592 Results for Admin Assistant Jobs

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Front Office Assistant

Reno, NV
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for an experienced and dependable Front Office Assistant to support daily operations at a busy office location. This contract opportunity with potential for a permanent role is ideal for someone who enjoys creating a welcoming first impression while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal staff, helping the front office run smoothly each day. Responsibilities: • Welcome guests, applicants, students, vendors, and delivery personnel while providing courteous and efficient front desk support. • Guide trainees through the check-in process and respond to routine questions with professionalism and accuracy. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages as needed. • Keep the reception and front office areas neat, orderly, and ready to receive visitors at all times. • Perform administrative duties such as scheduling appointments, entering information into records, filing documents, and scanning paperwork. • Assist the Office Manager and front office staff with daily clerical tasks and general operational support.
2026-11-04T00:00:00Z

Administrative Assistant/Receptionist

Allston, MA
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Administrative Assistant/Receptionist to support daily office operations in Allston, Massachusetts. This role serves as the first point of contact for visitors while also handling a wide range of clerical and organizational tasks that keep the workplace running efficiently. The ideal candidate is detail-oriented, organized, and comfortable managing routine responsibilities alongside time-sensitive requests. Responsibilities: • Welcome visitors, create a positive first impression, and guide guests to the appropriate staff or department. • Manage incoming calls, respond to general inquiries, and record accurate messages for follow-up. • Support front desk security procedures by monitoring visitor sign-ins and distributing guest identification as needed. • Coordinate outgoing and incoming deliveries, including arranging courier pickups and handling package receipt and distribution. • Keep the reception area, lobby, and shared front office spaces organized, presentable, and ready for daily use. • Collect mail, process and sort correspondence, and distribute letters and packages to the appropriate recipients. • Prepare, edit, and proofread business documents such as letters, memos, and reports for office personnel. • Maintain both electronic and physical filing systems to ensure records are accurate, accessible, and well organized. • Monitor inventory levels and replenish office and kitchen supplies to support uninterrupted daily operations. • Assist with additional administrative assignments, including special projects, check mailings, and creation of office signage when needed.
2026-10-24T00:00:00Z

Purchasing Administrative Assistant

Eaton, OH
onsite
Temporary / Contract
21 - 22 USD / Hourly
Our client is seeking a detail-oriented Purchasing Administrative Assistant for a 6-month contract assignment. This role will support purchasing and administrative operations by processing purchase orders, coordinating with vendors, tracking deliveries, and maintaining accurate procurement records. The ideal candidate is organized, proactive, and comfortable working in a fast-paced environment. Key Responsibilities:<ul><li>Create, process, and track purchase orders in a timely and accurate manner</li><li>Communicate with vendors regarding pricing, order status, delivery schedules, and invoice discrepancies</li><li>Maintain purchasing records, contracts, and vendor files</li><li>Assist with sourcing products, obtaining quotes, and comparing pricing</li><li>Coordinate with internal departments to confirm purchasing needs and delivery timelines</li><li>Monitor inventory levels and help ensure materials or supplies are ordered as needed</li><li>Reconcile purchase orders, packing slips, and invoices</li><li>Support general administrative duties related to procurement and supply chain activities</li><li>Prepare reports and update purchasing data in internal systems</li></ul>
2026-10-16T00:00:00Z

