389 Results for Administrative Coordinator Jobs

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Human Resources (HR) Administrator

Bridgewater, MA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a Human Resources (HR) Administrator to support recruiting and day-to-day HR operations for a contract opportunity in Bridgewater, Massachusetts. This contract position is ideal for someone who is confident managing hiring workflows, coordinating candidate activity, and keeping recruitment documentation accurate and organized. The role will work closely with hiring stakeholders to move openings forward efficiently while maintaining a positive candidate experience. Responsibilities: • Coordinate full-cycle recruiting administration by creating, updating, and closing job requisitions within ADP Workforce Now Talent and Recruiting modules. • Support talent acquisition efforts through candidate prescreening, interview scheduling, and ongoing communication with applicants and internal stakeholders. • Conduct interviews and assist with evaluating candidate qualifications to help advance hiring decisions. • Process background checks and maintain accurate employment-related records in accordance with company procedures. • Prepare and manage HR documents, legal forms, and routine correspondence with a high level of accuracy and confidentiality. • Assist with benefits-related administrative tasks and respond to general employee inquiries as needed. • Maintain organized tracking of recruitment activity using Microsoft Outlook and Word to ensure timely follow-up and documentation. • Partner with the HR team and hiring managers to keep recruiting processes moving smoothly and efficiently from opening to close.
2026-11-06T00:00:00Z

Human Resources (HR) Administrator

Lakeland, FL
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Administrator at a methodist church to join an onsite team in Lakeland, Florida in a contract capacity with the potential for a permanent role. This position supports core human resources, payroll, and benefits activities within a church-based organization while offering broad exposure to compliance, employee support, and departmental operations. The role is well suited for someone who wants to expand their knowledge across multiple HR functions and grow into greater responsibility over time. Responsibilities:• Coordinate day-to-day administrative work across human resources, payroll, and employee benefits to help keep department operations running smoothly.• Prepare, organize, and maintain personnel records, employment documents, and other sensitive files with a high level of accuracy and confidentiality.• Assist with payroll processing activities, including data review, updates, and communication related to employee pay and related records.• Support benefits administration for both clergy and lay staff by helping with enrollments, changes, questions, and related documentation.• Contribute to employee relations and HR compliance efforts by tracking required paperwork, monitoring processes, and helping maintain policy-related records.• Help facilitate onboarding tasks such as background checks, legal forms, and orientation activities for incoming employees.• Provide administrative support for budgeting and departmental coordination, including gathering information and assisting with routine reporting needs.• Partner closely with HR leadership and team members to build knowledge across functions and take on expanded duties as business needs evolve.
2026-11-03T00:00:00Z

