We are looking for a detail-oriented Administrative Assistant to join our team in O'Fallon, Illinois. In this contract-to-permanent position, you will play a key role in supporting daily office operations, ensuring communication runs smoothly, and maintaining organizational efficiency. This opportunity is ideal for someone who thrives in a dynamic environment and values professionalism.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing schedules, organizing meetings, and handling correspondence.<br>• Answer and route inbound calls professionally, ensuring prompt and accurate communication.<br>• Perform data entry tasks with precision to maintain accurate records and databases.<br>• Greet visitors and clients warmly, ensuring a positive first impression as the office receptionist.<br>• Assist in coordinating office activities, including ordering supplies and maintaining a tidy workspace.<br>• Compile and prepare reports or presentations as needed for internal use.<br>• Support team members with various administrative tasks to ensure workflow efficiency.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Monitor and update office procedures to improve operational effectiveness.<br>• Collaborate with team members to resolve administrative challenges and streamline processes.
We are looking for an experienced and business-oriented Associate General Counsel to join our legal team in Saint Louis, Missouri. In this role, you will provide comprehensive legal support to various departments, focusing on contracts, real estate, compliance, and employment matters. This position offers an opportunity to make a significant impact by balancing legal risk with business objectives in a fast-paced industry.<br><br>Responsibilities:<br>• Offer legal guidance on contracts, real estate transactions, compliance, and employment issues to internal teams.<br>• Draft, review, and negotiate agreements such as vendor contracts, service agreements, sponsorships, and real estate leases.<br>• Support property-related matters, including land acquisitions, lease negotiations, easements, and zoning requirements.<br>• Ensure organizational compliance with federal, state, and local laws, as well as industry-specific regulations.<br>• Collaborate with the General Counsel to manage disputes, oversee claims, and coordinate with external legal counsel.<br>• Advise on employment law matters, including employee relations, workplace policies, and contractual agreements.<br>• Safeguard and manage the company’s intellectual property portfolio, including trademarks and copyrights.<br>• Identify potential risks and design proactive strategies to mitigate legal exposure.<br>• Work closely with senior leadership to ensure practical and business-aligned legal strategies.
Job Title: Receptionist / Legal Assistant<br>Location: St. Louis, MO<br>Salary: $40,000 – $45,000 annually<br>Benefits: 401(k) with profit sharing, long-term disability policy<br>________________________________________<br>Position Overview<br>We are seeking a professional and organized Receptionist / Legal Assistant to join our law firm. This role is essential to ensuring smooth daily operations and providing exceptional client service. The ideal candidate will be detail-oriented, proactive, and able to manage multiple tasks in a fast-paced environment.<br>________________________________________<br>Key Responsibilities<br>• Reception Duties: Greet clients and visitors, maintain a welcoming environment.<br>• Phone Management: Answer and direct incoming calls promptly and professionally.<br>• Mail Handling: Scan and distribute incoming mail and documents.<br>• Calendar Management: Enter appointments, deadlines, and court dates into the firm’s calendar system.<br>• Docketing: Assist with tracking and updating case deadlines.<br>• Medical Records Requests: Prepare and process requests for medical records as needed.<br>• Administrative Support: Provide general office assistance to attorneys and staff.<br>________________________________________<br>Qualifications<br>• Previous experience in a law firm or professional office setting preferred.<br>• Strong organizational and multitasking skills.<br>• Proficiency with office software and document management systems.<br>• Excellent communication and interpersonal skills.<br>________________________________________<br>Compensation & Benefits<br>• Competitive salary: $40,000 – $45,000 annually.<br>• Comprehensive benefits package including: <br>o 401(k) with profit sharing<br>o Long-term disability policy
<p>We are looking for a detail-oriented Accounting Associate to join our client's team in Saint Louis, Missouri. In this role, you will handle a variety of accounting tasks including managing accounts payable and receivable processes, ensuring accuracy in transactional duties, and supporting special projects. This is a permanent, onsite position within a dynamic and growing organization.</p><p><br></p><p>Responsibilities:</p><p>• Process invoices using a three-way matching system, ensuring accurate coding with General Ledger accounts and resolving discrepancies.</p><p>• Analyze freight invoices for potential overcharges and reconcile freight claims with carriers.</p><p>• Review and validate weekly billing reports from carrier portals to ensure accuracy.</p><p>• Handle billing and payment processing tasks efficiently, maintaining accurate records.</p><p>• Maintain customer accounts, including reactivating inactive accounts when necessary.</p><p>• Apply payments to accounts and proactively manage collections to minimize outstanding balances.</p><p>• Perform bank reconciliations to ensure financial records are accurate and up-to-date.</p>
We are looking for an organized and personable Front Desk Receptionist to join our team on a contract basis in Hazelwood, Missouri. This role is essential for creating a welcoming environment for patients while managing administrative and scheduling tasks efficiently. Ideal candidates will possess strong communication skills and a detail-oriented approach to ensure smooth daily operations.<br><br>Responsibilities:<br>• Greet patients in a friendly and attentive manner, assisting with check-in and check-out processes.<br>• Address patient inquiries regarding appointments, services, and insurance details, ensuring excellent customer service.<br>• Schedule and manage appointments, including cancellations, reschedules, and emergency bookings, while maintaining a productive daily schedule.<br>• Update and maintain patient records, including demographics, medical history, and consent forms, ensuring compliance with organizational standards.<br>• Scan and organize documents such as IDs and insurance cards into digital patient charts.<br>• Facilitate communication between front office staff and clinical teams to ensure seamless patient flow.<br>• Relay critical patient information or concerns to doctors and other healthcare providers.<br>• Maintain an organized and efficient reception area, ensuring all necessary supplies are available.<br>• Assist with onboarding new patients and support administrative tasks such as filing and document preparation.<br>• Participate in marketing efforts, including managing patient reviews, referrals, and recall reminders.