Accounting and Administrative Assistant

Windsor, MI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Job Title: Accounting AssistantJob SummaryWe are seeking a detail-oriented and organized Accounting Assistant to support our finance team with day-to-day accounting operations and administrative functions. This role is ideal for someone who is comfortable handling financial records, processing transactions, maintaining accurate documentation, and providing general office support. The Accounting Assistant will help ensure the smooth and efficient operation of both accounting and administrative processes. Key ResponsibilitiesAccounting Duties:<ul><li>Assist with accounts payable and accounts receivable processing</li><li>Prepare and enter invoices, expense reports, and journal entries</li><li>Reconcile bank statements and vendor accounts</li><li>Maintain accurate financial records and filing systems</li><li>Support month-end and year-end closing activities</li><li>Assist with payroll data entry and reporting</li><li>Monitor outstanding payments and follow up as needed</li><li>Help prepare financial reports, spreadsheets, and account summaries</li><li>Respond to vendor and internal accounting inquiries</li></ul>Administrative Duties:<ul><li>Answer phones, respond to emails, and route inquiries appropriately</li><li>Maintain office files, records, and confidential documents</li><li>Schedule meetings and support calendar coordination</li><li>Order office supplies and assist with general office management tasks</li><li>Prepare correspondence, reports, and other business documents</li><li>Support data entry and database maintenance</li><li>Assist with mail distribution, scanning, copying, and filing</li><li>Provide general administrative support to the accounting and leadership teams</li></ul>Qualifications<ul><li>Associate’s degree in Accounting, Finance, Business Administration, or related field preferred</li><li>1+ years of accounting, bookkeeping, or administrative support experience</li><li>Proficiency in Microsoft Excel, Word, and accounting software</li></ul>Why Temporary Professionals May Be InterestedTemporary professionals working through our company may be eligible for a range of benefits, which can include:<ul><li>Medical, dental, and vision coverage.</li><li>Enrollment in a retirement savings plan.</li><li>Holiday pay eligibility, depending on assignment terms.</li><li>Employee discounts and wellness offerings.</li><li>Access to professional development resources and training.</li><li>State Specific Earned Absence pay</li></ul>
2026-11-03T00:00:00Z

Property Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Are you a passionate property management professional with a drive to make a difference in communities? Do you have a proven track record of successfully managing affordable housing properties while ensuring regulatory compliance and tenant satisfaction? If so, we want to hear from you! Position OverviewWe are seeking an experienced and dedicated Property Administrative Assistant to oversee day-to-day operations at one or more affordable housing communities. The ideal candidate will bring exceptional management skills, a deep understanding of affordable housing regulations (e.g., LIHTC, HUD, Section 8), and a people-first approach to fostering vibrant and thriving communities. Preferred Experience:Administrative Support:<ul><li>Provide comprehensive administrative support to property managers and staff.</li><li>Manage documentation and correspondence efficiently, ensuring all required forms and records are accurately processed.</li><li>Resolve minor tenant inquiries via phone/email or route them to relevant departments.</li><li>Support lease renewals, affordable housing compliance forms, and other operational needs.</li></ul>Tenant Relations:<ul><li>Act as the primary point of contact for tenants, fostering positive relationships and addressing concerns professionally.</li><li>Assist with tenant onboarding processes, explaining lease agreements and compliance requirements for affordable housing units.</li></ul>Record Keeping & Reporting:<ul><li>Maintain accurate tenant files, including legal and financial records, ensuring compliance with housing regulations at federal, state, and local levels.</li><li>Prepare monthly reports for management, summarizing occupancy rates, rent collections, delinquencies, and maintenance requests</li></ul>
2026-11-04T00:00:00Z

Human Resources Assistant

Gastonia, NC
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking an HR detail oriented to support various human resources functions, including onboarding, employee relations, recruiting coordination, and HR administration. The ideal candidate is detail-oriented, organized, and able to handle sensitive information with confidentiality. Key Responsibilities: Assist with onboarding and new permanent paperwork Coordinate interviews and recruiting activities Maintain employee records and HR databases Support benefits administration and employee inquiries Process employment verifications and HR documentation Ensure compliance with company policies and procedures Assist with employee engagement and HR projects
2026-10-22T00:00:00Z

Human Resources Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have ongoing Opportunities for highly skilled and motivated Human Resources Assistants who are deeply passionate about growing at a large company. The HR Assistant will be responsible for handling a variety of personnel related administrative tasks and will provide clerical support to the HR department and employees regarding human resources related activities, policies, processes, and procedures. Please email your resume and call 626.463.2031 for immediate consideration. · Perform administrative duties, such as maintaining employee database and sorting emails for the HR department· Maintain proper records of employee attendance and leaves· Assist HR Manager in policy formulation, hiring and salary administration· Submit online job postings, shortlist candidates and schedule job interviews· Coordinate orientation and training sessions for new employees· Ensure smooth communication with employees and timely resolution to their queries
2026-11-04T00:00:00Z

