize QuickBooks and rent roll software to maintain accurate financial records.<br>• Maintain detailed and organized financial documentation for compliance and reporting purposes.<br>• Ensure bank reconciliations are completed efficiently and accurately.
  • 2025-11-25T23:58:40Z
Paralegal - Manager
  • Dallas, TX
  • remote
  • Contract / Temporary to Hire
  • 35.00 - 40.00 USD / Hourly
  • <p>We are looking for an experienced and dynamic Paralegal Manager to join our team in Dallas, Texas. In this Contract to hirerole, you will oversee the paralegal team, ensuring efficient operations, high-quality legal support, and adherence to detail-oriented standards. This position offers a unique opportunity to lead and shape a skilled team while contributing to the firm’s overall success.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide the paralegal team to ensure high standards of work and compliance with legal and firm procedures.</p><p>• Monitor workloads and availability of paralegals, effectively allocating tasks and projects.</p><p>• Collaborate with attorneys to address special requests and ensure timely completion of both routine and complex assignments.</p><p>• Lead the recruitment process for paralegal roles, including interviewing and onboarding new hires.</p><p>• Conduct performance evaluations and identify training needs to support team development.</p><p>• Design and implement comprehensive training programs for new and existing paralegals.</p><p>• Prepare and deliver regular reports on paralegal productivity and administrative tasks to management.</p><p>• Oversee client procedures to ensure accuracy and adherence to established guidelines.</p><p>• Work closely with the Director of Administration to evaluate staffing levels and identify opportunities for promotions.</p><p>• Maintain punctuality and flexibility to meet the demands of the position, which may require extended or irregular hours.</p>
  • 2025-11-21T23:28:43Z
Director of Accounting
  • Irving, TX
  • onsite
  • Permanent
  • 120000.00 - 125000.00 USD / Yearly
  • We are looking for an experienced Director of Accounting to lead our accounting operations and ensure the organization’s financial integrity. This role requires a strategic thinker who can effectively oversee financial processes, support company growth, and collaborate with senior leadership and external stakeholders. Based in Irving, Texas, this position also involves limited oversight of HR, payroll, IT, and administrative functions.<br><br>Responsibilities:<br>• Supervise the accounting team, managing day-to-day operations and month-end financial close processes.<br>• Ensure accurate preparation and reporting of financial statements, including accounts payable, accounts receivable, and general ledger activities.<br>• Develop and implement financial strategies for budgeting, forecasting, and long-term growth.<br>• Collaborate with private equity stakeholders and senior leadership, providing insights and presenting financial reports.<br>• Ensure compliance with financial regulations and maintain robust internal controls.<br>• Manage payroll operations and ensure timely processing for all employees.<br>• Oversee insurance and benefit administration, optimizing cost-effective plans while ensuring compliance.<br>• Provide limited oversight of outsourced IT services and HR/payroll functions.<br>• Coordinate with external accounting firms for support on specialized financial tasks.<br>• Drive improvements in financial reporting processes and systems to enhance efficiency.
  • 2025-11-14T13:38:44Z
Full Charge Bookkeeper
  • Roanoke, VA
  • onsite
  • Permanent
  • 55000.00 - 65000.00 USD / Yearly
  • <p>We are looking for an experienced Full Charge Bookkeeper to join our team in Roanoke, Virginia. This role is ideal for a detail-oriented individual with a strong background in accounting and payroll administration. The successful candidate will play a key role in managing financial records and supporting HR-related tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain accurate and up-to-date financial records, including accounts payable and receivable.</p><p>• Prepare and process payroll, ensuring compliance with all applicable laws and regulations.</p><p>• Perform regular bank reconciliations to ensure the accuracy of financial transactions.</p><p>• Manage QuickBooks Online to track and organize all financial data.</p><p>• Provide administrative support for HR functions, including employee records and benefits.</p><p>• Monitor and ensure compliance with industry and company-specific accounting standards.</p><p>• Handle month-end and year-end close processes efficiently.</p><p>• Address financial discrepancies and resolve issues promptly.</p>
  • 2025-11-18T20:53:37Z
Contracts Manager
  • Conshohocken, PA
  • onsite
  • Temporary
  • 33.25 - 38.50 USD / Hourly
  • We are looking for an experienced Contracts Manager to join our team in Conshohocken, Pennsylvania. In this long-term contract position, you will play a key role in managing and negotiating various agreements while ensuring compliance with legal and business standards. This is an excellent opportunity for someone with strong attention to detail to contribute to the advertising industry while collaborating with internal and external stakeholders.<br><br>Responsibilities:<br>• Review and analyze Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and freelance contracts to ensure accuracy and compliance.<br>• Negotiate and redline contract terms with external parties to align with organizational policies and objectives.<br>• Collaborate with outside legal counsel and internal departments to address contract-related inquiries and resolve issues.<br>• Manage amendments and updates to existing agreements, ensuring proper documentation and adherence to standards.<br>• Conduct audits of contractual records and processes to maintain consistency and compliance.<br>• Oversee billing functions and administrative tasks associated with contract execution.<br>• Handle claim administration and ensure proper documentation for resolution.<br>• Support clinical trial operations by managing related service agreements and contracts.<br>• Provide guidance on advertising-related contracts, including banner ads and media placements.<br>• Maintain and utilize business systems to track and manage contractual obligations.
