We are looking for a motivated and detail-oriented Executive Assistant to provide administrative support to a senior leader at Grace Church. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. As a Contract position with the potential for long-term growth within the organization, this opportunity offers stability and career development. Responsibilities: • Manage and maintain the executive's calendar, ensuring all appointments, meetings, and commitments are scheduled efficiently. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for both business and personal needs. • Facilitate meetings by preparing materials, taking notes, and ensuring all logistics are handled seamlessly. • Review and edit documents for accuracy and completeness before submission or distribution. • Assist with project management tasks, ensuring deadlines are met and progress is tracked effectively. • Communicate reminders and updates to the executive regarding upcoming meetings, deadlines, and priorities. • Act as a point of contact, handling correspondence and inquiries with professionalism. • Provide support in organizing and managing files, both digital and physical, to maintain accessibility. • Ensure smooth transitions between appointments and meetings, including signaling when it is time to conclude calls or discussions. • Contribute to the overall efficiency of the team by identifying opportunities for process improvement.

• Proven experience as an Executive Assistant or in a similar administrative role. • Strong proficiency in calendar management and scheduling. • Demonstrated ability to coordinate complex travel arrangements. • Excellent communication skills, both written and verbal. • High level of attention to detail and organizational abilities. • Ability to handle sensitive information with discretion and professionalism. • Proficiency in office software and tools, including word processing, spreadsheets, and email systems. • A proactive mindset with the ability to anticipate needs and solve problems effectively.

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Dumfries, VA
onsite
Contract / Temporary to Hire
23.75 - 27.50 USD / Hourly
We are looking for a motivated and detail-oriented Executive Assistant to provide administrative support to a senior leader at Grace Church. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a proactive approach to problem-solving. As a Contract position with the potential for long-term growth within the organization, this opportunity offers stability and career development. Responsibilities: • Manage and maintain the executive's calendar, ensuring all appointments, meetings, and commitments are scheduled efficiently. • Coordinate travel arrangements, including booking flights, accommodations, and transportation for both business and personal needs. • Facilitate meetings by preparing materials, taking notes, and ensuring all logistics are handled seamlessly. • Review and edit documents for accuracy and completeness before submission or distribution. • Assist with project management tasks, ensuring deadlines are met and progress is tracked effectively. • Communicate reminders and updates to the executive regarding upcoming meetings, deadlines, and priorities. • Act as a point of contact, handling correspondence and inquiries with professionalism. • Provide support in organizing and managing files, both digital and physical, to maintain accessibility. • Ensure smooth transitions between appointments and meetings, including signaling when it is time to conclude calls or discussions. • Contribute to the overall efficiency of the team by identifying opportunities for process improvement.
2025-10-17T12:44:16Z