Human Resources Assistant

Des Moines, IA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We're seeking an HR Assistant who is organized, people-focused, and eager to learn. This role is perfect for someone who enjoys supporting others, thrives in a fast-paced environment, and wants hands-on experience across recruiting, onboarding, employee support, HR systems, and employee engagement.You'll be a key member of the HR team, helping ensure employees have a positive experience from their first day through every stage of their career.What You'll Be DoingEmployee Support & HR Administration<ul><li>Serve as a friendly first point of contact for employee questions related to HR policies, benefits, and routine processes</li><li>Manage HR inboxes, employee requests, and everyday administrative activities</li><li>Assist employees with HR systems and technology questions</li><li>Maintain confidential employee information and records with accuracy and professionalism</li><li>Support employees and leaders across multiple locations and states</li></ul>Recruiting & Onboarding<ul><li>Coordinate onboarding activities from offer acceptance through a new employee's first day</li><li>Schedule interviews, background checks, drug screens, and other pre-employment requirements</li><li>Prepare offer letters, onboarding packets, and employment documentation</li><li>Process I-9s, E-Verify transactions, and compliance-related paperwork</li><li>Help deliver a seamless and welcoming onboarding experience</li></ul>HR Systems & Recordkeeping<ul><li>Maintain employee records and personnel files within Dayforce and other HR systems</li><li>Process employee updates including transfers, promotions, status changes, and separations</li><li>Assist with auditing employee files and maintaining compliance documentation</li><li>Generate reports and support HR data requests</li><li>Ensure information remains accurate, organized, and up to date</li></ul>Employee Engagement & Special Projects<ul><li>Support employee recognition programs, wellness initiatives, and company events</li><li>Assist with employee communications and engagement activities</li><li>Participate in projects that improve processes and the employee experience</li><li>Support HR initiatives focused on culture, communication, and organizational growth</li></ul>Why This Opportunity Stands Out<ul><li>Exposure to multiple areas of Human Resources</li><li>Strong opportunity for career growth and advancement</li><li>Collaborative and supportive team environment</li><li>Meaningful work that directly impacts employees</li><li>Variety in your day with opportunities to learn new skills and responsibilities</li><li>Opportunity to gain experience with recruiting, onboarding, HR operations, employee engagement, and HR technology</li></ul>
2026-11-05T00:00:00Z

Human Resources Assistant

Chantilly, VA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a detail-oriented HR Assistant to support daily human resources operations. This role will assist with administrative tasks, employee records, onboarding, scheduling, and general HR coordination. The ideal candidate is organized, professional, and able to handle sensitive information with discretion. You will be working Monday to Friday. Responsibilities<ul><li>Support onboarding and new hire paperwork</li><li>Maintain employee files and HR records</li><li>Assist with scheduling interviews and coordinating meetings</li><li>Respond to employee questions regarding HR policies and procedures</li><li>Help process personnel changes and other HR documentation</li><li>Support payroll and benefits administration tasks</li><li>Prepare reports, letters, and other HR-related documents</li><li>Assist with recruiting and general office support as needed</li></ul>
2026-10-16T00:00:00Z

Administrative Assistant / Front Office Support

Hinsdale, IL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant / Front Office Support specialist to help keep daily operations running smoothly in Illinois. This Long-term Contract opportunity is ideal for someone who thrives in a busy office setting, enjoys interacting with residents and visitors, and can manage a wide range of administrative tasks with accuracy and care. The role supports property management operations through strong organization, responsive communication, and consistent attention to detail. Responsibilities:• Welcome residents, board members, service providers, and guests with a courteous and attentive front office presence.• Provide day-to-day administrative assistance to Property Managers and other members of the management team.• Keep resident accounts, homeowner documentation, and property records current, organized, and easy to retrieve.• Help coordinate maintenance activity by logging service requests, tracking work orders, and communicating with vendors as needed.• Arrange meetings, assemble agendas, and prepare notices, letters, and other community communications for distribution.• Organize contracts, vendor agreements, and related property files to support accurate recordkeeping and office compliance.• Support move-in and move-out administration by preparing required paperwork and maintaining associated records.• Assist with invoice entry, supply ordering, general clerical work, and other office tasks while protecting confidential company and resident information. The salary range for this position is $18 to $20. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-11-05T00:00:00Z

