<p>A rapidly expanding biotech company in Carlsbad is hiring an Administrative Operations Coordinator to support internal departments, leadership teams, and operational workflows. This role is ideal for someone who thrives in fast-paced environments and enjoys being the person who keeps projects, communication, and office operations organized behind the scenes.</p><p><br></p><p>The company is looking for a proactive and detail-oriented professional who can adapt quickly, manage competing priorities, and confidently support both administrative and operational initiatives during an exciting growth phase.</p><p><strong>Responsibilities</strong></p><p>Administrative &amp; Operational Support</p><ul><li>Coordinate calendars, meetings, and cross-functional scheduling requests</li><li>Prepare reports, spreadsheets, and internal operational documentation</li><li>Assist leadership with project tracking and administrative follow-up</li><li>Maintain organized records, contracts, and company documentation</li><li>Coordinate onboarding logistics and office operational support tasks</li></ul><p>Team &amp; Office Coordination</p><ul><li>Communicate with vendors, internal teams, and external partners professionally</li><li>Assist with event coordination, meeting logistics, and team scheduling</li><li>Support purchasing requests, office supply management, and facility coordination</li><li>Help maintain workflow organization across departments during periods of growth</li></ul><p>Reporting &amp; Project Support</p><ul><li>Track operational deadlines and project updates</li><li>Support internal reporting and process improvement initiatives</li><li>Assist departments with administrative requests and workflow coordination</li></ul>

<ul><li>3+ years of administrative, operations, or coordinator experience preferred</li><li>Biotech, healthcare, life sciences, or startup industry experience preferred</li><li>Strong organizational and problem-solving abilities</li><li>Excellent communication and follow-through skills</li><li>Advanced Microsoft Office and Google Workspace skills required</li><li>Experience with project management platforms or reporting systems is a plus</li></ul><p><br></p>

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