<p>We are looking for a dedicated Administrative Assistant to join our team in San Diego, California. In this role, you will play a pivotal part in ensuring smooth office operations, supporting leadership, and maintaining a welcoming and detail-oriented environment for staff and visitors. The ideal candidate thrives in a dynamic setting and demonstrates exceptional organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors, oversee front-door access, and ensure a positive reception experience.</p><p>• Manage and respond to communications in a shared inbox, routing inquiries as necessary.</p><p>• Maintain team calendars, schedules, and action items to support alignment and timely progress.</p><p>• Track and order office supplies, ensuring inventory is consistently stocked and organized.</p><p>• Organize weekly in-office events, including planning, setup, ordering items, and post-event clean-up.</p><p>• Prepare welcome kits for new employees, including equipment and branded materials.</p><p>• Provide administrative support to leadership and various departments as needed.</p><p>• Act as the primary point of contact for day-to-day office operations and general assistance.</p><p>• Uphold confidentiality and sound judgment in all interactions with staff.</p><p>• Ensure all tasks are completed with precision and attention to detail.</p>
<p>We are looking for a dedicated Administrative Assistant to join our Service department on a short-term contract basis in Stockton, California. This part-time position will last approximately two months and will provide essential support while a team member is on leave. The role requires a proactive individual who can handle a variety of administrative tasks and fieldwork responsibilities.</p><p><br></p><p>Responsibilities:</p><p>• Independently complete assigned tasks while collaborating effectively in a team setting.</p><p>• Enter data to ensure precise and timely reporting.</p><p>• Manage records and create specialized reports to support departmental processes.</p><p>• Provide general administrative support, including reception duties, data entry, and maintaining office files.</p><p>• Utilize Microsoft Office tools, including Excel spreadsheets, to perform daily tasks efficiently.</p><p>• Maintain strong organizational skills to prioritize workloads and meet deadlines.</p><p>• Communicate effectively with team members and customers to resolve administrative and technical inquiries.</p><p>• Analyze data and information to support departmental objectives.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. In this Contract to permanent position, you will play a pivotal role in supporting the office operations of an accounting firm, ensuring efficiency and accuracy in administrative tasks. The ideal candidate will have prior experience in a similar environment, be tech-savvy, and possess strong organizational skills.<br><br>Responsibilities:<br>• Provide administrative support to the team, including managing schedules, handling correspondence, and organizing files.<br>• Assist with tax-related administrative tasks, ensuring compliance with procedures and timelines.<br>• Utilize QuickBooks (desktop and online) for data entry, record keeping, and financial management.<br>• Support the use of Lacerte tax software and e-filing processes during tax season.<br>• Manage inbound calls professionally, addressing inquiries and directing them appropriately.<br>• Coordinate and oversee individual tax return documentation, ensuring accuracy and completeness.<br>• Collaborate with part-time tax administrators and interns to ensure workflow efficiency.<br>• Maintain and update Sharefile systems for secure document sharing.<br>• Perform receptionist duties, such as greeting visitors and maintaining a welcoming office environment.<br>• Contribute to the overall organization and smooth operation of the office, including assisting with special projects.
We are looking for a detail-oriented Administrative Assistant to join our team in Costa Mesa, California. In this long-term contract role, you will provide essential support to the Property Manager by handling administrative tasks and ensuring smooth operations within the office. This position is ideal for individuals with a background in office administration and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Perform general administrative tasks, including answering inbound calls, managing correspondence, and maintaining organized records.<br>• Assist the Property Manager with daily operational needs and provide support on property-related matters.<br>• Schedule appointments and coordinate meetings with vendors, clients, and team members.<br>• Oversee payment processing and ensure accurate documentation of financial transactions.<br>• Manage vendor relationships and track service requests to completion.<br>• Handle receptionist duties such as greeting visitors and directing inquiries.<br>• Conduct data entry tasks to maintain accurate and up-to-date records.<br>• Support office operations by ordering supplies and ensuring the workspace remains organized.<br>• Prepare reports and presentations as required by the Property Manager.<br>• Collaborate with team members to improve office workflows and efficiency.
