<p>Our company is seeking a welcoming and professional Receptionist to be the first point of contact for our office. The ideal candidate is personable, organized, and eager to provide excellent customer service to visitors and employees alike.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and direct visitors in a friendly and professional manner</li><li>Answer and route incoming phone calls promptly and efficiently</li><li>Manage incoming and outgoing mail and packages</li><li>Assist with scheduling, meeting coordination, and administrative support tasks</li><li>Maintain a clean and organized reception area</li><li>Support various departments with clerical duties as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented and personable Part-Time Receptionist to join our team in San Diego, California. In this contract role, you will serve as the first point of contact for visitors and callers, ensuring smooth daily operations and providing excellent customer service. The ideal candidate will have strong organizational skills and a proactive approach to handling various administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Answer and direct incoming calls using a multi-line phone system.</p><p>• Welcome and assist guests upon arrival, providing a friendly and detail-oriented experience.</p><p>• Organize and schedule lunches and meetings as needed.</p><p>• Maintain accurate records and manage filing systems efficiently.</p><p>• Perform data entry tasks with attention to detail, ensuring accuracy.</p><p>• Handle email correspondence in a timely and detail-oriented manner.</p><p>• Coordinate and schedule appointments, ensuring effective time management.</p><p>• Support general office operations by managing supplies and keeping common areas tidy.</p><p>• Utilize Microsoft Office tools, including Excel, Word, and Outlook, to complete administrative tasks.</p><p>• Collaborate with team members to ensure seamless communication and workflow.</p>
<p>We are seeking a friendly and professional Receptionist to serve as the first point of contact for our organization. The ideal candidate will be organized, approachable, and dedicated to providing excellent customer service to visitors and internal team members.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet and assist visitors, clients, and team members in a courteous and efficient manner.</li><li>Answer and direct phone calls, take messages, and respond to general inquiries.</li><li>Manage the reception area by maintaining a welcoming, organized, and tidy environment.</li><li>Schedule appointments, coordinate meeting room bookings, and support daily office operations.</li><li>Assist with mail distribution, deliveries, and basic administrative tasks as needed.</li></ul><p><br></p>
<p>Our client, a well-established organization in the nonprofit sector, is seeking a friendly and organized Receptionist to serve as the first point of contact for visitors and callers. This role is ideal for a professional who thrives in a mission-driven environment and enjoys supporting diverse community initiatives.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome guests, clients, and vendors in a warm and professional manner.</li><li>Answer, screen, and direct incoming phone calls to the appropriate departments or individuals.</li><li>Manage the reception area to ensure a clean and welcoming environment.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain appointment schedules and assist with meeting coordination.</li><li>Provide general administrative support, including data entry, filing, and responding to email inquiries.</li><li>Support staff with additional projects as assigned.</li><li>Uphold confidentiality and organizational policies at all times.</li></ul><p><br></p>
<p>Our client, a leading property management company, is seeking a professional and personable Receptionist to serve as the first point of contact for tenants, visitors, and vendors. This critical front-desk role is ideal for someone who enjoys providing excellent customer service and supporting a dynamic office environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet and direct guests, tenants, and service providers.</li><li>Manage multi-line phone system, transfer calls, and take accurate messages.</li><li>Receive and distribute mail, packages, deliveries, and office correspondence.</li><li>Maintain the appearance of the reception area and common office spaces.</li><li>Assist with scheduling conference rooms and coordinating maintenance requests.</li><li>Support office staff with administrative tasks, data entry, filing, and special projects as needed.</li></ul><p><br></p>
<p>Robert Half’s client, a well-established construction company in San Diego, is seeking a personable and highly organized<strong> Receptionist</strong> to support daily office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the first point of contact, and delivers exceptional customer service with professionalism.</p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact at the front desk, greeting visitors, clients, and vendors with a professional and friendly demeanor.</li><li>Manage a multi-line phone system, directing calls and messages efficiently.</li><li>Maintain the lobby and reception area to ensure a clean, welcoming environment.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Support administrative tasks including filing, data entry, scanning, and maintaining office supplies.</li><li>Assist project managers, superintendents, and office staff with general administrative needs.</li><li>Coordinate meeting room schedules and prepare materials as needed.</li><li>Uphold confidentiality and maintain security protocols for visitor check-ins and site access.</li></ul><p><br></p>