Admin Services Coordinator

San Francisco, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Services Coordinator to support day-to-day office operations in New Jersey. This is a Long-term Contract position that will focus on front-desk coordination, administrative support, and maintaining an organized, detail-oriented workplace environment. The ideal candidate is comfortable handling routine office tasks, communicating with visitors and staff, and managing multiple priorities with accuracy and discretion. Responsibilities: • Provide administrative support by gathering information, maintaining records, updating internal databases, and preparing materials for large-scale communications. • Welcome visitors and callers in a courteous manner, share general organizational information, and handle sensitive information with appropriate confidentiality. • Manage site access tasks by issuing guest passes, validating parking, and keeping accurate visitor records. • Coordinate calendars, arrange meetings, prepare conference rooms, and help keep shared office spaces, reception areas, and kitchen facilities orderly. • Work with outside vendors to support meetings or events and ensure rooms are properly set up for scheduled activities. • Draft routine written communications, prepare basic reports, and respond to common questions or concerns from clients, colleagues, and supervisors. • Follow established administrative procedures to complete assigned tasks, resolve straightforward issues, and deliver accurate work within defined guidelines. • Support daily office operations in an in-person setting while maintaining dependable service and consistent attention to detail.
2026-11-05T00:00:00Z

Mailroom Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are seeking a reliable and detail-oriented Mailroom Clerk to join our team. The ideal candidate will be responsible for managing the receipt, sorting, and distribution of incoming and outgoing mail and packages. This position plays a key role in ensuring smooth mailroom operations and providing excellent support to internal teams. <ul><li>Sort, distribute, and deliver incoming mail, packages, and correspondence.</li><li>Prepare outgoing mail, including postage, shipping labels, and courier requests.</li><li>Receive, track, and distribute deliveries from vendors and carriers.</li><li>Operate mailroom equipment such as postage meters, copiers, scanners, and printers.</li><li>Maintain accurate shipping, receiving, and tracking records.</li><li>Coordinate package pickups and deliveries with shipping providers.</li><li>Monitor and replenish mailroom and office supplies as needed.</li><li>Assist with filing, data entry, document scanning, and other administrative tasks.</li><li>Ensure confidential and sensitive documents are handled appropriately.</li><li>Keep the mailroom organized, clean, and compliant with company procedures.</li><li>Support special projects and additional office services as assigned</li></ul>
2026-10-30T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and package operations for a contract position based in New York, New York. This role is ideal for someone who enjoys hands-on work, takes pride in staying organized, and can provide attentive service while moving efficiently throughout the office. The Mailroom Assistant will help ensure incoming and outgoing deliveries are processed accurately, distributed promptly, and supported with strong attention to detail. Responsibilities: • Receive, sort, and route incoming mail and packages to the appropriate departments and team members. • Deliver shipments throughout the office by following floor maps and established distribution procedures. • Prepare outgoing mail by weighing items, applying postage, and coordinating carrier pickups. • Track registered, certified, or accountable items and maintain accurate delivery records. • Investigate misdirected, returned, or incomplete mail and resolve routing issues when possible. • Support shipping activities by processing courier deliveries and handling package intake from carriers. • Assist with office support tasks such as restocking mail supplies, organizing copy areas, and helping set up meeting spaces. • Move and handle mail containers, packages, and other materials safely, including lifting heavier items as needed.
2026-11-04T00:00:00Z

Mailroom Assistant

Bloomington, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and document operations for a healthcare-related environment in Bloomington, Minnesota. This Contract position is ideal for someone who enjoys organized, hands-on work and takes pride in providing timely internal service. The role focuses on sorting, processing, and delivering incoming and outgoing materials while maintaining accuracy, responsiveness, and strong coordination with staff and courier partners. Responsibilities: • Receive, sort, and distribute incoming mail, packages, and interoffice materials to the appropriate departments in a timely manner. • Prepare outgoing correspondence and shipments by verifying details, applying proper postage, and coordinating pickups with courier services. • Operate mailroom and print equipment, including inkjet and Konica Minolta devices, to support document handling and production needs. • Enter tracking details, shipment records, and delivery information into internal systems with a high level of accuracy. • Respond to staff questions regarding mail status, package routing, and delivery timelines while providing attentive customer service. • Maintain organized mailroom workflows by monitoring supplies, keeping work areas orderly, and following established handling procedures. • Support document distribution and related administrative tasks that may involve ERP or database tools such as Microsoft Access. • Assist with timekeeping or workflow documentation processes using systems such as Kronos Timekeeping System or About Time when needed.
2026-11-04T00:00:00Z

