<p>Our client, a respected healthcare company is seeking a detail-oriented Contracts Administrator to support its legal operations team on a short-term, part-time basis. This role will focus on organizing and maintaining the company’s contracts repository while ensuring accuracy and efficiency in contract management processes.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Organize and maintain the company’s contracts repository for improved accessibility and tracking.</li><li>Extract metadata from contracts using Gemini and structure the information into tables.</li><li>Input and manage contract data within the CLM system.</li><li>Perform high-volume data entry with a focus on accuracy and attention to detail.</li><li>Collaborate with the legal team to ensure contract records are complete and consistent.</li><li>Support additional contract management or legal operations projects as needed.</li></ul>
We are looking for an experienced Contracts Manager to join our team in Oakland, California. In this long-term contract role, you will play a vital part in overseeing procurement processes, ensuring efficient contract management, and driving vendor negotiations. If you thrive in a fast-paced environment and have a strong background in procurement and contract administration, we encourage you to apply.<br><br>Responsibilities:<br>• Review and analyze contracts to ensure compliance with organizational standards and requirements.<br>• Collaborate with sourcing teams to manage vendor selection and negotiate favorable agreements.<br>• Generate purchase orders based on procurement needs and oversee their administration.<br>• Facilitate contract negotiations to secure optimal terms and conditions for the organization.<br>• Maintain accurate records and documentation for all procurement activities.<br>• Monitor contract performance and resolve any issues that arise during execution.<br>• Provide strategic insights to improve procurement processes and vendor relationships.<br>• Draft and revise contracts to reflect organizational goals and regulatory compliance.<br>• Support category management initiatives to align procurement strategies with business objectives.
<p>We are looking for a skilled Property Administrator to join our team on a contract basis in San Francisco, California. This role requires a dedicated and detail-oriented individual with experience in property management, leasing, and familiarity with both residential and commercial properties. If you thrive in a fast-paced environment and have a strong grasp of industry-standard software like Yardi, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate day-to-day operations for both residential and commercial properties, ensuring smooth management processes.</p><p>• Assist with leasing activities, including tenant communication, contract preparation, and renewals.</p><p>• Maintain property records and documentation using Yardi software to ensure accuracy and compliance.</p><p>• Address tenant inquiries and resolve issues promptly to uphold tenant satisfaction.</p><p>• Conduct property inspections to assess maintenance needs and oversee resolution of identified issues.</p><p>• Collaborate with vendors and service providers to manage maintenance and repair schedules.</p><p>• Monitor property budgets and track expenses to assist in financial reporting.</p><p>• Support the preparation of leasing and financial reports for management review.</p><p>• Ensure compliance with local regulations and company policies in all property management activities.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Allison Jacques at Allison.jacques - at - roberthalf - .com with your word resume and reference job ID#*00410-0013301697*</p>
<p>We are looking for a dedicated Payroll Administrator to join our client in Concord, California. This Contract-to-permanent position offers an opportunity to manage payroll operations across multiple states while ensuring compliance with applicable laws and company policies. If you’re detail-oriented and experienced in handling payroll for mid-sized teams, this role provides a chance to contribute to a dynamic and growing organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process payroll for approximately 200 employees in California and Washington State, ensuring accuracy and timeliness.</p><p>• Manage payroll adjustments, deductions, and data entry while adhering to compliance standards.</p><p>• Administer 401(k) and cafeteria plans, including employee enrollments and ongoing plan management.</p><p>• Oversee general ledger postings related to payroll to ensure accurate financial reporting.</p><p>• Coordinate annual benefits enrollment and communicate updates to employees.</p><p>• Facilitate testing procedures and ensure adherence to relevant policies.</p><p>• Handle workers’ compensation requests and maintain organized employee records.</p><p>• Utilize ADP Workforce Now for payroll processing, reporting, and data management.</p><p>• Ensure payroll data accuracy and compliance within internal systems.</p>
<p>We are looking for a dedicated Property Administrator to join our team on a long-term contract basis in Fremont, California. This role offers an exciting opportunity to manage and oversee a variety of property-related tasks for both residential and commercial properties. The ideal candidate will bring expertise in property management and leasing, along with strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><ul><li>Act as main contact for applicants, residents, and referring agencies.</li><li>Schedule and conduct tours, screenings, move-ins, and orientations.</li><li>Maintain communication with referring agencies and ensure unit readiness.</li><li>Compile and verify applicant files for compliance and eligibility.</li><li>Prepare and submit leasing documents, collect deposits and rent.</li><li>Maintain accurate occupancy records and leasing traffic reports.</li><li>Attend training sessions and staff meetings.</li><li>Foster a respectful and collaborative environment with staff, residents, and partners.</li></ul><p><br></p>
