<p>Established medical device company based in Santa Clara, CA has an immediate opening for a detail-oriented Contracts Administrator! In this role, you will oversee distributor contracts, provide support for CLM database enhancements, and ensure smooth contract onboarding processes. This position requires excellent organizational skills, a proactive mindset, and the ability to collaborate effectively with cross-functional teams. This is a hybrid position, requiring on-site work Tuesday-Thursday and remote work is offered Mondays and Fridays. The ideal candidate will have strong technology skills, great attention to detail, and a legal background. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Manage distributor contracts by coordinating execution, tracking updates, and overseeing related inquiries.</p><p>• Set up and maintain Salesforce accounts for distributors, ensuring accurate data entry and system functionality.</p><p>• Address distributor contracting questions by liaising with internal teams to provide timely and effective solutions.</p><p>• Support the automation and enhancement of Salesforce processes, including preparing and uploading data.</p><p>• Train team members on distributor procedures and the new Salesforce functionalities to ensure seamless transitions.</p><p>• Collaborate closely with the sales team to deliver high-quality customer service related to contracts and onboarding.</p><p>• Ensure compliance with organizational policies and procedures while managing contracts.</p>
<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>
<p>We’re partnering with a late-stage biotechnology company preparing to go commercial to identify a Contracts Coordinator to support its Commercial organization on a 6-month contract engagement during a period of high contract volume. This role is administrative in nature and focused on contract intake, tracking, documentation, and coordination across internal stakeholders. This is a hybrid position, requiring candidates to report onsite one day per week (Tuesdays) in Brisbane, CA for team alignment and collaboration. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate commercial contracts from intake through execution and archiving, ensuring accurate routing and timely progression</li><li>Serve as the primary point of contact for internal contract intake, tracking, and status updates</li><li>Act as the “air traffic controller” for contract workflows, ensuring smooth handoffs between Commercial, Legal, and other internal teams</li><li>Maintain contract records, templates, and documentation within contract management systems and shared drives</li><li>Route contracts for review, approval, and signature in partnership with Legal and Commercial stakeholders</li><li>Track contract milestones, renewal dates, expirations, and amendments</li><li>Identify and flag administrative issues (e.g., incorrect headings, missing information) to keep processes moving</li><li>Support reporting, audits, and ongoing process improvements related to contracts administration</li><li>Provide general administrative and coordination support as needed in a collaborative, roll-up-your-sleeves environment</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our dynamic team in Foster City, California. In this role, you will play a key part in supporting the organization’s operations by managing administrative tasks, coordinating travel arrangements, and handling sensitive information with discretion. This position requires someone who thrives in a fast-paced environment and can effectively manage competing priorities while maintaining professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to organizational leaders, assisting with various tasks and projects.</p><p>• Act as backup for the Office Assistant and provide front desk coverage when needed.</p><p>• Arrange domestic and international travel, including transportation, accommodations, and itineraries, adhering to company travel policies.</p><p>• Manage executive calendars by scheduling meetings and updating schedules regularly.</p><p>• Prepare and submit expense reports promptly in line with company policies.</p><p>• Order, organize, and distribute office supplies and event materials as needed.</p><p>• Handle confidential information with the utmost discretion and integrity.</p><p>• Collaborate with the Operations team to enhance workflows and support organizational goals.</p><p>• Participate in planning events and activities that promote a positive company culture.</p>