Legal Administrative Assistant

Portsmouth, NH
onsite
Permanent / Full Time
60000 - 85000 USD / Yearly
Our client, a full-service regional law firm, is seeking a Litigation Legal Assistant to support litigation attorneys in Portsmouth, NH. This position plays an important role in keeping case activity organized from opening through resolution while helping the team prepare for court appearances, discovery matters, and client communications. The ideal candidate brings strong administrative judgment, excellent document management skills, and the ability to balance multiple deadlines in a fast-paced legal environment. Role: Litigation Legal AssistantLocation: Portsmouth, NHSalary: $65,000 - $85,000 (depending on experience) + amazing benefitsSchedule: In Office M-F first 90 days, then hybrid (3 days in, 2 days remote) Responsibilities:<ul><li>Assist with trial, deposition, hearing, and other court proceeding preparation, including presentations and supporting materials.</li><li>Attend client meetings and conference calls and prepare detailed summaries and follow-up notes.</li><li>Prepare, organize, and maintain exhibits for depositions, court filings, hearings, and trials.</li><li>Review and analyze case documents; prepare deposition summaries, document digests, chronologies, and fact summaries; and coordinate incoming and outgoing document productions.</li><li>Assist attorneys with the preparation of graphics, demonstrative exhibits, and other trial presentation materials.</li><li>Draft and proofread pleadings, correspondence, memoranda, and other legal documents, ensuring accuracy in grammar, spelling, formatting, and citations; prepare Tables of Contents and Tables of Authorities as needed.</li><li>Manage attorney calendars and schedules, including meetings, court appearances, business travel, and other commitments; coordinate necessary materials and logistics in advance.</li><li>Receive, screen, and route incoming telephone calls, conference calls, and messages to attorneys, clients, and staff; assist callers and respond to routine inquiries as appropriate.</li><li>Process incoming and outgoing mail, including sorting, scanning, distributing, and calendaring pleadings and other time-sensitive materials.</li><li>Draft, edit, and format correspondence, memoranda, pleadings, and other legal documents for attorney review and signature.</li><li>Coordinate meetings, conferences, depositions, and client appointments, including conference room reservations, catering, materials, and client hospitality; arrange seminar registrations and attorney travel, including air, hotel, and ground transportation.</li><li>Prepare monthly client billing, coordinate attorney review, and edit and finalize invoices to ensure accuracy.</li><li>Establish, organize, and maintain electronic and paper case files; review and file documents appropriately, retrieve files as requested, and manage closed files in accordance with firm procedures.</li><li>Perform a variety of administrative and practice-support functions, including processing new matter reports, preparing engagement letters, calendaring deadlines, processing attorney expense reimbursements, and tracking CLE credits and bar registrations.</li></ul>
2026-10-23T00:00:00Z

Legal Administrative Assistant

Boston, MA
onsite
Permanent / Full Time
85000 - 115000 USD / Yearly
Our client, a full-service law firm, is seeking a Litigation Legal Administrative Assistant to support daily legal operations. This role is ideal for someone who can manage administrative priorities while maintaining accuracy in document preparation and case-related coordination. The position requires strong organizational skills, sound judgment, and the ability to work efficiently in a legal environment. Role: Litigation Legal Administrative AssistantLocation: Boston, MASalary: $85,000 - $115,000 (depending on experience) + amazing benefitsSchedule: Hybrid (4 days in, 1 day remote) after onboarding period Responsibilities:<ul><li>Prepares and proofreads standard legal documents, such as pleadings, motions, and discovery requests.</li><li>Ensures that legal documents are compliant with court rules and filed properly.</li><li>Efficiently create, organize, and maintain client files.</li><li>Conduct comprehensive research using various tools, including Westlaw, PACER, and different state court dockets.</li><li>Act as a liaison with courts and various litigation-related vendors such as process servers and couriers.</li><li>Assist attorneys in preparing for trial and hearing by organizing and summarizing relevant documents.</li><li>Communicate with clients, witnesses, and other parties to gather information and answer questions.</li><li>Prepares and assembles materials, documents, and exhibits for various court appearances, depositions and meetings.</li><li>Receives and screens telephone calls responding to inquiries on a variety of matters such as case status and attorney scheduling.</li><li>Handle general administrative duties, including organizing litigation binders, managing phone coverage, processing incoming mail, and overseeing the office calendar with case deadlines.</li><li>Manages incoming mail and outgoing mail and properly files in case file and scans to office document management files.</li><li>Manages attorney’s calendars including scheduling appointments and adding new appearances as received in the attorney’s mail.</li><li>Organize and maintain case files, including physical and electronic files.</li><li>Performs additional duties as requested.</li></ul>
2026-10-14T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-10-26T00:00:00Z

