We are looking for a highly organized and resourceful Executive Admin to join our team. In this long-term contract position, you will provide comprehensive support to executives, ensuring seamless management of calendars, travel, and team initiatives. This role requires a proactive individual who thrives in a fast-paced environment and is capable of building strong relationships across teams while maintaining a high level of discretion and integrity. Responsibilities:• Provide proactive calendar management, prioritizing and coordinating schedules to address competing deadlines.• Organize and manage complex travel arrangements, prepare expense reports, and support the planning of team events and meetings.• Collaborate with executives to understand their priorities, effectively address meeting requests, and make informed decisions on their behalf.• Act as the primary liaison for executive team members, fostering strong relationships to align with organizational goals.• Draft presentations, take detailed meeting minutes, and manage executive communications, including the preparation of surveys and reports.• Coordinate meeting agendas, manage time allocation, and ensure seamless execution of team discussions.• Track project deliverables, update timelines, and ensure accountability for key milestones and objectives.• Identify and implement process improvements to enhance efficiency and team collaboration.• Plan and execute executive offsites and strategic gatherings, including managing budgets, sourcing venues, and coordinating stakeholders.

• Minimum of 5 years of experience supporting executives in a fast-paced, high-tech environment. • Exceptional organizational skills with strong attention to detail and the ability to handle confidential information with discretion. • Proven ability to build cross-functional relationships and manage multiple priorities simultaneously. • Experience planning and facilitating virtual, in-person, or hybrid team events and leadership summits. • Familiarity with contract management, procurement processes, and business workflows. • Proficiency with tools such as Zoom and G-Suite, along with experience leveraging AI tools for productivity. • Strong verbal and written communication skills, including the ability to draft clear and precise correspondence. • Bachelor's degree in Business, Sales, or Communications is preferred but not mandatory.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

San Francisco, CA
remote
Temporary
30.00 - 30.00 USD / Hourly
We are looking for a highly organized and resourceful Executive Admin to join our team. In this long-term contract position, you will provide comprehensive support to executives, ensuring seamless management of calendars, travel, and team initiatives. This role requires a proactive individual who thrives in a fast-paced environment and is capable of building strong relationships across teams while maintaining a high level of discretion and integrity. Responsibilities:• Provide proactive calendar management, prioritizing and coordinating schedules to address competing deadlines.• Organize and manage complex travel arrangements, prepare expense reports, and support the planning of team events and meetings.• Collaborate with executives to understand their priorities, effectively address meeting requests, and make informed decisions on their behalf.• Act as the primary liaison for executive team members, fostering strong relationships to align with organizational goals.• Draft presentations, take detailed meeting minutes, and manage executive communications, including the preparation of surveys and reports.• Coordinate meeting agendas, manage time allocation, and ensure seamless execution of team discussions.• Track project deliverables, update timelines, and ensure accountability for key milestones and objectives.• Identify and implement process improvements to enhance efficiency and team collaboration.• Plan and execute executive offsites and strategic gatherings, including managing budgets, sourcing venues, and coordinating stakeholders.
2025-10-14T17:49:04Z