<p>Operations Associate (Administrative Assistant)</p><p><br></p><p>• Excellent Administrative Assistant ready to support Tax team! Will teach everything needed</p><p>• Assemble copies of Tax returns, assists with IRS notices.</p><p>• Provides input on evaluating and enhancing tax procedures.</p><p>• Prepare extensions for filing.</p><p>• Tax return preparation assistance</p><p>• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).</p><p>• Manage client document process.</p><p>• Scan tax returns and uploads to CCH Document and SurePrep.</p><p>• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).</p><p>• Manage client/entities organizational charts.</p><p>• Maintains PTIN and CAF numbers.</p><p>• Orders annual tax guides.</p><p>• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).</p><p>• Client Interaction (sign documents and notarize, which may require travel to client home/office).</p><p>• Maintain compliance logs (Officer/Manager designation for respective clients).</p><p>• Travel arrangement as requested.</p><p><br></p><p>Qualifications</p><p>• Bachelor’s degree.</p><p>• Proficiency in word, excel, power point and outlook.</p><p>• Strong organizational, time management and customer service skills.</p><p>• Detail-oriented.</p><p>• Demonstrate analytical and problem-solving abilities.</p><p>• Ability to demonstrate a high level of professionalism.</p><p>• Ability to multi-task and work in a fast paced environment with tight deadlines.</p><p>• Excellent verbal and written communication skills.</p><p>• Ability to meet deadlines and manage time effectively.</p><p>• Notary not required, but preferred.</p><p><br></p><p>Full-time on-site.</p>
Location: Newark, CA 94560<br>Work Arrangement: Onsite<br>Duration: Approximately 6 months<br>Start Date: ASAP<br>Employment Type: Temporary<br><br>Position Overview<br><br>We are seeking a Staff Accountant (Contract) to support day-to-day accounting and administrative functions for a fast-paced finance team in Newark, CA. This is a hands-on, administrative-heavy accounting role with a strong focus on vendor management, purchase order processing, and contract support.<br><br>The ideal candidate has a solid accounting or finance foundation, is highly organized, detail-oriented, and eager to learn new systems and processes. Experience with Tyler New World is a plus but not required.<br><br>Key Responsibilities<br>Accounting & Vendor Management<br><br>Process and maintain purchase orders (POs), vendor contracts, and related documentation<br><br>Support vendor onboarding, setup, and ongoing vendor communication<br><br>Review invoices for accuracy, proper coding, and compliance with contracts and POs<br><br>Assist with vendor reconciliations and resolve invoice discrepancies<br><br>Administrative & Accounting Support<br><br>Maintain organized accounting records and supporting documentation<br><br>Assist with contract tracking, renewals, and compliance documentation<br><br>Support accounts payable processes and internal approvals<br><br>Provide general administrative support to the finance team as needed<br><br>Systems & Data Entry<br><br>Enter and maintain data in Tyler New World (or similar ERP/accounting systems)<br><br>Ensure accuracy and completeness of financial and vendor records<br><br>Support reporting and ad hoc finance-related requests<br><br>Qualifications<br>Required<br><br>Accounting, finance, or related educational background or experience<br><br>Strong attention to detail and organizational skills<br><br>Comfortable with administrative, process-driven work<br><br>Proficiency with Microsoft Excel and general office tools<br><br>Willingness and eagerness to learn new software and processes<br><br>Preferred<br><br>Experience with vendor management, purchase orders, or contract administration<br><br>Prior exposure to ERP or accounting systems (Tyler New World a plus, not required)<br><br>Previous accounting clerk, staff accountant, or finance administrative experience<br><br>Ideal Candidate Profile<br><br>Detail-oriented and process-driven<br><br>Comfortable handling administrative accounting tasks<br><br>Strong communicator when working with vendors and internal teams<br><br>Reliable, organized, and proactive<br><br>Open to learning and growing within a finance environment
<p>We are looking for an experienced Sr. Buyer to join our client's team on a contract basis in Hayward, California. In this role, you will oversee procurement activities, manage supplier relationships, and ensure compliance with contractual agreements. Your expertise in purchasing processes and vendor negotiations will play a key role in supporting organizational goals.</p><p><br></p><p>Responsibilities:</p><p>• Lead contract negotiations and vendor selection to secure favorable terms for medical products, equipment, and related services.</p><p>• Oversee procurement processes, ensuring efficient purchasing activities and adherence to organizational policies.</p><p>• Conduct market research to identify reliable suppliers and evaluate cost-effective purchasing options.</p><p>• Monitor supplier performance to ensure compliance with pricing agreements and service standards.</p><p>• Collaborate with departments to address purchasing-related concerns and resolve issues promptly.</p><p>• Develop and maintain standardized procurement procedures to streamline purchasing operations.</p><p>• Analyze purchasing data to identify opportunities for cost savings and process improvements.</p><p>• Administer contracts and ensure all documentation aligns with regulatory and organizational requirements.</p><p>• Build strong relationships with vendors to foster long-term partnerships.</p><p>• Ensure compliance with contract terms, including pricing structures and service-level agreements.</p>