<p>We are looking for a dedicated <strong>Part Time Administrative Assistant </strong>to join our team in Oakland, California. This is a part-time Contract position with the potential to grow into a more comprehensive administrative role for the right candidate. The ideal individual will bring expertise in data entry and fundraising platforms, along with a strong attention to detail and excellent organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Input and organize donor information and mailing lists with accuracy and efficiency.</p><p>• Create and maintain mailing lists to support various fundraising campaigns.</p><p>• Assist in clearing the data entry backlog to ensure smooth fundraising operations.</p><p>• Transition into broader administrative and fundraising support tasks once the initial data entry project is completed.</p><p>• Collaborate with team members to ensure donor information is up-to-date and accessible.</p><p>• Provide general administrative assistance, including answering inbound calls and managing office tasks.</p><p>• Support ongoing fundraising efforts by managing donor communications and outreach.</p><p>• Handle data entry tasks in alignment with organizational goals and timelines.</p>
<p>Robert Half's client in Walnut Creek, CA is seeking a contract-to-hire Administrative Assistant. The Assistant will provide support for all programs by enforcing policies and assisting with implementation of the programs. This role will work collaboratively with Senior Programs Associate; Programs Associates and State Chairs. The focus will be on providing support to all stakeholders throughout the year. </p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Knowledgeable on all company Programs Policies and Procedures </p><p>• Provide phone support to teachers, parents and students</p><p>• Provide customer support in Zendesk</p><p>• Provide back up to Administrative Assistant with materials sales</p><p>• Create technical documents and support tools</p><p>• Assist with certificate organization and distribution</p><p>• Assist with the facilitation of in person and online Certificate of Merit testing</p><p>• Review all program materials for Convention in hardcopy and digital forms</p><p>• Assist with membership renewals customer service (seasonally) </p><p>• Assist with Membership Department’s archiving project</p><p><br></p><p>Requirements:</p><p>• Travel to Certificate of Merit and other Program testing locations</p><p>• Travel to the annual Convention every year on or around Fourth of July</p><p>• Overtime required during the Convention Week</p><p>• Overtime required on weekends during the months of January, February and March</p><p>QUALIFICATIONS AND EDUCATION REQUIREMENTS</p><p>• BA in English, Business or related field a plus</p><p>• Excellent written and verbal communication skills</p><p>• Proficiency in Microsoft Office, Zendesk, and Google Docs</p><p>• Experience with databases</p><p>PREFERRED SKILLS</p><p>• Time management skills</p><p>• Experience with Project Management software</p><p>• Able to work collaboratively and independently</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today!</p>
<p>We are looking for a <strong>Patient Administrative Specialist</strong> to join our team in Emeryville, California. In the <strong>Patient Administrative Specialist</strong> role, you will be responsible for managing front office operations in an outpatient clinical setting, including patient coordination, surgery scheduling, and administrative support. The <strong>Patient Administrative Specialist</strong> is a long-term contract position offering an excellent opportunity to contribute to the smooth daily operations of the clinic.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients upon arrival and assist with their check-in and check-out processes.</p><p>• Support patient inquiries regarding appointments, payments, and schedules with clear and attentive communication.</p><p>• Coordinate surgery scheduling and maintain communication with providers to address urgent patient needs.</p><p>• Manage administrative tasks such as maintaining databases, processing internal forms, and handling clinic-specific documentation.</p><p>• Provide support to doctors and patients using reference tools and documents.</p><p>• Answer non-clinical patient messages and CRM inquiries, escalating as necessary.</p><p>• Distribute faxes, organize incoming mail, and ensure proper filing of clinic documentation.</p><p>• Uphold organizational and departmental service standards while addressing patient needs.</p><p>• Assist with routing incoming calls and managing multi-line phone systems efficiently.</p>
We are looking for a detail-oriented Administrative Assistant to join a non-profit organization in Berkeley, California. This Contract-to-Permanent position offers the opportunity to contribute to event coordination and administrative support in a dynamic and collaborative environment. The role requires a mix of remote and on-site work, with occasional evening and weekend commitments based on event needs.<br><br>Responsibilities:<br>• Coordinate room reservations, manage client communications, and provide quotes to ensure smooth event scheduling.<br>• Organize and maintain spreadsheets, calendars, and other tools within Google Suite to support administrative tasks.<br>• Confirm all reservations and event details to ensure accuracy and preparedness.<br>• Collaborate with setup teams and facilities staff to arrange rooms in accordance with client specifications.<br>• Provide on-site support during events, assisting with troubleshooting and addressing urgent issues.<br>• Handle multiple events per week, sometimes managing several in one day, requiring strong organizational skills.<br>• Communicate effectively with internal teams and clients to ensure all expectations are met.<br>• Adapt to ad hoc tasks and urgent situations with professionalism and efficiency.