Our client seeks a CRM Data Clean-up and Data Entry Specialist to play a critical role in maintaining the integrity and accuracy of their customer relationship management (CRM) data. The successful candidate will ensure all applicant and lead data is complete, accurate, and properly integrated across business systems. This role requires strong attention to detail, excellent problem-solving skills, and the capacity to manage large volumes of data efficiently. You will support internal teams by troubleshooting issues, executing data correction processes, and assisting with key integrations that enhance the customer journey.<br><br>Responsibilities:<br><br>Provide technical support to department users of the CRM system<br>Troubleshoot issues related to applicant records and applications, ensuring timely solutions<br>Consult with enterprise and admissions staff on CRM integrations<br>Review reports to confirm applications are processing successfully through integrations<br>Identify missing data in applications, updating records manually and via bulk uploads, and ensure proper system flow<br>Perform weekly manual reporting and data management for non-integrated areas<br>Merge duplicate person accounts and bulk update applicant/lead accounts for data correction<br>Execute semi-automated processes to update subsidiary data in secondary systems<br>Required Qualifications:<br><br>2+ years of experience in data entry, CRM management, or a related role<br>Associate’s or Bachelor’s degree preferred, ideally in Business, IT, or a related field<br>Strong data analysis and accuracy skills; high attention to detail and precision<br>Ability to manage disparate data sources effectively<br>Fast and accurate data entry capabilities<br>Familiarity with compliance and data privacy standards<br>Problem-solving aptitude; basic programming or database query skills a plus<br>Adaptability in a dynamic environment; ability to follow detailed instructions and processes<br>Strong organizational and time management skills<br>Preferred Qualifications:<br><br>Experience with higher education admissions processes and CRM systems<br>Knowledge of student applicant journey mapping<br>Schedule & Work Arrangement:<br><br>Part-time: 6 hours per day, Monday–Friday<br>Hybrid work model (combination of in-office and remote days)
<p><strong>Job Summary:</strong></p><p>The Level 1 Help Desk Technician is the first point of contact for end-users seeking technical assistance. This role provides basic troubleshooting, resolves common IT issues, and escalates complex problems to higher-level support teams. The ideal candidate has strong communication skills, a customer-first mindset, and foundational technical knowledge.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Respond to incoming calls, emails, and tickets from users regarding IT-related issues. </li><li>Provide first-level support for hardware, software, and network problems. </li><li>Troubleshoot and resolve common issues such as password resets, printer connectivity, and application errors. </li><li>Document all support interactions in the ticketing system accurately and promptly. </li><li>Escalate unresolved issues to Level 2 or Level 3 support teams following established protocols. </li><li>Assist with onboarding new users, including account setup and basic training. </li><li>Maintain knowledge of company systems, applications, and standard operating procedures. </li></ul><p><br></p>
<p>The CRM Data Clean-up and Data Entry Specialist plays a critical role in maintaining the integrity and accuracy of customer relationship management (CRM) data. This position ensures that applicant and lead data is complete, accurate, and properly integrated across systems. The role requires strong attention to detail, problem-solving skills, and the ability to manage large volumes of data efficiently. You will collaborate with internal teams to troubleshoot issues, execute data correction processes, and support integrations that enhance the customer journey.</p><p><br></p><p><strong>Responsibilities</strong></p><p>· Provide technical support to department users of the CRM system.</p><p>· Troubleshoot issues related to applicant records and applications, delivering timely solutions.</p><p>· Consult with enterprise and admissions staff on CRM integrations.</p><p>· Review reports to confirm applications are moving through integrations successfully.</p><p>· Identify missing data in applications, update records manually or via bulk uploads, and ensure proper system flow.</p><p>· Perform weekly manual reporting and data management for non-integrated areas.</p><p>· Merge duplicate person accounts and bulk update applicant lead accounts for data correction.</p><p>· Execute semi-automated processes to update subsidiary data in secondary systems.</p>