<p>Medical device company based in Santa Clara, CA has an immediate opening for an experienced Contracts Manager! This Contract Manager will primarily be concerned with drafting and negotiating commercial agreements, coordinating the execution and filing of agreements, and developing and maintaining operational and record-keeping systems. This position required hybrid on-site work in Santa Clara, CA 2-3x per week. The ideal candidate will have 5+ years of contract management experience, including contract negotiation experience. </p><p><br></p><p><br></p><p>Responsibilities:</p><ul><li>Assist with the creation, review and negotiation of commercial agreements, including those involving customers, third-party manufacturers, distributors, vendors and other third parties. </li><li>Coordinate the execution and filing of agreements.</li><li>Develop and maintain operational and record-keeping systems, using software platforms to automate the contracting process and contracts life cycle management. </li><li>Maintain close liaison with other corporate staff in order to ensure contract and compliance coordination between departments. </li><li>Other responsibilities and duties as requested from time to time</li><li>Periodically assist with corporate governance and Board of Director matters</li></ul><p><br></p>
<p>Robert Half's client in Concord, CA is seeking a PART-TIME contract-to-hire Office Manager. The anticipated commitment is 24 hours per week.</p><p><br></p><p><strong>Office Manager - Key Responsibilities:</strong></p><ul><li>Manage and update accounting records (e.g., Quicken), process payments for company bills, credit cards, property taxes, and conduct bank statement reconciliations</li><li>Handle vendor purchases (e.g., Amazon), supply ordering, and maintain kitchen/office inventory and basic upkeep</li><li>Prepare and type business correspondence; sort, distribute, and process incoming mail and deliveries</li><li>Support HR administration, including onboarding/offboarding, employee handbook updates, benefits enrollment, compliance reminders, and maintenance of training records</li><li>Assist with quarterly and annual reporting; submit documents to external accountants as needed</li><li>Organize company events, meetings, and coordinate facility needs (e.g., holiday parties, safety meetings)</li><li>Maintain organized files for leases, contracts, administrative calendars, and compliance documentation</li><li>Coordinate implementation of new office systems (IT, phone, postage) as needed</li><li>Track employee vacation requests and professional license renewals</li></ul><p><strong>Skills & Requirements:</strong></p><ul><li>Exceptional attention to detail and accuracy in record management</li><li>Strong organizational, multitasking, and prioritization abilities</li><li>Proficiency with office and accounting software (e.g., MS Office, Quicken)</li><li>Excellent written and verbal communication skills</li><li>Previous experience in office management or HR administration preferred</li></ul><p>If you are interested in this part time Office Manager role, please apply today for immediate consideration.</p>
<p>Robert Half is looking for a detail-oriented Plan Administrator to join our team on a long-term contract basis. This fully remote position requires candidates to work within the time zone of the organization while supporting the administration of various plans. If you are experienced in compensation and benefits management and thrive in a collaborative environment, this role offers an excellent opportunity to contribute to impactful projects. This is a temporary position, and you must be comfortable working PST hours.</p><p><br></p><p>Plan Administrator Responsibilities:</p><p>• Manage the annual online enrollment processes for multiple plans, including participant communication reviews and vendor coordination.</p><p>• Oversee plan distribution payments, ensuring accurate processing for events like vesting, scheduled distributions, separations, and domestic relations orders.</p><p>• Support Employer Discretionary allocation reviews by preparing timelines, delivering allocation data, processing deposits, and drafting communications.</p><p>• Compile and analyze compensation data from payroll systems to identify Highly Compensated Employees and assist with year-end reporting and compliance testing.</p><p>• Update and maintain plan materials to ensure accuracy and relevance.</p><p>• Collaborate with vendors and internal teams to resolve data discrepancies, file transmission issues, and recordkeeping gaps.</p><p>• Address participant inquiries regarding plan eligibility, contributions, distributions, and vesting calculations.</p><p>• Investigate payroll deduction variances and reconcile discrepancies before initiating funding requests.</p><p>• Contribute to departmental initiatives and special projects aimed at improving productivity and efficiency.</p><p>• Recommend improvements to streamline processes and enhance team effectiveness.</p><p><br></p><p>If you are interested in this Plan Administrator position, please submit your resume for immediate consideration today.</p>
