We are looking for a detail-oriented Administrative Assistant to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in ensuring seamless operations by managing administrative tasks, coordinating schedules, and supporting the facilities management team. This role requires exceptional organizational skills, confidentiality, and adaptability to handle multiple priorities effectively. Responsibilities:• Respond promptly to inbound calls and route inquiries to the appropriate team members.• Manage incoming and outgoing mail, including distribution and processing.• Issue shutdown notices and hot work permits through designated systems.• Initiate work orders and coordinate purchase orders for supplies and service requests.• Prepare weekly updates and monthly meeting agendas for the facilities management team using Microsoft Teams.• Schedule meetings, reserve conference rooms, and organize staff training sessions through Outlook.• Draft memos and correspondence in an accurate and timely manner.• Organize, file, and submit receipts and documentation related to corporate card transactions.• Arrange travel and event registration for team members attending industry events.• Maintain strict confidentiality while performing assigned duties.

• Proficiency in keyboarding with accurate typing skills. • Ability to take detailed meeting minutes and compose clear summaries. • Strong organizational skills to manage multiple projects and prioritize tasks effectively. • Excellent verbal and written communication abilities. • Solid math skills for handling administrative tasks. • Demonstrated ability to maintain confidentiality in all work performed. • Familiarity with Microsoft Teams and Outlook for scheduling and communications. • Experience with administrative office tasks, including data entry and receptionist duties.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

New Orleans, LA
onsite
Contract / Temporary to Hire
21.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in ensuring seamless operations by managing administrative tasks, coordinating schedules, and supporting the facilities management team. This role requires exceptional organizational skills, confidentiality, and adaptability to handle multiple priorities effectively. Responsibilities:• Respond promptly to inbound calls and route inquiries to the appropriate team members.• Manage incoming and outgoing mail, including distribution and processing.• Issue shutdown notices and hot work permits through designated systems.• Initiate work orders and coordinate purchase orders for supplies and service requests.• Prepare weekly updates and monthly meeting agendas for the facilities management team using Microsoft Teams.• Schedule meetings, reserve conference rooms, and organize staff training sessions through Outlook.• Draft memos and correspondence in an accurate and timely manner.• Organize, file, and submit receipts and documentation related to corporate card transactions.• Arrange travel and event registration for team members attending industry events.• Maintain strict confidentiality while performing assigned duties.
2025-09-25T18:53:46Z