<p>We are seeking a Property Administrative Assistant to provide critical support to its property management team during a transitional period. This role is ideal for a detail-oriented and organized individual who is ready to contribute to the smooth operations of affordable housing properties.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support to property management staff at multiple sites, ensuring seamless communication and coordination.</li><li>Assist with preparing, organizing, and maintaining property-related documentation, including contracts, lease agreements, and compliance paperwork.</li><li>Utilize the Yardi system for data entry and tenant management as needed (prior experience with Yardi is a plus).</li><li>Respond to tenant inquiries and concerns in a professional and timely manner, directing issues to the appropriate department.</li><li>Support any compliance or regulatory requirements for affordable housing properties.</li><li>Perform general administrative tasks, such as scheduling meetings, processing reports, and maintaining office files.</li></ul>
<p><strong>Join Our Team as an Accounts Receivable Administrator!</strong></p><p><strong>We are looking for a highly organized and detail-focused Accounts Receivable (AR) Administrator</strong> for a contract to hire opportunity based in Oakland, California. In this role, you will oversee the management of customer accounts, ensure timely and accurate invoicing, and support operational efficiency. If you thrive in structured environments and enjoy working with numbers, this opportunity may be the perfect next step in your career!</p><p><br></p><p><strong>Why This Role Matters</strong></p><p>As an integral part of our finance team, the <strong>Accounts Receivable Administrator</strong> ensures cash flow accuracy by processing invoices, managing collections, and reconciling accounts. Your dedication will support both internal teams and external customers, creating a seamless and streamlined accounts receivable function.</p><p><br></p><p>Please note this position is located onsite and only candidates who meet the experience requirements and who can commute to the location will be considered.</p><p><br></p><p><strong>Work Schedule & Location</strong></p><p>This is a <strong>full-time, fully onsite position,</strong> <strong>Monday through Friday, 8:00 AM to 5:00 PM. Potential for a hybrid work schedule after 30 days.</strong></p><p><br></p><p><strong>Your Key Responsibilities Include:</strong></p><ul><li>Prepare and distribute accurate and timely <strong>customer invoices</strong>.</li><li>Record and apply customer payments, including <strong>checks, ACH transfers, and credit card transactions</strong>, to ensure accurate account balances.</li><li>Monitor and manage <strong>accounts receivable aging reports</strong>, prioritizing collections efforts to meet company benchmarks.</li><li>Follow up with customers regarding <strong>past-due accounts</strong>, resolving discrepancies professionally and promptly.</li><li>Reconcile customer accounts by verifying, recording, and investigating unapplied payments or account discrepancies.</li><li>Answer customer inquiries related to their invoices, statements, and account status, demonstrating a high level of customer service.</li><li>Assist in the preparation of <strong>monthly AR reports</strong> to support financial reviews, forecasting, and reporting processes.</li><li>Work closely with the sales and customer service teams to resolve billing discrepancies and ensure accuracy in orders and invoicing.</li><li>Maintain proper records and filing of AR documentation in accordance with company and compliance standards.</li><li>Support month-end closing processes, including reconciling AR sub-ledgers to the general ledger.</li><li>Contribute to the development of efficient AR processes and policies to improve workflows and prevent errors.</li></ul><p><br></p><p><br></p>
<p>We are looking for a skilled Procurement Specialist to join our client in Livermore, CA In this long-term contract role, you will play a key part in managing purchasing activities, supplier relationships, and cost-effective acquisition strategies to meet organizational goals. This position requires an individual with strong attention to detail who can efficiently handle procurement functions while ensuring compliance with company standards.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Review and validate incoming purchase requisitions for accuracy, completeness, and proper authorization.</p><p>• Initiate quotation processes and drive supplier responses to ensure timely and competitive pricing.</p><p>• Conduct pricing analyses to determine cost-effective solutions for assigned commodities and items.</p><p>• Collaborate with suppliers to assess their compatibility with organizational standards and objectives, including site visits as needed.</p><p>• Coordinate return-to-vendor activities to ensure corrective actions align with company requirements.</p><p>• Communicate with internal departments to address delivery schedules, specifications, pricing, and quality concerns.</p><p>• Develop strategies for resolving delivery challenges in collaboration with planning teams.</p><p>• Work closely with senior procurement staff to improve delivery timelines and achieve cost efficiencies.</p><p>• Maintain accurate data and performance reports for assigned suppliers and commodities, including metrics on capacity, lead time, and pricing.</p>
