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392 results for Administrative Coordinator jobs

Marketing/Communications Coordinator

Concord, CA
onsite
Temporary / Contract
28 - 35 USD / Hourly
We are looking for a Marketing/Communications Coordinator to support a government organization through clear, audience-focused communications and brand stewardship. This Long-term Contract position will help shape public-facing materials, digital content, and outreach efforts that improve understanding of retirement-related programs, policies, and services. The role combines writing, design coordination, website and social media management, and vendor collaboration to ensure messaging remains accurate, thorough, and consistent across channels. This is an on-site, contract opportunity in the San Francisco Bay Area. Responsibilities:• Lead the development and coordination of communication initiatives that strengthen public awareness of retirement benefits, procedures, and policy information.• Maintain a consistent organizational voice and visual identity across print and digital materials, including informational publications, newsletters, announcements, and formal reports.• Draft, edit, and refresh forms, documents, and marketing collateral while ensuring content is clear, accurate, and aligned with branding standards.• Manage website content by posting updates, revising existing pages, and supporting routine maintenance of online information.• Plan and publish timely social media content on platforms such as LinkedIn and Facebook to support engagement and visibility.• Coordinate the creation of video and multimedia pieces by working with graphic design and audio-visual resources to deliver high-quality communications assets.• Oversee external vendor relationships by supporting contract administration, request-for-proposal activities, deliverable reviews, and adherence to budget and quality expectations.• Build productive partnerships with internal and external stakeholders to identify communication needs and recommend effective outreach approaches.• Provide additional communications and marketing support as needed to meet organizational priorities.
2026-06-12T00:00:00Z

Communications Coordinator

Milwaukee, WI
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a Communications Coordinator to support audience engagement and strengthen organizational visibility in Milwaukee, Wisconsin. This position partners with teams throughout the organization to create effective, audience-focused content for events, publications, campaigns, and member communications. The role also helps uphold a consistent brand voice across channels while ensuring materials reflect the organization’s mission, standards, and values. This is a permanent placement opportunity offering health insurance, flexible schedule, generous time off and holidays. Responsibilities:• Create, revise, and distribute communication materials that promote programs, initiatives, events, and member engagement efforts.• Work closely with internal departments to gather information, shape messaging, and develop content aligned with organizational priorities.• Manage social media content plans and support day-to-day community engagement across digital platforms.• Coordinate messaging for meetings, events, and public-facing campaigns to ensure timely and accurate communication.• Review written and digital materials for clarity, tone, grammar, and alignment with brand standards before release.• Support content marketing and brand awareness efforts through articles, announcements, promotional copy, and campaign assets.• Maintain consistency in voice and presentation across publications, outreach materials, and online communications.• Track communication needs across multiple projects and help keep deadlines, approvals, and content deliverables on schedule.
2026-06-19T00:00:00Z

Communications Coordinator

Bal Harbour, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Marketing & Communications CoordinatorAre you creative, energetic, and looking to grow your career in marketing and communications? We are seeking an entry-level Marketing & Communications Coordinator to join our team in Surfside.Responsibilities:<ul><li>Assist with marketing initiatives, social media content, and communications projects.</li><li>Draft emails, newsletters, presentations, and other written materials.</li><li>Support event planning and community outreach efforts.</li><li>Help maintain marketing materials and company communications.</li><li>Coordinate with internal teams and external partners.</li><li>Provide administrative support for marketing and communications activities.</li></ul>
2026-06-05T00:00:00Z

Senior Administrative Assistant

San Diego, CA
onsite
Temporary / Contract
26.5 - 30 USD / Hourly
Our client, a well-established organization in the property management industry, is seeking a highly organized and detail-oriented Senior Administrative Assistant to support daily operations and provide high-level administrative assistance to leadership and office teams. This role is ideal for a professional who thrives in a fast-paced environment, can manage multiple priorities, and enjoys being a key contributor to a collaborative team. Key Responsibilities:<ul><li>Provide administrative support to senior leaders and property management teams</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain accurate filing systems, records, and office documentation</li><li>Serve as a point of contact for tenants, vendors, and internal departments</li><li>Assist with vendor coordination, contract tracking, and invoice processing</li><li>Support property operations by helping organize maintenance requests, work orders, and service follow-up</li><li>Coordinate meetings, events, and office communications</li><li>Monitor office supplies and help maintain efficient day-to-day office operations</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-06-05T00:00:00Z