We are looking for a motivated and skilled Associate Attorney to join our team in O'Fallon, Illinois. Our firm specializes in handling complex civil litigation cases, including toxic torts, product liability, general liability, and commercial disputes. This role offers the opportunity to work collaboratively with senior attorneys and clients, delivering high-quality legal solutions in a dynamic environment.<br><br>Responsibilities:<br>• Manage a diverse caseload of litigation matters independently, including local and national accounts.<br>• Conduct depositions and prepare witnesses for both deposition and trial proceedings.<br>• Draft, review, and respond to discovery requests, pleadings, and other legal documents.<br>• Handle court filings, including e-filing, and ensure proper service to opposing counsel.<br>• Provide trial preparation and support, collaborating with legal teams as needed.<br>• Maintain accurate and detailed time records for case management and billing purposes.<br>• Analyze complex legal issues and develop strategic approaches to advance client interests.<br>• Engage in motion practice, including drafting and arguing motions.<br>• Work closely with clients to provide legal counsel and updates on case progress.
Robert Half Finance & Accounting Contract Talent is currently seeking a Bookkeeper for a construction company in the St. Louis area. This role became available due to a recent vacancy and offers a great opportunity for someone who enjoys a laid-back, friendly environment. The company values teamwork, humor, and reliability, and is looking for someone who can take ownership of day-to-day bookkeeping and administrative functions.<br><br>Responsibilities:<br>• Process full cycle payroll for approximately 45 employees, including union pay and payroll tax payments<br>• Perform data entry of invoices and handle accounts payable and some billing functions<br>• Manage payment of vendor invoices and maintain accurate financial records<br>• Provide reception support and assist with various administrative tasks as needed<br>• Collaborate with management and staff to ensure accurate and timely financial processes<br><br>Requirements:<br>• 2+ years of bookkeeping or accounting support experience<br>• Prior experience in the construction industry preferred<br>• Strong payroll processing skills, including union and tax payments<br>• Experience with QuickBooks Enterprise preferred but not required<br>• Notary certification a plus<br>• Laid back, easy-going personality with a good sense of humor<br><br>Additional Info:<br>• Schedule: 24–30 hours per week; flexible schedule, must work on Wednesdays<br>• Worksite: Onsite<br>• Duration: Temp-to-hire<br>• Dress Code: Casual<br>• Background check required<br><br>If you meet the qualifications and are ready to take the next step, call us at (314) 262-4344 for immediate consideration. We look forward to speaking with qualified candidates!
We are looking for a detail-oriented and experienced Part-time Bookkeeper to join a small team in Arnold, Missouri. This contract-to-permanent position offers an opportunity to manage key financial tasks while contributing to the smooth operation of the business. The role is fully onsite and involves working approximately ten hours per week across one to two days, with Monday being the preferred day.<br><br>Responsibilities:<br>• Calculate and ensure timely payment of sales tax.<br>• Input and manage payroll reports using QuickBooks Desktop.<br>• Reconcile accounts to maintain accurate financial records.<br>• Handle accounts payable and accounts receivable processes.<br>• Prepare and review financial data to support business operations.<br>• Collaborate with team members to address any discrepancies or issues in financial reports.<br>• Assist in maintaining compliance with financial regulations and company policies.<br>• Provide support for audits or financial reviews when required.
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Belleville, Illinois. This contract position offers an exciting opportunity to contribute to a manufacturing environment by ensuring accurate processing of invoices and compliance with 1099 reporting standards. The ideal candidate will bring expertise in accounts payable functions and a strong commitment to maintaining financial accuracy.<br><br>Responsibilities:<br>• Process vendor invoices efficiently, ensuring all payments are accurate and timely.<br>• Reconcile accounts to maintain accurate financial records.<br>• Collect and manage W-9 forms while updating vendor information.<br>• Prepare and submit 1099 forms in compliance with regulatory requirements.<br>• Collaborate with finance and tax teams to ensure adherence to compliance standards.<br>• Identify and resolve discrepancies in accounts payable transactions.<br>• Maintain organized documentation for auditing and reporting purposes.<br>• Utilize Excel and accounting systems to streamline invoice processing.<br>• Provide support during audits by furnishing required documentation and reports.<br>• Ensure all accounts payable activities align with company policies and procedures.
