We are looking for an experienced Administration & Financial Manager to oversee financial operations and provide essential administrative support for our organization in Marina Del, California. This role involves managing budgets, tracking expenses, and ensuring timely payments while also handling day-to-day office operations and vendor coordination. As a contract to permanent position, this opportunity offers the potential for long-term collaboration with a dynamic team. Responsibilities:• Monitor and manage organizational expenses, payments, and revenue to ensure alignment with approved budgets.• Prepare financial forecasts and payment schedules to support accurate budget planning.• Oversee accounts receivable and payable, including issuing invoices and tracking payments.• Collaborate with accounting teams to submit monthly financial data for reporting and audits.• Maintain and update financial records using QuickBooks Online and other relevant software.• Handle office operations such as ordering supplies, managing inventory, and coordinating vendor relationships.• Prepare timesheets and payroll documentation, ensuring compliance with sick leave and reporting policies.• Provide logistical support for events, including travel arrangements and shipment coordination for tradeshows.• Act as a liaison with the Board of Directors, managing meeting schedules and distributing agendas and materials.• Represent the organization professionally at community events and when interacting with stakeholders.

• Proven experience in financial management and office administration. • Proficiency in accounting software, particularly QuickBooks Online. • Strong organizational skills with the ability to manage multiple tasks effectively. • Familiarity with Microsoft Excel, Google Sheets, and other office productivity tools. • Excellent communication skills for collaborating with teams and external stakeholders. • Knowledge of event coordination and logistics is a plus. • Ability to maintain professionalism and confidentiality in all interactions. • Experience with Constant Contact or similar platforms is preferred.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Marina Del, CA
onsite
Contract / Temporary to Hire
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced Administration & Financial Manager to oversee financial operations and provide essential administrative support for our organization in Marina Del, California. This role involves managing budgets, tracking expenses, and ensuring timely payments while also handling day-to-day office operations and vendor coordination. As a contract to permanent position, this opportunity offers the potential for long-term collaboration with a dynamic team. Responsibilities:• Monitor and manage organizational expenses, payments, and revenue to ensure alignment with approved budgets.• Prepare financial forecasts and payment schedules to support accurate budget planning.• Oversee accounts receivable and payable, including issuing invoices and tracking payments.• Collaborate with accounting teams to submit monthly financial data for reporting and audits.• Maintain and update financial records using QuickBooks Online and other relevant software.• Handle office operations such as ordering supplies, managing inventory, and coordinating vendor relationships.• Prepare timesheets and payroll documentation, ensuring compliance with sick leave and reporting policies.• Provide logistical support for events, including travel arrangements and shipment coordination for tradeshows.• Act as a liaison with the Board of Directors, managing meeting schedules and distributing agendas and materials.• Represent the organization professionally at community events and when interacting with stakeholders.
2025-09-22T18:04:13Z