Administrative Business Partner

Rocklin, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Service Admin to join a detail-focused Services team on a Contract basis in Rocklin, California. This position supports daily operational coordination across customer setup, contract administration, service documentation, and reporting workflows. The role is well suited for someone who can manage detailed administrative processes, keep records accurate across multiple systems, and provide dependable support to internal teams and field personnel. Responsibilities:• Enter new customer records and contract details into business systems, ensuring information is complete and available for quoting and billing activities.• Maintain inspection and service contract data across platforms, including creating service entries and confirming work is scheduled in the appropriate service periods.• Review jobs pending completion, confirm that required documentation has been submitted, and follow up with technicians when additional paperwork is needed.• Route failed inspection findings and service items requiring follow-up pricing to the appropriate sales contacts, and prepare related documentation when repair work has been completed.• Organize inspection reports and supporting files in the correct locations, update billing-related records, and add quote information to financial systems to improve invoicing accuracy.• Determine when compliance-related uploads are required, complete submissions, record billing notes, and update tracking logs to reflect current status.• Prepare monthly inspection work orders by validating coverage details, creating job numbers, assigning work appropriately, and building scheduling reference spreadsheets with service notes and estimated labor needs.• Issue work order numbers for service requests, assist field staff with system and mobile form issues, and coordinate administrative support such as equipment orders, report distribution, and customer document requests.• Manage additional office support tasks, including receiving deliveries, notifying recipients, handling weekly check distribution, arranging required class registrations, and processing approved driver enrollments.• Support reporting and compliance activities by uploading backflow and annual reports, ordering required tags, creating customer binders, securing certificates of insurance, and arranging lift rentals for service and inspection work.
2026-10-22T00:00:00Z

HRIS Coordinator

New York, NY
onsite
Temporary / Contract
25.3365 - 30 USD / Hourly
We are looking for an organized HRIS Coordinator to join a restaurants and catering organization in New York, New York on a Contract basis. This position supports core HR operations by managing employee inquiries, maintaining accurate records, and helping keep documentation current across HR systems. Responsibilities:• Manage the shared HR inbox, respond to employee questions in a timely manner, and route complex matters to the appropriate team members.• Maintain training records by updating documentation, organizing digital files, and correcting incomplete or outdated information across HR platforms.• Assist with employment eligibility compliance by reviewing I-9 documentation, tracking reverification needs, and supporting audit readiness.• Coordinate payroll-related follow-up by identifying employee issues, communicating details to the payroll team, and confirming that open items are resolved.• Track employee leave activity, monitor required forms, and ensure supporting paperwork is completed and properly recorded.• Provide recruiting support through resume review, applicant tracking, and coordination of candidate-related administrative tasks.• Perform routine audits, filing, and record maintenance to improve data accuracy and support HR compliance efforts.• Prepare HR documentation and organize records needed for benefits administration and open enrollment activities.
2026-11-06T00:00:00Z

HRIS Coordinator

Tampa, FL
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for an HRIS Coordinator to support day-to-day human resources operations for a wholesale distribution organization in Tampa, Florida. This Long-term Contract position centers on maintaining accurate workforce data, assisting with payroll timekeeping activities, and providing dependable administrative support across HR functions. The ideal candidate is comfortable working in HR systems, handling sensitive employee information, and resolving time and attendance issues with precision. Responsibilities: • Manage employee time records by reviewing entries, identifying inconsistencies, and making needed corrections to support accurate payroll processing. • Work extensively in Workforce Now, with a strong focus on the Time & Attendance module, to update punches, adjust timecards, and resolve record discrepancies. • Partner with payroll and HR teams to address timekeeping questions and help ensure employee hours are properly documented. • Support benefits coordination by assisting with enrollment-related administration and responding to routine employee inquiries. • Maintain organized and confidential personnel files, ensuring employee records remain current and accurately documented. • Help coordinate employee activities and engagement efforts that contribute to a positive workplace experience. • Provide administrative support for HR operations, including employee logistics and other departmental tasks as assigned. • Contribute to additional HR projects as business needs evolve, while ensuring timely and accurate follow-through.
2026-11-06T00:00:00Z

HRIS Coordinator

Winter Haven, FL
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for an HRIS Coordinator to join a team on a Contract basis. This onsite role supports daily human resources operations, with a strong focus on coordinating employee data, assisting with recruitment and onboarding activities, and helping maintain accurate HR records and timekeeping information. The position is well suited for someone who is organized, dependable, and comfortable managing routine HR support while learning internal tools and procedures. Responsibilities: • Coordinate day-to-day HR support activities to help keep employee processes running smoothly in an onsite environment. • Assist with recruitment logistics, including scheduling, communication, and administrative follow-up throughout the selection process. • Support onboarding for new team members by preparing documentation, tracking required steps, and helping employees transition into the organization. • Maintain employee records and HR documentation with a high level of accuracy, organization, and confidentiality. • Review and assist with timesheet and timekeeping administration to support accurate workforce records. • Partner with the existing team to handle general administrative tasks tied to HR operations and employee support. • Learn internal HR systems and workflows in order to provide reliable coverage and consistent coordination across core processes.
2026-11-04T00:00:00Z