Payroll Assistant

West Chester, OH
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
We are looking for a detail-oriented Payroll Assistant to support payroll operations within a manufacturing environment in Fairfield, Ohio. This role focuses on maintaining accurate employee pay and timekeeping records, responding to payroll inquiries, and helping ensure payroll activities run smoothly each pay period. The ideal candidate is organized, dependable, and comfortable working with confidential information while providing reliable support to employees and staff. Responsibilities:• Assist with clerical and administrative activities that support the biweekly payroll cycle from start to finish.• Examine attendance logs and submitted timesheets each day to identify missing entries, inconsistencies, or items that could affect employee pay.• Respond to payroll and timekeeping questions from contract workers and internal employees in a timely and helpful manner.• Act as the first point of contact for walk-in inquiries related to pay, hours worked, and timekeeping matters.• Enter and maintain contract employee records in the Time on Demand system with a high level of accuracy.• Organize payroll documentation, employee files, and archived records to support retention, compliance, and audit readiness.• Provide coverage for payroll orientation sessions when the supervisor is unavailable.• Update, review, and maintain employee information across payroll and timekeeping platforms to keep records current and accurate.
2026-10-22T00:00:00Z

Accounting and Operations Assistant

Cedar Rapids, IA
onsite
Temporary to Hire
20 - 25 USD / Hourly
Contract-to-Hire Opportunity | Build Your Career with a Growing Organization Looking for more than just another accounting position? This is an opportunity to join a growing, team-oriented company where you'll gain hands-on experience across accounting, operations, customer billing, and financial administration. This contract-to-hire role offers the chance to demonstrate your skills, make an immediate impact, and earn a permanent position with a respected organization.If you enjoy variety in your day, thrive in a fast-paced environment, and take pride in keeping processes organized and accurate, we'd love to hear from you. As an Accounting & Operations Assistant, you'll support both the accounting and operations teams by helping ensure financial transactions, customer invoicing, and critical business processes run smoothly. Accounting & Finance<ul><li>Prepare and process customer invoices in a timely manner</li><li>Upload invoices through customer billing portals and third-party systems</li><li>Enter and maintain credit card transactions within the ERP system</li><li>Support accounts receivable activities, including invoicing and cash application</li><li>Assist with accounts payable tasks as business needs require</li><li>Maintain subcontractor documentation, insurance certificates, and compliance records</li><li>Enter and maintain contract information within company systems</li><li>Assist with special projects and process improvement initiatives</li></ul>Operations Support<ul><li>Enter project and estimate information into internal systems</li><li>Assist with schedule adjustments and operational updates</li><li>Provide administrative support to internal teams</li><li>Answer and route incoming calls as needed</li><li>Participate in a rotational on-call schedule peak events per assigned schedule – This could be Monday-Friday either 5AM to 8AM or 5PM to 8PM, Weekends during 8AM-5PM</li></ul>
2026-11-02T00:00:00Z

Receptionist/Administrative Assistant

Wheat Ridge, CO
onsite
Permanent / Full Time
50000 - 58000 USD / Yearly
We are looking for a detail-oriented Receptionist/Administrative Assistant to join a tax team in Wheat Ridge, Colorado. This permanent role combines front-desk support with administrative responsibilities in a client-facing environment. The ideal candidate understands tax office operations and communicates clearly. Responsibilities:• Welcome clients, answer incoming calls, and provide front-office support for daily tax office operations.• Enter financial and client-related information into internal systems with a high level of speed and accuracy.• Organize documents, manage administrative workflows, and keep office files current and accessible.• Coordinate with the Business Manager and office staff to support scheduling, client communication, and operational follow-through.• Assist during peak tax seasons by handling changing priorities, responding to client needs, and supporting time-sensitive office tasks This role is 100% in office.
2026-10-21T00:00:00Z