  • 2025-11-26T16:53:44Z
Office Manager
  • San Diego, CA
  • remote
  • Contract / Temporary to Hire
  • 30.00 - 35.00 USD / Hourly
  • <p>Drive efficiency and organization within our manufacturing/construction operations team as an Office Manager. In this vital role, you’ll oversee administrative functions, support production teams, and help maintain a seamless workflow in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Supervise office administration and provide support to management, production, and logistics teams.</li><li>Manage scheduling, correspondence, and meeting coordination for leadership and staff.</li><li>Oversee procurement of supplies, inventory management, and vendor communications.</li><li>Organize and maintain key records, reports, and documentation to ensure compliance and efficiency.</li><li>Support HR functions such as timesheet processing, onboarding, and employee relations activities.</li><li>Uphold company standards for safety, confidentiality, and continuous improvement.</li></ul><p><br></p>
  • 2025-11-19T17:11:09Z
Controller
  • Los Angeles, CA
  • onsite
  • Permanent
  • 170000.00 - 200000.00 USD / Yearly
  • <p>We are looking for an experienced Controller to join our growing Media organization that is experiencing high growth in West Los Angeles, California. This role involves overseeing financial operations, ensuring accuracy in reporting, and driving strategic initiatives to support business growth. The ideal candidate will play a crucial role in managing budgets, cash flow, and compliance while contributing to organizational success.</p><p><br></p><p>Please email resume to Eric Herndon for consideration.</p><p><br></p><p>Responsibilities:</p><p>• Oversee accounts receivable and payable, including tracking deals, issuing invoices, and ensuring timely payments.</p><p>• Manage company cash flow by transferring funds, processing payments, and maintaining financial stability.</p><p>• Perform bookkeeping tasks, close monthly financial records, and present detailed financial statements to stakeholders.</p><p>• Develop and update annual budgets and revenue goals, collaborating across teams to ensure accurate projections.</p><p>• Provide corporate strategy support by preparing comprehensive information packets and making actionable recommendations.</p><p>• Create financial models to support strategic planning for the organization and its clients.</p><p>• Administer payroll and employee benefits, along with addressing other HR-related administrative tasks.</p><p>• Collaborate with external accountants to ensure timely tax filings and payments.</p><p>• Conduct reviews of profit and loss statements to provide insights that guide staffing, resource allocation, and expense management.</p>
  • 2025-11-18T23:39:07Z
HR Generalist
  • Minneapolis, MN
  • onsite
  • Temporary
  • 38.00 - 43.00 USD / Hourly
  • <p>We are looking for a skilled HR Generalist to join our team in Edina, Minnesota, on a contract basis. This role offers an exciting opportunity to contribute to various human resources functions, including recruitment, compliance, and employee relations. The ideal candidate will have strong organizational skills, attention to detail, and a proactive approach to supporting HR initiatives.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the implementation of new HR systems, including uploading, editing, and testing employee data.</p><p>• Oversee year-end HR processes by collecting and reconciling required forms.</p><p>• Manage recruitment activities, including resume reviews, interview scheduling, and communication with candidates.</p><p>• Evaluate training content on LinkedIn Learning to identify opportunities for employee development.</p><p>• Ensure compliance with record retention requirements through efficient digital management.</p><p>• Update and reformat compliance documents to align with current standards.</p><p>• Compile and organize information for internal audits to support operational accuracy.</p><p>• Provide administrative support for employee relations and HR functions.</p><p>• Build trust through effective communication and a collaborative approach within a small team environment.</p>
  • 2025-11-19T20:14:37Z
Billing / Receivables Specialist
  • Antioch, CA
  • remote
  • Temporary
  • 28.00 - 32.00 USD / Hourly