HRIS Coordinator

New York, NY
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an HRIS Coordinator to support human resources systems and data operations for an investment management organization in New York, New York. This Long-term Contract position is ideal for someone who combines strong technical HRIS knowledge with a detail-oriented approach to system support, reporting, and process improvement. The role will contribute to the effectiveness of HR technology by maintaining data accuracy, assisting with implementation activities, and helping stakeholders use HR systems efficiently. Responsibilities: • Manage day-to-day HRIS activities, including system updates, data maintenance, and user support across human resources processes. • Assist with HRIS implementation efforts by coordinating tasks, tracking progress, and helping ensure system configurations align with business needs. • Analyze HR data and system outputs to identify inconsistencies, recommend improvements, and support informed decision-making. • Maintain accurate employee information within the HRIS environment and help uphold data integrity through regular audits and validation checks. • Partner with HR and related teams to troubleshoot system issues, resolve data questions, and improve workflow efficiency. • Prepare recurring and ad hoc reports from HR systems to support operational, compliance, and management needs. • Document HRIS procedures, system changes, and support materials to promote consistency and effective knowledge sharing. • Support testing activities for enhancements, updates, and new functionality to confirm reliable system performance before release.
2026-11-02T00:00:00Z

HRIS Coordinator

Glen Head, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an HRIS Coordinator to join a non-profit organization on a Long-term Contract basis. This opportunity is well suited for someone starting to build a career in Human Resources, including entry-level candidates or those with early HR or administrative experience. In this role, you will gain practical exposure to HR operations while supporting employee data, onboarding activities, documentation, and compliance-related initiatives. Responsibilities:• Maintain and update employee information within HR systems to help ensure records remain accurate, complete, and organized.• Support onboarding tasks by preparing documentation, coordinating new employee materials, and assisting with employment-related paperwork.• Organize digital and physical personnel files while following recordkeeping standards and confidentiality requirements.• Assist with routine HR administrative work, including responding to basic internal requests and helping track department activities.• Contribute to compliance-focused projects by reviewing documentation, identifying missing information, and helping maintain audit readiness.• Help monitor HRIS data quality by checking entries, correcting inconsistencies, and escalating issues when needed.• Provide operational support for HR processes that may include system-related updates, reporting assistance, or implementation activities.• Partner with the HR team on general coordination tasks that improve day-to-day workflow and employee support services.
2026-11-04T00:00:00Z

Advancement Data Coordinator

San Mateo, CA
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for a detail-focused Advancement Data Coordinator to join our team on a Contract basis in San Mateo, California. This position supports donor data operations during a high-volume giving period and plays an important role in maintaining accurate records, processing contributions, and supporting stewardship activities. The ideal candidate brings strong data entry skills, sound judgment with financial and constituent information, and the ability to work efficiently across administrative, reporting, and event-related tasks. The duration for the project is November 12th - December 4th. Responsibilities:• Enter and update donor, gift, and constituent information with a high degree of accuracy while maintaining timely processing standards.• Review contribution records, acknowledgements, and financial coding to help ensure donations are documented correctly and routed appropriately.• Monitor data quality through recurring audits, cleanup efforts, and process checks that strengthen consistency across Advancement records.• Support reporting and reconciliation activities, including monthly gift balancing, batch exports, and coordination with Finance on revenue tracking.• Prepare acknowledgement letters, donor correspondence, and mailing materials for both digital and printed outreach initiatives.• Assist with donor events by managing attendance data, entering event-related gifts, and providing on-site operational support when needed.• Track portfolio and stewardship activity updates, share relevant coding or procedure changes with team members, and flag trends that may require follow-up.• Contribute to written procedures, administrative projects, prospect research, and other departmental support activities assigned by leadership.
2026-11-07T00:00:00Z