Healthcare Administrative Assistant

St. Paul, MN
onsite
Temporary / Contract
21 - 26 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to support daily office operations and help ensure an efficient, professional experience for patients, providers, and staff. The ideal candidate will have strong administrative skills, excellent communication abilities, and the ability to manage multiple priorities in a fast-paced healthcare environment. Based on general knowledge.Key Responsibilities<ul><li>Provide administrative support to physicians, managers, and office staff. </li><li>Answer phones, respond to emails, and route inquiries appropriately.</li><li>Schedule appointments, meetings, and maintain calendars. </li><li>Prepare, update, and maintain patient and office records with accuracy and confidentiality. </li><li>Assist with data entry, filing, scanning, and document management. </li><li>Order office and medical supplies and monitor inventory levels. </li><li>Greet patients and visitors in a professional and courteous manner. </li><li>Support billing, insurance verification, and other front-office functions as needed. </li><li>Coordinate internal communications and assist with special projects. </li><li>Ensure compliance with company policies and healthcare privacy standards. </li></ul>
2026-10-19T00:00:00Z

Administrative Assistant- Start-up

Mountain View, CA
onsite
Temporary / Contract
30 - 45 USD / Hourly
Administrative Assistant (Startup Environment/AI Tech) Help Keep a Growing Team Organized and Moving Forward. We're looking for a proactive, detail-oriented Administrative Assistant to support day-to-day operations in a fast-paced startup environment. This role is perfect for someone who enjoys wearing multiple hats, staying one step ahead, and helping teams stay focused on what matters most. What You'll Do<ul><li>Manage calendars, meetings, and scheduling for team members and leadership</li><li>Coordinate travel, expenses, and office logistics</li><li>Prepare presentations, reports, and meeting materials</li><li>Support employee onboarding, events, and culture initiatives</li><li>Assist with office operations, vendor coordination, and special projects</li><li>Help improve processes and keep the team organized as the company grows</li></ul>
2026-10-30T00:00:00Z

Bilingual Administrative Assistant

Eugene, OR
onsite
Temporary / Contract
20 - 25 USD / Hourly
We are seeking a reliable Bilingual Spanish Administrative Assistant to support daily office operations and provide administrative assistance across departments. The ideal candidate is professional, organized, and able to communicate effectively in both English and Spanish while delivering excellent customer service to clients, visitors, and team members.Responsibilities<ul><li>Answer and route phone calls in English and Spanish.</li><li>Greet and assist clients, visitors, and employees.</li><li>Schedule meetings, appointments, and maintain calendars.</li><li>Draft correspondence and maintain records and files.</li><li>Organize filing systems and office documentation.</li><li>Manage office supplies and vendor orders.</li><li>Translate basic verbal and written communications as needed.</li><li>Support managers and team members with administrative tasks.</li><li>Perform general office duties, including data entry and document management.</li></ul>
2026-10-23T00:00:00Z

Government Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
24 - 26 USD / Hourly
<ul><li>Provide administrative and clerical support to staff and leadership</li><li>Prepare correspondence, forms, reports, and spreadsheet-based documents</li><li>Maintain records, databases, and filing systems according to procedures</li><li>Schedule meetings, manage calendars, and support office logistics</li><li>Answer phones and assist internal and external stakeholders</li><li>Support data entry, scanning, document management, and records retention</li><li>Assist with confidential documentation and administrative processes</li><li>Help ensure timely and accurate handling of departmental information</li></ul>
2026-10-16T00:00:00Z

Personal Assistant

Dallas, TX
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for a highly organized Personal Assistant to provide hands-on support with daily personal and administrative tasks in Dallas, Texas. This Long-term Contract opportunity is ideal for someone who is detail oriented, resourceful, and comfortable managing a mix of scheduling, communication, travel coordination, and lifestyle-related requests. The role also includes front-desk style support on a part-time basis, requiring strong judgment, strong English communication skills, and the ability to keep priorities moving smoothly. Responsibilities:• Coordinate domestic and international travel plans, including transportation, lodging, itineraries, and related reservations.• Manage personal scheduling by arranging appointments, confirming meetings, and organizing social engagements such as dinners and special events.• Handle incoming calls in a courteous and efficient manner, taking messages, screening inquiries, and responding when appropriate.• Oversee a variety of personal errands, including time-sensitive pickups, deliveries, and service-related tasks such as dry cleaning.• Provide part-time receptionist support by greeting visitors, maintaining an orderly front-facing environment, and assisting with general communications.• Keep calendars, reminders, and daily priorities organized to ensure personal and administrative matters are completed efficiently.• Support day-to-day executive assistance needs tied to personal life management while maintaining discretion and attention to detail.
2026-10-28T00:00:00Z