Senior Administrative Assistant

Port Chester, NY
remote
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced Senior Administrative Assistant to provide high-level support to a senior leadership team via a long-term contract opportunity. The ideal candidate is confident with expense reporting, travel arrangements, and calendar management. We are seeking applies from candidates based on the east coast and who have experience in a startup or fast-paced environment. Responsibilities:• Manage complex calendars, ensuring priorities, meetings, and scheduling changes are handled efficiently.• Coordinate domestic and potentially international travel plans, including itineraries, logistics, and timing adjustments as business needs evolve.• Prepare, organize, and support executive meetings by handling agendas, scheduling, follow-up items, and communication with stakeholders.• Process and track expense reports with accuracy and timeliness while maintaining organized records and documentation.• Provide day-to-day administrative support to the broader sales leadership team, helping maintain alignment across multiple priorities and deadlines.• Act as a dependable point of coordination for leadership activities during a period of organizational change and growth.• Assist with operational and administrative tasks tied to the formation of a newly combined business unit, as needed.• Use company-issued technology and tools to maintain smooth communication, organization, and workflow management.
2026-06-17T00:00:00Z

HR Cooridnator

Redwood City, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
Are you an HR professional who thrives in fast-paced environments and enjoys balancing people operations with compliance? Our client, a rapidly growing AI startup on the Peninsula, is seeking a detail-oriented and highly organized HR Coordinator to support critical employee onboarding, I-9 compliance, and immigration processes during an exciting period of growth. This is an outstanding opportunity to join a company at the forefront of artificial intelligence innovation while building your career in a collaborative, high-impact HR team. You'll play a key role in ensuring a seamless employee experience while helping maintain compliance across a global workforce. What You'll Do<ul><li>Coordinate and administer all I-9 employment eligibility verification processes, ensuring compliance with federal regulations.</li><li>Manage E-Verify submissions and maintain accurate employment authorization records.</li><li>Partner closely with immigration counsel, employees, and internal stakeholders to support visa sponsorship and immigration-related processes, including H-1B, TN, OPT, CPT, and other work authorization programs.</li><li>Track visa expiration dates, renewals, and immigration milestones to ensure timely action and compliance.</li><li>Support new hire onboarding activities, including document collection, orientation coordination, and HRIS data management.</li><li>Maintain employee records and confidential HR documentation with a high level of accuracy.</li><li>Assist with contractor onboarding, offboarding, and workforce administration.</li><li>Respond to employee questions regarding onboarding, work authorization, and HR policies.</li><li>Support audits and reporting related to employment eligibility, immigration, and personnel records.</li><li>Collaborate with People Operations leadership on process improvements and special projects.</li></ul>
2026-06-08T00:00:00Z

Client Care Coordinator

Miami, FL
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for an organized and detail-oriented Client Care Coordinator to join our team on a contract basis in Miami, Florida. This role requires a meticulous approach and strong communication skills, as you will be handling various marketing tasks and collaborating with internal teams. The ideal candidate will have experience in commercial real estate and proficiency in design software such as Adobe InDesign, Photoshop, and Illustrator. Responsibilities: • Follow up with brokers to ensure smooth communication and timely updates. • Create and assemble offering memorandums and tour books for client presentations. • Coordinate and order signage for property listings. • Utilize Adobe InDesign, Photoshop, and Illustrator extensively to design marketing materials. • Maintain accuracy and attention to detail while managing multiple tasks. • Collaborate with internal teams to meet client requirements and project deadlines. • Leverage commercial real estate experience to provide valuable insights and contributions. • Manage and organize marketing materials to ensure brand consistency. • Assist with administrative tasks as needed to support the marketing team. • Ensure all deliverables meet high standards and client expectations.
2026-05-29T00:00:00Z