AP Administrative Assistant

Eugene, OR
onsite
Permanent / Full Time
25 - 30 USD / Hourly
Are you someone who enjoys being the go-to support person in a fast-paced office? Bridget Killen with Robert Half is partnering with a growing construction company seeking an Accounts Payable Administrative Assistant who thrives in a team-oriented environment and enjoys balancing accounting responsibilities with front office support. This is a great opportunity for someone who is comfortable sitting at the front desk, interacting with field employees and management, and serving as a key administrative resource for the organization. What You'll Do<ul><li>Process and enter accounts payable invoices accurately and timely</li><li>Match invoices, code expenses, and assist with payment processing</li><li>Support job costing and project-related accounting activities</li><li>Serve as the first point of contact at the front desk, greeting visitors and answering phones</li><li>Provide administrative support to field crews, project managers, and leadership</li><li>Assist with filing, document management, and general office operations</li><li>Coordinate communication between the office and field personnel</li><li>Support special projects and other administrative duties as needed</li></ul>Why This Opportunity?<ul><li>Diverse role combining accounting and administrative responsibilities</li><li>Highly visible position with exposure to leadership and operations teams</li><li>Stable and growing construction organization</li><li>Opportunity to become a valued member of a collaborative team</li></ul>Interested in learning more? Contact Bridget Killen with Robert Half.
2026-10-26T00:00:00Z

Construction Operations Scheduling Coordinator

Tonawanda, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Jenny Bour with Robert Half is looking for an organized Construction Operations Scheduling Coordinator to support field workforce planning and timekeeping accuracy for a growing team in Tonawanda, New York. This Construction Operations Scheduling Coordinator role works closely with operations leadership and cross-functional partners to keep labor schedules current, improve reporting reliability, and help crews stay aligned with project demands. The position is highly visible and requires sound judgment, strong follow-through, and clear communication with both office staff and field employees. Responsibilities:<ul><li>Oversee and maintain the field operations schedule, ensuring staffing plans remain accurate, up to date, and aligned with active and upcoming work.</li><li>Partner with operations leaders, project teams, and field supervision to anticipate labor needs, adjust assignments, and address potential scheduling gaps before they impact delivery.</li><li>Share approved staffing and schedule updates with managers, supervisors, and field employees so all parties have timely and consistent information.</li><li>Review labor forecasts and scheduling entries for completeness and accuracy, and help establish consistent practices for maintaining reliable workforce data.</li><li>Provide guidance and training to employees on scheduling and timekeeping tools to improve adoption, accountability, and day-to-day use.</li><li>Prepare reports and summaries related to manpower levels, labor demand, staffing trends, and operational planning for leadership review.</li><li>Audit daily and weekly time records to identify missing punches, incomplete entries, incorrect job coding, and other exceptions requiring correction.</li><li>Coordinate with supervisors, payroll, and accounting to resolve timekeeping issues, confirm approvals are completed on schedule, and support accurate payroll and job-cost reporting.</li><li>Help document procedures, investigate recurring data-quality concerns, and support ongoing improvements to scheduling, timekeeping, and related operational systems.</li></ul>
2026-10-19T00:00:00Z