<p>A busy, client-focused office in Carlsbad is seeking a polished and bilingual <strong>Receptionist (Spanish/English)</strong> to be the welcoming face of the company. This role handles high-volume phone calls, walk-in support, and essential administrative tasks. The ideal candidate is warm, articulate, dependable, and able to switch seamlessly between Spanish and English in a professional environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide a friendly, professional greeting to all visitors, clients, and vendors</li><li>Answer and route incoming calls in both English and Spanish</li><li>Manage front desk calendar, meeting rooms, and visitor sign-in procedures</li><li>Assist with intake forms, client paperwork, and data entry</li><li>Translate documents and relay information in Spanish as needed</li><li>Maintain lobby cleanliness and presentation standards</li><li>Process incoming/outgoing mail and packages</li><li>Support administrative teams with scanning, filing, and document updates</li><li>Prepare daily logs, sign-in sheets, and reception reports</li><li>Provide backup support to HR, accounting, and office operations when needed</li></ul>
<p>Our client in Vista is seeking a polished, professional, and friendly <strong>Bilingual Spanish/English Receptionist</strong> to serve as the main point of contact for their corporate headquarters. This role is ideal for someone who enjoys interacting with employees and visitors, managing a busy front desk, and supporting administrative projects across departments.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth</li><li>Answer and route high-volume incoming calls in both English and Spanish</li><li>Manage front office calendar, conference room reservations, and daily visitor logs</li><li>Assist HR, accounting, and operations teams with administrative tasks including scanning, filing, and preparing documents</li><li>Handle incoming mail, deliveries, and outgoing packages</li><li>Support onboarding by preparing badge access, parking passes, and welcome packets</li><li>Maintain lobby appearance, office supply inventory, and general workplace organization</li><li>Assist with company events, catering setups, and meeting materials</li></ul>
<p>Robert Half is partnering with a respected healthcare organization in San Diego to hire a Receptionist to support front office operations. This role is ideal for someone who delivers excellent patient care, thrives in a fast-paced clinical environment, and maintains professionalism and compassion in every interaction.</p><p><strong>Key Responsibilities</strong></p><ul><li>Greet patients, visitors, and families with a warm and professional demeanor.</li><li>Manage front desk check-in/check-out processes, ensuring accurate and timely patient registration.</li><li>Answer a high volume of phone calls, route messages, and provide general clinic information.</li><li>Verify insurance information, collect co-pays, and assist with billing inquiries.</li><li>Schedule and confirm patient appointments using the clinic’s EMR system.</li><li>Maintain patient confidentiality and ensure compliance with HIPAA regulations.</li><li>Assist with administrative tasks including data entry, scanning, filing, and updating patient records.</li><li>Coordinate with medical assistants, nurses, and providers to support smooth clinic operations.</li><li>Help manage incoming/outgoing mail, faxes, and medical documentation.</li></ul><p><br></p>
<p>A well-respected <strong>family medical practice in Oceanside</strong> is seeking a warm, professional, and highly organized <strong>Front Office Medical Receptionist</strong> who is fully bilingual in <strong>Spanish and English</strong>. This role serves as the first point of contact for patients and plays a crucial part in creating a positive, seamless experience for diverse families and individuals receiving care. This position requires exceptional customer service abilities, strong medical terminology familiarity, and proficiency with healthcare software systems. The ideal candidate thrives in a fast-paced clinic environment, communicates clearly, and approaches patient care with empathy and professionalism.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Greet patients, verify appointments, and check in/out with accuracy and courtesy.</li><li>Answer high-volume incoming calls, triage patient questions, schedule appointments, and route calls to medical staff as needed.</li><li>Maintain updated patient demographic information, insurance details, and required forms.</li><li>Handle co-pays, deposits, and payment collections while following HIPAA and clinic confidentiality policies.</li><li>Translate between English and Spanish for patient inquiries, instructions, and documentation when needed.</li><li>Enter patient notes, referrals, authorizations, and updates into the EMR system.</li><li>Coordinate with medical assistants, nurses, and providers to ensure flow throughout the day.</li><li>Maintain reception area cleanliness, manage patient paperwork, and distribute forms.</li></ul>