  • <p>We are seeking a detail-oriented Utility Billing Clerk experienced with Tyler ERP software to join our administrative/finance team. The ideal candidate will manage all aspects of utility customer billing, payment processing, and account maintenance, ensuring accurate and timely invoicing for water, sewer, and other municipal services.</p><p>Key Responsibilities:</p><ul><li>Generate and distribute utility bills using Tyler ERP software based on meter readings and service data</li><li>Process payments, post transactions, and reconcile daily receipts within the ERP system</li><li>Maintain customer account information, including setting up new accounts, updating contact details, and processing service changes</li><li>Respond to customer inquiries regarding bills, payments, and account activity in a prompt and courteous manner</li><li>Research and resolve billing discrepancies and assist with collections while maintaining confidentiality</li><li>Prepare routine and ad hoc reports from Tyler ERP for management or external auditors</li><li>Coordinate with field staff to verify meter readings and service changes</li><li>Ensure all billing procedures comply with organizational policies and regulatory standards</li><li>Assist in month-end closings and other accounting support tasks as needed</li></ul><p><br></p><p><br></p><p><br></p><p><br></p><p> </p>
  • 2025-11-14T21:34:07Z
Business Analyst
  • Hyannis, MA
  • onsite
  • Temporary
  • 23.75 - 27.50 USD / Hourly
  • We are looking for a detail-oriented Business Analyst to join our team on a contract basis in Hyannis, Massachusetts. This role involves supporting our landscaping company by managing and optimizing the contract renewal process for our existing clients. You will play a critical role in ensuring the accuracy of contract data, tracking workflows, and facilitating communication between internal teams and customers.<br><br>Responsibilities:<br>• Manage the end-to-end contract renewal process, ensuring deadlines are met and workflows are streamlined.<br>• Input and update client contract details in the internal system, ensuring all records are accurate and up-to-date.<br>• Generate and maintain periodic reports on contract renewals using Microsoft Excel for management review.<br>• Monitor contract workflows, tracking progress from creation to client delivery and return.<br>• Collaborate with contract administration and customer service teams to address issues and ensure all documentation is complete.<br>• Identify and recommend process improvements to optimize the efficiency of the renewal process.<br>• Maintain strict confidentiality and ensure data integrity while handling customer information and contract documentation.<br>• Utilize tools like DocuSign to facilitate the completion and tracking of contracts.<br>• Provide additional administrative support to enhance overall contract management operations.
  • 2025-11-17T19:15:05Z
Customer Experience Specialist
  • Roseville, CA
  • onsite
  • Temporary
  • 26.60 - 30.80 USD / Hourly
  • We are looking for a Customer Experience Specialist to join our team in Roseville, California. In this long-term contract role, you will play a key part in ensuring exceptional client experiences through effective communication, meticulous follow-through, and event coordination. This position is ideal for someone who thrives in a people-focused environment and is committed to delivering outstanding service.<br><br>Responsibilities:<br>• Provide administrative support to the associate advisor, ensuring all tasks are completed accurately and on time.<br>• Perform general office administration tasks, handling approximately 10% of your workload.<br>• Manage client interactions, including scheduling meetings, preparing for appointments, and following up afterward.<br>• Coordinate logistics for events such as retirement classes, seminars, and other gatherings with attendees.<br>• Serve as the first point of contact for clients, creating a welcoming and attentive environment.<br>• Deliver exceptional customer service by anticipating client needs and exceeding expectations.<br>• Organize calendars and schedules to ensure smooth operations and timely follow-ups.<br>• Assist with meeting preparation, ensuring all materials and details are ready for client-facing engagements.<br>• Contribute to the success of events by managing attendee lists and handling logistics.<br>• Foster positive relationships with clients and colleagues through strong communication and interpersonal skills.