<p>We are looking for a detail-oriented Payroll Clerk to join our client in Hayward, California. This Contract-to-permanent position offers an exciting opportunity to contribute to a dynamic manufacturing environment while managing payroll processes across multiple states. If you thrive in a role that combines administrative precision with problem-solving, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Process employee onboarding and offboarding, ensuring accuracy and compliance.</p><p>• Manage benefits administration for both union and non-union employees.</p><p>• Maintain and update payroll and HR data in the Kronos system.</p><p>• Execute payroll runs for weekly and biweekly schedules, adhering to timelines and regulations.</p><p>• Produce detailed reports for internal and external stakeholders.</p><p>• Develop and deliver training sessions on Kronos system usage for employees.</p><p>• Ensure compliance with multi-state payroll regulations and labor laws.</p><p>• Perform additional duties as needed to support the payroll and HR functions.</p><p><br></p><p>Please reach out to John Miller for immediate consideration. </p>
<p>We are looking for a Administrative Assistant to join our healthcare team on a contract basis in San Ramon, CA. In this role, you will provide vital administrative support to ensure the smooth operation of departmental functions and meetings. This opportunity requires strong organizational skills and attention to detail.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Manage and coordinate schedules, send out invitations, and prepare meeting materials for departmental events.</p><p>• Record and distribute meeting minutes to ensure accurate documentation of discussions and decisions.</p><p>• Organize and maintain departmental files, including reports, compliance records, and quality assurance documentation.</p><p>• Prepare and share materials for quality committees, patient safety huddles, and other related meetings.</p><p>• Support the department by handling email correspondence and maintaining effective communication with stakeholders.</p><p>• Perform data entry tasks to maintain accurate records and databases.</p><p>• Utilize tools like Microsoft Word, Excel, and Outlook to streamline administrative processes and reporting.</p><p>• Ensure compliance with organizational standards through meticulous documentation and record-keeping.</p><p>• Assist with coordinating meetings and facilitating smooth communication across teams.</p><p><br></p><p>If you are interested in this administrative assistant position, please apply today!</p>
<p>We are looking for a detail-oriented Sales Support specialist to assist our sales team with administrative tasks in a hotel environment. This contract position is based in San Francisco, California, and requires someone who can efficiently manage documentation, coordinate reservations, and maintain organized records. The role also involves collaborating with various departments to ensure seamless communication and service delivery.</p><p><br></p><p>Responsibilities:</p><p>• Utilize computer software tools, including word processing programs, to create and edit contracts, correspondence, forms, and other essential documents.</p><p>• Distribute time-sensitive documents to appropriate recipients and locations within the hotel to ensure prompt processing.</p><p>• Manage individual client reservations, coordinating upgrades and special arrangements with relevant departments through written and verbal communication.</p><p>• Organize, file, and retrieve records systematically to support departmental operations and maintain essential documentation.</p><p>• Transport documents weighing up to 10 pounds to designated locations within the hotel and place or retrieve them from storage areas up to 6 feet high.</p><p>• Ensure consistent availability and adherence to attendance requirements for regular work schedules.</p><p>• Maintain effective communication with internal teams and external clients, demonstrating patience, tact, and professionalism.</p><p>• Perform additional job-related duties as assigned to support the sales team and hotel operations.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Kaylen Dalmacio at Kaylen.dalmacio - at - roberthalf - .com with your word resume and reference job ID#00410-0013306749*</p>
