Position Summary:The Accounts Receivable (A/R) Specialist will be responsible for the full cycle of accounts receivable, including billing, invoicing, payment application, and collections. This role is critical in ensuring accurate and timely revenue recognition and supporting the organization’s financial health. The ideal candidate will have experience with NetSuite, Microsoft Dynamics GP (Great Plains), or other large ERP systems, and a passion for working in a mission-driven non-profit environment. Key Responsibilities:Billing & Invoicing:<ul><li>Generate and distribute accurate and timely invoices for grants, contracts, programs, and other revenue sources.</li><li>Coordinate with program managers and development staff to ensure correct billing data is collected and applied.</li><li>Maintain customer records and contract billing terms within the ERP system.</li><li>Ensure compliance with grantor and donor reporting and billing requirements.</li></ul>Accounts Receivable & Collections:<ul><li>Monitor aging reports and follow up with funders, partners, and clients on past due balances.</li><li>Proactively manage collections while maintaining positive relationships with external stakeholders.</li><li>Research and resolve discrepancies or disputed charges in a timely and professional manner.</li><li>Apply incoming payments accurately to customer accounts in the ERP system.</li></ul>Reconciliations & Reporting:<ul><li>Reconcile A/R sub-ledger to the general ledger on a monthly basis.</li><li>Assist with month-end and year-end close, including journal entries and audit support.</li><li>Prepare and analyze A/R aging and other reports for internal and external stakeholders.</li><li>Support financial reporting for grants, contracts, and fundraising as needed.</li></ul>

Qualifications:<ul><li>Associate’s or Bachelor’s degree in Accounting, Finance, or related field.</li><li>3+ years of accounts receivable experience, including billing and collections.</li><li>Experience working with NetSuite, Microsoft Dynamics GP (Great Plains), or other large ERP systems.</li><li>Proficiency in Microsoft Excel (pivot tables, lookups, etc.).</li><li>Strong attention to detail, organization, and time management skills.</li><li>Excellent communication and interpersonal skills.</li><li>Ability to work independently and collaboratively in a team-oriented, mission-driven environment.</li></ul>Preferred:<ul><li>Prior experience in a non-profit organization or with grant-funded billing.</li><li>Familiarity with fund accounting and non-profit reporting requirements.</li><li>Bilingual (English/Spanish) is a plus.</li></ul>

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Poughkeepsie, NY
remote
Temporary
20.00 - 40.00 USD / Hourly
Position Summary:The Accounts Receivable (A/R) Specialist will be responsible for the full cycle of accounts receivable, including billing, invoicing, payment application, and collections. This role is critical in ensuring accurate and timely revenue recognition and supporting the organization’s financial health. The ideal candidate will have experience with NetSuite, Microsoft Dynamics GP (Great Plains), or other large ERP systems, and a passion for working in a mission-driven non-profit environment. Key Responsibilities:Billing & Invoicing:<ul><li>Generate and distribute accurate and timely invoices for grants, contracts, programs, and other revenue sources.</li><li>Coordinate with program managers and development staff to ensure correct billing data is collected and applied.</li><li>Maintain customer records and contract billing terms within the ERP system.</li><li>Ensure compliance with grantor and donor reporting and billing requirements.</li></ul>Accounts Receivable & Collections:<ul><li>Monitor aging reports and follow up with funders, partners, and clients on past due balances.</li><li>Proactively manage collections while maintaining positive relationships with external stakeholders.</li><li>Research and resolve discrepancies or disputed charges in a timely and professional manner.</li><li>Apply incoming payments accurately to customer accounts in the ERP system.</li></ul>Reconciliations & Reporting:<ul><li>Reconcile A/R sub-ledger to the general ledger on a monthly basis.</li><li>Assist with month-end and year-end close, including journal entries and audit support.</li><li>Prepare and analyze A/R aging and other reports for internal and external stakeholders.</li><li>Support financial reporting for grants, contracts, and fundraising as needed.</li></ul>
2025-09-27T16:44:08Z