<p>A well-established wellness and holistic health center in Encinitas is seeking a warm, highly organized, and polished <strong>Front Desk Coordinator</strong> to be the welcoming face of their practice. This position requires someone who can manage a busy front office, support providers and clients, and maintain an environment that is both professional and calming. The ideal candidate is personable, confident, and able to balance multiple administrative responsibilities with a client-first approach.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, manage check-in/check-out processes, and ensure a welcoming atmosphere</li><li>Manage a high volume of phone calls and appointment scheduling using EMR/booking platforms</li><li>Coordinate patient intake forms, insurance verifications, and follow-up communications</li><li>Maintain front office organization, including supplies, calendars, messaging, and daily logs</li><li>Process payments, reconcile transactions, and assist with billing inquiries</li><li>Support providers with documentation, room setup, and daily administrative tasks</li><li>Assist with marketing tasks such as social media posting, appointment reminders, and client outreach</li><li>Handle confidential client information with sensitivity and full compliance</li></ul>
<p>Robert Half is partnering with a mission-driven nonprofit organization in San Diego to hire a <strong>Front Desk Coordinator</strong>. This role is perfect for someone who is passionate about serving the community, enjoys being the first point of contact, and excels in a warm, service-oriented environment.</p><p><strong>Key Responsibilities</strong></p><ul><li>Welcome clients, visitors, volunteers, and donors with a friendly and professional demeanor.</li><li>Manage a multi-line phone system, direct inquiries, and provide accurate program information.</li><li>Support client intake processes, including completing forms, verifying documents, and entering data into internal systems.</li><li>Maintain a clean and organized reception area to foster a welcoming environment for all individuals.</li><li>Coordinate appointment schedules, meeting room reservations, and front office calendars.</li><li>Assist with administrative tasks such as copying, scanning, filing, and preparing materials for staff and programs.</li><li>Handle incoming/outgoing mail and support donation drop-offs as needed.</li><li>Uphold confidentiality, sensitivity, and empathy when interacting with vulnerable populations.</li></ul><p><br></p>
We are looking for an experienced Concierge to join our team on a contract basis in Irvine, California. This position requires a detail-oriented individual with relevant experience who thrives in front-of-house roles, ensuring guests and visitors feel welcomed and valued. The ideal candidate will bring exceptional customer service skills and a proactive approach to fostering a warm and inviting workplace environment.<br><br>Responsibilities:<br>• Greet and assist visitors to create a welcoming and detail-oriented atmosphere.<br>• Coordinate with the site lead to plan and execute workplace events.<br>• Support event setup and breakdown, including conference room arrangements.<br>• Maintain a detail-oriented demeanor when interacting with guests and colleagues.<br>• Actively contribute to creating a team-oriented and friendly work environment.<br>• Anticipate needs and proactively address any issues or concerns.<br>• Collaborate with colleagues to ensure smooth daily operations.<br>• Demonstrate strong organizational skills to plan and prioritize tasks effectively.<br>• Provide concierge services that enhance the overall experience for guests and employees.
We are looking for an experienced Operations Manager to join our nonprofit organization in San Diego, California. This position involves overseeing administrative operations, including managing a small team and ensuring smooth day-to-day functioning of our clinic. This is a long-term contract role ideal for someone with strong leadership skills and a commitment to serving veterans and their families.<br><br>Responsibilities:<br>• Supervise and lead an administrative team, including a billing coordinator and front desk staff.<br>• Manage daily operations to support clinicians and fellows, ensuring seamless client interactions and clinic efficiency.<br>• Handle billing processes, including data entry, denial audits, and statement verification.<br>• Prepare and analyze reports related to administrative and billing functions.<br>• Coordinate with the clinic director to address operational needs and improvements.<br>• Perform receptionist duties, such as signing in clients, managing appointments, and directing them to clinicians.<br>• Support up to 11 clinicians and fellows while accommodating 30 clients daily.<br>• Ensure compliance with psychotherapy billing codes and procedures.<br>• Maintain excellent communication with clinicians and administrative staff to foster collaboration.