<p><strong>6-8+ Month Contract Role - Benefits, PTO, Bonus available!</strong></p><p>We are looking for a skilled Non-Qualified Plan Administrator to join our team on a long-term contract basis. In this role, you will oversee the administration of deferred compensation plans, 409A, 401k plans, ensuring compliance and accuracy in all processes. You will collaborate with internal teams and external vendors to manage participant communications, data reconciliation, and plan-related inquiries. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency and effectiveness of savings plan operations.</p><p><br></p><p>Responsibilities:</p><p>• Administer annual enrollment processes for multiple deferred compensation plans, including coordination with vendors and review of participant communications.</p><p>• Process distribution payments for various participant events, such as vesting, separation of service, and domestic relations orders, in compliance with established schedules.</p><p>• Manage employer discretionary allocation reviews, developing timelines, processing deposits, and drafting participant notifications.</p><p>• Compile and analyze year-end compensation data to support non-discrimination testing and plan analysis.</p><p>• Maintain and update plan materials to ensure accuracy and compliance.</p><p>• Collaborate with vendors and internal teams to identify and resolve data discrepancies and file transmission errors.</p><p>• Respond to participant inquiries regarding plan eligibility, contributions, distributions, and vesting calculations.</p><p>• Investigate payroll deduction variances and initiate wire deposit requests for plan funding.</p><p>• Participate in team projects, offering recommendations to improve processes and enhance operational efficiency.</p>
We are looking for a dedicated Property Administrator to join our team in San Francisco, California. This long-term contract position requires a proactive and detail-oriented individual to oversee administrative operations, ensure compliance with housing regulations, and coordinate property maintenance. The ideal candidate will act as a leader within the property team, fostering communication and efficient processes to support both staff and residents.<br><br>Responsibilities:<br>• Perform administrative tasks to support daily property management operations.<br>• Review and maintain resident and property files to ensure compliance with regulatory standards.<br>• Organize and lead the annual recertification process, including conducting resident interviews and compiling necessary documentation.<br>• Prepare for audits by maintaining accurate records and documentation.<br>• Ensure timely completion of recertifications in accordance with federal housing program requirements.<br>• Provide leadership and guidance to the property management team.<br>• Collaborate with maintenance staff and vendors to resolve property-related issues promptly.<br>• Conduct regular property inspections to assess maintenance needs and overall conditions.<br>• Address resident concerns with professionalism, coordinate services, and foster community engagement.<br>• Support the team in maintaining smooth and efficient day-to-day operations of the properties.
We are looking for a Property Administrator to join our team in Watsonville, California. This is a long-term contract position that offers an exciting opportunity to contribute to the management of affordable housing properties. The ideal candidate will play a key role in ensuring smooth operations, maintaining compliance, and assisting with tenant-related processes.<br><br>Responsibilities:<br>• Assist with rent collection and collaborate with the accounting department to manage financial data effectively.<br>• Prepare and complete tenant recertifications while issuing notices for non-compliance as required.<br>• Prioritize service requests for both residential and commercial units to ensure timely resolution.<br>• Process invoices accurately and oversee the turnover of units to maintain occupancy rates.<br>• Coordinate with maintenance teams and assist in sourcing vendors to address property needs.<br>• Support affordable housing programs by ensuring compliance with tax credit requirements.<br>• Utilize property management software, including Yardi, to streamline operations.<br>• Maintain organized documentation and records related to tenants and property management.<br>• Communicate professionally with tenants, vendors, and team members to foster positive relationships.<br>• Ensure adherence to housing regulations and city program guidelines.