<p>Robert Half is seeking a tech savvy Administrative Assistant for a 3 month long-term temporary assignment, with the potential for permanent placement for the right candidate!</p><p> </p><p>In this role, you will play a key part in maintaining accurate and organized records, handling data entry, conducting research, managing administrative tasks, and processing financial information. You will also provide support on special projects, contributing to operational efficiency across the business. The ideal candidate is detail-oriented, highly organized, and proficient in Microsoft Office Suite. The Administrative Assistant position will start on Monday, 3/23 and the hourly pay is up to $26/hr.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Carson City, Nevada. This long-term contract position offers an excellent opportunity for an individual with strong organizational and communication skills to contribute to the smooth operation of daily business activities. The role involves supporting sales efforts, maintaining efficient office processes, and delivering exceptional service to clients and vendors.<br><br>Responsibilities:<br>• Oversee daily office operations to ensure workflows are efficient and organized.<br>• Handle administrative tasks such as maintaining documentation, managing files, and drafting correspondence.<br>• Coordinate delivery schedules for customers and vendors to ensure timely operations.<br>• Monitor inventory levels, placing orders as needed to maintain stock.<br>• Assist office staff with scheduling and task coordination to enhance productivity.<br>• Provide outstanding customer service by addressing inquiries and resolving issues promptly.<br>• Develop, implement, and maintain office procedures to ensure operational consistency.<br>• Identify opportunities for improving office processes and propose actionable recommendations.<br>• Answer inbound calls and provide receptionist support when necessary.<br>• Collaborate with vendors to manage relationships and ensure smooth supply chain operations.
<p>We are looking for an Administrative Assistant to support a Tax Firm in Southeast Columbus. . This contract position offers an excellent opportunity to contribute to the organization during the busy tax season, with potential for long-term growth. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks effectively in an office environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact by welcoming clients and ensuring the front office remains organized, clean, and well-stocked.</p><p>• Manage client drop-offs and pick-ups efficiently while providing exceptional customer service.</p><p>• Answer incoming calls and direct them appropriately, ensuring prompt and accurate communication.</p><p>• Perform data entry tasks accurately and maintain updated records.</p><p>• Manage calendars and schedules to optimize office operations.</p><p>• Utilize Microsoft Excel for basic administrative tasks and reporting needs.</p><p>• Support day-to-day administrative activities to ensure smooth office operations.</p><p>• Adhere to business casual dress code, including jeans, to maintain a comfortable and detail-focused work environment.</p>
<p>We are looking for a skilled <strong><em>Administrative Assistant</em></strong> to join a educational organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at <strong><em>(808) 531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</em></strong></p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare thorough correspondence, reports, and other documentation as needed.</p><p>• Coordinate and collaborate with various departments to ensure seamless communication and workflow.</p><p>• Provide support for fundraising initiatives by assisting with planning and execution.</p><p>• Conduct research to gather relevant data and information for projects and reports.</p><p>• Assist in organizing and managing events, including logistics and planning.</p><p>• Compile and generate accurate reports to support organizational decision-making.</p><p>• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.</p><p>• Manage inbound calls and provide prompt and courteous responses to inquiries.</p><p>• Maintain organized records and ensure all documentation is up-to-date.</p><p>• Support office operations and contribute to the efficiency of administrative processes.</p>
We are looking for a detail-oriented Administrative Assistant to support billing operations in a fast-paced healthcare environment. This role is based in Santa Clara, California, and offers an excellent opportunity for individuals eager to grow their administrative and financial skills. The ideal candidate will assist with invoicing, purchase order matching, and other bookkeeping tasks while collaborating closely with the sales and management teams.<br><br>Responsibilities:<br>• Prepare and send invoices accurately and in a timely manner.<br>• Match purchase orders to invoices to ensure proper documentation and billing.<br>• Collaborate with the sales and management teams to support billing-related processes.<br>• Assist with bookkeeping tasks and maintain organized financial records.<br>• Manage customer billing inquiries and provide resolution promptly.<br>• Use QuickBooks or similar software for billing and record-keeping purposes.<br>• Generate billing statements and ensure all payments are recorded properly.<br>• Participate in training to learn additional responsibilities and enhance skills.<br>• Maintain administrative records and provide general office support as needed.