<p>We are looking for an experienced Administrative Assistant to join our team in Costa Mesa, California. This is a contract to permanent position offering an excellent opportunity to work closely with a property manager and contribute to the daily operations within a property management environment. The ideal candidate will bring strong organizational skills and a proactive approach to administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the property manager, ensuring smooth day-to-day operations.</p><p>• Handle incoming calls and direct them appropriately, maintaining clear and attentive communication with clients and vendors.</p><p>• Perform data entry tasks with accuracy, updating records and maintaining organized documentation.</p><p>• Schedule and coordinate appointments for the property manager and other team members.</p><p>• Assist in vendor management by coordinating services and following up on requests.</p><p>• Process payments and maintain accurate financial records.</p><p>• Maintain a welcoming and well-organized front office environment, including receptionist duties.</p><p>• Collaborate with the property manager to address tenant inquiries and support property management activities.</p><p>• Ensure compliance with company policies and procedures in all administrative tasks.</p><p>• Assist with additional office duties as needed to support team objectives.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
<p>A prestigious private estate and property management group in Rancho Santa Fe is seeking an elegant, polished, and highly discreet <strong>Front Office Coordinator</strong> to serve as the first point of contact for residents, vendors, and guests. This role requires impeccable professionalism, attention to detail, and the ability to handle sensitive information with complete confidentiality.</p><p><br></p><p><strong>About the Role:</strong></p><p> This is no ordinary front desk job — the position supports high-profile residents, coordinates with household staff, manages property calendars, and ensures smooth operation of a luxury estate office. The ideal candidate is poised, service-oriented, proactive, and comfortable interacting with VIP clientele.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Welcome guests, vendors, and contractors; ensure proper sign-in and security protocols</li><li>Answer and route calls, schedule appointments, and maintain estate calendars</li><li>Coordinate service providers (landscaping, maintenance, housekeeping, contractors)</li><li>Assist with administrative tasks including document preparation, expense tracking, and filing</li><li>Support property managers with project updates, invoices, and communication summaries</li><li>Maintain a polished, organized office environment and oversee front desk operations</li><li>Handle confidential information with discretion and professionalism</li></ul>
<p>A thriving veterinary clinic in Valley Center is seeking a compassionate and highly organized <strong>Office Manager</strong> to oversee administrative operations, support veterinary staff, and ensure exceptional experiences for pet owners. This is a leadership role requiring strong communication, team coordination, and the ability to maintain a structured yet warm environment.</p><p><br></p><p><strong>About the Role:</strong></p><p> The Office Manager will supervise front office staff, manage scheduling, oversee billing and client records, and ensure that the front and back office operations run seamlessly. You’ll work closely with veterinarians, technicians, and customer service staff to support a busy clinic that sees a high volume of daily appointments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations, ensuring efficiency and exceptional client service</li><li>Manage front desk staff, including scheduling, training, and performance support</li><li>Oversee appointment scheduling, medical record accuracy, and client communications</li><li>Maintain inventory of office and clinic supplies; coordinate vendor and service relationships</li><li>Support billing, invoicing, and payment processing</li><li>Develop and implement procedures for improved workflow and customer experience</li><li>Assist veterinarians with administrative needs and ensure compliance with clinic protocols</li><li>Handle escalated client issues with empathy and professionalism</li></ul>
<p>A fun, energetic <strong>recreational gymnastics and fitness facility in Encinitas</strong> is searching for an enthusiastic <strong>Customer Service Representative</strong> to support families, students, and members. This role is ideal for someone who enjoys a lively environment, works well with children and parents, and can balance administrative duties with stellar customer service.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Provide outstanding customer service to parents, students, and visitors both in person and by phone.</li><li>Assist with class scheduling, enrollment, cancellations, and membership questions.</li><li>Process payments, manage class waitlists, and communicate program updates.</li><li>Maintain a safe, clean, and welcoming lobby and front desk area.</li><li>Help monitor check-in procedures for classes, camps, and special events.</li><li>Respond to messages, emails, and inquiries in a timely and helpful manner.</li><li>Support instructors by providing updated rosters, attendance sheets, and announcements.</li><li>Assist with promotional events, parent nights, and seasonal activities.</li></ul>
<p>A reputable <strong>healthcare facility in Vista</strong> is seeking an experienced <strong>Business Office Manager</strong> to oversee front office operations, billing processes, team leadership, and compliance reporting. This role supports both administrative and financial functions and requires someone who brings professionalism, integrity, and strong operational oversight. The ideal candidate has deep experience in healthcare administration, billing/collections, resident or patient financials, and staff supervision.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Oversee daily operations of the business office including billing, resident/patient accounts, AR/AP, payroll support, and insurance verification.</li><li>Manage a small administrative team including reception, records, and billing specialists; provide coaching, training, and performance guidance.</li><li>Ensure compliance with healthcare regulations, internal policy requirements, and state/federal reporting standards.</li><li>Manage resident or patient financial files, monthly statements, reimbursements, and contract documentation.</li><li>Prepare and analyze financial reports including census data, AR aging, adjustments, and payment trends.</li><li>Coordinate with clinical and nursing teams regarding admissions, discharges, and care authorization documents.</li><li>Handle sensitive financial conversations with residents/patients and families with discretion and clarity.</li><li>Maintain high standards in office organization, recordkeeping, and secure handling of confidential information (HIPAA, PHI).</li></ul>
We are looking for a detail-oriented General Office Clerk to join our team in Irvine, California. This is a contract position lasting 1-2 months, with flexible hours requiring approximately 5 hours of work per day. The role is fully onsite and involves a variety of administrative tasks to support daily operations.<br><br>Responsibilities:<br>• Handle incoming and outgoing mail efficiently to ensure timely distribution.<br>• Print and organize documents for various office needs.<br>• Maintain accurate filing systems to ensure quick access to records.<br>• Restock snacks and supplies to keep the office environment well-equipped.<br>• Process billing codes accurately and ensure proper documentation.<br>• Perform ad hoc tasks as needed to support the team.