Network Admin

Delray Beach, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Network AdministratorWe are seeking a knowledgeable Network Administrator to support and maintain our network infrastructure across multiple locations. This role is ideal for someone who enjoys working with routers, switches, firewalls, and wireless technologies while ensuring reliable connectivity for all users. The ideal candidate will have strong problem-solving skills, attention to detail, and a solid understanding of networking fundamentals.Responsibilities<ul><li>Configure, monitor, and troubleshoot switches, routers, firewalls, and wireless access points</li><li>Support LAN/WAN environments including VLANs, VPNs, DHCP, DNS, and routing/switching</li><li>Monitor network performance, bandwidth usage, and system alerts</li><li>Assist with network upgrades, equipment refreshes, and site deployments</li><li>Maintain accurate network documentation including diagrams, IP schemas, and configurations</li><li>Troubleshoot network connectivity issues across wired and wireless environments</li><li>Manage firewall policies, VPN tunnels, ACLs, and network segmentation</li><li>Collaborate with security teams to implement network hardening measures</li><li>Support VoIP systems, WAN circuits, and remote connectivity</li><li>Escalate complex issues and coordinate with vendors when necessary</li></ul>
2026-06-09T00:00:00Z

Clinical Appeals Coordinator

Ontario, CA
onsite
Temporary / Contract
24.5 - 25 USD / Hourly
We are looking for a detail-oriented Clinical Appeals Coordinator to support clinical appeals activity for a health insurance organization in Eden Prairie, Minnesota. This Long-term Contract opportunity is well suited for someone who can manage high-volume documentation, coordinate with provider offices, and keep appeal-related records accurate and current. The person in this role will help ensure information is collected promptly, tracked carefully, and processed within required service timelines while working primarily remotely with occasional office visits as needed. Responsibilities:• Review and manage clinical appeal files, ensuring each case is documented accurately and updated in the appropriate databases.• Communicate with provider offices and other involved parties to obtain missing records, confirm required information, and support timely case progress.• Track request deadlines closely and follow up on outstanding items to keep work moving within established health plan turnaround expectations.• Maintain organized records for incoming and outgoing documentation, including receipt, status updates, and final case support materials.• Perform high-volume data entry with a strong focus on accuracy, completeness, and quality standards.• Support mail-related processing activities when needed, including occasional trips to the Eden Prairie, Minnesota office for physical document handling.• Participate in training and apply department procedures consistently to help maintain compliance and service quality.• Collaborate with internal teams and external contacts to resolve documentation gaps and keep appeals work aligned with operational requirements.Clinical
2026-06-01T00:00:00Z

Website Coordinator

San Francisco, CA
remote
Temporary / Contract
45 - 50 USD / Hourly
We are looking for a Website Coordinator to join a retail e-commerce team in San Francisco, California on a Contract basis. This role supports day-to-day web operations across global online storefronts, helping ensure content is accurate, launches are delivered on time, and site updates are completed smoothly. The position is ideal for someone who is highly detail-oriented, comfortable working in fast-paced digital environments, and experienced with Salesforce Commerce Cloud and website content management. Responsibilities: • Manage recurring content updates and merchandising changes across multiple global e-commerce websites. • Maintain product, category, and editorial pages by entering, revising, and publishing content within Salesforce Commerce Cloud tools. • Support site enhancement initiatives by updating page components, preparing new content placements, and assisting with feature setup. • Carry out high-volume changes across numerous regional pages while preserving consistency and accuracy. • Refresh website content to support promotions, product launches, and seasonal campaign activity. • Work with creative, marketing, and other cross-functional stakeholders to collect assets, confirm details, and deliver updates correctly. • Use project tracking systems such as Jira to monitor assignments, manage tickets, and coordinate handoffs. • Apply basic code snippets or structured content elements carefully within content management and back-office platforms as needed.
2026-06-19T00:00:00Z