<p>We are seeking a Patient Administrative Specialist to join our team in Palo Alto, California, providing essential support in patient registration and administrative operations within an outpatient clinical setting. This Patient Administrative Specialist is a contract position, ideal for someone with strong organizational skills and a commitment to excellent patient care. In this Patient Administrative Specialist role, you will play a key part in ensuring smooth coordination of patient services, including scheduling surgeries and managing front desk functions.</p><p><br></p><p>Responsibilities:</p><ul><li>Schedule outpatient neurosurgical procedures (spine, cranial, and minimally invasive procedures).</li><li>Coordinate surgical dates with surgeons and operating rooms</li><li>Enter complete and accurate case details into scheduling systems.</li><li>Confirm surgeon availability, equipment needs, implants, and special instrumentation. Preoperative Coordination</li><li>Ensure all required preoperative testing is ordered and completed (labs, imaging, medical clearance).</li><li>Coordinate with primary care providers and specialists for surgical clearance.</li><li>Confirm consent forms and documentation are completed.</li><li>Verify that history & physical (H& P) documentation meets facility requirements.</li></ul>
<p>We are looking for an experienced Payroll Administrator for a position in Walnut Creek, California. In this role, you will oversee payroll processes for a multi-entity workforce across the United States, ensuring accuracy and compliance with tax regulations. You will work Workday and ADP Workforce Now, while collaborating with accounting to address discrepancies and maintain smooth operations. This is a long-term contract position offering the opportunity to contribute to a dynamic environment within the energy and natural resources industry.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process bi-monthly payroll</p><p>• Manage payroll data within Workday, ensuring accurate inputs and seamless transmission to ADP Workforce Now.</p><p>• Calculate and administer quarterly bonuses, commissions, and allowances, applying appropriate tax deductions.</p><p>• Perform detailed payroll reconciliations each pay period and collaborate with accounting to address variances.</p><p>• Conduct root-cause analysis for discrepancies and provide clear explanations for payroll calculations.</p><p>• Partner with the General Ledger Accountant to support payroll posting and reconciliation processes.</p><p>• Utilize Microsoft Excel for payroll analysis, including pivot tables and VLOOKUPs.</p><p>• Ensure compliance with tax regulations and company policies in all payroll operations.</p>
<p>Are you a business intelligence professional passionate about transforming data into actionable insights? Our client is seeking a self-motivated Database Applications Administrator to fill a key role focused on enterprise analytics and reporting. You will work closely with platforms including SAGE Intacct, Salesforce, and Snowflake, leading initiatives to extract, model, and visualize data that empowers stakeholders at all organizational levels.</p><p><br></p><p>This role is 100% remote, and is a contract-to-hire role.</p><p> </p><p>Principal Responsibilities:</p><ul><li>Design, build, and maintain business intelligence solutions (reports, dashboards, visualizations) using Power BI, Salesforce, and other tools.</li><li>Collaborate with stakeholders to collect requirements and deliver solutions tailored to business needs.</li><li>Extract, transform, and analyze data from Snowflake Data Warehouse and additional sources.</li><li>Guarantee data accuracy and consistency through thorough validation and quality control.</li><li>Provide training and end-user support for BI tools and reporting (as needed, in partnership with team).</li><li>Troubleshoot BI tool, report, and data pipeline issues to ensure reliability.</li><li>Document processes, best practices, and technical solutions for knowledge sharing.</li><li>Effectively manage concurrent projects and deliverables against strict timelines.</li><li>Remain agile and adaptable as priorities shift.</li><li>Support team on special projects and additional responsibilities as assigned.</li></ul>
We are looking for an Accounting Assistant to join our team in Santa Clara, California. In this Contract to permanent position, you will contribute to essential accounting and administrative tasks while supporting various departments within the organization. This role offers a great opportunity to gain hands-on experience in the healthcare industry and enhance your skills.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records for accounting purposes.<br>• Prepare invoices and manage billing processes for clients in a timely manner.<br>• Assist with basic accounting functions, including entering transactions into QuickBooks.<br>• Conduct bank reconciliations and ensure proper coding of invoices.<br>• Support accounts payable (AP) and accounts receivable (AR) processes.<br>• Collaborate with cross-functional teams on special projects and ad hoc assignments.<br>• Maintain clear communication with internal teams to ensure smooth workflow.<br>• Contribute to document preparation and file management to support administrative needs.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Palo Alto, California. In this role, you will handle a variety of administrative tasks, including patient registration, document processing, and insurance verification, while ensuring compliance with organizational policies and procedures. This position requires a strong focus on customer service, organizational efficiency, and the ability to work collaboratively in a fast-paced environment.<br><br>Responsibilities:<br>• Register patients accurately and efficiently, obtaining demographic and insurance information as required.<br>• Collect patient signatures on legal and registration-related documents, ensuring compliance with regulations.<br>• Process payments such as co-pays, deductibles, and deposits, maintaining detailed records.<br>• Scan and upload relevant documentation into the system before the end of each shift.<br>• Utilize online platforms to verify insurance information and patient eligibility.<br>• Prioritize tasks effectively during high-volume periods to optimize operational efficiency and customer satisfaction.<br>• Collaborate with clinical staff, providing necessary materials such as wristbands and facesheets in a timely manner.<br>• Distribute privacy notices and maintain compliance with HIPAA regulations and organizational policies.<br>• Ensure office equipment is functional and follow downtime procedures when necessary.<br>• Attend departmental meetings, workshops, and training sessions to stay updated on policies and procedures.