Mid Atlantic - Logistics Coordinator

Livonia, MI
onsite
Temporary / Contract
1 - 20 USD / Hourly
We are looking for a detail-oriented Logistics Coordinator to support material flow and inventory activities for a Long-term Contract position in Livonia, Michigan. This role focuses on keeping parts and supplies moving efficiently between suppliers, warehouse locations, and production operations while helping reduce delays that could affect output. The ideal candidate will coordinate shipments, maintain accurate inventory records, and work closely with cross-functional teams to keep operations running smoothly. Responsibilities: • Coordinate the movement of materials and parts from suppliers and storage locations to production areas to help maintain uninterrupted operations. • Maintain accurate inventory, order, and shipment records to support efficient planning and material availability. • Use ERP and logistics systems to place orders, receive incoming items, process shipments, and record stock activity. • Review stock levels and take timely action to ensure critical materials are available or scheduled for delivery when needed. • Prepare and process purchase requisitions for parts and supplies required to support manufacturing and site operations. • Monitor inbound and outbound shipments, verify freight rates with carriers, combine loads when appropriate, and choose economical transportation options. • Partner with quality, engineering, customer service, production control, and manufacturing teams to identify material constraints and communicate potential bottlenecks. • Support continuous improvement in supply chain coordination by helping optimize material handling and shipment efficiency.
2026-10-29T00:00:00Z

Release of Information Coordinator

Boulder, CO
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a Release of Information Specialist to join our team for a contract to permanent opportunity that is based Boulder, CO. The Release of Information Specialist role requires a detail-oriented individual who can effectively manage office operations while supporting healthcare-related functions. The Release of Information Specialist will play a pivotal role in ensuring smooth workflows and collaboration across teams. Responsibilities:• Review and validate requests for medical records to ensure proper authorization and compliance with HIPAA regulations.• Utilize electronic health record (EHR) systems to locate, prepare, and distribute requested records.• Maintain a detailed log of released records and ensure confidentiality throughout the process.• Communicate effectively with patients, providers, and third-party requestors to clarify documentation and resolve inquiries.• Ensure quality and accuracy in every step of the record release process.
2026-11-05T00:00:00Z

Production Coordinator

Santa Ana, CA
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a Production Coordinator to support print and digital production activities for compliance-related materials in Santa Ana, California. This role focuses on keeping production assets organized, ensuring timely access to current and archived files, and helping teams maintain accurate product and customer records. The ideal candidate is detail-oriented, comfortable managing multiple workflows, and able to coordinate updates across departments while keeping production moving efficiently. Responsibilities: • Organize and maintain active and archived print production files so materials remain accurate, accessible, and easy to retrieve. • Manage customer-specific production assets and supporting details to ensure custom orders and ongoing updates are properly documented. • Preserve source files and historical versions for reference, audit support, and future production needs. • Distribute requested files and production materials to internal teams in a timely manner to support business operations. • Assist with digital compliance content by preparing electronic samples, creating compliance code imagery, and uploading materials to designated online platforms. • Share file access information and related links with customer-facing teams so they can communicate updates clearly and efficiently. • Maintain shared tracking documents for product updates, inventory activity, delivery timing, and newly introduced items. • Create and update QR compliance codes as regulations change, ensuring all related materials reflect current requirements. • Coordinate poster update workflows by tracking progress, communicating status, and managing change requests throughout production.
2026-10-26T00:00:00Z

Title Funding Coordinator

Lakewood, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Title Funding Coordinator to support the final stages of residential and commercial real estate transactions in Lakewood, New Jersey. In this role, you will help ensure funds are released accurately and on schedule by reviewing closing documentation, confirming funding readiness, and coordinating closely with internal teams and external partners. This position is well suited to someone who thrives in a fast-paced environment, communicates effectively with multiple stakeholders, and brings strong accuracy to financial and administrative processes. Benefits: MDV, 401k, PTO Responsibilities:• Examine closing files thoroughly to confirm documentation is complete, accurate, and ready for funding.• Confirm that lender conditions and transaction requirements have been fully satisfied before funds are released.• Arrange and track incoming and outgoing wire activity to support smooth and timely closings.• Execute escrow payouts according to approved settlement instructions and transaction timelines.• Reconcile settlement figures, ledgers, and disbursement details to maintain financial accuracy.• Partner with closers, title staff, lenders, attorneys, borrowers, and other parties to move transactions forward efficiently.• Investigate and resolve funding variances, document issues, and last-minute closing concerns.• Follow company standards, lender guidelines, and applicable regulatory requirements throughout the funding process.• Monitor closing schedules and critical deadlines to help ensure transactions are funded on time.• Maintain organized transaction files, records, and supporting documentation for audit and compliance purposes.
2026-11-05T00:00:00Z