  • 2025-11-18T21:38:43Z
bookkeeper
  • Norfolk, VA
  • onsite
  • Permanent
  • 65000.00 - 80000.00 USD / Yearly
  • Are you a detail-oriented and customer-focused detail oriented with experience in bookkeeping or financial administration? We are looking for a personable and highly skilled bookkeeper to provide tailored financial services to our valued clients. This hybrid role offers a dynamic opportunity for a dedicated candidate to make a meaningful impact. <br> What You’ll Do: Manage bill payments and reconcile client accounts Prepare monthly and quarterly financial reports using QuickBooks Communicate directly with clients and their advisors Support with administrative reporting
  • 2025-11-20T18:48:55Z
Bookkeeper
  • Milford, CT
  • onsite
  • Contract / Temporary to Hire
  • 26.60 - 30.80 USD / Hourly
  • We are looking for a skilled Bookkeeper to join our team in Milford, Connecticut, on a contract-to-employment basis. This role begins as a three-month contract assignment with the potential for ongoing placement. The ideal candidate will have strong organizational skills and a solid understanding of bookkeeping practices, particularly within the manufacturing industry.<br><br>Responsibilities:<br>• Manage financial accounts, including checking accounts, deposits, cash balances, and company credit cards.<br>• Process and review accounts payable, accounts receivable, and invoices for accuracy.<br>• Track employee time clock entries and oversee payroll for 75-85 employees, including payroll taxes and estimated tax payments.<br>• Administer employee benefits such as 401(k) plans, health, dental, and life insurance.<br>• Ensure compliance with tax regulations by handling W-9 forms and other necessary documentation.<br>• Perform bank reconciliations and maintain accurate financial records.<br>• Provide administrative support to ensure smooth operations and timely completion of tasks.<br>• Collaborate with the Treasurer to receive hands-on training and ensure a seamless transition.<br>• Utilize specific application software for bookkeeping tasks, with training provided as needed.
  • 2025-11-12T16:04:07Z
Controller
  • Owings Mills, MD
  • onsite
  • Permanent
  • 120000.00 - 150000.00 USD / Yearly
  • <p>Our client is a wealth management family office seeking an experienced Controller to lead and manage our accounting, financial operations, and related administrative functions. This role offers significant growth opportunities as our organization expands. The ideal candidate is a highly ethical individual who can exercise discretion with confidential information, displays unwavering attention to detail, and possesses strong leadership, communication, and analytical abilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain complete and accessible corporate documents; ensure compliance and collaborate with legal counsel on updates.</li><li>Manage all HR functions including payroll, PTO tracking, and benefits administration; foster positive office culture.</li><li>Oversee office leases, insurance, utilities, equipment contracts, and annual operating budgets.</li><li>Implement and maintain robust data privacy and financial control systems; coordinate with IT providers and research new software.</li><li>Supervise cash receipts/disbursements, bank reconciliations, cash flow reports, and investment account reconciliations; resolve accounting issues.</li><li>Reconcile bank statements and collaborate with owners and banking partners on cash management.</li><li>Track investment capital commitments and report quarterly performance; suggest improvements.</li><li>Manage charitable giving, estate planning gifts, and related tax reporting.</li><li>Coordinate annual tax return preparation for individuals, trusts, and entities; compile documentation, review returns, and ensure timely filing.</li><li>Manage tax notices, refunds, and quarterly payment projections across jurisdictions.</li></ul><p><br></p>
  • 2025-11-14T16:03:42Z
Legal Office Manager
  • Needham, MA
  • onsite
  • Permanent
  • 70000.00 - 75000.00 USD / Yearly
  • <p>Robert Half Legal Permanent Placement is partnering with a well-established law firm is seeking a highly organized and proactive <strong>Assistant Office Manager</strong> to support daily operations and administrative functions in the metro west area of Boston. This role is critical to ensuring smooth office workflows, supporting staff, and maintaining a professional environment. The ideal candidate will be detail-oriented, technically savvy, and capable of managing multiple responsibilities with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage daily office operations and resource allocation to support attorneys and staff.</li><li>Oversee facilities management, including maintenance, IT coordination, office appearance, and inventory control.</li><li>Supervise and support the firm’s floater and receptionist, ensuring adequate coverage and training.</li><li>Coordinate internal office setup for new hires including attorneys, paralegals, and legal assistants.</li><li>Assist with HR administration and employee onboarding.</li><li>Train new employees on firm systems and procedures.</li><li>Administer employee benefits and liaise with providers as needed.</li></ul><p><br></p>
  • 2025-11-07T16:58:47Z
Paralegal
  • Quincy, MA
  • onsite
  • Permanent
  • 65000.00 - 85000.00 USD / Yearly
  • We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
  • 2025-11-19T17:44:01Z
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