<p>Our client in Carlsbad is looking to bring on an organized and proactive <strong>Office Coordinator</strong> to support daily operations and ensure the office runs smoothly. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the “go-to” person, and can juggle multiple tasks with ease.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and serve as the primary point of contact for incoming calls and walk-ins</li><li>Maintain office supply inventory, coordinate vendor services, and assist with facility needs</li><li>Prepare company-wide communications, assist with scheduling, and support leadership with administrative tasks</li><li>Help coordinate small events, meetings, and employee engagement activities</li><li>Assist AP/AR teams with light administrative tasks as needed</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team in Irvine, California. This is a Contract to permanent position, offering an excellent opportunity to contribute to a dynamic workplace while showcasing your organizational and communication skills. The role involves supporting logistics operations, managing administrative tasks, and ensuring efficient coordination across departments. If you thrive in a fast-paced environment and enjoy working collaboratively, this position could be a great fit for you.<br><br>Responsibilities:<br>• Oversee logistics operations, including scheduling deliveries, arranging transportation, and managing inbound and outbound shipments.<br>• Maintain accurate inventory records and ensure timely transfers between departments.<br>• Communicate effectively with carriers, vendors, and suppliers to address shipping or receiving concerns.<br>• Prepare essential shipping documents such as bills of lading, packing lists, and purchase orders.<br>• Monitor shipment statuses, report delays, and communicate updates to relevant teams.<br>• Assist with inventory cycle counts, stock reconciliations, and quality control checks.<br>• Collaborate with internal teams to align logistics activities with production and sales schedules.<br>• Ensure adherence to company policies, safety standards, and shipping protocols.<br>• Identify opportunities for process improvements to enhance operational efficiency and reduce costs.<br>• Maintain accurate documentation within the inventory management system.
<p>A well-established distribution company in Vista is looking for a <strong>Office Administrator</strong> to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the central point of contact for office operations, vendor communication, building access, and facility needs</li><li>Oversee administrative processes including scheduling, internal communication, and procedural documentation</li><li>Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics</li><li>Support HR processes such as employee files, timesheet tracking, and onboarding logistics</li><li>Coordinate company events, training sessions, meetings, and travel</li><li>Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed</li><li>Handle basic AR/AP support including invoice coding, matching, data entry, and reconciliation</li><li>Assist leadership with research, special projects, and administrative planning</li><li>Ensure compliance with company policies and maintain confidential documentation</li><li>Improve office systems by identifying workflow gaps and proposing procedural enhancements</li></ul>
<p>A mission-driven nonprofit serving youth programs across San Diego is looking for a <strong>highly organized Administrative Assistant</strong> to support leadership and program coordinators. This position is ideal for someone who wants meaningful work, thrives in a community-focused setting, and enjoys being part of a team that makes a difference. This role supports outreach, scheduling, donor relations, and internal communications.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars for program leads and coordinate community workshops</li><li>Prepare meeting agendas, attendance logs, program packets, and outreach materials</li><li>Serve as the main point of contact for parents, volunteers, and partnering organizations</li><li>Help organize events, fundraisers, and volunteer activities</li><li>Maintain donor records, input contributions, and generate receipt letters</li><li>Support HR and payroll documentation handling as needed</li></ul>