Social Media Coordinator

Miami, FL
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for a Social Media Coordinator to help elevate our digital presence in Miami, Florida through thoughtful storytelling, consistent publishing, and engaging brand content. This role is ideal for someone who combines creativity with organization and enjoys working closely with teams to turn business activity into effective social media and marketing assets. The position supports daily content execution, brand consistency, and ongoing visibility for the firm and selected property assignments. Responsibilities: • Develop and manage a content schedule for social channels, adjusting priorities as new announcements, deals, and marketing opportunities arise. • Create, publish, and optimize posts across platforms such as LinkedIn and Instagram, while helping maintain a steady cadence for firm and property-related content. • Attend broker meetings and other on-site activities to capture photos, video, and real-time material that can be turned into compelling social content. • Partner with brokers and internal stakeholders to shape messaging, gather updates, and translate business activity into audience-friendly campaigns and posts. • Produce and edit basic marketing materials, including flyers, invitations, and branded graphics, using tools such as Canva and similar design platforms. • Help preserve brand standards by ensuring visual and written content aligns with the organization’s identity and marketing goals. • Support website maintenance by making routine content updates in WordPress and keeping key pages current as needed. • Use scheduling, workflow, and project management tools to organize requests, track deadlines, and keep content production moving efficiently.
2026-11-03T00:00:00Z

Social Media Coordinator

Los Angeles, CA
remote
Temporary / Contract
38 - 44 USD / Hourly
We are looking for a Social Media Coordinator to support a mission-driven non-profit organization in Los Angeles, California. This is a Contract position for a creative individual who can strengthen digital engagement through thoughtful content, active community interaction, and platform monitoring. The ideal candidate brings strong writing ability, sound editorial judgment, and a clear understanding of how to create accessible, brand-aligned social media communications. Responsibilities: • Develop, schedule, and publish social media content across key channels to expand audience reach and encourage meaningful engagement. • Monitor social conversations, respond appropriately to community activity, and identify relevant trends or audience insights. • Write and refine social copy that reflects the organization’s voice while maintaining accuracy, clarity, and consistency. • Apply brand standards to all social content and assess externally produced materials to ensure they align with messaging expectations. • Create accessible social posts by incorporating alt text, captions, and image descriptions that support inclusive communication. • Capture photos and short-form video during on-site events to help build timely and authentic digital storytelling. • Use social media management and scheduling platforms to organize content calendars and maintain efficient publishing workflows.
2026-11-04T00:00:00Z

Resident Coordinator

Oakland, CA
onsite
Temporary / Contract
24 - 28 USD / Hourly
We are seeking a Resident Coordinator to support residents, coordinate services and communications, and help create a positive living environment within the community or property.Responsibilities<ul><li>Serve as a point of contact for residents and respond to inquiries</li><li>Coordinate resident services, programs, and communications</li><li>Assist with move-ins, move-outs, and orientation processes</li><li>Maintain resident records and documentation</li><li>Support community events and engagement initiatives</li><li>Work with property staff and service providers to address resident needs</li></ul>
2026-11-06T00:00:00Z

Gateway Export Coordinator

Torrance, CA
onsite
Temporary to Hire
24.7 - 26 USD / Hourly
We are looking for a Gateway Export Coordinator to support international air export activity for a logistics operation based in California. This opportunity is ideal for someone who thrives in a fast-moving environment and takes pride in keeping shipments organized, compliant, and on schedule. The person in this role will work closely with internal departments, airline partners, and overseas contacts to keep freight moving efficiently and accurately. Responsibilities:• Create, verify, and organize export paperwork such as master and house air waybills, customs-related filings, commercial invoices, and other shipment records required for international airfreight moves.• Manage gateway export activity by planning consolidations and direct departures in line with routing instructions, customer expectations, and airline cut-off times.• Arrange airline bookings and coordinate capacity needs to support timely departures while maintaining productive working relationships with carrier partners.• Track shipments from departure through transit, review flight activity, and respond quickly to delays, exceptions, or documentation issues that could affect delivery.• Partner with warehouse personnel to confirm cargo is labeled, built, documented, and loaded correctly before tendering freight to the airline.• Apply export compliance standards by following applicable government, customs, and transportation regulations for each shipment handled.• Maintain complete and accurate operational records within freight systems and supporting files to meet internal standards and audit requirements.
2026-11-06T00:00:00Z