Patient Access Coordinator

Brownsburg, IN
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a detail-oriented and customer-focused Patient Access Coordinator to support patient registration, insurance verification, authorizations, and front-end administrative operations for hospital services. This role is essential to delivering a positive patient experience while ensuring accurate registration, compliance documentation, and timely communication across departments. Hours: 5:00am - 1:30pm Key Responsibilities<ul><li>Pre-register and register patients for all hospital services, including surgeries, injections, laboratory services, and imaging procedures.</li><li>Verify that required authorizations have been obtained for services using designated systems and internal resources. </li><li>Ensure all required patient documentation is completed, signed, and properly scanned, including consents, imaging screeners, and release forms. </li><li>Verify insurance information and determine network coverage using online tools and internal insurance resources. </li><li>Collect patient payments, accurately apply funds, and prepare bank deposits as needed.</li><li>Understand and administer ABN processes, determine when ABNs are required, and issue them appropriately for hospital and laboratory services. </li><li>Answer incoming calls and return voicemails promptly and professionally. </li><li>Communicate with support staff regarding insurance updates, diagnosis code verification or changes, and maintain accurate patient and authorization information in relevant systems. </li><li>Check Medicaid eligibility for all hospital service patients during pre-registration and registration. </li><li>Greet and assist patients, families, and visitors by directing them to appropriate care areas and physician consultation locations. </li><li>Help maintain welcoming patient areas, including keeping refreshment stations clean and stocked. </li></ul>
2026-06-05T00:00:00Z

Patient Access Coordinator

Davenport, IA
onsite
Temporary / Contract
0 - 0 USD / Yearly
Stay Professionally Engaged — Without the Full-Time Commitment as Patient Access Coordinator Overview:A well-established specialty practice is seeking a reliable and polished Patient Access Coordinator to support front-office operations. This part-time opportunity is ideal for someone who wants to remain active in a professional setting while maintaining personal flexibility. You’ll play a key role in creating a positive patient experience and supporting a collaborative clinical team. What You’ll Appreciate:<ul><li>Flexible weekday schedule that supports work-life balance</li><li>No evenings or weekends required</li><li>A chance to stay connected to meaningful, patient-focused work</li><li>A team-oriented, fast-paced environment where your contributions matter</li></ul> Key Responsibilities:<ul><li>Greet patients and manage the check-in process with professionalism and warmth</li><li>Coordinate front desk activity including scheduling, registration, and patient flow</li><li>Handle incoming calls and route inquiries appropriately</li><li>Verify patient information and maintain accurate records</li><li>Support clinical and administrative teams with daily operations</li><li>Ensure compliance with privacy and healthcare standards</li></ul> This is an excellent fit for someone who values flexibility but still wants to make a meaningful impact in a professional healthcare environment. Connect with our team today by calling us at (563) 359-7535!
2026-06-02T00:00:00Z

Executive Administrative Assistant

Stockbridge, GA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary: We are seeking a highly skilled Executive Administrator to provide high-level support to senior leadership and help ensure the smooth operation of daily business activities. This role requires exceptional organizational ability, sound judgment, discretion with confidential information, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities: <ul><li>Provide comprehensive administrative support to executives and leadership teams </li><li>Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders </li><li>Prepare correspondence, presentations, reports, and other business documents </li><li>Coordinate travel arrangements, itineraries, and expense reporting </li><li>Serve as a liaison between executives, internal teams, clients, and external partners </li><li>Organize and support executive meetings, including agendas, materials, and follow-up actions </li><li>Track deadlines, priorities, and projects to ensure timely completion </li><li>Handle confidential and sensitive information with a high degree of professionalism </li><li>Support office operations and assist with special projects as needed </li><li>Improve administrative processes and recommend efficiencies where appropriate</li></ul>
2026-06-12T00:00:00Z

Executive Administrative Assistant

Cumming, GA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:Based on general knowledge.We are seeking a highly skilled Executive Administrator to provide high-level support to senior leadership and help ensure the smooth operation of daily business activities. This role requires exceptional organizational ability, sound judgment, discretion with confidential information, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Organize and support executive meetings, including agendas, materials, and follow-up actions</li><li>Track deadlines, priorities, and projects to ensure timely completion</li><li>Handle confidential and sensitive information with a high degree of professionalism</li><li>Support office operations and assist with special projects as needed</li><li>Improve administrative processes and recommend efficiencies where appropriate</li></ul>
2026-06-12T00:00:00Z