We are looking for a detail-oriented Operations Coordinator to join our team in San Jose, California. In this long-term contract position, you will play a vital role in supporting property management operations, ensuring smooth administrative processes, and maintaining accurate records. This role is ideal for someone with strong organizational skills and experience in operational coordination.<br><br>Responsibilities:<br>• Provide administrative support to property management staff, including handling work orders, scheduling contractor tasks, preparing contracts, and monitoring vendor compliance.<br>• Oversee and maintain the property management contract database to ensure accurate and up-to-date records.<br>• Assist in managing applications for non-commercial activities and ensure compliance with program guidelines.<br>• Issue and manage open/close notices and prepare Notices of Non-Responsibility as required.<br>• Review and approve vendor Certificates of Insurance to ensure adherence to company standards.<br>• Maintain and update the Master Utility Meter Spreadsheet to track and organize utility-related data effectively.
We are looking for a dedicated Property Administrator to join our team on a contract basis in Watsonville, California. In this role, you will perform a variety of administrative tasks essential to the smooth operation of property management activities. This position offers an excellent opportunity for individuals with strong organizational skills and a keen eye for detail.<br><br>Responsibilities:<br>• Organize and maintain physical and digital property files to ensure accurate record-keeping.<br>• Welcome vendors and visitors, providing assistance and directing them as needed.<br>• Coordinate schedules, arrange meetings, and manage calendars for property management staff.<br>• Process, sort, and prepare invoices for review and approval.<br>• Scan, file, and distribute documents using office equipment such as scanners and fax machines.<br>• Assist in the preparation of reports and documentation related to property operations.<br>• Ensure office supplies and equipment are well-maintained and stocked.<br>• Communicate effectively with internal teams and external stakeholders to support property operations.<br>• Perform general administrative tasks to facilitate the day-to-day functions of the office.
<p>Non-profit is seeking a dedicated Administrative Assistant to join our team in Redwood City, California. This is a Contract-to-permanent position that offers an excellent opportunity to support the organization’s leadership in administrative, HR, and operational functions. The ideal candidate will bring strong organizational skills, attention to detail, and a collaborative approach to managing tasks effectively. This position requires full-time on-site work in Redwood City, CA.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Assist the Executive Director with daily administrative tasks, including scheduling, correspondence, and document preparation.</p><p>• Process payroll, ensuring timesheets are accurate and submitted on time.</p><p>• Serve as the primary point of contact for HR-related inquiries, liaising with external HR vendors and attorneys as needed.</p><p>• Collaborate on updating employee handbooks and assist with occasional investigations when required.</p><p>• Manage contracts with vendors, focusing on communication and ensuring alignment with member benefits.</p><p>• Prepare and review income and expense reports, utilizing Excel for accuracy and tracking.</p><p>• Support event coordination by organizing logistics, volunteer coordination, and financial reporting for monthly association events.</p><p>• Ensure smooth communication across departments and maintain records related to compliance, employee training, and organizational policies.</p><p>• Handle general administrative support, including expense reports and other operational tasks.</p><p>• Utilize Google Suite and Microsoft Office tools to manage workflows and enhance team productivity.</p>