Bookkeeper Assistant

Sand City, CA
onsite
Temporary to Hire
25.65 - 29.7 USD / Hourly
We are looking for a dependable Bookkeeper Assistant to support daily accounting operations for a construction-related business in California. This contract opportunity with permanent potential is ideal for someone who enjoys keeping financial records accurate, managing payable activity, and contributing to timely month-end reporting. The role offers the chance to work across multiple entities while helping the accounting team stay organized and on schedule. Responsibilities: • Handle invoice processing and maintain accounts payable records for multiple related business entities with a high level of accuracy. • Track purchase orders, verify supporting documentation, and ensure expenses are properly matched before payment is issued. • Reconcile company credit card activity and investigate discrepancies to keep financial records current and complete. • Conduct recurring audit reviews, including weekly purchase audits and monthly statement checks, and submit findings within established deadlines. • Assist with month-end accounting activities by confirming payable and purchasing transactions are fully captured and ready for close. • Prepare recurring financial and operational reports, including profit and loss summaries and other scheduled reporting for internal review. • Support the accounting team with bookkeeping tasks, bank reconciliations, and general record maintenance as needed. • Learn company-specific accounting tools and follow internal procedures to maintain consistency across workflows.
2026-10-12T00:00:00Z

Fiscal Assistant

Downtown Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Entry-Level Office Clerk / Accounts Payable Assistant Location: Downtown Miami, FL Industry: Legal Job Description A law office in Downtown Miami is seeking an entry-level Office Clerk to assist with daily administrative tasks and basic accounts payable functions. This is a great opportunity for someone looking to gain experience in a detail oriented legal office environment. The ideal candidate is organized, dependable, detail-oriented, and comfortable handling multiple tasks. Strong computer skills and a willingness to learn are essential. Responsibilities: Provide general administrative and clerical support to the office. Assist with accounts payable, including invoice entry, processing payments, and maintaining accurate records. Review invoices and supporting documentation for accuracy. Assist with expense tracking and basic account reconciliations. Maintain and organize files, documents, and records. Enter data into spreadsheets and accounting systems. Assist with scanning, copying, filing, and other office duties.
2026-10-27T00:00:00Z

Sr. Administrative Assistant

North Miami Beach, FL
onsite
Temporary / Contract
26 - 28 USD / Hourly
We are looking for an experienced Spanish Speaking Sr. Administrative Assistant to support executive leadership and help keep daily office operations running smoothly in North Miami Beach, Florida. This Long-term Contract position is ideal for someone who thrives in a fast-paced, detail-focused setting, enjoys coordinating details for multiple leaders, and brings an experienced, service-oriented approach to workplace support. The role combines executive-level administrative coordination with hands-on office oversight, requiring strong judgment, organization, and clear bilingual communication. Responsibilities:• Coordinate complex calendars, meetings, and daily priorities for a group of executive leaders to ensure schedules remain organized and efficient.• Arrange business travel, prepare itineraries, and process expense documentation with accuracy and attention to deadlines.• Oversee day-to-day office operations for a busy workplace, helping maintain an orderly, efficient, and well-supported environment.• Serve as a primary point of contact for external vendors, managing communications and helping resolve office-related needs in a timely manner.• Support meeting logistics by preparing agendas, organizing conference calls, and ensuring leaders have the materials they need.• Assist with administrative documentation, including handling business records and related office files with discretion and care.• Provide high-level customer service to internal teams, executives, and visitors while representing the office with professionalism.• Partner closely with colleagues across the office to keep administrative processes coordinated and responsive to business needs.
2026-11-03T00:00:00Z

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592 results for Admin Assistant jobs