We are looking for a detail-oriented Administrative Assistant to join our team in San Jose, California. This contract position requires an organized individual who can effectively manage administrative tasks while supporting daily office operations. The ideal candidate will play a key role in ensuring smooth communication and efficient workflow. Responsibilities: • Handle incoming calls and direct them to the appropriate departments or individuals. • Perform accurate data entry tasks to maintain organized records and databases. • Provide administrative support to staff, including scheduling meetings and preparing documents. • Manage reception duties such as greeting visitors and addressing inquiries. • Coordinate office supplies and ensure availability for daily operations. • Assist in organizing and maintaining electronic and paper filing systems. • Communicate effectively with team members to support collaborative efforts. • Ensure timely completion of assigned tasks while adhering to company procedures. • Prepare reports and summaries as requested by management. • Maintain a well-organized and welcoming office environment.

• Proven experience in administrative roles, preferably in office environments. • Strong ability to handle inbound calls and provide excellent customer service. • Proficiency in data entry with attention to detail and accuracy. • Familiarity with receptionist duties, including greeting guests and managing inquiries. • Excellent organizational and time management skills. • Effective written and verbal communication abilities. • Competence in using office software and tools, such as word processors and spreadsheets. • Ability to work independently and as part of a team in a fast-paced setting.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Jose, CA
onsite
Temporary
20.90 - 24.20 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in San Jose, California. This contract position requires an organized individual who can effectively manage administrative tasks while supporting daily office operations. The ideal candidate will play a key role in ensuring smooth communication and efficient workflow. Responsibilities: • Handle incoming calls and direct them to the appropriate departments or individuals. • Perform accurate data entry tasks to maintain organized records and databases. • Provide administrative support to staff, including scheduling meetings and preparing documents. • Manage reception duties such as greeting visitors and addressing inquiries. • Coordinate office supplies and ensure availability for daily operations. • Assist in organizing and maintaining electronic and paper filing systems. • Communicate effectively with team members to support collaborative efforts. • Ensure timely completion of assigned tasks while adhering to company procedures. • Prepare reports and summaries as requested by management. • Maintain a well-organized and welcoming office environment.
2025-11-03T21:39:10Z