<p>We are looking for an experienced Buyer to join our client in Pittsburg, California. This Contract-to-Permanent position offers an opportunity to manage procurement processes, collaborate with suppliers, and support material planning within a dynamic environment. If you have a background in purchasing, sourcing, and vendor management, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the procurement of materials, including domestic, international, and capital orders, while identifying alternative sourcing options.</p><p>• Act as the primary liaison between internal stakeholders and suppliers to ensure efficient sourcing of products and services.</p><p>• Process change orders and update purchasing systems to maintain accurate records.</p><p>• Provide reporting on material planning, open orders, and performance metrics, assisting with compliance and audit processes.</p><p>• Coordinate material delivery schedules and freight options to meet organizational needs.</p><p>• Qualify new suppliers and review contracts to ensure alignment with company policies and standards.</p><p>• Monitor supplier performance, address concerns, and provide constructive feedback to improve compliance with policies and procedures.</p><p>• Support senior management in developing and executing sourcing strategies to enhance procurement efficiency.</p><p>• Perform invoice audits and reconcile discrepancies with purchase orders as needed.</p><p>• Handle special tasks and projects assigned by management to support departmental goals.</p>
We are looking for an experienced HR Coordinator to join our team on a contract basis in Los Altos, California. In this role, you will play a pivotal part in supporting human resources operations, including onboarding, compliance, and administrative functions. This is an excellent opportunity to contribute to a dynamic workplace and ensure smooth HR processes.<br><br>Responsibilities:<br>• Manage onboarding processes for new hires, including I-9 verification and e-verify procedures.<br>• Ensure compliance with HR policies and regulations, maintaining accurate documentation.<br>• Utilize HRIS systems such as Cornerstone and NeoEd to streamline administrative tasks.<br>• Coordinate background checks and other pre-employment screenings.<br>• Provide exceptional customer service to internal teams and new employees.<br>• Maintain proficiency in software tools such as Word, Excel, and Outlook to support HR functions.<br>• Handle day-to-day HR administrative duties with attention to detail and efficiency.<br>• Collaborate with team members to address HR-related inquiries and resolve issues promptly.
<p>We are looking for a skilled and dynamic Part Time General Manager to oversee daily operations and ensure the efficient functioning of our team in Oakland, California. This contract position requires a proactive leader who can balance administrative tasks, operational management, and staff development while fostering a safe and productive environment. If you have a passion for leadership and enjoy managing diverse responsibilities, this role is designed for you.</p><p><br></p><p>Responsibilities:</p><p>• Supervise and guide operational activities to ensure efficiency and productivity.</p><p>• Perform administrative tasks such as scheduling, handling deposits, and managing inventory.</p><p>• Lead daily operations while empowering supervisors to maintain smooth workflows.</p><p>• Organize and conduct safety training sessions to promote workplace safety standards.</p><p>• Address HR-related inquiries and resolve issues effectively.</p><p>• Ensure compliance with food safety regulations and uphold quality standards.</p><p>• Monitor team performance and provide constructive feedback to drive improvement.</p><p>• Manage financial functions including accounts payable, accounts receivable, and payroll systems.</p><p>• Utilize tools such as CRM systems and accounting software to streamline operations.</p>
<p>We are looking for a meticulous Human Resource Coordinator to join our team on a contract basis in Berkeley, California. In this role, you will provide essential administrative and HR support, ensuring smooth day-to-day operations. This is an excellent opportunity to contribute to a dynamic environment while utilizing your organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound calls with care to address inquiries and provide timely assistance.</p><p>• Manage appointment scheduling and maintain accurate calendars for HR-related activities.</p><p>• Perform data entry tasks with precision, ensuring all records are up-to-date and error-free.</p><p>• Respond to email correspondence promptly, maintaining clear and thoughtful communication.</p><p>• Support various HR functions using tools such as BambooHR and Microsoft Office applications.</p><p>• Prepare and format documents in Microsoft Word, Excel, and PowerPoint as needed.</p><p>• Assist with customer service tasks, addressing employee and candidate concerns effectively.</p><p>• Coordinate and track multiple tasks to ensure deadlines are met and priorities are managed.</p><p>• Maintain organized records and files to support HR processes and compliance requirements.</p><p>If you are interested in this role, please apply now and immediately call us at (510) 470-7450</p>
