We are looking for a detail-oriented Operations Specialist to join our team on a contract basis in Vacaville, California. In this role, you will manage critical operational tasks such as billing, purchase order creation, and timesheet preparation while ensuring accuracy and efficiency. This position requires strong organizational skills, proficiency with software systems, and the ability to collaborate effectively with team members. Responsibilities: • Prepare and organize job files by gathering necessary documentation and ensuring completeness for operational processes. • Create purchase orders in accordance with company guidelines and obtain required approvals before processing. • Input billing data into the system with precision and resolve discrepancies in collaboration with superintendents. • Assist in weekly timesheet preparation by verifying details and submitting them to the Payroll Department. • Collect, review, and maintain field safety inspection reports to support compliance efforts. • Utilize Sage software to execute billing and other operational tasks efficiently. • Enter new job phases into the system to ensure accurate tracking and documentation. • Identify opportunities to enhance operational workflows and improve overall efficiency. • Collaborate with superintendents and other team members to meet deadlines and maintain smooth operations.

• High school diploma or equivalent; additional education or certifications in business administration, accounting, or related fields are a plus. • Previous experience in billing, operations support, or data entry roles is preferred. • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook. • Strong attention to detail and accuracy in managing records and data entry. • Excellent organizational and time management skills to prioritize tasks effectively. • Strong communication and interpersonal abilities to collaborate with team members. • Ability to adapt to fast-paced environments and changing priorities. • Familiarity with Sage software or willingness to learn new systems quickly.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Vacaville, CA
onsite
Temporary
22.80 - 24.00 USD / Hourly
We are looking for a detail-oriented Operations Specialist to join our team on a contract basis in Vacaville, California. In this role, you will manage critical operational tasks such as billing, purchase order creation, and timesheet preparation while ensuring accuracy and efficiency. This position requires strong organizational skills, proficiency with software systems, and the ability to collaborate effectively with team members. Responsibilities: • Prepare and organize job files by gathering necessary documentation and ensuring completeness for operational processes. • Create purchase orders in accordance with company guidelines and obtain required approvals before processing. • Input billing data into the system with precision and resolve discrepancies in collaboration with superintendents. • Assist in weekly timesheet preparation by verifying details and submitting them to the Payroll Department. • Collect, review, and maintain field safety inspection reports to support compliance efforts. • Utilize Sage software to execute billing and other operational tasks efficiently. • Enter new job phases into the system to ensure accurate tracking and documentation. • Identify opportunities to enhance operational workflows and improve overall efficiency. • Collaborate with superintendents and other team members to meet deadlines and maintain smooth operations.
2025-09-16T17:38:51Z