<p>Administrative Assistant/Project Support Coordinator</p><p><br></p><p>Our client is seeking an Administrative Assistant to join their team! This role supports multiple project managers and field teams in a fast-paced construction setting where priorities shift quickly and accuracy matters. This is an excellent opportunity for someone who thrives under pressure, enjoys being the operational glue of a team, and wants to grow within a stable organization. This provides a flexible schedule within 30-40 hours a week.</p><p><br></p><p>What You’ll Do</p><p>- Support project managers and field teams with day-to-day project coordination</p><p>- Run reports in internal systems to keep projects on track</p><p>- Assist with billing and invoicing activities</p><p>- Manage, maintain, and distribute manning schedules</p><p>- Collect and enter field timesheets</p><p>- Handle multiple priorities in a deadline-driven environment</p>
<p>Robert Half has an exciting long term contract opportunity with a local government entity in Half Moon Bay. We are seeking a highly organized and service-oriented Municipal Administrative Assistant to support Community Development including both the Building & Permits Department and the Public Works team. This role serves as a key point of contact for residents, contractors, and internal staff, ensuring efficient administrative operations and exceptional customer service across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide front-line administrative support for Building & Permits and Public Works operations, including answering phones, responding to emails, and assisting walk-in inquiries</li><li>Assist with the intake, processing, and tracking of building permit applications, ensuring accuracy and completeness of documentation</li><li>Coordinate inspections, maintain scheduling calendars, and communicate updates with inspectors, contractors, and residents</li><li>Maintain and update records, databases, and filing systems in compliance with municipal regulations and retention policies</li><li>Prepare correspondence, reports, and public notices related to permits, projects, and public works activities</li><li>Support Public Works functions such as work order tracking, service requests, and project documentation</li><li>Process payments, fees, and invoices related to permits and municipal services</li><li>Liaise with internal departments to facilitate cross-functional communication and project coordination</li><li>Assist with public information requests and ensure transparency and responsiveness to community needs</li><li>Ensure compliance with local ordinances, policies, and procedures</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Clinton, Mississippi. The role is ideal for someone who thrives in a construction-based environment and enjoys managing multiple administrative tasks efficiently. This is a long-term contract position with an expected duration of one year.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Senior Project Manager, ensuring seamless day-to-day operations.</p><p>• Manage inbound calls and direct them to the appropriate personnel or department.</p><p>• Maintain accurate records and perform data entry tasks to support project documentation.</p><p>• Schedule and coordinate appointments, meetings, and events, ensuring all calendars are up-to-date.</p><p>• Perform receptionist duties, including greeting visitors and maintaining an organized and detail-oriented office environment.</p><p>• Organize and manage office supplies, ensuring necessary items are available for project operations.</p><p>• Utilize Microsoft Office 365 tools to prepare reports, presentations, and other project-related materials.</p><p>• Assist in tracking project timelines and deliverables to ensure deadlines are met.</p><p>• Collaborate with team members to support administrative needs across the project.</p><p>• Handle additional clerical duties as required to support the construction project.</p>
<p>Are you ultra‑organized, detail‑driven, and love keeping things running smoothly behind the scenes? We’re looking for a proactive Administrative Assistant to join a fast‑paced, professional office in Harrisburg, PA! This is a great opportunity to support <strong>attorneys </strong>while playing a key role in daily office operations. If you enjoy juggling tasks, staying organized, and being the go‑to support person, this role is for you!</p><p><br></p><p>Responsibilities:</p><ul><li>Provide daily administrative support to attorneys to keep schedules and workflows on track</li><li>Prepare outgoing mail, create shipping labels, and assemble documents</li><li>Handle general clerical tasks including scanning, copying, and filing</li><li>Maintain well‑organized physical and electronic filing systems</li><li>Assist with document preparation, formatting, and accuracy checks</li><li>Answer incoming calls professionally and route inquiries appropriately</li><li>Ensure confidentiality of sensitive documents and communications</li><li>Coordinate office tasks to improve efficiency and organization</li><li>Jump in on additional administrative duties as needed to support the team</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Salinas, California. In this role, you will provide bilingual administrative support while ensuring the smooth operation of office procedures. This is a long-term contract position, offering an opportunity to work in a dynamic environment where organizational skills and multitasking abilities are highly valued.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including preparing correspondence, maintaining filing systems, and managing databases.<br>• Assist administrators with tasks related to their areas of responsibility, ensuring efficient coordination of office activities.<br>• Prepare and distribute meeting agendas, transcribe minutes, and compile reports as required.<br>• Maintain calendars, schedule appointments, and organize travel arrangements for administrators and staff.<br>• Operate and troubleshoot standard office equipment, such as computers, scanners, and copiers.<br>• Translate documents and correspondence into Spanish, ensuring clear communication with students, parents, and community members.<br>• Compile and post statistical data, support budget development, and process invoices for payment.<br>• Train personnel on clerical processes and cross-train staff to perform critical functions.<br>• Research and gather information needed for compliance, payroll reports, and other administrative tasks.<br>• Assist in preparing materials and agendas for board meetings and other special projects as assigned.