Executive Administrative Assistant

New Castle, DE
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
Robert Half is looking for an Executive Administrative Assistant to provide high-level support to leadership while also contributing to day-to-day finance and office operations at our client located in the Greater Delaware area. This Executive Administrative Assistant role blends executive coordination, administrative organization, and clerical assistance, making it ideal for someone who can manage competing priorities with sound judgment and attention to detail. The successful candidate will help keep schedules, communications, records, and event logistics running smoothly while maintaining a detail oriented and confidential approach. Responsibilities:<ul><li>Oversee the President’s schedule by organizing appointments, reserving meeting times, and arranging business travel with careful attention to timing and priorities.</li><li>Serve as a central point of coordination for meetings by working with employees, clients, vendors, and external partners to confirm attendance and logistics.</li><li>Create and assemble materials such as agendas, presentation documents, reports, and post-meeting follow-up items to support leadership and team communication.</li><li>Handle sensitive business information with a high degree of discretion, accuracy, and care in all interactions and documentation.</li><li>Contribute to assigned projects and provide broad administrative assistance to help leadership and departmental initiatives move forward efficiently.</li><li>Plan logistical details for off-site gatherings, conferences, and company-sponsored events, including scheduling, preparation, and vendor coordination.</li><li>Support finance-related administrative work through document filing, record upkeep, data entry, invoice assistance, and preparation of routine paperwork.</li><li>Assist with employee engagement efforts by helping organize recognition activities, celebrations, milestone acknowledgments, and internal social events.</li><li>Coordinate with office suppliers and external service providers to help maintain smooth daily operations and an organized workplace environment.</li></ul>
2026-05-21T00:00:00Z

Executive Administrative Assistant

Atlanta, GA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:Based on general knowledge.We are seeking a highly skilled Executive Administrator to provide high-level support to senior leadership and help ensure the smooth operation of daily business activities. This role requires exceptional organizational ability, sound judgment, discretion with confidential information, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Organize and support executive meetings, including agendas, materials, and follow-up actions</li><li>Track deadlines, priorities, and projects to ensure timely completion</li><li>Handle confidential and sensitive information with a high degree of professionalism</li><li>Support office operations and assist with special projects as needed</li><li>Improve administrative processes and recommend efficiencies where appropriate</li></ul>
2026-06-12T00:00:00Z

Executive Administrative Assistant

Norcross, GA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:Based on general knowledge.We are seeking a highly skilled Executive Administrator to provide high-level support to senior leadership and help ensure the smooth operation of daily business activities. This role requires exceptional organizational ability, sound judgment, discretion with confidential information, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Organize and support executive meetings, including agendas, materials, and follow-up actions</li><li>Track deadlines, priorities, and projects to ensure timely completion</li><li>Handle confidential and sensitive information with a high degree of professionalism</li><li>Support office operations and assist with special projects as needed</li><li>Improve administrative processes and recommend efficiencies where appropriate</li></ul>
2026-06-12T00:00:00Z

Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 37 USD / Hourly
We are seeking a highly organized and proactive Administrative Assistant to support senior-level executives and investment banking professionals. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide high-level administrative support to executives, operating independently with minimal direction</li><li>Manage complex calendars, scheduling meetings and resolving conflicts</li><li>Coordinate domestic and international travel arrangements, including detailed itineraries</li><li>Prepare and submit expense reports accurately and in compliance with company policies</li><li>Manage a high volume of emails, prioritizing and responding in a timely, professional manner</li><li>Handle incoming calls, triage inquiries, and ensure appropriate follow-up</li><li>Partner with administrative team members to ensure seamless coverage and collaboration</li><li>Maintain confidentiality and professionalism in all interactions</li></ul>
2026-06-08T00:00:00Z