We are looking for a Patient Administrative Specialist to join our team in Palo Alto, California. In this role, you will play a vital part in ensuring smooth administrative operations within the outpatient clinical setting. This is a long-term contract position, offering the opportunity to support patients and healthcare providers through effective coordination and communication.<br><br>Responsibilities:<br>• Manage front desk operations, including patient check-in and check-out processes.<br>• Welcome patients, addressing their inquiries regarding appointments, payments, and schedules.<br>• Coordinate with healthcare providers to manage scheduling preferences and respond to urgent patient needs.<br>• Maintain clinic databases, including information and paging directories, while processing internal forms.<br>• Provide support to doctors and patients by utilizing reference tools and documentation.<br>• Handle non-clinical patient messages and CRMs, escalating concerns when necessary.<br>• Organize and distribute incoming faxes, mail, and clinic-specific documentation.<br>• Ensure compliance with organizational service standards and department expectations.<br>• Assist with surgery scheduling and other administrative tasks related to daily clinic operations.<br>• Deliver exceptional customer service while managing multiple priorities effectively.
We are looking for a dedicated Administrative Assistant to join our team in Sunnyvale, California. In this role, you will provide essential support to a Scientist and contribute to administrative tasks that ensure the smooth functioning of the office. This is a long-term contract position offering an excellent opportunity to work in a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Collaborate with a Scientist by reading and summarizing research papers to support ongoing projects.<br>• Assist in editing research manuscripts in LaTeX, including tasks such as formatting mathematical formulas, adjusting margins, and ensuring compliance with page limits.<br>• Provide mobility assistance to the Scientist within the office setting.<br>• Support the administrative team with expense report management and other related duties.<br>• Perform a variety of general office tasks to contribute to overall efficiency.<br>• Ensure accurate formatting and presentation of complex mathematical expressions using LaTeX.<br>• Maintain organized and well-documented records for the Scientist's research and administrative activities.<br>• Communicate effectively with team members and stakeholders to facilitate smooth operations.<br>• Offer technical assistance with essential computer software, including Microsoft Office and Adobe Acrobat.
We are looking for an experienced Buyer to join our team in Hayward, California. In this long-term contract position, you will oversee purchasing operations, negotiate contracts, and ensure compliance with vendor agreements and pricing standards. This role offers the opportunity to work closely with vendors and internal departments to streamline procurement processes and support organizational goals.<br><br>Responsibilities:<br>• Manage vendor relationships to ensure timely delivery and accurate pricing of products and services.<br>• Maintain and update purchasing system databases, ensuring smooth integration with other systems and accounts payable.<br>• Address vendor performance issues and report findings to supervisors or managers.<br>• Create and issue purchase orders using automated systems, ensuring accuracy and compliance with organizational protocols.<br>• Process various types of purchase requisitions, verifying necessary approvals and requirements.<br>• Resolve conflicts related to billing, credits, and accounts payable by coordinating with vendors and internal teams.<br>• Support departmental goals by promoting product standardization and consolidation.<br>• Collaborate with department representatives and vendors to address purchasing concerns and resolve issues effectively.<br>• Monitor compliance with contract terms, pricing agreements, and service levels.<br>• Escalate complex vendor or contract concerns to senior team members or management as needed.