We are looking for a detail-oriented Administrative Assistant to join our team in Novi, Michigan. In this Contract-to-Permanent position, you will play a pivotal role in supporting day-to-day office operations with a focus on organization, communication, and efficiency. This role is ideal for someone who thrives in a dynamic environment and enjoys providing top-notch administrative support.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring they are answered promptly and routed to the appropriate team members.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Serve as the first point of contact for visitors, handling receptionist duties with professionalism.<br>• Coordinate and schedule meetings, appointments, and other office activities.<br>• Maintain and organize office files, ensuring accessibility and order.<br>• Provide general administrative support to team members, including preparing reports and correspondence.<br>• Assist in monitoring and ordering office supplies to ensure smooth operations.<br>• Collaborate with various departments to facilitate communication and workflow.<br>• Handle sensitive information with discretion and confidentiality.<br>• Support special projects and tasks as assigned by management.
<p>Our Business Management client is looking for a detail-oriented Administrative Assistant to join their team in West LA. In this onsite role, you will provide vital support to office operations and leadership, ensuring smooth day-to-day administrative functions in a fast-paced environment. The ideal candidate will thrive under pressure, possess excellent organizational skills, and demonstrate professionalism while handling sensitive tasks. Previous experience in a CPA, business management or professional services firm is highly desired. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform essential clerical duties such as data entry, filing, and preparing documents.</p><p>• Manage executive calendars, schedule meetings, and coordinate travel arrangements.</p><p>• Answer and direct incoming calls and greet visitors with professionalism and courtesy.</p><p>• Maintain and organize confidential business records and files.</p><p>• Create reports, presentations, and spreadsheets using Microsoft Office tools.</p><p>• Monitor office supplies inventory and coordinate orders and vendor services.</p><p>• Assist with various administrative tasks as assigned by managers and team members.</p><p>• Ensure seamless communication and coordination across departments.</p>
<p>We are looking for a skilled Administrative Assistant to join a non-profit organization. This is a contract position where you will play a key role in supporting the team by ensuring that administrative and clerical tasks are completed efficiently. If you thrive in an organized environment and enjoy providing essential office support, this opportunity is for you.</p><p><br></p><p>Responsibilities:</p><p>• Manage and prioritize administrative tasks to ensure smooth daily operations.</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate personnel.</p><p>• Perform accurate data entry to maintain and update organizational records.</p><p>• Handle receptionist duties, including greeting visitors and managing front desk responsibilities.</p><p>• Organize and maintain files, both physical and digital, for easy access and reference.</p><p>• Assist in scheduling meetings and coordinating calendars for team members.</p><p>• Prepare and process documents, reports, and correspondence as needed.</p><p>• Support team members with clerical tasks, ensuring deadlines are met.</p><p>• Monitor office supplies and coordinate replenishment when necessary.</p><p>• Collaborate with colleagues to streamline workflows and improve efficiency.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Worcester, Massachusetts. In this role, you will provide essential support to daily office operations, ensuring smooth communication and organizational efficiency. The ideal candidate is highly organized, proactive, and skilled at managing various administrative tasks simultaneously.<br><br>Responsibilities:<br>• Answer inbound calls and provide attentive assistance to callers.<br>• Manage calendars, schedule appointments, and coordinate meetings effectively.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle receptionist duties, including greeting visitors and directing them appropriately.<br>• Organize and support event planning activities as needed.<br>• Maintain a well-organized office environment by managing supplies and documentation.<br>• Assist in preparing reports, correspondence, and other necessary documents.<br>• Act as a liaison between departments to facilitate communication and collaboration.<br>• Address administrative office needs promptly to ensure operational continuity.<br>• Ensure compliance with company policies and procedures in all administrative tasks.