Executive Administrative Assistant

Federal Way, WA
remote
Permanent / Full Time
60000 - 85000 USD / Yearly
We are looking for an organized and proactive Executive Administrative Assistant to provide high-level support to leadership. This role focuses on keeping priorities on track through thoughtful schedule management, clear communication, and seamless coordination of meetings and travel. The ideal candidate is adaptable, attentive to detail, and confident handling sensitive information while building strong working relationships across internal and external stakeholders. Responsibilities: • Manage complex executive calendars, anticipate scheduling conflicts, and adjust priorities to support changing business needs. • Organize leadership meetings, conference calls, and appointments while ensuring all logistics, materials, and follow-up actions are handled efficiently. • Capture clear and accurate meeting notes, summarize key decisions, and distribute documentation to support accountability and next steps. • Arrange domestic and/or international travel plans, including itineraries, lodging, transportation, and related logistics. • Prepare and manage expense submissions and supporting records in a timely and accurate manner. • Draft, review, and coordinate correspondence on behalf of executives with a high degree of discretion and accuracy. • Serve as a dependable point of contact for business partners and stakeholders, helping maintain productive working relationships. • Provide broad administrative support to leadership, including document preparation, information tracking, and assistance with organizational priorities.
2026-06-11T00:00:00Z

Executive Administrative Assistant

Kennesaw, GA
onsite
Temporary / Contract
30 - 35 USD / Hourly
Job Summary:We are seeking a highly skilled Executive Administrator to provide high-level support to senior leadership and help ensure the smooth operation of daily business activities. This role requires exceptional organizational ability, sound judgment, discretion with confidential information, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities:<ul><li>Provide comprehensive administrative support to executives and leadership teams</li><li>Manage complex calendars, scheduling, and meeting coordination across multiple stakeholders</li><li>Prepare correspondence, presentations, reports, and other business documents</li><li>Coordinate travel arrangements, itineraries, and expense reporting</li><li>Serve as a liaison between executives, internal teams, clients, and external partners</li><li>Organize and support executive meetings, including agendas, materials, and follow-up actions</li><li>Track deadlines, priorities, and projects to ensure timely completion</li><li>Handle confidential and sensitive information with a high degree of professionalism</li><li>Support office operations and assist with special projects as needed</li><li>Improve administrative processes and recommend efficiencies where appropriate</li></ul>
2026-06-12T00:00:00Z

Legal Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 29 USD / Hourly
We are offering a contract employment opportunity for a Legal Administrative Assistant in Honolulu, Hawaii. This role is central to operations in the legal industry where you will be expected to provide comprehensive support to attorneys and contribute to the efficient operation of our legal department. The ideal Legal Administrative Assistant candidate will perform a variety of tasks including legal research, drafting documents, managing case files, and communicating with clients and external parties. Responsibilities:• Conduct comprehensive legal research and draft various legal documents such as pleadings, motions, briefs, and other related documents.• Manage, organize, and maintain case files and documents ensuring all paperwork is accurate and current.• Communicate effectively with clients, witnesses, court personnel, and other external parties to gather information and schedule appointments.• Coordinate and schedule meetings, hearings, depositions, and other legal proceedings.• Prepare, manage, and file legal documents with courts, administrative agencies, and other relevant entities.• Assist in trial preparation tasks such as organizing exhibits, witness lists, and trial binders.• Maintain the confidentiality of sensitive information and adhere to the ethical standards of the legal profession.• Provide administrative support to attorneys including managing calendars, answering phone calls, and handling correspondence.• Stay updated on changes in laws, regulations, and legal procedures relevant to the practice area.• Perform other duties as assigned to ensure the efficient operation of the legal department.
2026-06-19T00:00:00Z