<p>Seeking a part time or full time Administrative Assistant who has experience performing Accounts Payable in QuickBooks. Work in a fast paced small office environment in beautiful downtown Walnut Creek.</p><p>Long term contract for 3-6 months. </p><p><br></p><p>Job Duties:</p><ul><li>Perform full cycle accounts payable - matching, batching and coding invoices</li><li>Support office staff with a variety of administrative tasks</li><li>Prepare daily logs for checks received</li><li>Stamp checks for deposit and prepare bank deposits </li><li>Sort Vendor invoices between one retail property and management company and prepare for coding</li><li>Stamp and code payables and obtain approval from Property Manager or Owner</li><li>Run checks (50-60 per month) on or about 10th of month and 25th of month</li><li>Assemble and mail checks</li><li>Order supplies, contact vendor for equipment malfunctions</li><li>Review, track and Maintain current Vendor insurance certificates</li></ul>
<p>We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth and efficient communication within our organization. This position offers an opportunity to showcase your organizational skills and customer service expertise.</p><p><br></p><p>This is a 1 week opportunity</p><p><br></p><p>Responsibilities:</p><p>• Greet and welcome visitors, ensuring a positive and detail-oriented first impression.</p><p>• Manage a multi-line phone system, answering and directing calls efficiently.</p><p>• Handle inbound calls and provide accurate information or redirect inquiries as needed.</p><p>• Maintain a clean and organized reception area to uphold a welcoming environment.</p><p>• Coordinate and manage schedules for meeting rooms and appointments.</p><p>• Assist with administrative tasks such as data entry, filing, and handling correspondence.</p><p>• Ensure timely communication between departments and external contacts.</p><p>• Monitor and manage incoming mail and deliveries.</p><p>• Provide support to team members and management as required.</p><p><br></p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at Georgia.Cienkus - at - roberthalf - .com with your word resume and reference job ID#*00410-0013304581*</p>
<p>Must be on-site on in South San Francisco on Wednesdays. Monday, Tuesday, Thursday, Friday is remote.</p><p><br></p><p>Robert Half has an exciting, long-term contract Sr. Recruiter opportunity with a reputable Technology company in South San Francisco. This role is mostly Hybrid with an anchor day in office every Wednesday. Our client has been in business for over 25 years. They work directly with the Marines, Airforce, Navy, and Amry to provide visual simulation image generators and 3D models for the US Government and Government Prime Contractors. </p><p><br></p><p>Our client is looking for a candidate who has a strong background in large volume recruiting and coordination (ideally in the tech space). They currently have 15 open positions that need your help with and are expecting a high growth period in Q4. Please find the details below and if interested, apply now! We are looking to start someone immediately. Do not wait! Apply now.</p><p><br></p><p><strong> </strong></p><p><strong>Key Responsibilities:</strong></p><p><strong>Recruiting & Talent Acquisition</strong></p><ul><li>Lead full-cycle recruiting efforts: sourcing, screening, interviewing, and closing candidates for a variety of roles.</li><li>Partner with hiring managers to understand role requirements, develop job descriptions, and create effective recruiting strategies.</li><li>Leverage job boards, LinkedIn, networking, and creative sourcing techniques to build qualified talent pipelines.</li><li>Manage candidate communication and ensure a positive candidate experience throughout the hiring process.</li><li>Coordinate interview scheduling and feedback collection to ensure timely decisions.</li></ul><p><strong>Onboarding</strong></p><ul><li>Facilitate onboarding for new hires, ensuring a smooth transition and positive first impression.</li><li>Partner with HR colleagues to ensure all new hire paperwork and compliance requirements are completed.</li></ul><p><strong>HR Support </strong></p><ul><li>Act as a point of contact for employee concerns and queries, fostering a positive and supportive work environment.</li><li>Support and administer employee leave requests and benefits programs, including health insurance, retirement plans, and other employee benefits.</li><li>Assist employees with benefits inquiries and support annual enrollment processes.</li><li>Ensure HR practices comply with federal, state, and local employment laws and regulations.</li><li>Assist in maintaining accurate employee records, tracking required documentation for compliance and audits.</li><li>Conduct or assist with record audits and mandatory reports, such as I-9 audits, EEo-1 Filings, payroll audits and other compliance reporting</li><li>Assist with all aspects of offboarding employees, as needed</li><li>Administer and troubleshoot project codes on NetSuite</li><li>Assist with ad-hoc initiatives as business needs arise</li></ul>