<p>We're looking for an administrative assistant to provide clerical support to ensure efficient office operations. This is a contract role in Buffalo, New York.</p><p><br></p><ul><li>Answer and direct phone calls and emails</li><li>Scheduling meetings, appointments, and maintain calendars</li><li>Prepare reports</li><li>Maintain filing system</li><li>Order office supplies</li><li>Support other staff with administrative duties as needed</li></ul><p><br></p>
<p>We are seeking a dependable and detail‑focused Administrative Assistant to join our team in Enola, PA. If you enjoy being the backbone of daily operations, keeping things on track, and supporting a small business environment where every contribution counts, this role may be a great fit for you.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle daily administrative tasks, including scheduling, managing inboxes, filing, and preparing documents</li><li>Assist leadership with calendar management, meeting coordination, and internal communication</li><li>Serve as a friendly point of contact for clients, partners, and visitors</li><li>Support small‑business operations such as ordering supplies, coordinating vendors, and maintaining organized workflows</li><li>Assist with invoicing, expense tracking, and basic bookkeeping (experience helpful but not required)</li><li>Maintain accurate records and help implement improved office processes</li><li>Provide general support wherever needed to keep the team running smoothly</li></ul><p><br></p>
<p>We are looking to hire an Administrative Assistant that play a key role in supporting property management functions for a short term contract. This will include tenant communication, scheduling, documentation, and general office coordination. The ideal candidate is organized, customer-service oriented, and able to manage multiple priorities in a fast-paced environment. This role is on going and in Houlton, ME.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet and assist tenants, owners, vendors, and visitors in person and by phone</li><li>Respond to inquiries regarding available units, maintenance requests, and general office questions</li><li>Process rental applications, lease documents, renewals, and move-in/move-out paperwork</li><li>Enter and update tenant information into property management software</li><li>Coordinate maintenance requests and communicate with vendors</li><li>Maintain organized digital and physical filing systems</li><li>Prepare notices, letters, and basic correspondence</li><li>Handle incoming/outgoing mail and manage office supplies</li><li>Assist with rent collection tracking and basic administrative record-keeping</li></ul><p><br></p>
<p>The Administrative Assistant provides day‑to‑day support to ensure efficient office operations. This role handles a variety of administrative tasks including scheduling, document preparation, data entry, communication support, and general office coordination. The ideal candidate is organized, detail‑oriented, proactive, and able to manage multiple priorities in a fast‑paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Answer and route incoming calls; greet and assist visitors.</li><li>Prepare, edit, and format documents, reports, and presentations.</li><li>Maintain electronic and physical filing systems.</li><li>Perform data entry and ensure accuracy of records and databases.</li><li>Support office operations including ordering supplies and managing inventory.</li><li>Process incoming/outgoing mail and handle shipping coordination.</li><li>Assist with onboarding tasks, meeting preparation, and company events as needed.</li><li>Track and update spreadsheets, logs, and internal documents.</li><li>Provide general administrative support to internal departments and leadership.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to support our Central Dispatch Team in Allegan, Michigan. This contract position involves performing a range of administrative and clerical tasks, including project coordination and document preparation. The role requires excellent organizational skills and a commitment to ensuring the smooth operation of department functions. M-F, 8am-5pm, 100% onsite</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update the Master Street Address Guide and oversee wireless vendor activities to ensure service requirements are met.</p><p>• Attend and document minutes for meetings as directed, including occasional after-hours sessions.</p><p>• Process and fulfill Freedom of Information Act requests in compliance with regulations.</p><p>• Prepare and manage departmental documents, including correspondence, reports, and spreadsheets, while assisting with payroll and audit procedures.</p><p>• Coordinate vendor repairs and ensure timely resolutions.</p><p>• Retrieve and review 911 audio recordings for quality assurance purposes.</p><p>• Verify wireless vendors comply with the county’s 911 surcharge requirements and follow up with non-compliant vendors.</p><p>• Manage office supplies and inventory, including ordering, inspecting shipments, and verifying invoice accuracy.</p><p>• Support departmental projects by preparing documents and tracking timelines and deliverables.</p><p>• Ensure information processing complies with laws governing 911 funding and surcharge regulations.</p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. In this role, you will provide essential support to ensure the smooth operation of daily office activities, including handling communication, managing records, and assisting with administrative tasks.<br><br>Responsibilities:<br>• Answer incoming calls and route them appropriately while maintaining a meticulous demeanor.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Provide general administrative support, such as scheduling meetings and preparing documents.<br>• Assist with receptionist duties, including greeting visitors and managing inquiries.<br>• Organize and maintain office files and records to ensure accessibility.<br>• Coordinate office supplies and maintain inventory levels.<br>• Support team members with various administrative tasks as needed.<br>• Ensure compliance with office procedures and protocols.<br>• Handle correspondence and communication with internal and external stakeholders.
<p>Dayton area company is looking for an Administrative Assistant to join their team on a contract basis immediately! The Administrative assistant will be responsible for managing calendars, coordinating travel arrangements, generating reports, collaborating with vendors, creating documents and supporting various administrative projects. This is a contract role anticipated to last for about 3 months and is working full-time hours. For more information, please call 937-224-8326. </p>