Legal Administrative Assistant

San Mateo, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Our client, a mission-driven legal program supporting children and families, is seeking a Legal Administrative Assistant to provide part-time, temporary support. This is a great opportunity to contribute to meaningful work in a flexible environment. The role offers approximately 10+ hours per week, with a flexible schedule. If you have prior Legal Administrative experience or are looking to get experience in this entry level role, apply today! Responsibilities<ul><li>Monitor and manage the intake line, including routing inquiries and capturing key information</li><li>Provide Spanish-English translation support for client communications as needed</li><li>Assist attorneys with general administrative tasks and case support</li><li>Maintain organized records and track basic case or intake activity</li><li>Support day-to-day operations to ensure smooth program function</li></ul>
2026-06-06T00:00:00Z

Legal Administrative Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
A small civil litigation law office in Santa Rosa is seeking a Legal Administrative Assistant to provide temporary coverage during a medical leave continuing through early August. This position requires candidates to report onsite Monday through Thursday and is best suited for legal support professionals who can step into an active practice with minimal training. Given the urgent nature of this need, candidates must be available to start immediately, with the firm targeting a start date no later than Thursday, June 18. Responsibilities• Prepare, scan, upload, and electronically file court documents• Assist with electronic court filings through One Legal and other filing platforms• Process service requests and filing-related correspondence• Answer and route incoming phone calls• Handle incoming and outgoing mail• Maintain electronic and physical case files• Assist with document organization and records management• Provide front desk and general administrative support• Support calendaring and scheduling activities as needed
2026-06-17T00:00:00Z

Legal Administrative Assistant

Menlo Park, CA
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a Legal Administrative Assistant to support daily operations in our Redwood City office. This role works closely with attorneys, paralegals, and office leadership to keep documents, schedules, and administrative processes organized and running smoothly. The ideal candidate is comfortable balancing clerical support, front office coverage, and time-sensitive legal administrative tasks in a fast-paced environment. Responsibilities:• Provide day-to-day administrative support to legal staff and office leadership, helping coordinate a wide range of office and case-related activities.• Manage the intake, scanning, electronic filing, and organization of correspondence, pleadings, and other legal records within the document management system.• Create, label, organize, and maintain paper files while ensuring both physical and digital records remain easy to access and up to date.• Index and sort litigation materials, discovery documents, and incoming or outgoing mail to support efficient file retrieval.• Respond to requests for records by locating and delivering electronic and hard-copy files in a timely manner.• Step in to support reception and office services functions, including handling deliveries, mail distribution, and general front-desk coverage as needed.• Enter check requests, expense reports, and attorney time records accurately using approved software and billing tools.• Assist with meeting and trial logistics by arranging travel, coordinating catering, and supporting related administrative needs.• Maintain shared office spaces such as copy areas and break rooms, replenish supplies, complete copying and scanning projects, and run local business errands when required.
2026-06-10T00:00:00Z

Legal Administrative Assistant

Glen Allen, VA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for an organized Administrative Assistant to support a legal team serving clients in Richmond, Virginia. This Contract to Permanent position is ideal for someone who can manage a high-volume caseload environment, keep records current, and communicate clearly with clients, attorneys, and internal team members. The role focuses on coordinating case-related administrative work, preparing routine legal correspondence, and helping ensure each matter progresses on schedule with accurate documentation. Responsibilities:• Partner with the lead case manager and administrative leadership to track case progress and help carry out established action plans for client-related legal matters.• Monitor outstanding requests and follow up to help obtain needed updates, documents, and task completion in a timely manner.• Provide clients with clear case status updates and respond professionally to routine questions through phone and written communication.• Prepare, format, and review letters, basic legal documents, and other correspondence for accuracy, grammar, and completeness.• Maintain complete case files by copying, organizing, and uploading required records into the case management system while keeping daily activities current.• Report progress, priorities, and emerging concerns to supervisors, and raise scheduling risks early so solutions can be developed before deadlines are affected.• Support a high-volume caseload by working across approximately 100 to 250 active matters with strong attention to detail and consistent follow-through.• Use case management software and VA submission processes to update tasks, process documentation, and assist with file movement and status tracking.• Prepare for recurring team discussions by gathering relevant case updates and sharing information needed for daily meetings with department leaders.• Contribute to overall team operations by assisting with additional administrative duties and providing coverage for colleagues when needed.
2026-06-09T00:00:00Z

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