<p>A Brief Overview:</p><p>The hybrid Contract Administrator role in Palo Alto, CA is responsible for managing requests for new contracts and amendments to existing agreements, ensuring compliance with internal policies and regulatory requirements. This role provides approved contract templates and language to stakeholders; coordinates required legal and business revisions and oversees execution through full signature. The Contract Administrator also maintains the master contract database and facilitates timely contract renewals or terminations prior to expiration.</p><p><br></p><p> What you will do:</p><ul><li>Responds to contract-related inquiries and supports stakeholders throughout the contracting process in a timely manner.</li><li>Ensures compliance with internal policies, standard operating procedures, and applicable state and federal regulations.</li><li>Receives and processes requests for new contracts and amendments, securing approvals from internal leadership.</li><li>Partners with internal leaders and staff to populate approved contract templates.</li><li>Coordinates legal review and approval of contracts prior to execution.</li><li>Manages contract signature workflows and ensures full execution.</li><li>Actively oversees a large volume of contracts, ensuring expiration notices are identified and addressed at least 90 days prior to contract end dates.</li><li>Organizes and documents contract activity using electronic contract logs, filing systems, and contract management databases.</li><li>Updates and maintains the electronic contract management database.</li><li>Generates and analyzes contract reports using Microsoft Excel.</li><li>Identifies opportunities to streamline contract operations and implements process improvements.</li><li>Performs additional duties as assigned.</li></ul><p><br></p><p><br></p><p> </p>

<p><strong>Education Qualifications</strong></p><ul><li>Bachelor’s Degree required.</li></ul><p><strong>Required Knowledge, Skills, and Abilities</strong></p><ul><li>3-5+ years of experience </li><li>Knowledge of contract administration principles, practices, and negotiation techniques within healthcare systems, academic medical centers, and children’s hospitals.</li><li>Strong understanding of contract formats, legal terminology, and contract ethics.</li><li>Experience drafting, editing, reviewing, and processing contracts in compliance with applicable laws and regulations.</li><li>Familiarity with cloud-based contract management systems (e.g., MediTract).</li><li>Ability to read, interpret, and apply federal, state, and local legislation related to contracts.</li><li>Excellent written and verbal communication skills, including the ability to explain technical procedures, service delivery methods, and billing terms.</li><li>Strong analytical skills to evaluate and interpret contract terms.</li><li>Proven ability to manage a high workload, prioritize tasks, and work independently.</li><li>Accurate and efficient typing skills.</li><li>Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat Professional, Zoom, Cisco WebEx, Cisco Jabber, and Smartsheet.</li><li>Comfortable working with dual monitors in a fast-paced, technology-driven environment.</li><li>Ability to plan and prioritize work with minimal supervision.</li><li>Demonstrated professionalism and tact when working with internal and external stakeholders on sensitive matters.</li><li>Adaptability to new technologies and processes with minimal training.</li></ul><p><br></p>

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