Workplace Experience Coordinator - Level 1

Chicago, IL
onsite
Temporary / Contract
23 - 23.99 USD / Hourly
This is an in-person Long-term Contract opportunity for a detail-oriented individual who enjoys creating a welcoming office experience for employees, visitors, and vendors. The person in this role will help maintain smooth day-to-day operations by coordinating guest services, managing service requests, and assisting with onsite events in a fast-paced office setting. Responsibilities:• Welcome employees, guests, and service providers while maintaining a detail-oriented and service-focused front desk presence.• Coordinate workplace support activities such as mail distribution, office supply requests, and onboarding logistics for new team members.• Receive questions, concerns, or service issues from building occupants and respond with timely, practical solutions.• Submit and track janitorial and maintenance requests to help ensure the office remains organized, functional, and presentable.• Plan and support onsite meetings and events by arranging rooms, organizing materials, and overseeing setup and breakdown activities.• Follow building security protocols and emergency procedures, escalating concerns to the appropriate contacts when needed.• Work closely with external vendors to schedule services, confirm deliveries, and support office-related needs.• Handle routine administrative tasks using established procedures and communicate important updates clearly to team members and management.
2026-10-14T00:00:00Z

Workplace Experience Coordinator - Level 1

San Jose, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day front desk and workplace services for an onsite team in San Jose, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping office operations organized and responsive. The person in this role will help manage guest services, reservations, events, vendor coordination, and general workplace support while following established procedures and security guidelines. Responsibilities: • Welcome employees, visitors, and guests with a detail-oriented approach while managing check-in activities, visitor credentials, and parking access in line with site security practices. • Oversee meeting calendars, room bookings, and reservation requests to help teams use workplace space efficiently. • Coordinate office support services such as mail distribution, supply replenishment, and onboarding logistics to maintain smooth daily operations. • Arrange workplace events and hosted activities, including reserving space, organizing room setup and breakdown, and ensuring materials arrive on time. • Respond to questions, service requests, and routine concerns from staff and guests, providing timely solutions with a customer-focused mindset. • Submit and monitor janitorial and maintenance requests, working with internal teams or service providers to resolve facility-related needs. • Partner with external vendors for workplace goods and services, helping confirm schedules, deliveries, and service expectations. • Follow building emergency and safety procedures and escalate issues promptly to protect employees, visitors, and the workplace environment. • Prepare and share clear information with team members and visitors, including basic presentations or updates when needed.
2026-10-15T00:00:00Z

Workplace Experience Coordinator - Level 1

Houston, TX
onsite
Temporary / Contract
28 - 28 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to support daily office operations and create a welcoming environment for employees, clients, and visitors. This role serves as the front-line representative of the workplace, providing reception, hospitality, event coordination, and administrative support while ensuring a high level of service throughout the office. Key Responsibilities<ul><li>Serve as the first point of contact for visitors, employees, and vendors.</li><li>Welcome guests, issue visitor badges and parking passes, and follow security procedures.</li><li>Answer and direct incoming calls. </li><li>Provide reception and hospitality support, including conference room setup and breakdown.</li><li>Coordinate catering orders, workplace events, meetings, and employee onboarding activities.</li><li>Manage office services such as mail distribution, office supplies, and vendor coordination.</li><li>Submit and track maintenance, janitorial, and facility-related work orders.</li><li>Respond to employee and guest inquiries and resolve issues with a customer-service mindset.</li><li>Support property-specific safety, security, and emergency procedures.</li><li>Assist with presentations, communications, and general administrative tasks as needed.</li></ul>
2026-10-30T00:00:00Z

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