<p>We’re partnering with a leading law firm in San Francisco to source a highly skilled Legal Administrative Assistant for a full‑time (35 hours/week) temporary assignment. This role requires prior law‑firm experience and strong competency in document production, attorney support, and workflow coordination.</p><p>After a 90‑day introductory period, the position transitions to a hybrid schedule (3 days onsite / 2 days remote).</p><p>This opportunity is ideal for someone who thrives in a professional legal environment, is comfortable supporting multiple busy attorneys, and can manage a steady volume of administrative and document work with accuracy, urgency, and sound judgment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage attorney calendars, contacts, meeting logistics, and conference room reservations</li><li>Greet clients, prepare meeting materials, and coordinate AV, food, or room requirements</li><li>Prepare and reconcile monthly expense reports and corporate card activity</li><li>Coordinate domestic travel arrangements</li><li>Prepare, proofread, and format legal documents—including TOCs, tables, and electronic filings</li><li>Perform scanning, copying, binding, and other general administrative tasks</li><li>Create and maintain organized physical and electronic filing systems</li><li>Support new matter openings, engagement letters, and binder preparation</li><li>Track bar admissions and CLE deadlines for assigned attorneys</li><li>Handle time entry, contract attorney time tracking, and prebills</li><li>Provide backup support to other administrative staff and assist with special projects as needed</li></ul><p> </p><p><br></p>
We are looking for an experienced HR Generalist to join our team on a contract basis in Walnut Creek, California. In this role, you will provide comprehensive human resources support to a workforce of approximately 200 employees, ensuring seamless HR operations and compliance with union and non-union requirements. This position requires someone who is proactive and attentive to detail, capable of managing multiple HR processes while maintaining high standards of accuracy and employee satisfaction.<br><br>Responsibilities:<br>• Oversee onboarding and offboarding processes for employees, managing multiple cycles weekly and ensuring a positive experience for all new hires and exiting staff.<br>• Coordinate onboarding sessions for groups of up to 20 employees while ensuring compliance with company policies and procedures.<br>• Administer background checks, drug testing, and benefits enrollment with a focus on accuracy and confidentiality.<br>• Maintain employee records and ensure data integrity across HR systems, adhering to both union and non-union regulations.<br>• Utilize ADP Workforce Now as a primary HR tool, ensuring accurate data entry, reporting, and system management throughout the employee lifecycle.<br>• Collaborate with management and staff to address HR inquiries and resolve employee concerns effectively.<br>• Ensure compliance with all applicable labor laws and organizational policies in daily HR operations.<br>• Support and execute HR-related projects aimed at improving processes and employee satisfaction.<br>• Provide guidance and support on benefits administration, including enrollment, changes, and troubleshooting.<br>• Act as a resource for employees, offering clear communication and assistance with HR-related matters.
We are looking for a dynamic and detail-oriented Accounting Assistant to join our team on a contract basis in San Francisco, California. In this role, you will support accounting and administrative functions, ensuring smooth operations in a fast-paced environment with tight deadlines. This position requires excellent organizational skills, strong customer service abilities, and a collaborative mindset to effectively contribute to team initiatives.<br><br>Responsibilities:<br>• Process and upload invoices daily, ensuring accurate coding and documentation.<br>• Manage accounts receivable tasks, including recording cash receipts and billing adjustments.<br>• Handle accounts payable by entering invoices and verifying supporting documentation.<br>• Assist in preparing periodic and monthly financial reports for internal and external use.<br>• Respond to shared services inquiries related to payments and tenant accounts, providing clear and timely information.<br>• Support the Accounting Manager and General Manager with various administrative tasks and projects.<br>• Create and manage vendor contracts, ensuring compliance with company policies.<br>• Provide administrative assistance in drafting, modifying, and finalizing documents as needed.<br>• Perform general bookkeeping and maintain organized filing systems for easy access and reference.<br>• Complete additional duties as assigned to support the team and organizational goals.
We are looking for a detail-oriented and personable Receptionist to join our team on a short-term contract basis in Los Gatos, California. This role will span 2–4 weeks and offers the opportunity to support the smooth operation of our office while serving as the first point of contact for visitors. The ideal candidate will be adept at multitasking, have strong communication skills, and be proficient in using Slack for internal coordination.<br><br>Responsibilities:<br>• Welcome guests warmly, ensuring they feel comfortable upon arrival.<br>• Notify team members of visitor arrivals using Slack and manage visitor sign-in procedures.<br>• Maintain a neat and organized reception area to uphold a well-maintained office environment.<br>• Monitor Slack channels to respond promptly to messages and coordinate team updates.<br>• Schedule conference rooms, assist with meeting arrangements, and provide basic calendar support.<br>• Process incoming and outgoing mail and packages, ensuring timely handling.<br>• Order office supplies and ensure inventory is restocked as necessary.<br>• Support facilities-related requests and communicate office issues effectively through Slack.<br>• Assist with special projects or administrative tasks during the contract period.<br>• Maintain common areas and uphold office organization standards.
